B.08 Solicitation - 25QA012 - HAHD Septic Services.pdf

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

Howard A. Hanson Dam Septic Services

This is a non-personal services contract to provide pump out of sewer holding tanks, sewer systems and septic tanks and dispose of off-site at HAHD. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Product Service Code: S222

QUOTER INSTRUCTIONS

1. The Solicitation (RFQ) Number is: W912DW25QA012. The title is HAHD Septic Services.

2. Per Block 10 of this solicitation (page 1) this is a 100% small business set-aside. The NAICS code for this requirement is 562991 - Septic Tank and Related Services with a size standard of $9M. The PSC is S222 - Housekeeping - Waste Management/Storage.

3. See the Performance Work Statement (PWS) for complete description of this requirement.

4. Closing Date and Time Due: .15 August 2025 NLT 1000 PST

5. Award will be made as a Firm-Fixed Priced Purchase Order to the lowest priced quote whose quote conforms to the requirement of the solicitation and where price has been determined fair and reasonable. The quoter must provide pricing for ALL items in the solicitation for its quote to be acceptable to the Government. Quotes must set forth full, accurate and complete information as required by the RFQ.

6. Quotes shall be emailed to della.s.overton@usace.army.mil with the subject line "RFQ W912DW25QA012".

All questions resulting from this RFQ shall be submitted by close of business two (2) days prior to the closing date. For questions email the aforementioned email address. For timely submitted inquiries, responses may be posted as an amendment to the solicitation via Contract Opportunities website at www.sam.gov prior to the RFQ closing date. Quoters are responsible for review of the Contract Opportunities website for any posted amendments to the RFQ.

7. PROSPECTIVE OFFERORS: Contractors shall be registered in the System for Awards Management (SAM) prior to award of a contract or agreement resulting from solicitations.

"Registered in the System for Award Management (SAM) database" means that -

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into the SAM database;

(2) The offeror has completed the Core, Assertions, and Representations and Certification, and Points of contact sections of the registration in the SAM database;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process.

(4) The Government has marked the record "Active".

This rule more efficiently implements the Debt Collection Improvement Act of 1996, as it requires contractors to be registered in SAM for consideration of future solicitations, awards, and payment. Registration is required prior to award of any contract, basic agreement, basic ordering agreement, or blanket purchase agreement from a solicitation. LACK OF REGISTRATION IN THE SAM DATABASE WILL MAKE AN OFFER INELIGIBLE FOR AWARD. The web site may be accessed at www.sam.gov.

8. ELECTRONIC FUNDS TRANSFER (EFT): Effective 99 Jun 01, the Government will make all payments by EFT (unless the Government VISA credit card is accepted). The only exceptions are: 1) Foreign Vendors, 2) Government Agencies, and 3) One-time payments.

The USACE Finance Center (UFC) has altered their process for obtaining electronic funds transfer (EFT) banking information utilized for vendor contract payment and will no longer accept UFC Form 23 to update EFT banking information for vendors. Banking information for all vendors will be retrieved from SAM.gov and entered into CEFMS II. There are no exceptions to this policy change. All contractors must notify the UFC via e-mail at: cefc-fc-eft@usace.army.mil when banking information has been updated in SAM.gov. Compliance with this requirement will help ensure timely payment to the correct back account.

W912DW25QA012

9. State and Local Taxes

The U.S. Army Corps of Engineers is exempt from paying state and local taxes per Title 4 United States Code 104-107. The U.S. Army Corps of Engineers Tax ID Number is 62-1642142.

Contractors performing services for the U.S. Army Corps of Engineers are not exempt from state and local taxes in transactions with vendors, suppliers or subcontractors.

It is the contractor's responsibility to investigate applicable federal, state, and local taxes, along with any specific exemptions that may exist. This includes any applicable Value-Added Taxes (VAT), sales, use, and excise taxes.

