B.08.02 Solicitation - W912DR21R0018.pdf

PROJECT TITLE: 911th VEHICLE MAINTENANCE SHOP AT FORT BELVOIR, VA

This proposed procurement is Full and Open Competition (Unrestricted); NAICS 236220 “Commercial and Institutional Building Construction” w ith a size standard of $39,500,000.00.

This is a Firm-Fixed Price Tw o (2) Phase Design-Build Construction Contract utilizing the Best Value Trade-off Process.

Contractors are requested to review requirements and instructions for a Tw o (2) Phase Design-Build selection in response to this RFP. This is Phase I of the solicitation phase. Phase II of the solicitation w ill be issued as an amendment and w ill only be available to those Offerors selected to advance from Phase I to Phase II.

MICHAEL J GETZ 410-962-3455

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS

NEGOTIATED

06-May-2021

(RFP)

(IFB)

X

CALL:

B. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

See Item 7

2. TYPE OF SOLICITATION

SEALED BID

3. DATE ISSUED

9. FOR INFORMATION A. NAME

SOLICITATION

NSN 7540-01-155-3212 1442-101 STANDARD FORM 1442 (REV. 4-85)

Prescribed by GSA

FAR (48 CFR) 53.236-1(e)

11. The Contractor shall begin performance w ithin _______10 calendar days and complete it w ithin ________790 calendar days after receiving aw ard, X notice to proceed. This performance period is X mandatory, negotiable. (See _________________________52.211-10

12 A. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

X YES NO

13. ADDITIONAL SOLICITATION REQUIREMENTS:

A. Sealed offers in original and __________1 copies to perform the w ork required are due at the place specif ied in Item 8 by ___________ local time ______________07 Jun 2021 (date). If this is a sealed bid solicitation, offers must be publicly opened at that time.

shall be marked to show the offeror's name and address, the solicitation number, and the date and time of fers are due.

B. An offer guarantee X is, is not required.

C. All offers are subject to the (1) w ork requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

D. Offers providing less than _______90 calendar days for Government acceptance after the date offers are due w ill not be considered and w ill be rejected.

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

1. SOLICITATION NO.

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

4. CONTRACT NO.

7. ISSUED BY CODE

USACE, BALTIMORE

2 HOPKINS PLAZA

BALTIMORE MD 21201

W912DR

PAGE OF PAGES

1 OF

CODE

(Title, identifying no., date):

12B. CALENDAR DAYS

10:00 AM (hour)

Sealed envelopes containing offers

5. REQUISITION/PURCHASE REQUEST NO. 6. PROJECT NO.

8. ADDRESS OFFER TO (If Other Than Item 7)

FAX:TEL: TEL: FAX:

W912DR21R0018 69

20B. SIGNATURE

(REV. 4-85)STANDARD FORM 1442 BACK

TO SIGN

NSN 7540-01-155-3212

SOLICITATION, OFFER, AND AWARD (Continued) (Construction, Alteration, or Repair)

CODE FACILITY CODE

17. The offeror agrees to perform the w ork required at the prices specif ied below in strict accordance w ith the terms of this solicitation, if this offer is accepted by the Government in w riting w ithin ________ calendar days after the date offers are due.

the minimum requirements stated in Item 13D. Failure to insert any number means the offeror accepts the minimum in Item 13D.)

AMOUNTS SEE SCHEDULE OF PRICES

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE

20A. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN

OFFER (Type or print)

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM

(4 copies unless otherwise specified)

CODE

(Insert any number equal to or greater than

20C. OFFER DATE

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

CODE27. PAYMENT WILL BE MADE BY:26. ADMINISTERED BY

(Include ZIP Code)14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NO. (Include area code)

See Item 14

(Include only if different than Item 14)16. REMITTANCE ADDRESS

30B. SIGNATURE

29. AWARD (Contractor is not required to sign this document.)

document and return _______ copies to issuing office.) Contractor agrees Your of f er on this solicitation, is hereby accepted as to the items listed. This award con-to f urnish and deliv er all items or perf orm all work, requisitions identif ied summates the contract, which consists of (a) the Gov ernment solicitation and on this f orm and any continuation sheets f or the consideration stated in this y our of f er, and (b) this contract award. No f urther contractual document is contract. The rights and obligations of the parties to this contract shall be necessary .

gov erned by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certif ications, and specif ications or incorporated by ref er-ence in or attached to this contract.

30A. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31A. NAME OF CONTRACTING OFFICER (Type or print)

30C. DATE

(Type or print)

TEL: EMAIL:

31B. UNITED STATES OF AMERICA 31C. AWARD DATE

BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this28. NEGOTIATED AGREEMENT

(M ust be fully completed by offeror)OFFER

W912DR21R0018

Section 00 20 00 - Instructions for Procurement

NOTES TO OFFERORS

This is a two (2)-phase Design-Build procurement. This Request for Proposals (RFP) is for Phase I only. Phase I submissions will be reviewed and a maximum of five (5) of the most highly qualified proposals will be invited to submit Phase II proposals. Bid bonds are not required to be submitted until Phase II submissions. Additionally, a price schedule and expanded specifications and details regarding the concept design will be provided in the Phase II via an amendment to this RFP.

