B.08. Combined Synopsis Solicitation_25QA028_LCPP OM.pdf

Lake Chicot Pumping Plant Operation and Maintenance

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

Solicitation Number W912EE25QA0028 is being issued as a request for quote (RFQ) with the intent to issue one Firm-Fixed Price Contract. This solicitation is being issued as a 100%

HubZone set-aside. The NAICS code for this requirement 561210 - Facilities Support

Services, Size standard of $47,000,000.00. This procurement is being conducted in accordance with regulations at FAR Part 12 – Acquisition of Commercial Items and FAR Part 13 –

Simplified Acquisition Procedures.

The U.S. Army Corps of Engineers, Vicksburg District, has a requirement for routine maintenance services including but not limited to janitorial services; grounds inspection, litter pickup, & disposal services; mowing and trimming services; spraying of rip-rap areas;

treatment of fire ant mounds; pest control services; water supply and delivery services; trash disposal services; elevator certification, inspection, and maintenance services; and HVAC services at LCPP, Connerly Bayou Dam, & Ditch Bayou Dam as set forth in the bidding schedule and in accordance with the SOW.

All Offerors shall submit a quote with content as specified herein. Quotes submitted without the specified content may be determined non-responsive and removed from further consideration.

Offers are encouraged to review all clauses that are incorporated into this solicitation.

****SPECIAL ATTENTION SHOULD BE FOCUSED ON FAR 52.212-2 EVALUATION

– COMMERCIAL PRODUCTS, AS THIS CLAUSE OUTLINES THE EVALUATION

FACTORS FOR THIS REQUIREMENT. SEE NEXT PAGE ****

The government intends to make one award for one firm fixed price contract. Offers for less than the required delivery will not be accepted. The Government intends to award without discussions while reserving the right to hold discussions if determined advantageous to the

Government. Offerors are encouraged to provide their best proposed pricing in their initial offer.

BIDDING SCHEDULE MUST BE RETURNED WITH YOUR QUOTE.

Quotes shall be submitted electronically via email, to the following:

Genna.W.Wooten@usace.army.mil

Dustin.G.Cannada@usace.army.mil

For information concerning this solicitation, contact Genna Wooten or Dustin Cannada at the above email.

• You are responsible for reading all information contained in this solicitation and all attachments if any posted with it.

mailto:Genna.W.Wooten@usace.army.mil mailto:Dustin.G.Cannada@usace.army.mil

• Offerors should check the SAM.gov web site often for modifications to this solicitation.

• Offerors are responsible for ensuring their quotes arrive timely.

TECHNICAL INQUIRIES AND QUESTIONS

*QUESTIONS WILL NOT BE ANSWERED VIA EMAIL OR PHONE CALL. *

Technical inquiries and questions relating to this solicitation are to be submitted via Bidder

Inquiry in ProjNet at (https://www.projnet.org). Offerors are encouraged to submit questions early in the advertisement process, in order to ensure adequate time is allotted to form an appropriate response and amend the solicitation, if necessary. Any questions submitted within the 72 hours window of the solicitation closing date are not guaranteed a response will be proivded. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access.

The Solicitation Number is: Lake Chicot Pumping Plant O&M

The Bidder/Offeror Inquiry Key is: 6AMM5Y-2AK8BS

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

https://www.projnet.org/

52.212-2 EVALUATION--COMMERCIALPRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government will award a contract to the lowest priced quote that conforms to the requirement of the solicitation. Proposals will be evaluated for conformance. For an Offeror to be considered for award, the proposal must receive an “Successful” rating. A proposal receiving a rating of “Unsuccessful” will not be eligible for award.

FACTOR 1 - CAPABILITY

Offerors shall be evaluated on an (successful/unsuccessful) basis. Please provide the following with your technical capability:

• HVAC License for the state of Arkansas

• Elevator Repair/Maintenance License for the state of Arkansas

• List of equipment being used for mowing and trimming services

• Herbicide to be used for spraying of rip-rap areas

• Pesticides to be used on fire ant mounds

Offeror must be a certified HUBZone small business to be eligible for award.

To be determined successful, the contractor shall submit documentation that clearly demonstrates that they have the capability to perform the services as specified in the scope of work. Offerors shall include in the quote a plan of action to perform required services in accordance with the statement of work.

FACTOR 2 PAST PERFORMANCE(SATISFACTORY/UNSATISFACTORY)

To demonstrate past performance, the Offeror shall provide documentation of satisfactory performance on two (2) past or current contracts of a similar type, size, scope, and complexity, performed within the last five (5) years. The Offeror is cautioned that while the government may consider data from other sources, the burden of demonstrating satisfactory past performance rests with the Offeror. Satisfactory past performance is defined as completion of the required work in accordance with the terms and conditions of the applicable contract. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will be evaluated as neutral on past performance, providing the offeror supplies a certified statement with their offer that no past performance information is available.

For the purposes of this evaluation, neutral past performance is equal to satisfactory past performance.

Offerors shall provide contracts that are relevant and recent.

