B. Draft - SDS Legacy ISEA - SOW.pdf

Section C - Description/Specifications/Statement of Work

C.1 BACKGROUND/PURPOSE/SCOPE

C.1.1 BACKGROUND:

Naval Surface Warfare Center Dahlgren Division Dam Neck Activity (NSWCDD DNA) is tasked by NAVSEA Program Executive Office, Integrated Warfare Systems (PEO IWS 1.0) to contract for the sustainment of the AN/SPQ-14(V) Advanced Sensor Distribution System

(ASDS), AN/SPQ-15(V) Data Distribution System (DDS) MK 5 MOD 0, AN/SPQ-15(V) Data

Distribution System (DDS) MK 6 MOD 0, and AN/SPQ-15 Scalable Converter Assembly fielded on U.S. Navy ships, Land based sites, and Foreign Military Sales (FMS) ships and sites.

The AN/SPQ-14(V) ASDS is the technology upgrade and follow-on to Radar Display and

Distribution System (RADDS), AN/SPQ-12(V), and is an evolutionary program for radar displays and switchboards dating back to World War II. The pre-RADDS equipment was first developed in the 1950-1960 time period and has since been modified over time to include and incorporate technology advances. The ASDS system was developed to fulfill the needs of the

U.S. Coast Guard for a small radar video switchboard and Red-Green-Blue (RGB) switchboard combination. Although this upgrade was effective in meeting the needs of the U.S. Coast Guard, it required further enhancements to meet the requirements of the Naval Amphibious Program for a common track picture between the Advanced Combat Direction System (ACDS) and installed radars. The ASDS was enhanced to meet the high-capacity distribution requirements of Aircraft

Carriers and Large Deck Amphibious platforms.

Most recently, radar display and distribution has fully migrated into Open Architecture (OA) initiatives by using Local Area Network (LAN) technology, resulting in the more recent

AN/SPQ-15(V) DDS. DDS provides software-based functionality and utilizes the Common

Display System (CDS) console, the AN/SPA-25H Radar Indicator and/or AN/SPA-25J to display radar data. DDS has net centric capabilities and uses fiber optic technology.

The AN/SPQ-15 Scalable Converter Assembly provides AN/SPQ-15(V) DDS functionality in a single hardware unit to provide support on AN/SPQ-14(V) ASDS platforms for systems that require the functionality to display legacy radar information.

C.1.2 PURPOSE:

The purpose of this contract is to provide support to NSWCDD DNA in the delivery and sustainment of current radar data distribution systems. Work to be performed and required deliverables shall be specifically described in individual Task Orders or Delivery Orders issued by the Contracting Officer and shall be within the parameters of one or more of the requirements described below.

C.1.3 SCOPE:

This Statement of Work (SOW) defines the requirements that the Contractor shall meet to provide production, engineering services, obsolescence mitigation, configuration management, and integrated logistics support in the manufacturing, fabrication, assembly, production, and delivery of AN/SPQ-14(V) ASDS, AN/SPQ-15(V) DDS MK 5 MOD 0, AN/SPQ-15(V) DDS

MK 6 MOD 0, and AN/SPQ-15 Scalable Converter Assembly replacement units and components (hereafter referred to as equipment) as well as software updates for the same as required. The Contractor shall provide the services, material, repair parts, components, accessories and resources necessary to accomplish equipment production, development and the associated engineering and technical support, installation support, configuration management, and integrated logistics support for U.S. Navy and FMS shipboard, shore-based, radar distribution systems as directed by NSWCDD DNA. All technical documents, software, source code, test procedures and/or any other products produced under this order shall become

Government Property.

C.2 REFERENCE DOCUMENTS

The specifications, standards, instructions, directives, and other publications listed below are referenced in individual requirements paragraphs. Latest editions are governing unless a specific edition is cited in the Delivery or Task Order when issued. Referenced documentation will be provided as Government-Furnished Information (GFI) via e-mail in PDF form, if requested. The following is a representative list of requirements documents:

C.2.1 Military/Federal Standards and Specifications

Standard Title Date

FED-STD-313F Material Safety Data, Transportation Data, and

Disposal Data for Hazardous Materials Furnished to

Government Activities

12 OCT 2018

MIL-D-23140D Drawings, Installation Control, for Electronic

Equipment

30 APR 1992

MIL-DTL-24784D

AMEND 1

Manuals, Technical: General Acquistion and

Development Requirements

11 AUG 2021

MIL-PRF-29612B Training Data Products 31 DEC 2020

MIL-PRF-87893 Workstation, Electrostatic Discharge (ESD) Control 21 MAY 2019

MIL-STD-196G Joint Electronics Type Designation Automated System

(JETDAS)

30 MAY 2018

MIL-STD-882E System Safety 11 MAY 12

MIL-STD-961E

(CHG-4)

Defense and Program-Unique Specifications Format and Content

01 AUG 03

(CHG-4: 16 JUL

2020)

MIL-STD-1285D

(CHG-4)

Marking of Electrical and Electronic Parts 07 SEP 04

(CHG-4: 01 JUL

2022)

MIL-STD-2073-1E

(CHG-4)

Standard Practice for Military Packaging 23 MAY 08

(CHG-4: 22

APR 2019)

MIL-STD-2106A Development of Shipboard Industrial Test Procedures 04 JUN 2014

MIL-STD-31000B Technical Data Packages 31 OCT 2018

NAVSEA TS9090-

310E (SL720-AA-

MAN-030)

