B_Infield Grooming Machine.pdf

INVITATION TO BID

INFIELD GROOMING MACHINE

BID #SK0153RD

The Town of South Kingstown will accept sealed bids for the above referenced in the Finance Department, addressed to: Julie A. Mason, Procurement Administrator, 180 High Street, Wakefield, RI 02879, not later than 11:00 A.M. on November 14, 2025, and will then be publicly opened and read aloud.

NO BIDS WILL BE ACCEPTED AFTER THE 11:00 AM DEADLINE.

The bids will be awarded on the basis of the lowest evaluated or responsive bidder pursuant to R.I.G.L. 45-55-5. “Competitive Sealed Bidding”. Firms interested in submitting a bid may register on-line to download and print bid packages. For further details please visit:

http://www.southkingstownri.gov/165/Invitations-to-Bid

For questions related to this bid please contact Julie A. Mason, Procurement Administrator by email: jmason@southkingstownri.gov

Individuals requesting American Sign Language Interpreter or CART Service must call the Town Clerk’s Office at (401)789-9331 at least seventy-two (72) hours in advance of the bid opening date.

http://www.southkingstownri.gov/165/Invitations-to-Bid mailto:jmason@southkingstownri.gov

SELECTION CRITERIA

The bid will be evaluated as to R.I.G.L. 45-55-5. (2) “Competitive Sealed Bidding” and the award shall be made on the basis of the lowest evaluated or responsive bid price.

Overall Bid Price;

Meets or exceeds bid specifications;

Discounts available;

Delivery Date;

Warranty/Guarantee.

TOWN OF SOUTH KINGSTOWN, RHODE ISLAND

GENERAL INFORMATION FOR BIDDERS

1. Receipt and Opening of Bids:

Sealed proposals (bids) will be accepted in the Finance Department, Town of South Kingstown, 180 High Street, Wakefield, RI 02879, until the time indicated on the advertisement for Bids, for the commodities, equipment or services designated in the specifications and will then be publicly opened and read aloud at specified time.

Envelopes must be clearly marked with the name of the item bid and time and date of the opening.

It is the bidder’s responsibility to see that their proposal is delivered within the time and manner indicated. Bids received prior to the opening, clearly labeled, will be securely kept unopened. No responsibility will be attached to any officer or person for the premature opening of a bid/proposal.

Any documents incorrectly addressed or misdirected to other locations other than the address listed and are not present at the time and date specified of the bid opening for whatever cause will be deemed late and will not be considered.

2. Preparation of Bids:

Proposals must be submitted on and in accordance with the forms attached hereto, blank places must be filled in as noted, no change shall be made in the phraseology of the proposal or in the item or items mentioned therein, must contain the name and proper address of the bidding firm, and must be signed by a responsible member of the firm with his/her signature and official title. Proposals that are not complete, or contain any omissions, erasures, alterations, additions or contain irregularities of any kind, may be rejected.

3. Telegraphic Modification:

Telephonic, telegraphic or oral bids, amendments or withdrawals will not be accepted.

4. Withdrawal of Bids:

Bids may be withdrawn personally or by written request at any time prior to the time specified for the opening. Bids may be modified in the same manner. Negligence on the part of the bidder in preparing the bid confers no right of withdrawal or modification of his bid after such bid has been opened.

5. Bid Security:

Not Applicable

6. Qualification of the Bidder:

Each supplier shall present evidence that they are normally engaged in the purveying and support of the type of material bid upon. The supplier shall make themself thoroughly familiar with the contents of the notice before submitting their conditions, and specifications of this notice, no bid shall be considered from the suppliers who are unable to show that they are normally engaged in the purveying and support of the type of material bid on.

7. Obligations of the Bidder:

At the time of the opening of the bids, each bidder will be presumed to have inspected the Specifications and Contract documents (including all Addenda). The failure or omission of any bidder to receive or examine any form, instrument or document shall in no way relieve any bidder from any obligation in respect to this bid. Any exceptions or deviations from the provisions contained in this specification must be explained in detail and attached to the proposal. If such deviations do not part from the intent of this notice and are in the best interest of the Town, the proposal will receive careful consideration.