INSTRUCTION TO OFFERORS

IMPORTANT NOTES REGARDING THIS ACQUISITION

1. PROPOSAL CONDITIONS

a. Contractors must provide all required documents for Phase I and bid all items in Phase II in the above bid schedule, with no exceptions. Should a contractor fail to fully complete the bid schedule, its offer will not be considered responsive to the solicitation and ineligible for the resultant contract award.

b. Split awards or multiple award contracts will not result from this solicitation.

2. COMPETITION: Full and Open Competition

3. SUBMISSION OF PROPOSALS

a. All proposals must be submitted in accordance with the electronic requirements detailed in the

Phase I Proposal section. PROPOSALS OR MODIFICATIONS TO PROPOSALS THAT ARE RECEIVED

BY FACSIMILE WILL NOT BE CONSIDERED.

b. Hand Carried and Mailed Proposal: Hand carried and mailed proposals are not required. See Phase I Proposal section for directions on how to submit proposals electronically.

c. SF 1442 BACK (Page 2 of the Solicitation): Offerors are required to acknowledge the receipt of all amendments to the Solicitation on the Standard Form 1442 in Block 19. Offerors shall fully complete all the required areas located under the section designated as “OFFER” (refer to Items 14 through 20C).

d. BID GUARANTEE: The offerors are required to submit a Bid Guarantee for this procurement during Phase II submissions. Any offeror failing to submit an authentic Bid Guarantee will be considered non-responsive to the Solicitation and ineligible for award. The Bid Guarantee shall be in the amount of 20% of the bidder’s price or $3,000,000.00, whichever is less.

e. BONDS AND INSURANCE: The Contractor will be required to furnish proof of insurance, including copies of the required endorsements, and performance and payment bonds within ten (10) calendar days following the Contractor’s receipt of the contract award.

4. VISITOR/SECURITY REQUIREMENTS

1. AT Level I Training. All contractor employees, to include subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

2. Access and General Protection/Security Policy and Procedures. All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

2b. For contractors who do not require CAC, but require access to a DoD facility or installation. Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at OCONUS locations, in accordance with status of forces agreements and other theater regulations.

4. Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something). The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

7. For Contracts that Require OPSEC Training. "All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

5. REQUESTS FOR INFORMATION

Technical inquiries and questions relating to this solicitation are to be submitted via Bidder Inquiry in ProjNet at (https://www.projnet.org) No Later Than (NLT) 11:00 A.M. (EDT), 20 May 2021. To submit and review inquiry items, prospective vendors will need to use the Bidder Inquiry Key presented below and follow the instructions listed below the key for access. A prospective vendor who submits a comment /question will receive an acknowledgement of their comment/question via email. Another email to the same address will notify the prospective vendor once the reply is available for viewing.

The Bidder Inquiry Key is: A9W7MP-K3S563

Specific Instructions for ProjNet Bid Inquiry Access:

1. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

2. Identify the Agency. This should be marked as USACE.

3. Key. Enter the Bidder Inquiry Key listed above.

4. Email. Enter the email address you would like to use for communication.

5. Click Continue. A page will then open saying that a user account was not found and will ask you to create one using the provided form.

6. Enter your First Name, Last Name, Company, City, State, Phone, Email, Secret Question, Secret

Answer, and Time Zone. Make sure to remember your Secret Question and Answer as they will be used from this point on to access the ProjNet system.

7. Click Add User. Once this is completed you are now registered within ProjNet and are currently logged into the system.

Specific Instructions for Future ProjNet Bid Inquiry Access:

1. For future access to ProjNet, you will not be provided any type of password. You will utilize your Secret Question and Secret Answer to log in.

2. From the ProjNet home page linked above, click on Quick Add on the upper right side of the screen.

3. Identify the Agency. This should be marked as USACE.

4. Key. Enter the Bidder Inquiry Key listed above.

5. Email. Enter the email address you used to register previously in ProjNet.

6. Click Continue. A page will then open asking you to enter the answer to your Secret Question.

7. Enter your Secret Answer and click Login. Once this is completed you are now logged into the system.

The call center operates weekdays from 8AM to 5PM U.S. Central Time Zone (Chicago). The telephone number for the Call Center is 800-428-HELP.

Responses to RFIs via ProjNet are for informational purposes only. Official responses will be provided by amendment.

SCOPE OF WORK

Construct a standard-design medium Vehicle Maintenance Shop to include hazardous waste storage and oil storage buildings, vehicle parking lot, open and organizational equipment storage and heavy equipment parking with options for a vehicle storage building and Company Operations Facility . Construction will include special foundations and connection to Energy Monitoring Control Systems (EMCS), intrusion detection systems (IDS) installation, fire alarm and suppression and building information system. Supporting Facilities include electric services, water and gas distribution and wastewater collection lines, a water pump for fire suppression system, access road, pavements, curbs and gutters, storm drainage, site preparation, environmental studies and documentation, and information systems. Antiterrorism/force protection measures include laminated glass windows in reinforced frames, reinforced exterior doors, security lighting, barriers, and visual screening. Heating and air conditioning will be provided by stand-along systems. Measures in accordance with the Department of Defense (DoD) Minimum Antiterrorism for Buildings standards will be provided. Facilities will be designed to a minimum life of 40 years in accordance with DoD's Unified Facilities Code (UFC 1-200-02) including energy efficiencies, building envelope and integrated building systems performance. Sustainability and Energy measures will be provided. Access for individuals with disabilities will be provided. Comprehensive building and furnishings related to interior design services are required.