Alterations to Ships Accomplished by Alteration

Installation Teams

APR 2009

NAVSEA TS9090-

600A (SL720-AA-

MAN-020)

Ship Alteration drawings Preparation JUN 2002

C.2.2 Directives, Instructions, and Manuals

Instruction Title Date

CJCSI 6211.02D Chairman of the Joint Chiefs of Staff

Instruction – Defense Information

Systems Network (DISN)

Responsibilities

24 JAN

COMUSFLTFORCOM/COMPACFLT

INSTRUCTION 6320.3B

Medical Screening for Civilian embarkation Aboard a United States

Navy Vessel

21 MAR

DoD 8570.01-M Ch4 Information Assurance Workforce

Improvement Program

19 DEC

2005 (CHG-

4: 10 NOV

2015)

DODD 8140.01 Cyberspace Workforce Management 05 OCT

DODI 4200.48 Controlled Unclassified Information

(CUI)

06 MAR

DODI 4245.15 Diminishing Manufacturing Sources and Material Shortages Management

5 NOV

DODI 5200.39 CHG-3 Critical Program Information (CPI)

Protection within the Department of defense

28 MAY

2015 (CHG-

3: 1 OCT

2020)

DODI 8510.01 Risk management Framework for

DOD Systems

19 Jul 2022

NAVSEAINST 4130.12B Configuration Management (CM)

Policy and Guidance

21 JUL

OPNAVINST 4790.4F Ship’s Maintenace and Material

Management System Policy

27 OCT

OPNAVINST 5100.19F Vol I-IV Navy Safety and Occupational Health

(SOH) Program Manual for Forces

Afloat

05 MAY

SECNAVINST 5100.10L Department of the navy Safety

Program

09 APR

SECNAVINST 5210.8F Department of the Navy Records

Management Program

26 MAR

SECNAVINST 5510.36B Department of the Navy Information

Security Program

12 JUL

C.2.3 Other Government Documents (for guidance only)

Document No. Title Date

DOD Guidebook

SD-22

Diminishing Manufacturing Sources and material

Shortages (DMSMS) Guidebook

JAN 2016

DOD Policies

SEAD-3

Security Executive Agent Directive 3: Reporting

Requirements for Personnel with Access to classified

Information or Who Hold a Sensitive Position

12 JUN 2017

ESD-TR20.20 Handbook for the Development of an Electrostatic

Discharge Control Program for the Protection of

Electrical Parts, Assemblies, and Equipment

19 JUN 2020

MIL-HDBK-61B

(SE)

Configuration Management Guidance 7 APR 2020

MIL-HDBK-454C General Guidelines for Electonic Equipment 21 SEP 2021

MIL-HDBK-502A Product Support Analysis 27 DEC 2022

MIL-HDBK-2036 Electronic Equipment Specifications, Preparation of 3 JUN 2022

(Validated 03

JUN 2022)

NAVADMIN

216/15

Cyber Hygiene Authorization to use Personal

Wearable Fitness Devices (e.g., Fitbit, Jawbone UP, etc.) in Navy Spaces

14 SEP 2015

NIST SP 800-171

Rev 2

Protecting Controlled Unclassified Information in

Nonfederal Systems and Organizations

28 JAN 2021

PEO IWS 2.0 CMP

002A

Above Water Sensors System Configuration

Management Plan

30 AUG 2010

PEO IWS 2.0 CMP

002B

Above Water Sensors System Configuration

Management Procedures

30 AUG 2010

C.2.4 Non-Government Documents (Guidance Only)

Document No. Title

ASME Y14.38-

Abbreviation and Acronyms for Use in Product

Definition and related Documents

28 MAY 2020

ASME Y14.100-

Engineering Drawing Practices 30 JUL 2013

C.2.5 Availability of Documents

Copies of military handbooks, instructions, standards and specifications and Department of

Defense (DOD) adopted non-Government standards may be obtained in accordance with Federal

Acquisition Regulation (FAR) 52.211-2. Copies of specifications, standards and data item descriptions cited in this solicitation, if listed in the DOD Index of Specifications and Standards

(DODISS) may be obtained from the following:

(a) ASSIST database via the Internet at (https://quicksearch.dla.mil/qaSearch.aspx);

(b) DOD issuances (https://www.esd.whs.mil/dd/dod-issuances/);

(c) Department of the Navy (DON) issuances (https://www.secnav.navy.mil/doni/secnav.aspx);

(d) Other documents can be made available upon request and will be included in the

Government Furnished Information (GFI) Attachment J.x;

(e) By submitting a request to the following:

Department of Defense Single Stock Point (DODSSP)

Building 4, Section D

700 Robbins Avenue

Philadelphia, PA 19111-5094

Copies of non-Government publications not listed in the DODISS may be obtained from the respective industry association.

C.3 REQUIREMENTS

Work to be performed and required deliverables shall be specifically described in individual

Task Orders or Delivery Orders issued by the Contracting Officer and shall be within the parameters of one or more of the requirements described below. Hardware to be furnished hereunder may consist of any individual item or group of individual items listed in Section B.

The Contractor shall perform and successfully complete all necessary testing including Factory

Acceptance Testing (FAT) and evaluation of equipment/component/software or other contract production items to demonstrate that the procured items fulfill the requirements and specification of the contract or agreement.