Relevant:

Relevant contracts are similar requirements that demonstrates a record of providing marine traffic controller services like those required in this Solicitation to commercial/industrial clients and/or federal, state, municipal government agency clients. Past performance submittals shall include the point of contact name, telephone number, and email address for each contract included in the past performance submission.

Recent:

Contracts that are recent are defined as those that have been completed within the last five (5) years of the solicitation issue date. Offerors are cautioned to select relevant contracts for review that accurately reflect the Offeror’s past performance capabilities. Please note that if the Offeror chooses to provide more than two (2) contracts, the government will evaluate only the first TWO

(2) contracts submitted under this evaluation factor. Any additional contracts submitted beyond the TWO (2) requested will NOT be evaluated. Offerors shall include relevant past performance history.

NOTE: Past Performance shall be contracts held by the prime offeror or major subcontractors.

A major Subcontractor is defined as a Subcontractor responsible for 25% of more of the performance required.

The government's approach to evaluating past performance is to check the references provided by the contractor to verify past performance as well as data obtained from other sources available i.e. government database, past contract files, etc. The offeror is cautioned that while the government will consider data from other sources, the burden of demonstrating past performance rests with the offeror.

FACTOR 3 PRICE

The total quoted price will be determined by summation of the quoted pricing of each line item listed in section B of this solicitation. Quotes will be examined to determine the extent to which quoted prices are comparable with the government estimates, previous procurement history, and a determination made of Price Reasonableness.

Option Contracts: Pricing shall be provided for the base year and each option year to include the hourly rates and total pricing amounts. The government will evaluate offers forward purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the government to exercise the option(s).

AWARD:

It is incumbent upon the offeror to submit sufficient documentation and information for the government to evaluate their capability and the price. Failure to submit sufficient information for the government to determine the capability of the offeror and price may be cause for rejection of your offer.

Award will be made to the contractor whose price is the lowest of all offers determined successful. The government will evaluate the lowest priced offer’s capability. If the lowest priced offer is determined to be unsuccessful, the next lowest priced offers capability will be evaluated until a successful offer is determined.

Multiple awards may be made from this solicitation.

NOTE: All offers must be valid for 60 days.

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

WOMEN-OWNED SMALL

BUSINESS (WOSB)

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NUMBER 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect 8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NUMBER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

REQUEST

FOR QUOTE

(RFQ)

INVITATION

FOR BID

(IFB)

REQUEST

FOR

PROPOSAL

(RFP)

SEE ADDENDUM

19.

ITEM NUMBER

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Government Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH

AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND

ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS

SPECIFIED

29. AWARD OF CONTRACT: REFERENCE OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NORTH AMERICAN

INDUSTRY CLASSIFICATION

STANDARD (NAICS):

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

THE DEFENSE PRIORITIES

AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FREE ON

BOARD (FOB) DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8(A)

ECONOMICALLY

DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

NOTE: OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30.

calls)

Solicitation/Contract Form Continuation

FY25 Lake Chicot Pumping Plant O&M

W912EE25QA028

Continuation of Supplies or Services and Prices/Costs

Additional Information/Notes

Item Supplies/Service Quantity Unit Unit Price Amount

Lake Chicot Pumping Plant O&M Contract, Base Year

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Lake Chicot Pumping Plant O&M Contract, Option Year 1

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Lake Chicot Pumping Plant O&M Contract, Option Year 2

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Lake Chicot Pumping Plant O&M Contract, Option Year 3

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Lake Chicot Pumping Plant O&M Contract, Option Year 4

Pricing Arrangement: Firm Fixed Price

1 Job

Option Line Item

Lake Chicot Pumping Plant O&M Contract, Optional 6 month period

Pricing Arrangement: Firm Fixed Price

1 Job

Continuation of Description

SCOPE OF WORK

LAKE CHICOT PUMPING PLANT (LCPP)

O&M SERVICES

1. BACKGROUND.

The Lake Chicot Pumping Plant (LCPP) was installed in 1985. This contract has been proposed to accomplish routine maintenance services including but not limited to janitorial services; grounds inspection, litter pickup, & disposal services; mowing and trimming services; spraying of rip-rap areas; treatment of fire ant mounds; pest control services; water supply and delivery services; trash disposal services; elevator certification, inspection, and maintenance services; and HVAC services at LCPP, Connerly Bayou Dam, & Ditch Bayou Dam as set forth in the bidding schedule and in accordance with the SOW. Contractor services will be performed in the following County(s): Chicot County, Arkansas

FACILITIES DESCRIPTION.

LCPP visitor center has three levels consisting of two restrooms, an elevator, stairwell, observation deck, and interpretive displays. Included with the LCPP is the storage building/warehouse that is located nearby.

The LCPP physical address is:

3740 Levee Road North, Lake Village, AR 71653-9527

Connerly Bayou draining structure coordinates: 3324'53.72"N 9115'01.83"W

Ditch Bayou drainage structure coordinates: 3315'20.57"N 9113'28.82"W

CONTRACT FORMAT.