8. Prices:

Bidders shall state the proposed price in the manner designated in the Bid Proposal Form. In the event there is a discrepancy between unit prices and the extended totals, the unit prices shall govern. In the event that there is a discrepancy between price in written words and written in figures, the prices written in words shall govern.

9. Delivery:

Vehicle/equipment shall be delivered to 134 Asa Pond Rd South Kingstown, RI and ready for operation on or before the delivery date as proposed herein. If the supplier fails to deliver the vehicle/equipment as required in the time indicated, or subsequently agreed to, a credit may be taken in the bid price of 1/10 of 1% per day at the discretion of the Town Manager of the Town of South Kingstown. Delivery pricing should be included in the bid.

10. Tax Exemptions:

The Town is exempt from payment of the Rhode Island Sales Tax under the 1956 General Laws of the State of Rhode Island, 44-18-30 Para. I, as amended. The Town is exempt from payment of Federal Excise Taxes. The prices bid must be exclusive of taxes and will be so construed. Exemption certificates will be completed as required by the successful bidder.

11. Acceptance or Rejection:

The Town of South Kingstown reserves the right to reject any or all proposals, to accept any bid or waive any formality in the proposal as deemed advisable in the best interest of the Town. The Town also reserves the right to award the bid on a per item basis. The Town of South Kingstown in addition to soliciting bids in response to this bid, may consult, consider, and make an award for any and all open bid offers for a comparable unit as sought herein from an approved cooperative or consortium.

12. Payment Terms:

The Town agrees to pay for the vehicle/equipment within thirty (30) days after acceptance. Acceptance means 100% satisfaction that the vehicle/equipment complies with our specifications.

13. “Or Equal” Bidding:

The Town intends to permit liberal scope in bidding and specifically does not intend to limit bidding to any single make or model. Whenever a material, article or piece of equipment is identified by reference to manufacturers’ or vendors’ names, trade names, catalogue numbers, etc., it is intended merely to establish a standard; and any proposed material, article, or equipment of other manufacturers and vendors which will perform adequately the duties imposed by the general design will be considered equally acceptable provided it is in the opinion of the Town to be equal substance and function. If the equipment offered differs from the provisions contained in this specification, such differences must be explained in detail on sheets attached to the proposal, and if such deviations do not depart from the intent of these specifications and are in the best interest of the town, the proposal will receive careful consideration.

14. Town Bidding Website:

The Town of South Kingstown officially distributes bid documents through the Bid Net website under the RI Purchasing Group. There are no fees required to register on the website. Copies of solicitation documents obtained from any other source are not considered official copies and the Town is not responsible for those documents. Only those vendors who download the documents from the Bid Net website will receive addendum information, if such information is issued. If you received this document from any other source, we recommend that you register on the Bid Net website:

https://www.bidnetdirect.com/ to obtain an official copy and any associated addendum

15. Tests:

Before approval, the Town Manager or his Agent shall have the right to inspect and test the material furnished in accordance with this notice.

16. Guaranty/Warranty:

Any guarantees and/or warranties should be stated in the bid.

https://www.bidnetdirect.com/

Infield Grooming Machine Bid Specifications

SK0153RD

The following specification describes a new infield grooming machine. Below are the minimum specifications in all categories that need to be met. Machine must be laser adaptable for future upgrades.

Engine

Power Kohler® Command Pro 25 hp EFI V-Twin OHV (17.2kW) | 747cc | 4-Cycle Air Cooled | Gasoline | Model ECH740

Air Filter Heavy Duty 2-Stage Cyclonic canister air filtration system

Fuel 6 gallon/22.7125 liter capacity with fuel gauge | Unleaded gasoline

Electrical 20 amp Regulated alternator | 350 CCA at 0 degrees - battery

Drive System

Drive Hydrostatic zero-turn | HydroGear variable displacement pumps & fixed displacement wheel motors

Speed Forward 0-10 mph; Reverse 0-4 mph

Braking Dynamic braking via hydrostatic transmission | Integrated parking brake

Tires & Wheels Front (Air): 13 x 6.50-6, Rear: 24 x 12.00- 12 (Air or Optional Tweel)

Frame Construction Rugged tube steel

Mid-Mount System Independent hydraulic lift & pitch controls with adjustable & lockable spring-loaded down force with Responsive Variable Force (RVF) technology.