This SOW describes the tasks required of the Contractor to support NSWCDD DNA by providing services in the following areas:

Engineering Services (C.3.1)

Obsolescence Management (C.3.2)

Configuration Management (C.3.3)

Production and Delivery (C.3.4)

Integrated Logistics Support (C.3.5)

C.3.1 ENGINEERING SUPPORT SERVICES

The Contractor shall provide engineering support services to the Government. Efforts that support this objective include the following:

(a) Prepare and deliver Engineering Change Proposals (ECPs), Notices of Revisions (NOR), Requests for Deviations (RFD), and/or Requests for Waivers (RFW) for Government approval.

(b) Produce and deliver AN/SPQ-15(V) Software updates as directed by the Government.

(c) Implement Engineering Change Proposals (ECPs) once approved by the Government.

(d) Maintain Change Proposal information in a Government approved repository to which the Government has access.

(e) Update system/unit drawings including Installation Control Drawings that adhere to MIL-

D-23140D as required.

(f) Provide Installation Test Procedures that adhere to DOD-STD-2106A to the Government for approval prior to conducting testing.

(g) Perform shipboard and shore-based site Hardware and/or Software Installations at the direction of the Government.

(h) Perform shipboard and shore-based site Hardware and/or Software Installation Testing using Government approved Test Procedures.

(i) Provide technical assistance (distance and/or on-site) for casualties to fielded systems as directed by the Government.

APPLICABLE CDRLs: A006, A008, A00A, A00F, A00G, A00J

C.3.2 OBSOLESCENCE MANAGEMENT:

Obsolescence management includes identifying, reporting, and mitigating risks associated with

Diminishing Manufacturing Sources and Material Shortages (DMSMS) for components. DODI

4245.15 and DOD Guidebook SD-22 on DMSMS will be referenced for managing obsolescence.

Changes considered necessary by the Contractor to ensure the continued manufacture and/or repair of the equipment shall be made in accordance with the Government approved

Configuration Management (CM) Plan.

(a) The contractor shall manage obsolescence to ensure compliance with all performance and contract requirements.

(b) The Contractor shall establish and implement a process to identify and immediately notify the Government of pending and emergent obsolescence issues and emergent vendor implemented changes affecting equipment associated with the approved baseline.

(c) The contractor shall report instances of DMSMS.

APPLICABLE CDRLs: A002

C.3.3 CONFIGURATION MANAGEMENT:

(a) The Contractor shall maintain a Configuration Management Program for the AN/SPQ-

14(V) Advanced Sensor Distribution System (ASDS) and AN/SPQ-15(V) Data Distribution

System (DDS) for sustainment in accordance with PEO IWS 2.0 Above Water Sensors

System Configuration Management Plan, 2.0 CMP 002A and PEO IWS 2.0 Above Water

Sensors System Configuration Management Procedure, 2.0 CMP 002B. MIL-HDBK-61B

(SE) may be used as guidance for implementing configuration management processes.

(b) The Contractor shall maintain configuration control by submitting hardware and software

Engineering Change Proposals (ECPs) for required or recommended changes to the approved configuration baseline. Government approval is required prior to Contractor’s implementation of the ECP.

(c) The Contractor shall maintain Configuration Status Accounting (CSA) Information in the

Government approved format for hardware and software and ensure Government access to same.

(d) The Contractor shall record CSA Information for each equipment, including First Article

Units (FAUs), as equipment is delivered. CSA Information shall detail the current configuration of each end item, the documentation and identification numbers relating to each end item; and any changes to each end item as outlined in the MIL-HDBK-61B (SE).

The as-built sheets for each delivered equipment shall be provided in conjunction with the

DO.

(e) The Contractor shall submit monthly CSA Information in accordance with MIL-HDBK-

61B (SE) down to the Lowest Replaceable Unit (LRU).

(f) The Contractor shall provide monthly reports of CSA Information activities.

(g) The Contractor shall provide a final summary report of the CSA Information upon the completion of the contract.

APPLICABLE CDRLs: A001

C.3.4 PRODUCTION AND DELIVERY:

The Contractor shall provide production and delivery of equipment to the Government. Efforts that support this objective include the following:

(a) Produce and deliver AN/SPQ-14(V) ASDS equipment, including any associated engineering changes, as listed in Section B.

(b) Produce and deliver AN/SPQ-15(V) DDS equipment, including any associated engineering changes, as listed in Section B.

(c) Perform Factory Acceptance Testing (FAT) of hardware and/or software as required using Government approved Test Procedures.

(d) Warranty all equipment and material delivered under this contract for 18 months with the warranty period starting from the date of equipment/material Government acceptance at no additional cost to the Government. The warranty will cover labor and replacement parts for assemblies that have experienced failures due to parts or workmanship. Repairs will be performed at the Contractor’s facility. Shipping charges will be covered by the Contractor.

Travel is not included. The warranty does not include or cover misuse or physical damages caused by third parties.

APPLICABLE CDRLs: A00J

C.3.5 INTEGRATED LOGISTICS SUPPORT (ILS)

(a) The Contractor shall provide ILS support for the life cycle management of DDS and equipment. Revised and/or updated data products shall be maintained to reflect the latest

Government approved baseline.

(b) The Contractor shall establish data requirements to support the life cycle maintenance of training data products in accordance with MIL-PRF-29612B.

(c) The Contractor shall have an established process to notify the Government of any recall notices from suppliers of materials, components or products in equipment. Changes implemented by vendors without prior knowledge of the Contractor shall be managed in accordance with the Contractor’s approved CM Plan once they are discovered.

