A.02 PWS - HAHD Septic Services.pdf

PERFORMANCE WORK STATEMENT (PWS)

Septic Pump-Out Services at Howard A. Hanson (HAHD)

Table of Contents 1 General ............................................................................................................................................................................. x

1.1 Description of Services/Introduction ....................................................................................................................... x

1.2 Background................................................................................................................................................................ x

1.3 Objectives .................................................................................................................................................................. x

1.4 Scope .......................................................................................................................................................................... x

1.5 Period of Performance .............................................................................................................................................. x

1.6 General Information .................................................................................................................................................. x

1.6.1 Quality Control ............................................................................................................................................ x

1.6.2 Quality Assurance ....................................................................................................................................... x

1.6.3 Recognized Holidays................................................................................................................................... x

1.6.4 Hours of Operation ...................................................................................................................................... x

1.6.5 Place of Performance .................................................................................................................................. x

1.6.6 Type of Contract.......................................................................................................................................... x

1.6.7 Security Requirements ................................................................................................................................ x

1.6.7.1 Physical Security ....................................................................................................................... x

1.6.7.2 Key Control ............................................................................................................................... x

1.6.7.2.1 ................................................................................................................................... x

1.6.7.2.2 ................................................................................................................................... x

1.6.7.3 Lock Combinations ................................................................................................................... x

1.6.8 Special Qualifications ................................................................................................................................. x

1.6.9 Post Award Conference/Periodic Progress Meeting ................................................................................. x

1.6.10 Contracting Officer Representative (COR) ............................................................................................. x

1.6.11 Key Personnel............................................................................................................................................ x

1.6.11 Contract Manager ....................................................................................................................... x

1.6.12 Identification of Contractor Employee .................................................................................................... x

1.6.13 Contract Travel .......................................................................................................................................... x

1.6.14 Other Direct Costs ..................................................................................................................................... x

1.6.15 Data Rights ................................................................................................................................................ x

1.6.16 Organizational Conflict of Interest........................................................................................................... x

1.6.17 Phase in/ Phase out Period ........................................................................................................................ x

2 Definitions and Acronyms .............................................................................................................................................. x

2.1 Definitions ................................................................................................................................................................. x

2.2 Acronyms................................................................................................................................................................... x

3 Government Furnished Items and Services .................................................................................................................... x

3.1 Services ...................................................................................................................................................................... x

3.2 Facilities..................................................................................................................................................................... x

3.3 Utilities....................................................................................................................................................................... x

3.4 Equipment.................................................................................................................................................................. x

3.5 Materials .................................................................................................................................................................... x

4 Contractor Furnished Items and Responsibilities ........................................................................................................... x

4.1 General ....................................................................................................................................................................... x

4.2 Secret Facility Clearance .......................................................................................................................................... x

4.3 Materials .................................................................................................................................................................... x

4.4 Equipment.................................................................................................................................................................. x

5 Specific Tasks ................................................................................................................................................................... x

5.1 Basic Services............................................................................................................................................................ x

5.2 Task Heading............................................................................................................................................................. x

5.3 Contractor Management Reporting.......................................................................................................................... x

6 Applicable Publications.................................................................................................................................................... x

6.1 List.............................................................................................................................................................................. x

7 Attachment/Technical Exhibit List.................................................................................................................................. x

7.1 Attachment 1/Technical Exhibit 1- Performance Requirements Summary .......................................................... x

7.2 Attachment 2/Technical Exhibit 2- Deliverables Schedule.................................................................................... x

7.3 Attachment 3/Technical Exhibit 3- Estimated Workload Data.............................................................................. x

PERFORMANCE WORK STATEMENT (PWS)

Septic Pump-Out Services at HAHD

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide pump out of sewer holding tanks, sewer systems and septic tanks and dispose of off-site at HAHD. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, tools, materials, supervision, and other items and non-personal services necessary to pump out sewer holding tanks, sewer systems and septic tanks and dispose of off-site as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: This project is located on the upper reach of the Green-Duwamish River in King County, 63.76 river miles above the mouth in Seattle. It is in the city of Tacoma’s municipal watershed, 35 road miles east of Tacoma, 6 miles upstream from Palmer, and 24 miles from Mud Mountain Dam. This project is protected from public access. The facility provides flood protection within the Green-Duwamish watershed.

1.3 Objectives: To keep wastewater holding tanks for the Administration and Maintenance buildings at HAHD pumped down to prevent overtopping and ground contamination.