This is a firm-fixed-priced based contract containing performance-oriented requirements. Performance requirements specify that services be performed to achieve a desired result. In these cases, the Contractor's performance shall be measured by their outcome to performance requirements contained in this contract. The Contractor shall, without additional expense to the Government, be responsible for obtaining all necessary licenses and permits, and complying with any applicable Federal, State, or local laws, codes, or ordinances, in connection with the performance of this work. This is a one-year contract containing a government option to extend it in one-year increments for up to an additional four years and an additional six months.

The optional six months is to ensure continuous service in case of award delays, protests, etc.

1. DESCRIPTION OF SERVICES.

The Contractor shall provide all management, labor, equipment, fuel, transportation, tools, supplies, supervision, and certified technicians necessary to ensure the performance of routine maintenance at the Lake Chicot Pumping Plant and Storage building, and Connerly Bayou Dam, & Ditch Bayou Dam locations as set forth in this SOW. All work will be performed per the attached monthly schedule. Additional services per emergencies will be at the discretion of the COR, Pumping Plant Manager, and funding availability.

1.1. JANITORIAL SERVICES. The Contractor shall provide the following janitorial services for the visitor center at LCPP as per .Exhibit K

1.1.1. Cleaning PERFORMANCE STANDARDS - General: Visitor Center shall be cleaned and maintained so as to provide an aesthetically pleasing and sanitary environment in accordance with contract specifications and in a manner that does not damage any of the infrastructure or interfere with normal use of facility.

Historically, cleaning has been done in accordance with the following procedures and performed in the order that this procedure is presented.

1.1.2 CEILINGS, UNDERSIDE ROOF DECKING, HEATING UNITS, EXTERIOR EAVES,

Remove all cobwebs, insect EXTERIOR WALLS, ELECTRICAL CONDUITS, AND LIGHT FIXTURES.

nests (including dirt dauber and wasp nests), insects, dust, and other loose material from ceilings, the exposed underside of roof decking, heating units, vents, exterior eaves, exterior walls, electrical conduits, and light fixtures. Subsequently, remove all stains, growths, mold, mildew, and other material adhering to these items with a suitable cleaning compound, and follow this process by removing all remaining cleaning compound residues with a damp cloth or sponge. Wetting of wooden and electrical components, excluding exterior walls, by hosing off, is not an acceptable procedure.

1.1.3 Remove all cobwebs, WALLS, PARTITIONS, DOORS, WINDOWS, SCREENS, AND LOUVERS.

insects, insect nests (including dirt dauber and wasp nests), and other foreign material from windows, screens, louvers, and screen doors. Also, remove all stains, growths, mildew, graffiti, and other material adhering to the walls, partitions, and doors with a suitable cleaning compound, and follow this process by washing with a solution of water and a biodegradable disinfectant cleaner. Spot removal procedure using cleaning compound shall not result in damage to the surfaces of the items being cleaned. Also, graffiti removal which requires sanding, re-surfacing, and/or painting is not a requirement of this contract. The disinfectant solution shall be mixed according to the cleaner manufacturer's label instructions for the application. Upon completion of disinfectant cleaning, remove all remaining cleaning compounds and wipe with a damp cloth or sponge to remove all streaks, water droplets, cleaners, and foreign material. Rinsing wooden components and electrical equipment and outlets, by hosing off, are not an acceptable removal procedure.

1.1.4. LAVATORIES, MIRRORS, COUNTER TOPS, COMMODES, URINALS, SOAP DISPENSERS

AND DISHES, STALL HANDRAILS, TOILET PAPER DISPENSERS, AND PAPER TOWEL

Remove all loose material from lavatories, mirrors, DISPENSERS - SANITARY ITEMS AND SURFACES.

counter tops, commodes, urinals, soap dispensers and soap dishes, stall handrails, toilet paper dispensers, and paper towel dispensers. Both the interior and exterior of toilets and urinals shall be cleaned with a toilet bowl brush. However, this brush shall not be used to clean any other items. Then remove all stains, growths, mildew, graffiti, fingerprints, and other material adhering to all items with a suitable cleaning compound and follow this process by washing them with a solution of water and biodegradable disinfectant cleaner. Spot removal procedure using cleaning compounds shall not result in damage to the surfaces of the items being cleaned. Also, graffiti removal which requires sanding, re-surfacing, and/or painting is not a requirement of this contract. The disinfectant solution shall be mixed according to the cleaner manufacturer's label instructions for this application. Upon completion of disinfectant cleaning, rinse and remove all remaining cleaning compounds, and wipe with a damp cloth or sponge to remove all streaks, water droplets, cleaners, and foreign material. Finally, replenish all dispensers with toilet paper, paper towels, and soap solution of a sufficient quantity to last until the next cleaning based upon the level of consumption of this material, regardless of the presence or absence of hand blowers. The Contractor shall furnish all toilet paper, paper towels, and soap solution, at his/her own expense, in accordance with paragraph entitled "Contractor Furnished Supplies" of this contract.