(d) The Contractor shall provide technical expertise to resolve Planned Maintenance System

(PMS) Feedback Reports for the AN/SPQ-14(V) ASDS and AN/SPQ-15(V) DDS.

(e) The Contractor shall provide provisioning data in Interactive Computer Aided

Provisioning System (ICAPS) format to update Allowance Parts Lists (APL) for any changes to the approved configuration baseline. The Contractor shall provide technical input for engineering support requests.

(f) The Contractor shall update existing training material to implement changes affecting how the AN/SPQ-14(V) ASDS and AN/SPQ-15(V) DDS are operated and maintained.

(g) The Contractor shall maintain and adhere to the Government approved Packaging, Handling, Storage & Transporation (PHS&T) program.

APPLICABLE CDRLs:

C.4 SERVICE SUMMARY (SS)

(a) The purpose of the SS is to define performance evaluation. The Service Summary Table

(SST) below lists the SOW performance objective requirements the appointed Contract Officer

Representative (COR) will surveil. The absence of any SOW requirement from the SST does not detract from its enforceability nor limit the rights or remedies of the Government and sets forth the maximum allowable deviation from the standard of performance for that service.

(b) Contractor performance will be compared to the performance objectives and performance threshold. The Government may use a variety of surveillance methods to evaluate the

Contractor’s performance to determine if it meets the performance objectives and performance threshold. The Government will evaluate the Contractor’s performance under this contract using

“Inspection of Services” clause Federal Acquisition Regulation (FAR) 52.246-3, 52.246-4, 52.246-6, and others that apply). All surveillance observations will be recorded by the COR.

SS Performance

Objective

SOW

Para

Surveillance

Method

Frequency Performance Threshold

Quality of Product or

Service

C.3.1 –

C.3.5

Government validation of

CDRLs delivery and accuracy of contents

Monthly assessment, however reporting occurs on a defined time schedule

(weekly, monthly, quarterly, etc.)

Performance meets contractual requirements.

The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the Contractor appear, or were, satisfactory.

Deliverables received are well researched, complete, and technically accurate. No more than one revision is typically needed to accept the item.

Deliverables meet all

Contract requirements.

Timeliness and accuracy of scheduled

CDRLs in the designated format and according to the specified schedule

(weekly, monthly, quarterly, etc.).

Cost Control &

Reporting

C.3.1 –

C.3.5

100% inspection of invoices

Metrics for processing

Monthly Funds and resources used in cost-effective manner.

Cost reports are timely, accurate, complete, and clearly written.

Invoices are timely and accurate. All supporting detail is provided.

Sub-contractor invoices are paid in a timely manner. Small Business

Sub-contractor invoices are expedited.

Schedule &

Timeliness

C.3.1 –

C.3.5

Metrics Monthly Routinely meets deadlines and schedules, quickly responds to Gov’t requests.

Management/

Business Relations

C.3.1 –

C.3.5

Government POC feedback

Monthly Problems are resolved quickly with minimal

Gov’t involvement.

Mgt. is responsive to

Gov’t requests and concerns.

Routinely communicates with

Gov’t in an effective and timely manner.

Regulatory

Compliance

C.3.1-

C.3.5

Government POC feedback

Monthly Meets contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the

Contractor appear, or were, satisfactory.

User Satisfaction C.3.1 –

C.3.5

Government POC feedback

Quarterly 3.5 on a five-point scale

Contractor

Availability and

Responsiveness

C.6 Government-identified personnel

Monthly The Contractor personnel (Program

Manager or designated personnel) shall be available and accessible for consultation with personnel as identified by the Government.

The expectation is within two (2) hours during business hours and within twenty-four

(24) hours during non-business hours.

Contractor Flexibility and Innovation

C.3.1 –

C.3.5

Government POC feedback

Monthly This includes the

Contractor proactively.

(1) Identifying problems and proposing problem resolutions

(2) Introducing innovative solutions

(3) Offering suggestions for cost-savings initiatives

(4) Adjusting processes, technology, and subject matter expertise to respond to evolving requirements within the dynamic

NAVSEA/NSWC DD

DNA environment.

(5) The Contractor’s program management staff will work in cooperation with the

Government to ensure processes and practices are defined, implemented, and evaluated on a regular basis in-line with industry standard project management practices and service delivery models.

C.5 CONTRACTOR DEVELOPED DATA

C.5.1 Data Rights

(a) This contract is for Contractor services. In accordance with law and policy and within the provisions of this contract, Contractor personnel shall perform as required by this contract and such work shall include working in cooperation and collaboration with Government personnel.

(b) Performance of this contract work shall require, among other things, the Contractor to access and use Government-owned data such as software, documentation, technical data, process and report templates, and the like. All software, documentation, technical data, and the like generated from such access and use shall also be and remain Government-owned data and shall be included in an appropriate technical report or other deliverables. The Contractor's use of and access to

Government-owned data shall neither constitute nor create any Contractor rights in or license to such data; the only Contractor permissions to use and access the data shall be those necessarily required by the Contractor to perform the work herein.

(c) On occasion and incidental to the provision of support services by the Contractor, the

Contractor may be tasked to independently create discrete new data products (e.g., a computer software program, drawings, etc.) that do not derive from existing data. Such products shall be specifically identified by the Government in writing and shall be delivered pursuant to the appropriate CDRL document. Rights in such products shall be governed by the appropriate contract clauses.