The U.S. Army Corps of Engineers will not accept any invoice with a separate tax line.

10. Submittals should include:

a) Signed and dated STANDARD FORM 1449 (Solicitation/ Contract/ Order for Commercial Items). See blocks 30a, b, and c.

b) Signed and dated STANDARD FORM 30, if applicable, for any Amendments to the solicitation. See blocks 15a, b, and c.

c) Completed pricing information for all CLIN items.

d) Completed full text clauses that require fill-in information.

e) Required items in #11 below.

11. The contractor is required to provide the following information with your quote:

Federal Taxpayer's ID Number (EIN): ________________________________________________

Unique Entity ID (UEI): _______________________________________________________________

Cage Code Number: ________________________________________________________________

Remit to Address: ___________________________________________________________________

Company Name: ___________________________________________________________________

DBA: ________________________________________________________________________________

Address: ___________________________________________________________________________

City/State/Zip: _____________________________________________________________________

Phone & Fax Numbers: ____________________________________________________________

Point of Contact: ___________________________________________________________________

E-Mail Address: _____________________________________________________________________

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

BASE YEAR PUMP OUT: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to pump out sewer holding tanks, sewer systems and septic tanks and dispose of off-site as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract as described in the Performance Work Statement. Contractor will have seven (7) days from notification to perform services. This CLIN shall not exceed more than 8 pump outs per year.

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

8 Each

BASE YEAR EMERGENCY PUMP OUT: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to pump out sewer holding tanks, sewer systems and septic tanks and dispose of off-site as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract as described in the Performance Work Statement.

Contractor will have five (5) days from notification to perform services. This CLIN shall not exceed more than 4 emergency pump outs per year.

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

4 Each

OPTION YEAR 1 PUMP OUT: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to pump out sewer holding tanks, sewer systems and septic tanks and dispose of off-site as defined in this Performance Work Statement except for those items specified as

Option Line Item government furnished property and services. The contractor shall perform to the standards in this contract as described in the Performance Work Statement.

Contractor will have seven (7) days from notification to perform services. This CLIN shall not exceed more than 8 pump outs per year.

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

8 Each

Option Line Item

OPTION YEAR 1 EMERGENCY PUMP OUT:

The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to pump out sewer holding tanks, sewer systems and septic tanks and dispose of off-site as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract as described in the Performance Work Statement.

Contractor will have five (5) days from notification to perform services. This CLIN shall not exceed more than 4 emergency pump outs per year.

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

4 Each

Option Line Item

OPTION YEAR 2 PUMP OUT: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to pump out sewer holding tanks, sewer systems and septic tanks and dispose of off-site as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract as described in the Performance Work Statement.

Contractor will have seven (7) days from notification to perform services. This CLIN shall not exceed more than 8 pump outs per year.

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

8 Each

OPTION YEAR 2 EMERGENCY PUMP OUT:

The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to pump out sewer holding tanks, sewer systems and septic tanks and dispose of off-site as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract as described in the Performance Work Statement.

Contractor will have five (5) days from notification to perform services. This CLIN shall not exceed more than 4 emergency pump outs per year.

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

4 Each

Option Line Item

OPTION YEAR 3 PUMP OUT: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to pump out sewer holding tanks, sewer systems and septic tanks and dispose of off-site as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract as described in the Performance Work Statement.

Contractor will have seven (7) days from notification to perform services. This CLIN shall not exceed more than 8 pump outs per year.

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

8 Each

Option Line Item

OPTION YEAR 3 EMERGENCY PUMP OUT:

The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to pump out sewer holding tanks, sewer systems and septic tanks and dispose of off-site as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract as described in the Performance Work Statement.

Contractor will have five (5) days from notification to perform services. This CLIN shall not exceed more than 4 emergency pump outs per year.

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

4 Each

OPTION YEAR 4 PUMP OUT: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to pump out sewer holding tanks, sewer systems and septic tanks and dispose of off-site as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract as described in the Performance Work Statement.

