B_-_Special_Requirement_Qualification_Form.pdf
PDF 57 KB Posted
- Solicitation number
- RFQ194158A
- Issued by
- Santa Clara County, California
About this file
This is a Special Requirement Qualification Form for Request for Quotation (RFQ) 194158A issued by the City of Palo Alto Utilities Department, Water, Gas, and Wastewater Division in California. The RFQ seeks quotations for the purchase and delivery or pickup of plumbing and pipeline supplies, fittings, valves, and related accessories and parts on an as-needed basis for up to three years. A mandatory pre-bid conference is scheduled for February 19, 2026, at 9:00 a.m. via Microsoft Teams, with written questions due by February 24, 2026, at 1:00 p.m. and responses provided by February 27, 2026, at 1:00 p.m. Quotations must be submitted electronically through the City's OpenGov portal by March 4, 2026, at 3:00 a.m. The City intends to award blanket orders of equal value to the two lowest responsive and responsible bidders. The contract term is one year with the City reserving the right to exercise up to two additional twelve-month extensions.
The form establishes five mandatory qualification requirements for bidders: maintaining a full catalog of parts available for purchase, operating a local warehouse within a maximum 50-mile radius of the Municipal Service Center at 3201 E Bayshore Road, Palo Alto, California 94303 without requiring toll bridge crossings, supplying materials within two hours of City notification, providing 24/7 inventory access for emergency purchases, and designating after-hours emergency contacts. Pricing must be firm and fixed for the initial one-year term with all quotations including applicable taxes, transportation, and delivery charges on an F.O.B. destination, freight prepaid basis. Payment terms are Net 30 or greater. All contractors must obtain and maintain comprehensive insurance coverage including Workers' Compensation, Employer's Liability, General Liability ($1,000,000 per occurrence and aggregate), Automobile Liability ($1,000,000 per person and occurrence), and Professional Liability ($1,000,000 when applicable), with all policies issued by AM Best's rated A-:VII or higher companies licensed in California, and the City named as an additional insured on applicable policies.
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Text version
B - Special Requirement Qualification Form
The Bidder represents its ability to provide the following:
Number Service Response
1. Bidder must be able to make their full catalog of parts available to the City to purchase.
Yes No
2. Bidder must have a local warehouse within a maximum 50-mile radius from the Municipal Service Center (3201 E Bayshore Rd. Palo Alto, CA 94303) in the most direct route. The most direct route cannot require travel across a toll bridge.
Yes No
3. Bidder must be capable of supplying materials within 2 hours of notification from the City.
Yes No
4. Bidder must be capable of making their inventory available 24 hours, 7 days a week for emergency purchases from the City.
Yes No
5. Provide the location and business hours of the warehouse that meets the requirements of this bid.
Street Address:
City:
Hours:
6. Provide the contact(s) name and phone number that should be contacted for after-hours response.
Contact #1 Name:
Phone Number:
Contact #2 Name:
Phone Number:
File details come from the government source that posted it. Updated .