C.5.2 Digital Delivery of Data

(a) Delivery by the Contractor to the Government of certain technical data and other information is now frequently required to be made in digital form rather than in hardcopy form. The method of delivery of such data and/or other information (i.e., in electronic, digital, paper hardcopy, or other form) shall not be deemed to affect in any way either the identity of the information (i.e., as

“technical data” or “computer software”) or the Government’s and the Contractor’s respective rights therein.

(b) Whenever technical data and/or computer software deliverables required by this contract are to be delivered in digital form, any authorized, required, or permitted markings relating to the

Government’s rights in and to such technical data and/or computer software must also be digitally included as part of the deliverable and on or in the same medium used to deliver the technical data and/or software. Such markings must be clearly associated with the corresponding technical data and/or computer software to which the markings relate and must be included in such a way that the marking(s) appear in human readable form when the technical data and/or software is accessed and/or used. Such markings must also be applied in conspicuous human-readable form on a visible portion of any physical medium used to effect delivery of the technical data and/or computer software. Nothing in this paragraph shall replace or relieve the

Contractor’s obligations with respect to requirements for marking technical data and/or computer software that are imposed by other applicable clauses such as, where applicable and without limitation, DFARS 252.227.

(c) Digital delivery (e.g., Internet tools, websites, shared networks, etc.) sometimes requires, as a condition for access to and/or use of the means, an agreement by a user to certain terms, agreements, or other restrictions such as but not limited to “Terms of Use,” licenses, or other restrictions intended to be applicable to the information being delivered via the digital delivery means.

(d) The Contractor expressly acknowledges that, with respect to deliverables made according to this contract, no such terms, agreements, or other restrictions shall be applicable to or enforceable with respect to such deliverables unless such terms, agreements, or other restrictions expressly have been accepted in writing by the Contracting Officer (KO); otherwise, the

Government’s rights in and to such deliverables shall be governed exclusively by the terms of this contract.

C.6 PROGRAM MANAGEMENT

(a) The Contractor shall provide a Contractor Program Manager (PM) to provide the project control and contract administration necessary to manage a high volume, multiple task processes for a large, diversified team so that the cost, schedule, and quality requirements are tracked, communicated to the Government, and ultimately attained. The Contractor shall provide real-time monitoring of status/deliverables, tracking the quality of work products and gauging overall customer satisfaction. The Contractor shall provide a Program Management Plan that clearly describes how the above requirements will be met.

(b) The Contractor is solely and exclusively responsible for all matters governing and relating to the employer-employee relationship between the Contractor and personnel the Contractor hires and assigns to perform the work described herein.

(c) The Contractor shall provide supervision, be responsible for the selection, recruitment, hiring, management, control, transfer and/or termination of Contractor employees. The

Contractor’s PM/technical lead shall provide assignment of duties to the Government. Any changes to personnel and management assigned to the contract shall be reported in writing or via e-mail to the Government PM and KO at least ten (10) business days prior to effective date of action.

(d) The Contractor shall ensure all employees must maintain security clearances and must also possess and maintain required training, qualifications, and certifications in accordance with

DODD 8140.01. Certifications and training will be tracked by the Government training manager.

The Contractor shall understand that any Contractor employee may be summarily and immediately removed from or denied access to any Government property, facility, and installation at the sole discretion of the KO if the KO determines such action is necessary to protect or preserve Government property, safety, and security, or to maintain good order and discipline. It is the responsibility of the Contractor to replace any of its employees that are removed/separated pursuant to the section where replacement is necessary to ensure full, timely, and complete contract performance. In the event that an employee is removed/separated, the

Contractor shall inform the Government PM and COR of the occurrence and its actions to mitigate any concerns associated with such occurrence within three (3) business days.

(e) The Contractor shall deliver reports and other data items as defined under each Delivery or

Task Order. The Contractor shall deliver a monthly Contractor’s Progress, Status and

Management Report summarizing the technical and financial status for all active Delivery or

Task Orders issued against this contract. Additionally, the monthly Contractor’s Progress, Status and Management Report will include compliance metrics for each service summary requirement listed in Paragraph C.4 Service Summary Table, schedule, and Delivery Order performance and shall provide them accurately. The Contractor shall establish, and track metrics as defined in

Paragraph C.4 Service Summary Table. The monthly report shall outline methods and frequency of customer interactions, reporting processes, and problem resolution procedures.

(f) The Contractor shall establish and maintain a Quality Control (QC) Program to provide independent corporate and on-site management surveillance and inspection of Contractor operations to ensure that the requirements of the contract are satisfactorily performed. The QC

Program shall be documented in a comprehensive Quality Control and Quality Assurance Plan

(QCQA Plan) that shall be delivered to the KO and COR. The QCQA Plan shall address the qualifications of personnel to ensure qualified candidates are identified, screened, placed, monitored, trained/retained as well as operational requirements that demonstrate techniques for compilation and application of internal controls for workload management as it relates to acceptable performance thresholds defined in Paragraph C.4 Service Summary Table. At a minimum, the QCQA Plan shall address the Contractor's approach to each work requirement in this SOW. The basic tenet of the QCQA Plan is that the Contractor is responsible for quality.

(g) The Contractor shall provide employee management and supervisory responsibility of its employees. This includes but is not limited to managing employees during designated

Government non-workdays or other times when Government offices may be closed; providing initial and refresher training as required by each labor category; and providing administrative support (i.e., time reporting, leave processing, and pay). The Contractor shall establish clear organizational authority and responsibility to effectively manage and control Contractor personnel. This shall be accomplished without requiring the Government to engage in the

Contractor’s operational or human resource management processes.