Contractor will have seven (7) days from notification to perform services. This CLIN shall not exceed more than 8 pump outs per year.

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

8 Each

Option Line Item

OPTION YEAR 4 EMERGENCY PUMP OUT:

The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to pump out sewer holding tanks, sewer systems and septic tanks and dispose of off-site as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract as described in the Performance Work Statement.

Contractor will have five (5) days from notification to perform services. This CLIN shall not exceed more than 4 emergency pump outs per year.

Product Service Code: S222 Pricing Arrangement: Firm Fixed Price

4 Each

Continuation of Description

PERFORMANCE WORK STATEMENT (PWS)

Septic Pump-Out Services at HAHD

Part 1

General Information

1. GENERAL: This is a non-personal services contract to provide pump out of sewer holding tanks, sewer systems and septic tanks and dispose of off-site at HAHD. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to pump out sewer holding tanks, sewer systems and septic tanks and dispose of off-site as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: This project is located on the upper reach of the Green-Duwamish River in King County, 63.76 river miles above the mouth in Seattle. It is in the city of Tacoma's municipal watershed, 35 road miles east of Tacoma, 6 miles upstream from Palmer, and 24 miles from Mud Mountain Dam. This project is protected from public access. The facility provides flood protection within the Green-Duwamish watershed.

1.3 Objectives: To keep wastewater holding tanks for the Administration and Maintenance buildings at HAHD pumped down to prevent overtopping and ground contamination.

1.4 Scope: The contractor shall accomplish pump out of sewer holding tanks, sewer systems and septic tanks and dispose off-site. Normal pump-outs will be as needed during the contract year and not to exceed (NTE) eight (8) pump-outs per year. Contractor will have seven (7) days from notification to perform services. Emergency pump-outs will be as needed during the contract year and not to exceed (NTE) four (4) pump-outs per year. Contractor will have five (5) days from notification to perform emergency services.

Specifications: Sewer Holding Tank at HAHD - 7,000 gallon max capacity; Septic Tank at HAHD - 300-500 gallon max capacity.

1.5 Period of Performance: The period of performance shall be for one (1) base year and four (4) option years. Normal pump-outs will be AS NEEDED DURING THE CONTRACT YEAR NOT TO EXCEED (NTE) eight (8) pump-outs per year. Emergency pump-outs will be AS NEEDED DURING THE CONTRACT YEAR NOT TO EXCEED (NTE) four (4) pump-outs per year. The Period of Performance reads as follows:

Base Year: August 25, 2025 - August 24, 2026

Option Year I : August 25, 2026 - August 24, 2027

Option Year II: August 25, 2027 - August 24, 2028

Option Year III: August 25, 2028 - August 24, 2029

Option Year IV: August 25, 2029 - August 24, 2030

Specifics on performance are included in Part 5 Specific Tasks.

1.6 General Information

1.6.1 Quality Control: NA

1.6.2 Quality Assurance: NA

1.6.3 Recognized Holidays: Contractor WILL NOT provide services on the following federal holidays:

New Year's Day Labor Day

Martin Luther King Jr.'s Birthday Columbus Day

President's Day Veteran's Day

Memorial Day Thanksgiving Day

Juneteenth Day Christmas Day

Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m. to 3:30 p.m., Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at US Army Corps of Engineers (USACE), Howard A.

Hanson Dam, 41900 Green River Headworks Road, Ravensdale, WA 98051. Before entering the Tacoma Public Utilities (TPU) watershed, the Contractor must check in at the Headworks Gate at 36932 SE Green River Headworks Rd, Ravensdale, WA 98051, before driving 4 miles up a primarily dirt road to HAHD.

1.6.6 Type of Contract: The government will award a firm-fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract shall adhere to the security procedures for Howard A. Hanson Dam.

a. Contractor personnel performing work under this contract shall adhere to the HAHD and Tacoma Public Utilities (TPU) security procedures.