1.4 Scope: The contractor shall accomplish pump out of sewer holding tanks, sewer systems and septic tanks and dispose off-site. Normal pump-outs will be as needed during the contract year and not to exceed (NTE) eight (8) pump-outs per year. Contractor will have seven (7) days from notification to perform services. Emergency pump-outs will be as needed during the contract year and not to exceed (NTE) four (4) pump-outs per year. Contractor will have five (5) days from notification to perform emergency services.

Specifications: Sewer Holding Tank at HAHD – 7,000 gallon max capacity; Septic Tank at HAHD - 300-500 gallon max capacity.

1.5 Period of Performance: The period of performance shall be for one (1) base year and four (4) option years. Normal pump-outs will be AS NEEDED DURING THE CONTRACT YEAR NOT TO EXCEED (NTE) eight (8) pump-outs per year. Emergency pump-outs will be AS NEEDED DURING THE CONTRACT YEAR NOT TO EXCEED (NTE) four (4) pump-outs per year. The Period of Performance reads as follows:

Base Year: August 25, 2025 – August 24, 2026 Option Year I : August 25, 2026 – August 24, 2027 Option Year II: August 25, 2027 – August 24, 2028 Option Year III: August 25, 2028 – August 24, 2029 Option Year IV: August 25, 2029 – August 24, 2030

Specifics on performance are included in Part 5 Specific Tasks.

1.6 General Information

1.6.1 Quality Control: NA

1.6.2 Quality Assurance: NA

1.6.3 Recognized Holidays: Contractor WILL NOT provide services on the following federal holidays:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Day Christmas Day Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00 a.m. to 3:30 p.m., Monday thru Friday, except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons.

The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at US Army Corps of Engineers (USACE), Howard A. Hanson Dam, 41900 Green River Headworks Road, Ravensdale, WA 98051. Before entering the Tacoma Public Utilities (TPU) watershed, the Contractor must check in at the Headworks Gate at 36932 SE Green River Headworks Rd, Ravensdale, WA 98051, before driving 4 miles up a primarily dirt road to

HAHD.

1.6.6 Type of Contract: The government will award a firm-fixed price contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract shall adhere to the security procedures for Howard A. Hanson Dam.

a. Contractor personnel performing work under this contract shall adhere to the HAHD and Tacoma Public Utilities (TPU) security procedures. Access to the project site is controlled by a manned security gate. Contractor shall coordinate with on‐site personnel and TPU security to secure regular access to the project‐site.

b. Pre-screen candidates using E-Verify Program. The Contractor MUST pre-screen candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Contractor must ensure that the candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible candidates MUST be provided to the COR no later than three (3) business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, with the designated Government representative. This Form will be provided to the Contracting Officer and shall become part of the official contract file.

1.6.7.1 Physical Security: NA

1.6.7.2 Key Control: NA

1.6.7.3 Lock Combinations: NA

1.6.8 Special Qualifications: NA

1.6.9 Post Award Conference/Periodic Progress Meetings: NA

1.6.10 Contracting Officer Representative (COR): NA

1.6.11 Key Personnel:

a. The follow personnel are considered key personnel by the government: Warren Douglas, Dam Equipment Mechanic Supervisor (206-316-3070) or Steven (Steve) Bjerk, Dam Equipment Mechanic Lead (206-316-3074). The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between

0700-1530, Monday thru Friday except Federal holidays or when the government facility is closed for administrative reasons.

b. Invoices for payment must be sent to:

U.S. Army Corps of Engineers Mud Mountain Dam Attn: Anne Holdener 30525 SE Mud Mountain Road Enumclaw WA 98022 or anne.holdener@usace.army.mil

1.6.12 Identification of Contractor Employees: NA

1.6.13 Contractor Travel: NA

1.6.14 Other Direct Costs: NA

1.6.15 Data Rights: NA

1.6.16 Organizational Conflict of Interest: NA

1.6.17 PHASE IN /PHASE OUT PERIOD: NA

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

2.1.3. QUALITY ASSURANCE REPRESENTATIVE (QAR). An employee of the U.S.

Government responsible for quality assurance using the purchase order and the QASP. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications.