(h) The Government will provide input through the KO and COR on personnel issues identified by the Government. The use of Government staff members to record arrival or departure times, report absenteeism, sign payroll timesheets, or to perform any other duties inherent in the employer–employee relationship is not authorized. The Contractor shall provide the name of its designated PM and any alternate(s) who shall act for the Contractor when the PM is absent. The

Contractor PM and any alternate(s) shall be designated in writing to the CO within ten (10) business days after contract award and when changes occur.

(i) The Contractor shall provide telephone numbers and e-mail addresses for its PM and any alternate(s) where these persons may be contacted at any time. The Contractor PM and any alternate(s) shall have full authority to act for the Contractor on all matters relating to Contractor personnel and or Contractor performance under this contract. The Contractor PM and any alternate(s) must be a U.S. citizen, able to read, write, speak, and understand English fluently.

The Contractor PM and any alternate(s) shall be required to attend Government meetings, as requested. The Contractor PM and any alternate(s) shall be available during core hours within two (2) business hours to meet with Government personnel designated by the KO to discuss contract issues. The Contractor PM shall provide a point of contact that is available within 24 hours of initial contact, seven (7) days per week, in the event that a problem arises outside of core hours. The Government will establish priorities and milestones for completion of defined tasks and will coordinate tasks with the Contractor PM to ensure understanding of the scope of work and due dates.

(j) The Contractor shall provide a reliable, effective, and expedient means of remote notification technology to facilitate extended support. Examples of remote notification technology are cell phones, pagers, e-mail, or other means by which the Government can have responses to the requirements. The Government will not provide cell phones to the Contractor.

(k) The Contractor shall provide personnel who are courteous, observing military and business professional etiquette, and present a neat, clean, and professional appearance. All personnel shall be knowledgeable and able to effectively communicate problem resolutions to and for customers.

All Contractor personnel shall be qualified and maintain certifications as prescribed throughout this SOW and in accordance with DODD 8140.01 Cyberspace Workforce Management at time of contract award, on the first day of performance, and throughout the duration of the contract.

(l) Personnel providing service under the contract shall be required to possess and maintain current certifications in accordance with DOD 8570.01-M, DOD Approved Baseline

Certifications (http://iase.disa.mil/iawip/Pages/iabaseline.aspx) on the first day of performance of this contract.

APPLICABLE CDRLs: A005, A00D, A00E

C.6.1 Post-Award Meeting

A Post-Award Meeting with the successful Offeror will be conducted; see C-242-H002. The Post-

Award meeting shall be documented using the Meeting Minutes CDRL. After Government review of the initial invoice, the KO, COR, and Contractor may meet to review the adequacy of the supporting documentation that is submitted.

APPLICABLE CDRL: A009

http://iase.disa.mil/iawip/Pages/iabaseline.aspx)

C.6.2 Monthly COR Meeting

(a) The Contractor shall participate in the COR’s monthly meetings to review contract Security, Funding, Staffing, Deliverables, Active Delivery or Task Orders, and Management Items of

Concern that require Government intervention, Action Items, and Action Item Review.

(b) The Contractor shall document Meeting Minutes and action items to be included in the

Contracting Officer’s Management Report (COMR).

(c) The specific format shall be pre-approved by the COR and KO prior to the first submission.

APPLICABLE CDRLs: A003, A009

C.6.3 Contracting Officer’s Management Report (COMR)

(a) The Contractor shall submit a monthly COMR and Contractor’s Progress, Status and

Management Report. Any and all Sub-Contractor, Consultant, or Vendor data shall be current through the as of date of the report.

(b) The report shall be unclassified and reflect no proprietary markings.

(c) The specific format shall be pre-approved by the COR and KO prior to the first submission.

APPLICABLE CDRLs: A003, A005

C.6.4 In-Progress Reviews (IPRs)

(a) The Contractor shall prepare and conduct semi-annual IPRs to be held at a location mutually agreed upon by the Contractor and the COR. The first IPR shall be two (2) months after award of this contract and quarterly thereafter.

(b) One week in advance of the IPR, the Contractor shall submit an IPR agenda using and a copy of the data to be presented at the IPR that shall address the status of action items from the previous IPR, pertinent issues, and a financial analysis. All information presented shall be up to date as of the final agreed upon agenda. Emergent/future interest items and meetings shall be discussed during the IPR.

(c) The Contractor shall submit meeting minutes using the appropriate CDRL, including the list of attendees and action items.

(d) The specific format shall be and pre-approved by the COR and KO prior to the first submission.

APPLICABLE CDRLs: A009, A00C

C.6.5 Training Completion Log

(a) The Contractor shall submit a Mandatory Training Completion Log for training. This log shall be included in the COMR.

(b) The Contractor shall maintain running Mandatory Training Completion Log to be submitted to the Government upon request for personnel assigned to the contract start date through delivery of final unit.

(c) The Mandatory Training Completion Log shall identify Contractor personnel by name, company assignment, training topic, completion no later than date, actual completion date, and completed on time yes/no.

(d)The specific format shall be pre-approved by the COR and KO prior to the first submission.

APPLICABLE CDRL: A003

C.6.6 Project Conclusion/Phase-Out Transition Out Plan

(a) Using the appropriate CDRL, the Contractor shall develop and submit a transition-out plan that assumes re-compete of the contract requirements resulting in award and transition to another

Contractor.