1.1.5. Interior Trash Receptacles. Remove all trash together with plastic bag inserts from trash receptacles.

Subsequently, remove all stains, growths, mildew, graffiti, and other material adhering to this item, both inside and outside, with a suitable cleaning compound and follow this process by washing it with a solution of water and biodegradable disinfectant cleaner. Spot removal procedure using brushes and/or cleaning compounds shall not result in damage to the surfaces of the items being cleaned. Also, graffiti removal which requires sanding, resurfacing, and/or painting is not a requirement of this contract. The disinfectant solution shall be mixed according to the cleaner manufacturer's label instructions for this application. Upon completion of disinfectant cleaning, rinse and remove all remaining cleaning compounds, and wipe with a damp cloth or sponge to remove all streaks, water droplets, cleaners, and foreign material, and insert new plastic bag liners. Appropriately sized plastic bag liners shall be provided by the Contractor at his/her own expense in accordance with paragraph entitled "Contractor Furnished Supplies" of this contract.

1.1.6. FLOOR CLEANING (SANITARY ITEM AND SURFACE). Floors shall be cleaned as appropriate for the floor covering, so as to leave them free of dirt, dust, litter, liquids, and other foreign material.

1.1.7. FLOORS (SANITARY ITEM AND SURFACE) AND RELATED SIDEWALKS. Sweep and remove all dirt, dust, mud, gravel, and other loose material from floors, breezeway floors, and related sidewalks.

Related sidewalks include sidewalks leading to the visitor center and pumping plant from adjacent parking areas. Subsequently, remove all stains, growths, and other material adhering to the interior floors, breezeway floors, and sidewalks with a suitable cleaning compound, and follow this process by mopping all interior floors with a solution of water and a biodegradable disinfectant cleaner. This solution shall be mixed according to the cleaner manufacturer's label instructions for this application. Then rinse and remove all remaining cleaner and foreign material. Standing water shall be removed by dry-mopping and also foreign material removed from the floor drains, if they exist. Also, any of the above-mentioned foreign material which is washed, swept, or otherwise deposited over the edge of sidewalks or floors, and accumulates on the surrounding grounds as a result of the cleaning operation, shall be removed by the Contractor and disposed of in accordance with paragraph entitled "Liquid Disposal."

1.1.8. FLOOR MAINTENANCE. Tile floors, 196 sq. ft., including the elevator, at Lake Chicot Visitor Center, shall be stripped, waxed, and buffed as necessary in order to maintain a clear and durable protective finish. This work shall be accomplished during non-office hours as coordinated with the COR/Plant Manager.

Carpeted floors, approximately 804 sq. ft. at Lake Chicot Visitor Center, shall be shampooed as necessary to remove stains and to provide deep cleaning.

Interim cleanings, no more than four per year may be requested by the COR/Plant Manager to accommodate special events.

1.1.9. FURNITURE, PICTURES, INTERPRETIVE DISPLAYS, WALL MAPS, AND OFFICE

Furniture, pictures, interpretive displays, wall maps, and office equipment shall EQUIPMENT CLEANING.

be dusted to remove all dirt and dust. This operation shall not disturb work papers and shall be accomplished using a dusting agent that does not harm the surfaces or cause wax build-up. Glass desk and tabletops shall be cleaned with an ammoniated glass cleaner.

1.1.10. WINDOW CLEANING. Windows, window shades/blinds, and screens shall be cleaned to remove all smudges, fingerprints, dirt, dust, cobwebs, insects, insect nests, and other foreign material. All interior and exterior glass surfaces shall be cleaned with an ammoniated glass cleaner to remove all fingerprints, smudges, streaks, dirt and other foreign material. However, ammoniated glass cleaner shall not be used on Plexiglas surfaces.

1.1.11. WALLS AND DOOR CLEANING. All walls and doors shall be inspected and cleaned, as necessary, to remove all fingerprints, smudges, dirt, and other foreign material.

1.1.12. CORNERS, CREVICES, MOLDINGS, LEDGES, BASE BOARDS, SWITCH PLATES,

The Contractor shall inspect all RECEPTACLE PLATES, STAIRWELL, AND LIGHT FIXTURES.

corners, crevices, moldings, ledges, base boards, switch plates, receptacle plates, stairwell, and light fixtures and keep these areas and items free of dirt, dust, insect and spider nests, dead insects, mold, mildew, fingerprints, smudges and other foreign material.

1.1.13. WATER SUPPLY. Inasmuch as water is essential to the cleaning operations specified herein, the Contractor shall provide a portable, pressurized water supply, if needed, with a single tank capacity of not less than twenty (20) gallons to affect the cleaning of those facilities which do not have pressurized water available, i.

e., in the event that a pressurized water source is inoperative. Where pressurized water is available, the Contractor may utilize this supply for cleaning, provided that care is exercised to not be wasteful in its use.