Access to the project site is controlled by a manned security gate. Contractor shall coordinate with onsite personnel and TPU security to secure regular access to the project site.

b. Pre-screen candidates using E-Verify Program. The Contractor MUST pre-screen candidates using the E-Verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-Verify system. An initial list of verified /eligible candidates MUST be provided to the COR no later than three (3) business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.6.7.1 Physical Security: NA

1.6.7.2 Key Control: NA

1.6.7.3 Lock Combinations: NA

1.6.8 Special Qualifications: NA

1.6.9 Post Award Conference/Periodic Progress Meetings: NA

1.6.10 Contracting Officer Representative (COR): NA

1.6.11 Key Personnel:

a. The follow personnel are considered key personnel by the government: Warren Douglas, Dam Equipment Mechanic Supervisor (206-316-3070) or Steven (Steve) Bjerk, Dam Equipment Mechanic Lead (206-316-3074). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700-1530, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

b. Invoices for payment must be sent to:

U.S. Army Corps of Engineers

Mud Mountain Dam

Attn: Anne Holdener

30525 SE Mud Mountain Road

Enumclaw WA 98022 or anne.holdener@usace.army.mil

1.6.12 Identification of Contractor Employees: NA

1.6.13 Contractor Travel: NA

1.6.14 Other Direct Costs: NA

1.6.15 Data Rights: NA

1.6.16 Organizational Conflict of Interest: NA

1.6.17 PHASE IN /PHASE OUT PERIOD: NA

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. QUALITY ASSURANCE REPRESENTATIVE (QAR). An employee of the U.S. Government responsible for quality assurance using the purchase order and the QASP. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DOD Department of Defense

FAR Federal Acquisition Regulation

HAHD Howard A. Hanson Dam

HIPAA Health Insurance Portability and Accountability Act of 1996

KO Contracting Officer

MMD Mud Mountain Dam

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PIPO Phase In/Phase Out

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

TE Technical Exhibit

TPU Tacoma Public Utilities

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NA

3.2 Facilities: NA

3.3 Utilities: NA

3.4 Equipment: NA

3.5 Materials: NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: NA

4.3 Materials: The Contractor shall furnish all materials, supplies, equipment necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall supply all equipment necessary to comply with this contract to include suction and/or vacuum truck or comparable to pump out and empty sewage from sewer and septic holding tanks at Howard A. Hanson Dam, haul off site, and dispose of safely and legally.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services to pump out sewer holding tank, sewer system and septic tank and dispose of off-site.

Specifications:

Sewer Holding Tank at HAHD - 7,000 gal. max capacity

Septic Tank at HAHD - 300-500 gal. max capacity

Normal pump-outs will be AS NEEDED DURING THE CONTRACT YEAR NOT TO EXCEED (NTE) eight (8) pump-outs per year. Contractor will have seven (7) days from day of notification to respond and perform services.

5.2. Emergency pump-outs. The contractor shall provide services to pump out sewer holding tank, sewer system and septic tank and dispose of off-site.

Specifications:

Sewer Holding Tank at HAHD - 7,000 gal. max capacity

Septic Tank at HAHD - 300-500 gal. max capacity

Emergency pump-outs will be AS NEEDED DURING THE CONTRACT YEAR NOT TO EXCEED (NTE) four (4) pump-outs per year. Contractor will have five (5) days from day of notification to respond and perform services.

5.2. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative (COTR) or also known as the Contracting Officer's Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor's system to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

EM 385-1-1, 2024 - USACE Safety and Health Requirements Manual

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 - Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 - Deliverables Schedule NA

7.3 Attachment 3/Technical Exhibit 3 - Estimated Workload Data NA

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SEE ATTACHED DOCUMENT

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

Septic Pump-Out Services at Howard A. Hanson (HAHD)

1. PURPOSE.

This Quality Assurance Surveillance Plan (QASP) provides a systematic method to evaluate performance for the stated contract. This QASP explains the following:

What will be monitored.