(b) The plan shall address the step-by-step transition of responsibility for support of the program's current operation without discontinuity of workflow or loss of integrity of the program's current operation. The plan shall establish interfaces for technical and contract administration. In addition, the plan shall identify any services, support, or other items that will be required from the Government to facilitate the transition.

APPLICABLE CDRL: A00B

C.6.7 Notification of Potential Organizational Conflict of Interest

(a) The Contractors are reminded that certain arrangements may preclude, restrict, or limit participation, in whole or in part, as either a Sub-contractor or as a Prime Contractor under this procurement. Notwithstanding the existence or non-existence of an Organizational Conflict of

Interest (OCI) clause in the current contract, the Contractor shall comply with FAR Subpart 9.5 and identify if an OCI exists at any tier or arises at any tier at any time during contract performance.

(b) The Contractor shall provide notice within fourteen (14) days of receipt of any information that may indicate a potential OCI and how they shall mitigate this.

C.6.8 Nondisclosure Agreements (NDAs)

(a) This contract may require the Contractor to access data and information proprietary to a

Contractor or Government agency and/or of such a nature that its dissemination or use, other than in performance of this SOW, would be averse to the interest of the Government and/or others. The Contractor, including Sub-contractors and consultants, shall not divulge or release data or information developed or obtained in performance of this contract except to authorized

Government personnel or upon written approval of the KO or COR. The Contractor shall not use, disclose, or reproduce proprietary data that bears a restrictive legend other than as required in the performance of this SOW. The limitations above do not apply to data or information that has been made public by the Government. All products, deliverables, and work produced, as well as associated backup documentation, will be considered the property of the Government.

(b) NDAs may be utilized to allow for access to company sensitive and proprietary data. For tasks requiring NDAs, the Contractor shall obtain appropriate agreements for all its employees who are associated with the task requiring such an agreement.

(c) Contractor personnel may be required, from time to time, to sign NDAS as applicable to specific tasking. The COR will notify the Contractor of the number and type of personnel who will need to sign the NDAs. The signed NDAs shall be executed prior to accessing data or providing support for information to the COR for endorsement and retention. Copies of all executed NDAs shall be provided to the COR.

C.6.9 Contractor Personnel Administration

(a) The Contractor shall comply with the requirements of NAVSEA and NSWCDD instructions regarding performance in Government facilities. All persons engaged in work while on

Government property shall be subject to search of their persons (no bodily search) and vehicles at any time by the Government and shall report any known or suspected security violations to the appropriate Security Department. Assignment, transfer, and reassignment of Contractor personnel shall be at the discretion of the Contractor. However, when the Government directs, the Contractor shall remove from contract performance any person who endangers life, property, or national security through improper conduct. All Contractor personnel engaged in work while on Government property shall be subject to the Standards of Conduct.

(b) When on-site in Government office spaces, laboratories, test facilities, or ship assets, Contractor employees shall be clearly identified as a Contractor (e.g., utilizing badge identifications and sign identifications in office spaces). In addition, Contractor employees shall identify themselves as Contractor personnel when answering telephones and sending emails.

Contractor personnel shall not lead/manage/supervise Government personnel. Contractor program /project managers shall be clearly identified and known as such by Government employees.

C.6.10 Contractor Shipboard Protocol

This tasking may involve platform engineering and Fleet support onboard ship. As such, the

Contractor is reminded of its responsibility to ensure that shipboard protocol is stringently followed. Specifically, visit clearances must be arranged through the Government sponsor and must be forwarded to the individual command being visited as well as to all supporting commands, such as the base, squadron, tender, etc., that the visitor must pass through to get to the ship. The Contractor is responsible for obtaining and maintaining specialized training (i.e., nuclear awareness, safety, quality control, etc.) and certification (i.e., Submarine Safety Program

(SUBSAFE) certificates, etc.). Personnel performing on board U.S. Navy Ships must have at a minimum a current SECRET Security Clearance. If not led by a Government representative, the

Contractor is responsible for briefing the ship/command upon arrival, and the Contractor is responsible for debriefing the ship/command upon departure to include operational status of the equipment.

(a) The Contractor shall ensure its personnel adhere to these requirements when performing shipboard tasking. Compliance shall be reported in the Trip/Travel Report using the appropriate

CDRL.

(b) All personnel assigned to classified tasks must possess, at least at a minimum, a current

“SECRET” Security Clearance.

(c) All personnel while shipboard shall conform to the rules and regulations of the ship. It is the responsibility of the Contractor to determine the proper rules, regulations, actions, policy, and procedures. Alarms, actual or drill, shall be reported and procedures appropriately adhered.

(d) Safety hardhats, tag-outs, safety shoes, goggles, safety harnesses, etc., as appropriate, shall be utilized.

(e) Some shipboard tasking may require ascending and descending vertical ladders to and from the highest points of the ship both pier side and underway.

(f) Each Contractor employee must be able to stand, walk, climb stairs, balance, stoop, kneel, crouch, or crawl around and lift a minimum of fifty (50) pounds in the test environment.

(g) The designated team lead shall, upon arrival, brief the Commanding Officer or his/her designated representative as to the purpose of the visit and expected duration.

(h) The designated team lead shall, upon final departure, debrief the Commanding Officer or his/her designated representative as to the success of the tasking and the operational condition of affected equipment.

(i) The Contractor shall comply with COMUSFLTFORCOM/COMPACFLT INSTRUCTION

6320.3B regarding the medical and dental screening of all personnel that may embark aboard any

U.S. Navy vessel.