1.2. GROUNDS INSPECTION AND LITTER PICKUP AND DISPOSAL SERVICES. The Contractor shall inspect all grounds, roads, boat ramps, sidewalks, steps, and parking areas. These areas shall be free of all trash, paper, cans, pop top tabs, cigarette butts, bottles, wire, rope, string, dead animals and fish; fallen trees and fallen limbs not exceeding 6 inches in diameter, and all other foreign materials deposited thereon. All litter and debris collected by the Contractor shall be disposed of in accordance with paragraph entitled "Solid Waste Disposal" of the contract. Additional information is listed for the Contractor's use and . Exhibit K

Also, the Contractor shall inspect each exterior trash receptacle and perform necessary emptying and cleaning to keep these receptacles free of all trash and any material adhering to the receptacles and their tops. If a plastic trash receptacle insert (bag) is either torn, soiled, or missing, then it shall be replaced. Any receptacle that is either soiled internally or externally shall be washed and disinfected. Also, where nuisance insects are noticed, i.

e., flies or yellow jacket wasps, then the containers shall be sprayed with insecticide furnished by the Contractor and approved by the COR. Insecticide shall be applied in accordance with manufacturer's label instructions for the application. The Contractor shall also remove any overflow or excess trash deposited around any trash receptacle. All trash and debris collected by the Contractor shall be disposed of in accordance with paragraph entitled "Solid Waste Disposal" of the contract.

1.2.1. For road and parking area rights-of-way, litter removal shall be completed weekly with the result that no litter shall be left in the rights-of-way, irrespective of litter's distance or visibility from the roadway.

1.2.2. All maintained grounds, roadways, parking areas, roofs, and other public facilities shall be inspected for the presence of fallen trees and fallen limbs weekly. All fallen trees and tree limbs not exceeding 6 inches in diameter shall be removed when found. All fallen trees and fallen limbs exceeding this diameter shall be reported to the COR. The Contractor shall dispose of all limbs and trees in accordance with paragraph entitled "Solid Waste Disposal" of the contract.

1.3. Mowing and Trimming.

1.3.1. Public Use Area & Access Road Right-Of-Way Mowing and Trimming. The Contractor shall perform mowing and trimming operations for LCPP, Connerly Bayou, and Ditch Bayou areas. The Contractor shall accomplish all mowing, trimming, and edging services in the areas as described in , Description Exhibit A of Areas Requiring Mowing and Trimming services to meet the requirements of this SOW and the Service Delivery Summary (SDS). The mowing and trimming frequency will be once every 7-10 calendar days, for a total of up to 24 annual mowing and trimming service for mowing cycles. The Contractor shall cut each area so that grass heights after mowing services averages 2.5 inches. If the mowing duration has exceeded 10 days, the Contractor will no longer be following the requirements in this SOW. This requirement in summary provides that the Contractor must maintain a mowing schedule to mow all areas every 7-10 days in all areas to maintain compliance. In the event that rainfall, high water, or other circumstances cause a delay in the performance of mowing and trimming in any area which subsequently results in mowing services being delayed, the Government is obligated to pay for only those accepted services meeting Acceptable Quality Levels (AQL) successfully completed during the billing period. Mowing and trimming services are further defined in TABLE 1 below:

1.3.1.a. Mowing & Trimming Services. Table 1

Mowing Cycle

Service Area

Service Requirement

Duration

September 1st thru August 31st

Appendix B Description of Areas Requiring Mowing and Trimming Service.

Up to 24 Mowing and trimming for each service area per COR approval.

Up to 3 mowing and trimming services per month.

*Typical mowing services are up to three times per month between the months of March and September.

Services from October thru February is as needed and will be scheduled with the COR/Plant Manager.

1.3.2. Mowing & Trimming REQUIREMENTS. The following performance standards are supplied for the Contractor's use for mowing and trimming operations:

1.3.3. Mowing and trimming in a given area be conducted concurrently so as to help maintain uniform should grass height and aesthetic appearance.

1.3.4. Mowing or trimming operations may be conducted at LCPP and structures on Monday through Friday during daylight hours and on Saturdays, Sundays and Federal Holidays with advanced approval by the COR .

1.3.5. Mowing and trimming operations should be conducted in a prudent manner to protect the grass sod, project features, equipment, buildings, trees, shrubbery, and ground cover, and also to ensure the safety of all persons and equipment around the mowing operations. Relatedly, the Contractor shall not allow the alignment or facing of any mower discharge in the general direction of buildings, vehicles, or persons within the potential range of objects which might be thrown from the mower. All mowers shall be equipped with deflector shields at the clipping discharge points to help alleviate the safety problem associated with thrown objects. However, the use of these shields shall not relieve the Contractor of any other requirements contained in this contract, including liability.

1.3.6. Mower blades shall be kept sharp to help assure clean cutting and minimize grass foliage breakage and bruising as evidenced by the browning of the grass turf following mowing operations.

1.3.7. Prior to mowing in any area, the Contractor shall inspect the area to be mowed, and remove all objects, fallen limbs up to 6 inches in diameter, and litter which could be scattered by or thrown from the mower during the operation. The Contractor shall not avoid the removal of any of this material by mowing around it. Should any litter or objects be inadvertently scattered by the mowing operation, the Contractor shall immediately retrieve and dispose of this material. All material collected by this operation shall be disposed of in accordance with paragraph entitled "Materials Hauling" of the contract.

