B.08- PWS NC115 Controls Replacement 9AUG24 Final.pdf

NC115 HVAC Controls Replacement

Knightdale, NC

Performance Work Statement

USACE Charleston District

For:

81st Readiness Division Directorate of Public Works

Facility Maintenance and Operations Division

Performance Work Statement

Background The 81st Readiness Division (RD) US Army Reserve Center FACID NC115 in Knightdale, NC, has a requirement to return the building’s HVAC to an operational status. An assessment of the facility BAS (Building Automation System) found it is not functioning properly. Some areas are cooler than others, and the system has been running on hand rather than in auto, as designed.

There are also multiple issues with the controls system, which will require a total replacement.

Intent and End Result The intent of this solicitation is to restore heating, ventilation, air conditioning back into the training facility at the Knightdale Army Reserve Center. In order to restore the HVAC system to 100%, the contractor must completely replace the entire controls system and associated components.

Period of Performance and Working Hours The performance period for this contract will be one hundred and twenty (120) calendar days from receipt of the Award from the Contracting Officer. This timeframe includes time allowed for awaiting materials, delivery, setup, startup, testing/adjusting/balancing (TAB), and commissioning. The required work must be completed within the period of performance.

The Government's regular working hours include times in which facilities are used to support the military mission and vary from site to site. Regular working hours are typically 0800‐1600, five days per week, Monday through Friday, except for all observed Federal holidays: and Saturdays and Sundays up to two weekends per month. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise. Any other work outside Government regular working hours requires prior Contracting Officer approval.

Site Visit A site visit is not planned, however, your firm may contact 81st Readiness Division Regional Operations Specialist (RFOS) David.T.Dunn.civ@army.mil and Area Facilities Operations Specialist (AFOS) Robin.R.Caldwell.ctr@army.mil no later than 15 August 2024 to schedule one. No site visits will be held after 16 August 2024 Close of Business (COB)

Place of Performance:

Knightdale Army Reserve Center

FACID #NC115

408 Hinton Oaks Blvd.

Knightdale, NC 27545

Description of Services:

This Description of Services outlines the specific tasks which must be completed for the building’s systems to properly operate. This includes removal, re-installation, addition, and installation of new equipment, and/or accessories.

General Requirements:

A. Contractor is required to be certified under AABC or NEBB.

mailto:David.T.Dunn.civ@army.mil mailto:Robin.R.Caldwell.ctr@army.mil mailto:robin.r.caldwell.ctr@army.mil

B. Produce a work schedule and email to the RFOS and Facility Coordinator no later than five (5) days after award. The schedule must identify all tasks needed to perform task, dates, and a list of any subcontractors hired to perform work.

C. Coordinate, schedule, and identify system down times or impacts to facilities with the key contacts listed.

D. If required to perform work, coordinate for all utilities to be disabled and returned to service. This includes but is not limited to power, water, sewer, HVAC, etc.

E. Review all systems to verify replacement parts/components are compatible with existing conditions. Reuse parts/components where possible.

F. Provide all labor and materials to successfully complete this project.

G. Contractor to coordinate all work activities with the AFOS and/or RFOS. If the AFOS is not available, the RFOS or Facility Coordinator will be the point of contact.

Project Specific Requirements:

Remove all controls related equipment including but not limited to wiring, interfaces, thermostats, controllers, actuators, sensors, front end, etc.,as shown on plans. Controls wiring conduits to remain to be reused.

A. Install a full controls system as per the existing system plans including but not limited to wiring, interfaces, thermostats, controllers, actuators, sensors, front end, etc. and use existing sequence of operations. Contractor is fully responsible for providing a fully operational controls and mechanical system at project completion.

The controls will need to be stand alone and independent, but upgradable to a future access via ARNET, by others, via a second JACE. This will be brought in and connected to the initial JACE of the control system. Provide controls as per below:

• All system components and system shall be Nonproprietary.

• Wiring shall be hardwired. No WiFi allowed.

• Open Bacnet protocol with all points exposed within the

EMCS. Shall be BACNET/MSTP or Arcnet/bacnet.

• Permanent licenses for all control systems (licenses shall never expire). This will include but is not limited to DDC graphics user interphase.

• All tools shall be provided with initial software purchase (i.e., tools required to maintain, troubleshoot, program, create view libraries, and operate).

• No specialized or manufacturer specific software or computers shall be required outside of the purchased software package.

• UPS with 8 hour battery life shall be installed on BAS computer.

B. The new controls will have access control features for multiple users. These controls will limit or restrict ability to change set points based off of their permissions. The RFOS shall be responsible for dictating which user receives which level of access.

C. Only controls contractors shall have access to adjust the coding. Field staff shall be able to access interfaces to make small adjustments to the overall set points or occupied modes and durations. A RFOS or Preventive Maintenance (PM) contractor adjusting a thermostat set point should only be able to modify the temperature setting plus or minus three degrees from the base setting and be able to change the heating and cooling modes and read alarms. A facility coordinator should be able to send each zone to an occupied mode for a timed duration as needed to account for unforeseen meetings and events or battle assembly weekends. The field staff and PM contractor to have access to alarms and alerts to help locate issues with the HVAC system.

D. Provide the following passwords and permissions/functions (PLEASE NOTE PASSWORDS

WILL BE GIVEN TO THE CONTRACTOR UPON AWARD):

• High-level system integrator o Password:xxxxxxx - Full access to everything for mods and reprogramming

• Field staff and PM contractor level o Password: xxxxx - Set point adjustments +/- 3 degrees from base, alarm viewing, make mode changes and overrides, change duration timers, system preset restore, system shut down and restart.