(j) The Contractor shall ensure that repair and maintenance employees working aboard vessels, dry docks, and piers shall have a valid ten (10) hour Occupational Safety and Health

Administration (OSHA) Maritime Shipyard Employment Course #7615 completion card within sixty (60) days of employment.

APPLICABLE CDRL: A00K

C.6.11 Skills and Training

(a) The Contractor shall provide capable personnel with qualifications, experience levels, security clearances, and necessary licenses, certifications, and training required by Federal, State, and local laws and regulations as required based on the work to be accomplished. Training necessary to ensure that personnel performing under this contract maintain the knowledge and skills to successfully perform the required functions is the responsibility of the Contractor.

Training necessary to maintain professional certification is the responsibility of the Contractor.

(b) The Contractor shall maintain all licenses/certifications for operating Government vehicles

(car, truck, van, forklift, and/or man-lift) both on-site at NSWCDD DNA and off-site in the performance of duties associated with the tasking of this contract, throughout the performance of this contract. The license(s)/certification(s) shall be obtained and maintained at the Contractor's expense.

(c) The Contractor shall complete all mandatory training as prescribed by the Government for general, safety, emergency medical services, etc., topics. These training requirements are accessed through Government web-based training (WBT) and classroom training.

(d) Repair and maintenance employees working aboard vessels, dry docks, and piers shall have a valid ten (10) hour OSHA Maritime Shipyard Employment Course #7615 or NAVSEA-approved equivalent completion card within sixty (60) days of employment.

(e) Private Shipyards. Private shipyards may require other documentation and additional training in advance of proceeding to the yard.

(f) There may be costs associated with any training required for Contractors to access private shipyards. Prior to incurrence of costs, COR approval is required for these costs to be chargeable to the contract.

(g) Privacy training is mandatory for all NSWCDD DNA personnel (Military, Civilian, and

Contractor) and must be completed annually.

(h) Contractor employees shall complete all cybersecurity certifications and continuing education training specified in DOD 8570.01-M and DODD 8140.01, as required by DFARS

252.239-7001.

(i) The Total Workforce Management System (TWMS) is the official database for workforce training and is the preferred tool for taking and recording Privacy Act training.

APPLICABLE CDRL: A003

C.6.12 Labor Tripwire Justification

The Contractor shall monitor monthly average actual spend rates compared to monthly average fully burdened proposed rates on a per CLIN basis. The Contractor shall advise the COR and the

Contract Specialist, by email, of any variation of actual-to-proposed rate averages greater than 15 percent. The Contractor's notification shall include the following information:

(a) Actual vs. proposed dollar per hour comparison (fully burdened).

(b) The percentage variation between the actual and proposed average.

(c) Explanation of what is causing the variation.

(d) Whether or not the Contractor expects this condition is temporary or permanent.

(e) The Contractor's plan for addressing and correcting the variation; and

(f) Additional information as requested by the Government to assist in reporting per the most recent NAVSEAINST 4200.19 (series) revision.

C.6.13 Non-Personal Services/Inherently Governmental Functions

(a) The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual Contractor employees. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception that personal services are being provided. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor's responsibility to notify the Contracting Officer immediately.

(b) Inherently Governmental functions are not within the scope of this contract. Decisions relative to programs supported by the Contractor shall be the sole responsibility of the

Government. The Contractor may be required to attend technical meetings for the Government;

however, they are not, under any circumstances, authorized to represent the Government or give the appearance that they are doing so.

C.6.14 On-Site Environmental Awareness

(a) The Contractor shall strictly adhere to all Federal, State, and local laws and regulations, Executive Orders, and DOD and DON policies.

(b) The Contractor shall ensure that each Contractor employee who has been or will be issued a

CAC completes the annual NSWCDD DNA Environmental Awareness Training (EAT) within thirty (30) days of commencing contract performance and annually thereafter as directed by their

NSWCDD DNA training coordinator or their COR.

(c) The Contractor shall ensure that each Contractor employee not required to complete the training described above (i.e., those who do not have and will not be issued a CAC) reads the

NSWCDD DNA Environmental Policy Statement within thirty (30) days of commencing contract performance. This document will be available from the COR; however, the policy is also provided on the publicly available NSWCDD DNA website.

https://wwwdd.nmci.navy.mil/program/Safety_and_Environmental_Office

(d) Within thirty (30) days of commencing contract performance, the Contractor shall certify by e-mail to their COR that the above requirements have been met. The e-mail shall include each employee name and work site and shall indicate which requirement each employee has satisfied.

(e) Contractor copies of the records generated by the actions described in this Section will be maintained and disposed of by the Contractor in accordance with Department of Navy Records

Management Program (SECNAVINST 5210.8F).

C.6.15 Hazardous Materials (HAZMAT) Used on Government Site

(a) Hazardous materials maybe utilized at any time during the performance of work on a

Government site under this contract.

(b) Hazardous materials are defined in FED-STD-313F and include items such as chemicals, paint, thinners, cleaning fluids, alcohol, epoxy, flammable solvents, or asbestos.

(c) The Contractor shall have an active Hazard Communication Program in place for all

Contractor employees per 29 C.F.R. 1910.1200. Before delivery of any hazardous materials onto

Government property, the Contractor shall provide the COR with an inventory and Safety Data

Sheet (SDS) for these materials.

(d) HAZMAT must be used safely according to local standard operating procedures (SOPs).

C.6.16 On-Site Safety Requirements

(a) The contractor shall strictly adhere to Federal Occupational Safety and Health Agency

(OSHA)…