Rear-Mount System Hydraulic lift control with articulation

Towing Capacity 1-1/4" receiver - 2,000 lbs. towing capacity at slow speed on flat and open ground only! Never tow anything on an incline!

Operator Experience Cushioned knee pad & spring cushioned standing platform | Cushioned zero-turn steering levers | Dash indicator lights | USB power port | Cup holder | Machine mount assistance bar

Environmental EPA & CARB compliant

Attachments - Mid-Mount Hydraulic Controlled

VibraFlex Drag

Hydraulic controlled, Evenly Staggered U- Pins, transfer vibration and flex to properly shatter infield surface, 1/8", 1/4", 3/8" U- Pins, 60" W, 83lbs.

Profile Blades

Hydraulic controlled, 60” wide, 42lbs flat blades for decompaction of infield and warning track from 1/2" to 3" depth without affecting grade/level of field and undercutting weeds and grass at the root level

Mini-Box Blade

Hydraulic controlled, 66” wide, 80lbs, grading, leveling and material moving box (can be controlled with laser system too)

Attachments - Rear-Mount

Rigid Drag Mat with Leveling Bar all-purpose dragmat to level, smooth and finish, 72" x 18", 68 lbs.

Fine Finish Broom (Bid Alternate) creates perfect finish in both high and low moisture conditions, 3 rows of replaceable bristles, 84" wide, 76 lbs.

Coco Mat (Bid Alternate) pristine finish in fine particle materials, can be used in wet conditions to help absorb moisture, 72" wide, 70 lbs., replaceable mat

Pro Finisher (Bid Alternate) finishing tool for high-end fields, flared sides seamlessly feather edges leaving no trails, 72" wide, 40 lbs.

Additional Bid Alternate Attachments - Multi-Purpose

Scarifier / Ripper (Bid Alternate) Hydraulic controlled, Aggressive Rippers adjustable from 0"-6" depth for the most aggressive renovation, ground-prep, gravel road etc.

Pro Edger (Bid Alternate)

Side Mounted 18" Disk capable of 3” depth with sub-surface clean-up blade that cuts out grass and weed lip at the root, 112lbs

Laser System (Bid Alternate) laser system works in tandem with the Mini-Box Blade and VibraFlex, programmable slopes for proper field drainage and ball travel, complete system includes dual slope transmitter, receiver, hydraulics, tripod and grade rod

Plug Aerator (Bid Alternate)

Hydraulic controlled downward pressure, up to 3.5" plug aeration, 400lbs, 40"W, 3/4" round plug

TOWN OF SOUTH KINGSTOWN

BID FORM #SK0153RD

Infield grooming machine with attachments with delivery as specified:

(Written Amount) (Bid Price)

Price for additional options and attachments:

Additional charge for Tweels instead of inflatable tires:

Coco Mat as specified or equal:

Fine Finishing Broom as specified or equal:

Scarifier/ripper as specified or equal:

(Written Amount) (Bid Price)

Pro edger as specified or equal:

(Written Amount) (Bid Price)

Laser system as specified or equal:

Plug Aerator as specified or equal:

Guaranteed Delivery Time in Days after Award of Contract: _____________________

Percent of standard parts available within a 24-hour period: _____________________

Bidder to indicate maximum delivery time for other repairs and/or replacement parts: ______________________

TOWN OF SOUTH KINGSTOWN

BID FORM REFERENCE #SK0153RD

I, (WE) AGREE TO PROVIDE THE SPECIFIED EQUIPMENT AT THE PRICES BID HEREIN AND

CERTIFY THAT THE INFORMATION PROVIDED IS COMPLETE AND ACCURATE.

Company Name

Company Address

Authorized Signature & Title

Printed Name

Date of Signature

Phone Number

Email address

NOTES:

1. Bidder must bid on all specified items. No partial bids will be accepted. Items bid on must meet or exceed specifications attached hereto. Bidder to specify all guarantees, to be at least one (1) year.

2. Bid price to include delivery of fully equipped vehicle to the Park Maintenance Facility, 134

Asa Pond Road, Wakefield, RI 02879.

3. The bid prices may not be withdrawn for a period of 45 days from the date of opening.

4. The bidder must submit with this bid detailed specifications, circulars, descriptions and all necessary details in order that the Town may have full information available when analyzing the bid.