1.3.8. The Contractor shall mow and trim to a uniform height so as to maintain an aesthetic appearance of the grounds.

1.3.9. In conducting mowing operations, the Contractor shall not cause any rutting or sod damage. The Contractor is not relieved of any requirements for mowing and trimming in soft and damp areas unless all mowing procedures and/or equipment cannot be adjusted to prevent rutting or sod damage.

1.3.10. The Contractor shall utilize trimming methods, i.e., the use of sickles, sling blades, and mechanical trimmers and edger's within those locations where the use of mowing equipment potentially endangers persons, property, or natural resources. Such locations include, but are not necessarily limited to, the perimeters of buildings, posts, trees, shrubs, ground cover, sidewalks, curbs, parking blocks, telephone poles, guard rails, rip rap areas, recreational equipment, signs, piezometer markers, ditches, drains, and culvert headwalls. The Contractor shall exercise special care in trimming so as to avoid damage to the above items.

1.3.11. The COR may direct the Contractor to selectively not mow or trim certain areas containing vegetation which has aesthetic value, i.e., wildflowers at certain times of the year.

1.3.12 The Contractor may apply herbicide, in lieu of trimming, around nonliving objects with prior written approval of the type, mixture, location, and method of application by the COR. The Contractor shall provide herbicide at his/her own expense. Prior to commencing any herbicide application, the Contractor shall submit copies of certifications and licenses indicating that all herbicide applicators proposed for use on the job are qualified and licensed in accordance with State of Arkansas and/or Federal requirements.

1.3.13. In the event that any mowing or trimming operation results in the production of piles of clippings or other deposits of cut vegetation which may result in damage to the grass sod if left in place, then the Contractor will remove and dispose of such piles or deposits. All clipping removal shall be at the expense of the Contractor.

1.3.14. Upon completion of mowing and trimming in any area, all grass clippings and debris deposited on sidewalks and paved surfaces by the operation shall be removed by sweeping or blowing.

1.3.15 The Contractor shall be aware of the hazard presented by MOWING OF PRECIPITOUS SLOPES.

steep and/or slippery slopes. In these areas conventional mowing methods and equipment may be dangerous due to overturning and sliding hazards. Accordingly, the Contractor shall employ specialized mowing procedures to avoid the hazard in these areas. Also, the Contractor shall exercise extra caution under these circumstances so as to minimize the hazard and prevent damage to sod.

1.3.16 WEED AND GRASS REMOVAL FROM PAVED SURFACES. In conjunction with each scheduled mowing and trimming operation, the Contractor shall kill (by the application of an approved herbicide) all weeds and grass growing in cracks and expansion joints in paved surfaces. The use of herbicides shall be in accordance with requirements contained in paragraph entitled "Mowing & Trimming Performance Standards and Operational Limitations".

1.4. SPRAYING OF RIP-RAP AREAS.

The Contractor, when directed by the COR/Pumping Plant Manager, will spray rip-rap areas for control of with an Environmental Protection Agency (EPA) and Vicksburg District approved unwanted vegetation herbicide for use around water surfaces in accordance with all label directions and all applicable state and federal laws. Herbicide must be uniformly applied over the treatment areas as directed by the twice per year COR/Pumping Plant Manager. Applicator shall protect, preserve, and maintain the land, waters, and non-target vegetative resources within the designated treatment areas. Applicator will provide proof of current state certified commercial applicators license for the categories of "right-of-way" and "aquatic" applications prior to commencing work. Applicator will complete and submit to the COR a spill prevention plan ( ) prior to Exhibit I commencement of work. Applicator will complete the post application herbicide treatment documentation form ( ) upon completion of work. All unused product and chemical containers shall be removed from Exhibit H project lands and disposed of in accordance with label directions, and pesticide application warning signage shall be posted during spraying. Some areas will necessitate the use of a Jon boat for spraying. The minimum rating for the Jon boat shall be a four (4) person capacity (regardless of the number of occupants actually in the boat during spraying) with a weight of no less than 750 pounds, with an overall minimum rating of no less than 1,200 pounds which includes the weight of persons, equipment, and motor. The boat motor will not exceed the maximum horsepower as specified by the Boating Industries Association plate affixed to the boat. The boat shall be rigged with the following safety equipment (regardless of the number of occupants in the boat during spraying): one (1) fire extinguisher with a minimum rating of 1A-10BC, one (1) paddle or oar, one (1) first aid kit, one (1) twenty (20) inch diameter ring buoy with ninety (90) feet of 3/8 inch line attached, four (4) personal flotation devices, one (1) signaling device, adequate mooring lines in good condition, and one (1) bilge pump or bailer. The boat shall not be approved for night operations. Additionally, this boat shall meet all requirements of current EM-385-1-1, U.S. Army Corps of Engineers Safety and Health Requirements Manual Rip-rap areas to .

be sprayed are designated in .Exhibit A

1.5. TREATMENT OF FIRE ANT MOUNDS.

The Contractor will treat LCPP for control of fire ants with an approved pesticide, , by broadcast application during the period 1-15 March of each year or as directed by the COR/Pumping Plant Manager. Areas to be treated will be the same areas, acreage, and descriptions to be mowed as found in . Pesticide shall be Exhibit A uniformly applied in accordance with label instructions. Applicator will complete the post-application pesticide treatment documentation form ( ) upon completion of work. All unused product and pesticide Exhibit H containers shall be removed from project lands and disposed of in accordance with label directions.