How monitoring will take place.

Who will conduct the monitoring.

How monitoring efforts and results will be documented.

This QASP does not detail how the contractor accomplishes the work. Rather, the QASP is created with the premise that the contractor is responsible for management and quality control actions to meet the terms of the contract. It is the Government's responsibility to be objective, fair, and consistent in evaluating performance. In addition, the QASP should recognize that unforeseen and uncontrollable situations may occur.

This QASP is a "living document" and the Government may review and revise it on a regular basis. However, the Government shall coordinate changes with the contractor. Updates shall ensure that the QASP remains a valid, useful, and enforceable document. Copies of the original QASP and revisions shall be provided to the contractor and Government officials implementing surveillance activities.

The following FAR clause may apply:

52.246-4 Inspection of Services - Fixed-Price

2. GOVERNMENT ROLES AND RESPONSIBILITIES.

The following personnel shall oversee and coordinate surveillance activities.

a. Contracting Officer (KO) - The KO shall ensure performance of all necessary actions for effective contracting, ensure compliance with the contract terms, and shall safeguard the interests of the United States in the contractual relationship. The KO shall also assure that the contractor receives impartial, fair, and equitable treatment under this contract. The KO is ultimately responsible for the final determination of the adequacy of the contractor's performance.

Assigned KO: Scotty Britt

Organization or Agency: CENWS-CT-C

Telephone: 206-764-3517

Email: scotty.w.britt@usace.army.mil

b. (QAR) - The QAR is responsible for proper Government surveillance of the contractor's performance. The QAR shall keep a quality assurance file.

At the conclusion of the contract or when requested by the KO, the QAR shall provide documentation to the KO. The QAR is not empowered to make any contractual commitments or to authorize any contractual changes on the Government's behalf. The contractor shall refer any changes they deem may affect contract price, terms, or conditions to the KO for action.

Assigned QARs: Warren Douglas (HAHD)

Steven Bjerk (HAHD)

Telephone: Warren Douglas (206) 316-3070

Steven Bjerk (206) 316-3074

Email: warren.f.douglas@usace.army.mil steven.r.bjerk@usace.army.mil

3. CONTRACTOR REPRESENTATIVES:

The following employees of the contractor serve as the contractor's Program Manager and Task Manager for this contract.

a. Program Manager - Non-Applicable

Telephone:

Email:

b. Task Manager - Non-Applicable

Telephone:

Email:

c. Other Contractor Personnel - Non-Applicable

Title:

Telephone:

Email:

4. PERFORMANCE STANDARDS.

Performance standards define desired services. The Government performs surveillance to determine if the contractor exceeds, meets or does not meet these standards.

The Performance Requirements Summary Matrix, technical exhibit 1 in the Performance Work Statement includes performance standards. The Government shall use these standards to determine contractor performance.

5. METHODS OF QA SURVEILLANCE.

Various methods exist to monitor performance. The QAR shall use the surveillance methods listed below in the administration of this QASP.

Regardless of the surveillance method, the QAR shall always contact the contractor's task manager or on-site representative when a defect is identified and inform the manager of the specifics of the problem. The QAR shall be responsible for monitoring the contractor's performance in meeting a specific performance standard.

a. DIRECT OBSERVATION. (Can be performed periodically or through 100% surveillance.)

PRS #1: Septic Tank Pump Out - Pump out will be monitored via unscheduled direct observations.

PRS #2: Accurate Invoices - Will be verified via 100% inspection of the submitted invoices.

Surveillance results may be used as the basis for actions (to include payment deductions) against the contractor. In such cases, the Inspection of Services clause in the Contract becomes the basis for the KO's actions.