• Basic level password Facility Coordinator:

o Password: xxxxxx - view alarms, make mode changes and overrides, duration timers, system preset restore.

E. Upon a front end failure the mechanical system shall be able to still condition the building’s air which means that the VAV’s should fail at last position, Outside air dampers shall close, VFD on AHU’s shall run at last Hz reading, and Pump shall run at 100%.

F. The Contractor will provide 1 week of training to at least 3 and up to a maximum of 5 site personnel. Ensure training is provided to properly respond/clear error codes and be advised when software updates are necessary Ensure to schedule this meeting 3-4 week prior to the date. All installation manuals will be given to the RFOS. Coordinate with RFOS for training.

G. Once the controls system replacement is complete a AABC or NEBB certified contractor shall perform an AABC or NEBB certified Test, Adjustment, & Balance of the Controls and Mechanical system as a whole. The objective is to have a fully functional mechanical and controls system with fully calibrated equipment and controls so that what is happening in the field is being depicted at the front end and all equipment is properly calibrated and transmitting accurate info to that front end.

H. Contractor to remove all spent materials and electrical debris from the job site and dispose of according to Federal, State, County, and Environmental codes.

Coordination:

All work being performed under this award shall be coordinated with the Key Personnel listed below. In some cases, Army Reserve training activities may preclude this award from being performed. Immediately notify the Contracting Officer and Contracting Officer's Representative (COR) if scheduling conflicts are identified.

Quality Assurance:

The Government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards shall be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

Key Personnel:

81st RD RFOS: David Dunn, 412-841-8800, david.t.dunn.civ@army.mil 81st RD Engineer: David Hanson, (361) 730-5730, david.w.hanson26.civ@army.mil 81st RD Environmental: Dan Thomas, 803-751-9947, daniel.h.thomas12.civ@army.mil USACE COR/SPM: Barry Kimbrough, 843-780-0130, barry.r.kimbrough@usace.army.mil) USACE Mechanical Engineer: Dwane Painter, PE, 813-546-2122, (dwane.p.painter@usace.army.mil)

Deliverables Contractor shall provide the Contracting Officer and Contract Specialist with full submittals of equipment that meets the requirements of this PWS with the Contractor’s Quote. Government approval is required prior to ordering.

O&M Manuals and warranty documents shall be gathered and given to the RFOS at final completion. See General Environmental Requirements section.

Provide photographic evidence that the work was been performed with the invoice.

Warranties:

A standard commercial warranty shall be provided by the Contractor and shall cover all materials, labor, and workmanship for this project. Warranties shall be made out to:

United States Government C/O 81st RD 81 Wildcat Way, BLDG 1525, Fort Jackson, Columbia SC 29207

Other Information:

The Government will not furnish any facilities, materials, or equipment.

General Environmental Requirements For all ACM, LBP, or other hazardous or toxic related projects involving removal or repair, the following requirements apply:

A. All work shall be performed by a state licensed professional experienced with the work identified in this award. Professional must have a minimum of five-years of experience with similar work.

B. The following documentation is required to be submitted at project completion within 7 calendar days by emailing with attachments in PDF format to the Environmental point-of- contact identified above. These documents shall be stored for regulatory audit requirements and environmental tracking activities performed by the 81st Readiness mailto:david.t.dunn.civ@army.mil mailto:david.w.hanson26.civ@army.mil mailto:david.w.hanson26.civ@army.mil mailto:omas12.civ@army.mil mailto:Alex.A.Cubbage@usace.army.mil

Division or other federal and state agencies.

1. All material disposal waste manifest to include but not limited to ACM and LBP.

2. Copies of the state licensure and bonding documentation of the professional(s) performing the work.

3. Copy of the state permit and project license(s) appropriate for the identified state.

4. Supervisor’s project log sheet that identifies project findings and other related information specific to this award.

Security Requirements (ATOPSEC):

A. General Security Requirements and Guidance: General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

B. Antiterrorism (AT) Level I training: All contract personnel requiring routine access to

Army installations, facilities, and controlled access areas, or requiring network access shall complete initial and annual refresher AT Level I awareness training. Online AT

Level I awareness training is available at https://jko.jten.mil/ (website subject to change).

C. Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

D. Escorting in classified and/or sensitive areas: In accordance with applicable regulations, all contract personnel who do not possess the appropriate security clearance or access privileges will be escorted in areas where they may be exposed to classified information or operations, sensitive information or activities, or restricted areas.

E. Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements.

Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

Contracting Officer’s Representative (COR):

The COR for this project is Barry Kimbrough, (barry.r.kimbrough@usace.army.mil). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions; assure that the contractor performs the technical requirements of the contract, perform inspections necessary in connection with contract performance, maintain written and oral communications with the contractor concerning technical aspects of the contract, issue written interpretations of technical requirements, including Government drawings, designs, specifications, monitor contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies.

A letter of designation issued by the Contracting Officer to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR. The COR is not authorized to change any of the terms and conditions of the resulting order.

Invoicing:

The Government shall pay the Contractor upon submission of proper invoices for services delivered and accepted for the portion of the work actually performed under the award. Services performed must be accepted by the Government before payment will be made. An electronic itemized invoice shall be submitted upon expiration of the period of performance.

mailto:Alex.A.Cubbage@usace.army.mil

To constitute a proper invoice, the following information and/or attached documentation shall be included with the invoice.

• Name and address of the Contractor.

• Invoice date.

• Base Contract number

• Period covered by the invoice.

• Description of services rendered

An electronic invoice AND supporting documents shall be submitted to Key Personnel, RFOS David Dunn, and USACE COR Barry Kimbrough.

Attachments:

1. Existing As-Built Drawings