1.6 PEST CONTROL SERVICES.

The Contractor shall provide all plant, labor, equipment, materials, and supplies necessary to treat for pests, rodents, insects, & termites in the pumping plant and storage building/warehouse per schedule monthly approved by the COR/Plant Manager.

a. Services included, but not limited to, fogging, spraying, and baits.

1.7 WATER SUPPLY AND DELIVERY SERVICES.

The Contractor shall supply & deliver potable drinking water; Quantity of Ten (10) - Five (5) gallon bottles per that fit the water dispenser equipment.month

a. The water bottles shall be delivered sealed from the factory and within an approved timeframe of the expiration date.

1.8 TRASH DISPOSAL SERVICES.

The Contractor shall provide all plant, labor, equipment, materials and supplies necessary to dispose of trash from the pumping plant, warehouse, and overall pumping plant property.

a. Services included, but not limited to, provide a double-lid dumpster at a minimum size of 8 cy and have the contents disposed .once a week

1.9 ELEVATOR CERTIFICATION, INSPECTION, & MAINTENANCE SERVICES - One (1) Elevator.

1.9.1 Elevator Certification Services.

The Contractor shall provide the following services.

Provide and maintain annual Certificate of Inspection through the Arkansas Insurance Department for display in the elevator.

Coordinate with a State of Arkansas inspector to provide all inspections per local elevator code(s).annual

1.9.2 Elevator Inspection and Maintenance Services

The Contractor shall provide the following services

Provide annual relief pressure test.

Provide inspection and maintenance service of all elevator equipment per manufacturer semi-annual specifications.

- Original Manufacturer: Dover Corp.

- Controller Manufacturer: Dover Corp.

- Controller Type: Passenger

- Valve Manufacturer: Dover Corp.

- Door Equipment Manufacturer: Dover Corp.

- Serial Number: E-64938

- Supply Voltage: 480V

- Motor H.P.: 25HP

- Pumping Unit: AP-100-25, 100GPM, 355 P.S.I.

- Jack Manufacturer: Dover Corp.

- Cylinder Dia.: 7.5 O.D.

1.10 HVAC SERVICES - (Heating-Venting-Air-Conditioned).

A. LCPP office HVAC system and components will be serviced per manufacturers specifications.

a. Name/Brand: Trane Model: WSC120A4ROA1H000000000000 10 tons.

b. Air Handler: Trane Model: CBDB06A05CAL02G 1.5hp.

c. Service and per manufactures specifications.twice per year

B. Visitor Center office HVAC system and components will be serviced per manufacturers specifications.

a. Name/Brand: Lennox Model: KHS120S4BN1G 10 tons.

b. Service and per manufactures specifications.twice per year

C. Storage Building/Warehouse Ventilation system and components will be serviced per manufacturers specifications.

a. Air Handler: Trane Model: CBDA315VLAWR10N 15hp.

b. Service and per manufactures specifications.twice per year

1.11 REPAIR AND EMERGENCY SERVICES - Optional.

Pending the discretion of the COR, Pumping Plant Manager, and funding availability, the contractor shall provide repairs and emergency repair services not otherwise categorized as routine and/or scheduled maintenance. Repair and emergency work can vary from a variety of components to an entire system replacement to ensure continued operations. Repairs and emergency work include, but not limited to, the HVAC and ventilation components, window A/C units, elevator, restroom drainage clogs or leaks, lights in the plant, visitor center, storage building; broken windows, roof leaks, and door repairs or replacements. Timely repair and /or emergency repair service is an extremely important part of maintaining a safe experience for the employees and the visiting public. These services are vital to protect federal employees that work in the pumping plant during high-water events/pumping operations.

Contractor will submit a quote, including vendor quotes, for COR review and approval.

Quotes are required for all repair and emergency services.

2.0. .PERFORMANCE STANDARDS

The Contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Upon notification of 'Not Met(s)', via Inspection Reports or by the COR, the Contractor has 24 hours or less for correction pending requirements of the area(s).

Performance Objective

PWS

Sect

Performance Threshold Deductions

Janitorial Services.

Restrooms, water fountains, benches, surfaces, exterior-interior trash receptacles, overlook patios, pedestrian walkways, steps and related sidewalks are clean and free of all foreign matter such as cobwebs, insect nests, dead insects, dead animals, feces, fish, dust, stains, growths, and all other foreign matter.

Supply restrooms with approved supplies /materials.

1.1.

Not to exceed 2 customer /public complaints per month and/or Not to exceed a total of 2 'not mets' from the total inspections performed per month.

(for ex: 3 'not met' on 2 reports = deduction)

3-4 'not mets' = %5

5-6 'not mets' = %10

7 'not mets' = %15

8 or more 'not mets' will be pro-rated at a percentage rate.