6. RATINGS.

Metrics and methods are designed to determine if performance exceeds, meets, or does not meet a given standard and acceptable quality level. A rating scale shall be used to determine a positive, neutral, or negative outcome. The following ratings shall be used: SEE ATTACHMENT.

7. DOCUMENTING PERFORMANCE.

a. ACCEPTABLE PERFORMANCE.

The Government shall document positive performance.

b. UNACCEPTABLE PERFORMANCE.

Requirements This is a non-personal services contract to provide pump out of sewer holding tanks, sewer systems and septic tanks and dispose of off-site at HAHD Project Office, Enumclaw, WA. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

Continuation of Deliveries or Performance

From 25 Aug 2025 to 24 Aug 2026

Party to Pay Transportation Cost: Contractor

Point Type: Destination

Line Item Delivery Schedule Quantity Address and POC

Period of Performance From 25 Aug 2025 To 24 Aug 2026

8 Each

Period of Performance From 25 Aug 2025 To 24 Aug 2026

4 Each

Option Line Item

Period of Performance From 25 Aug 2026 To 24 Aug 2027

8 Each

Option Line Item

Period of Performance From 25 Aug 2026 To 24 Aug 2027

4 Each

Option Line Item

Period of Performance From 25 Aug 2027 To 24 Aug 2028

8 Each

Option Line Item

Period of Performance From 25 Aug 2027 To 24 Aug 2028

4 Each

Option Line Item

Period of Performance From 25 Aug 2028 To 24 Aug 2029

8 Each

Option Line Item

Period of Performance From 25 Aug 2028 To 24 Aug 2029

4 Each

Period of Performance From 25 Aug 2029 To 24 Aug 2030

8 Each

Option Line Item

Period of Performance From 25 Aug 2029 To 24 Aug 2030

4 Each

Contract Clauses

FAR Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

52.204-13 System for Award Management Maintenance. Oct 2018 52.204-18 Commercial and Government Entity Code Maintenance. Aug 2020 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services. Nov 2023

DFARS Clauses Incorporated by Reference

Number Title Effective Date

Alternate/ Deviation

Variation Effective Date

252.203-7000 Requirements Relating to Compensation of Former DoD Officials. Sep 2011 252.203-7002 Requirement to Inform Employees of Whistleblower Rights. Dec 2022 252.204-7004 Antiterrorism Awareness Training for Contractors. Jan 2023

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services.

Jan 2023

252.204-7020 NIST SP 800-171 DoD Assessment Requirements. Nov 2023 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime. Jan 2023

252.225-7060 Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region.

Jun 2023

252.232-7003 Electronic Submission of Payment Requests and Receiving Reports. Dec 2018 252.232-7010 Levies on Contract Payments. Dec 2006 252.244-7000 Subcontracts for Commercial Products or Commercial Services. Nov 2023 252.247-7023 Transportation of Supplies by Sea. Oct 2024

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting.

(DEVIATION 2024-O0013 REVISION 1)

May 2024 Deviation 2024-O0013 May 2024

DFARS Clauses Incorporated by Full Text

252.232-7006 Wide Area WorkFlow Payment Instructions. (Jan 2023)

WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause-

"Department of Defense Activity Address Code (DoDAAC)" is a six position code that uniquely identifies a unit, activity, or organization.

"Document type" means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

"Local processing office (LPO)" is the office responsible for payment certification when payment certification is done external to the entitlement system.

"Payment request" and "receiving report" are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall-

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the "Web Based Training" link on the WAWF home page at https://wawf.eb.mil/

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items-

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

(Contracting Officer: Insert applicable invoice and receiving report document type(s) for fixed price line items that require shipment of a deliverable.)

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

2 in 1

(Contracting Officer: Insert either "Invoice 2in1" or the applicable invoice and receiving report document type(s) for fixed price line items for services.)