This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.7. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORK DAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative AFARS Army Federal Acquisition Regulation Supplement AR Army Regulation CCE Contracting Center of Excellence CFR Code of Federal Regulations CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTR Contracting Officer's Technical Representative COTS Commercial-Off-the-Shelf DA Department of the Army DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FAR Federal Acquisition Regulation HAHD Howard A. Hanson Dam HIPAA Health Insurance Portability and Accountability Act of 1996 KO Contracting Officer MMD Mud Mountain Dam OCI Organizational Conflict of Interest OCONUS Outside Continental United States (includes Alaska and Hawaii) ODC Other Direct Costs PIPO Phase In/Phase Out POC Point of Contact PRS Performance Requirements Summary PWS Performance Work Statement QA Quality Assurance QAP Quality Assurance Program QASP Quality Assurance Surveillance Plan QC Quality Control QCP Quality Control Program TE Technical Exhibit TPU Tacoma Public Utilities

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: NA

3.2 Facilities: NA

3.3 Utilities: NA

3.4 Equipment: NA

3.5 Materials: NA

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, facilities and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Secret Facility Clearance: NA

4.3 Materials: The Contractor shall furnish all materials, supplies, equipment necessary to meet the requirements under this PWS.

4.4 Equipment: The Contractor shall supply all equipment necessary to comply with this contract to include suction and/or vacuum truck or comparable to pump out and empty sewage from sewer and septic holding tanks at Howard A. Hanson Dam, haul off site, and dispose of safely and legally.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide services to pump out sewer holding tank, sewer system and septic tank and dispose of off-site.

Specifications:

Sewer Holding Tank at HAHD – 7,000 gal. max capacity

Septic Tank at HAHD - 300-500 gal. max capacity

Normal pump-outs will be AS NEEDED DURING THE CONTRACT YEAR NOT TO EXCEED (NTE) eight (8) pump-outs per year. Contractor will have seven (7) days from day of notification to respond and perform services.

5.2. Emergency pump-outs. The contractor shall provide services to pump out sewer holding tank, sewer system and septic tank and dispose of off-site.

Specifications:

Sewer Holding Tank at HAHD – 7,000 gal. max capacity

Septic Tank at HAHD - 300-500 gal. max capacity

Emergency pump-outs will be AS NEEDED DURING THE CONTRACT YEAR NOT TO EXCEED (NTE) four (4) pump-outs per year. Contractor will have five (5) days from day of notification to respond and perform services.

5.2. CONTRACTOR MANAGEMENT REPORTING (CMR): The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the Contractor shall report ALL Contractor manpower (including subcontractor manpower) required for performance of this contract. The Contractor shall completely fill in all the information in the format using the following web address https://Contractormanpower.army.pentagon.mil. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative (COTR) or also known as the Contracting Officer’s Representative (COR); (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor's name, address, phone number, e-mail address, identity of Contractor employee entering data; (5) Estimated direct labor hours (including sub-Contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-Contractors); (7) Total payments (including sub-Contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by Contractor (and separate predominant FSC for each sub-Contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the Contractor with its UIC for the purposes of reporting this information); (11) Locations where Contractor and sub-Contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on website); (12) Presence of deployment or contingency contract language; and (13) Number of Contractor and sub-Contractor employees deployed in theater this reporting period (by country). As part of its submission, the Contractor shall provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s system to the secure website without the need for separate data entries for each required data element at the website.

The specific formats for the XML direct transfer may be downloaded from the website.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

EM 385-1-1, 2024 – USACE Safety and Health Requirements Manual

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule NA

7.3 Attachment 3/Technical Exhibit 3 – Estimated Workload Data NA

TECHNICAL EXHIBIT 1

Performance Requirements Summary The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective (The Service required—usually a shall statement)

Standard PERFORMANCE

THRESHOLD (THIS IS

THE MAXIMUM ERROR

RATE. IT COULD

POSSIBLY BE “ZERO

DEVIATION FROM

STANDARD”)

Method of Surveillance

PRS # 1.

The contractor shall pump out sewer holding tanks, sewer system and septic tanks and dispose of off-site.

The Contractor must provide services to the performance and safety standards outlined in this PWS, specifically Part 5.

Zero deviation from the standard.

100% inspection of tanks and ground for spillage

PRS # 2

The Contractor shall provide accurate invoices.

The Contractor must submit invoices in accordance with the PWS, specifically Part 1, provision 1.6.7.b

Zero deviation from the standard

100% inspection

PRS # 3

- NA

NA NA NA