The deduction percentages will be applied to the total monthly bid amount for this item.

Grounds Inspection, Litter Pickup, & Disposal.

Litter and trash are removed from all grounds in public use areas, access and circulation roads, and their rights-of-way, parking areas, planters, plant beds, shoreline areas (including those surfaced with riprap) and earthen dams.

Roadways and parking areas rights-of-ways shall be cleaned with no visible litter or trash.

Contractor has hauled and disposed of all litter, trash, and solid waste which has generated, removed or collected in the performance of this contract to an off-project location approved by the COR.

1.2.

month and/or Not to exceed a total of 2 'not mets' from the total inspections performed per month.

7 'not mets' = %15 monthly bid amount for this item.

Mowing and Trimming Services.

All litter and other debris have been removed from the area prior to mowing. Site is cut in its entirety and all grass within an area is cut uniformly and after mowing operations, with no scalping or high spots. No damage to sod from tractors or large piles of grass clippings.

All areas adjacent to project facilities and features including riprap areas, buildings, signposts, and other manmade features are completely and uniformly trimmed. Areas along the edges of concrete slabs, buildings, and other improved surfaces have been completely edged. All grass growing through surfaces such as asphalt parking areas and expansion joints has been either cut or sprayed with an approved herbicide, etc.

Sidewalks and other improved surfaces are free of any debris. All grass and unwanted vegetation have been completely removed from plant beds and landscaped areas.

1.3.

month and/or

Not to exceed a total of 2 'not mets' from the total inspections performed per month.

7 'not mets' = %15 monthly bid amount for this item.

Spraying of Rip-Rap Areas.

Perform services for control of unwanted vegetation and ensure performance is complete.

1.4.

Not to exceed 1 customer service and/or Not to exceed a total of 1 'not mets' from the total inspection performed.

(for ex: 1 'not met' on 1 report = deduction)

1 - 'not met' = %100 monthly bid amount for this item.

Treatment of Fire Ant Mounds.

Perform services for Fire Ant Treatment using the broadcast method and ensure performance of the end result is complete.

1.5.

service and/or Not to exceed a total of 1 'not mets' from the total inspection performed.

monthly bid amount for this item.

Pest Control Services

Perform services for control of unwanted pest and ensure performance is complete.

1.6.

service and/or Not to exceed a total of 1 'not mets' from the total inspection performed.

(for ex: 1 'not met' on 1 monthly bid amount for this item.

Water Supply and Delivery Services

Perform services for supply and delivery of water and ensure performance is complete.

1.7.

service and/or Not to exceed a total of 1 'not mets' from the total inspection performed.

monthly bid amount for this item.

Trash Disposal Services

Perform services for trash disposal and ensure performance is complete.

1.8.

service and/or Not to exceed a total of 1 'not mets' from the total inspection performed.

monthly bid amount for this item.

Elevator Certification, Inspection, & Maintenance Services

Perform services for the elevator and ensure

1.9.

service and/or Not to exceed a total of 1 'not mets' from the total inspection performed.

monthly bid amount for this

HVAC Services service and/or Not to exceed a total of 1 'not mets' from

Perform services for the three units and ensure

1.10.

the total inspection performed.

monthly bid amount for this

3. INSPECTION AND ACCEPTANCE

3.1. GENERAL:

Reference Contract Clause 52.212-4(a). The inspection and acceptance procedures specified herein set forth a general policy that only the services performed by the Contractor in strict accordance with the contract requirements will merit payment. This policy will be implemented through close Government inspection of the services performed and acceptance or rejection of the services by the Government. However, neither the presence nor absence of Government inspection shall relieve the contractor from any requirements of contract.

3.2. INSPECTION REPORT FORM:

Exhibit D is the inspection report form to be used by the Government in advising the Contractor of performance deficiencies.

3.3. CONTRACTOR'S CHECKLIST:

Exhibit J is the contractor's inspection report form to be submitted to the COR within three days following each mowing cycle.

3.4. QUALITY ASSURANCE SURVEILLANCE:

The Government will monitor and inspect the Contractor's performance using any reasonable inspection method.

The Government will record all surveillance observations. The Government may inspect services provided by the Contractor both during and/or after performance is complete. When an observation indicates defective performance, the COR may request the Superintendent or Contractor's Representative to initial the observation.

The Government will use the unscheduled inspection plan.

The COR will inform the Contractor how the Government intends to inspect the contract and who is in charge of Quality Assurance. The COR will appoint authorized representative(s), Quality Assurance Inspector (QAI), to perform quality assurance inspections. The QAI will keep a daily log of all communications with the Contractor and/or Contractor Superintendent(s) or Representative(s). The Contractor and the QAI shall coordinate work schedules and inspections to best evaluate Contractor performance

3.4.1. QUALITY ASSURANCE SURVEILLANCE PLAN:

Reference Contract Clause 52.212-4(a), Inspection/Acceptance.

The Contractor shall only tender for acceptance those items that conform to the requirements of this contract.

The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights;

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in…