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) ) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF "combo" document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC 964145 Issue By DoDAAC W912DW Admin DoDAAC W912DW Inspect By DoDAAC ____ Ship To Code ____ Ship From Code ____ Mark For Code ____ Service Approver (DoDAAC) 960509 Service Acceptor (DoDAAC) 960509 Accept at Other DoDAAC ____ LPO DoDAAC ____ DCAA Auditor DoDAAC ____ Other DoDAAC(s) ____ (*Contracting Officer: Insert applicable DoDAAC information. If multiple ship to/acceptance locations apply, insert "See Schedule" or "Not applicable.")

(**Contracting Officer: If the contract provides for progress payments or performance-based payments, insert the DoDAAC for the contract administration office assigned the functions under FAR 42.302(a)(13).)

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

(Contracting Officer: Insert applicable information or "Not applicable.")

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

Contract Terms and Conditions Required To Implement Statutes or Executive Orders — Commercial Products and Commercial Services

FAR Clauses Incorporated by Full Text

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Products and Commercial Services.

Alternate II (DEVIATION 2025-O0003)

(Jan 2025) Alternate II Deviation 2025-O0003

(Mar 2025) (Mar 2025)

Alternate II (MAR 2025) (DEVIATION 2025-O0003).

(d)(1) The Comptroller General of the United States, an appropriate Inspector General appointed under section 3 or 8 G of the Inspector General Act of 1978 (5 U.S.C. App.), or an authorized representative of either of the foregoing officials shall have access to and right to-

(i) Examine any of the Contractor's or any subcontractors' records that pertain to, and involve transactions relating to, this contract; and

(ii) Interview any officer or employee regarding such transactions.

(e)(1) Notwithstanding the requirements of the clauses in paragraphs (a), (b), and (c), of this clause, the Contractor is not required to flow down any FAR clause in a subcontract for commercial products or commercial services, other than-

(i) Paragraph (d) of this clause. This paragraph flows down to all subcontracts, except the authority of the Inspector General under paragraph (d)(1)(ii) does not flow down; and

(ii) Those clauses listed in this paragraph (e)(1). Unless otherwise indicated below, the extent of the flow down shall be as required by the clause-

(A) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C. 3509).

(B) 52.203-15, Whistleblower Protections Under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5).

(C) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C. 4712).

(D) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115-91).

(E) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889 (a)(1)(A) of Pub. L. 115-232).

(F) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

(G)[ ]( 1) 52.204-30, Federal Acquisition Supply Chain Security Act Orders- Prohibition. (Dec 2023) (Pub. L. 115-390, title II).

[ ](2) Alternate I (Dec 2023) 52.204-30.

(H) 52.219-8, Utilization of Small Business Concerns (Jan 2025) (15 U.S.C. 637(d)(2) and (3)), in all subcontracts that offer further subcontracting opportunities. If the subcontract (except subcontracts to small business concerns) exceeds the applicable threshold specified in FAR 19.702(a) on the date of subcontract award, the subcontractor must include 52.219-8 in lower tier subcontracts that offer subcontracting opportunities.

(I) [Reserved]

(J) [Reserved]

(K) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

(L) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C. 793).

(M) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496). Flow down required in accordance with paragraph (f) of FAR clause 52.222-40.

(N) 52.222-41, Service Contract Labor Standards (Aug 2018) (41 U.S.C. chapter 67).

(O) [X] (1) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O 13627).

[ ] (2) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(P) 52.222-51, Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) (41 U.S.C. chapter 67).

(Q) 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014) (41 U.S.C. chapter 67).

(R) 52.222-54, Employment Eligibility Verification (Jan 2025) (Executive Order 12989).

(S) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022).

(T) 52.222-62, Paid Sick Leave Under Executive Order 13706 (Jan 2022) (E.O. 13706).

(U)[ ] (1) 52.224-3, Privacy Training (Jan 2017) (5 U.S.C. 552a).

[ ] (2) Alternate I (Jan 2017) of 52.224-3.

(V) 52.225-26, Contractors Performing Private…