Demolish 1 Building (5,147 SF), 1 Modular Buildings (4,820 SF) and Air Conditioning (Estimated 150 Tons).

Section 00 21 16 - Instructions to Proposers

PHASE I PROPOSAL SUBMISSION

PHASE I SOLICITATION PROVISIONS

1. PROPOSAL SUBMISSION INSTRUCTIONS

1.1. General: This request for proposal (“RFP”) seeks proposals from Offerors interested in being selected for design-build construction of the Vehicle Maintenance Shop project at Fort Belvoir, Virginia. This is Phase I of a two-phase RFP issued in accordance with FAR Subpart 36.3. This RFP is requesting submission of proposals under phase one submission criteria ONLY. After evaluating phase one proposals, the contracting officer will select the most highly qualified Offerors and request that only those Offerors submit proposals for Phase II. The maximum number of Offerors that will be selected to submit Phase II proposals is five (5). Offerors shall not submit any proposals under Phase II submission criteria at this time. Phase II of the solicitation will be issued in an amendment directly to those Offerors selected for Phase II. Submitting any information under Phase II criteria may lead to disqualification of your proposal. This is a Full and Open competitive solicitation. Offerors responding to this RFP are required to submit their proposals in accordance with the instructions contained in this Section 00 21 16.

The work is summarized as follows: Construct a standard-design medium Vehicle Maintenance Shop and a Company Operations Facility to include hazardous waste storage and oil storage buildings, organizational vehicle parking, vehicle storage facility, open and organizational equipment storage. Construction will include special foundations and connection to Energy Monitoring Control Systems (EMCS), intrusion detection systems (IDS) installation, fire alarm and suppression and building information system. Supporting Facilities include electric services, water and gas distribution and wastewater collection lines, a water pump for fire suppression system, access road, pavements, curbs and gutters, storm drainage, site preparation, environmental studies and documentation, and information systems. Antiterrorism/force protection measures include laminated glass windows in reinforced frames, reinforced exterior doors, security lighting, fencing, barriers, and visual screening.

Heating and air conditioning will be provided by stand-alone systems. Measures in accordance with the Department of Defense (DoD) Minimum Antiterrorism for Buildings standards will be provided. Facilities will be designed to a minimum life of 40 years in accordance with DoD's Unified Facilities Code (UFC 1-200-02) including energy efficiencies, building envelope and integrated building systems performance. Sustainability and Energy measures will be provided. Access for individuals with disabilities will be provided. Comprehensive building and furnishings related to interior design services are required. Demolish 1 Building (5,112 Total SF).

Air Conditioning (Estimated 150 Tons) and the other building is modular (2,400 Total SF).

This is a competitive acquisition for the award of a firm-fixed-price design-build contract. A contract will be awarded to the Offeror whose proposal represents the “Best Value” to the Government. The best value determination will be based on a comparative assessment of proposals against all source selection criteria in the solicitation, considering recommendations and minority opinions presented to the Sour Selection Authority (SSA). While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA's independent judgment. The evaluation factors applicable to this procurement appear below.

1.2. Basis for Award: A contract will be awarded to the Offeror whose proposal represents the “best value” to the

Government. The best value determination will be based on a comparative assessment of proposals against all source selection criteria in the solicitation, considering recommendations and minority opinions presented to the Source Selection Authority (SSA). While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA's independent judgment.

For the purposes of this solicitation, the Government will utilize the best value Trade-Off Process. The following evaluation factors will be used to evaluate each proposal. Award will be made to the Offeror whose proposal is the most advantageous to the Government based on an integrated assessment of the evaluation factors described below.

PHASE I

Factor 1 - Past Performance and Experience Factor 2 - Management Approach

For Phase I, Past Performance and Experience (Factor 1) and Management Approach (Factor 2) will be adjectivally rated. Past Performance and Experience (Factor 1) is more important than Management Approach (Factor 2). Past Performance & Experience (Factor 1) and Management Approach (Factor 2) will not carry over to Phase II.

PHASE II

Factor 3 - Technical Approach Factor 4 - Small Business Participation Plan (SBPP) Factor 5 - Price

For Phase II, Technical Approach (Factor 3) and SBPP (Factor 4) will be adjectivally rated. Technical Approach (Factor 3) is more important than SBPP (Factor 4). When combined, Technical Approach (Factor 3) and SBPP (Factor 4) are approximately of equal importance to Price (Factor 5).

1.3. Source Selection: It is the intent of the Government to seek proposals from qualified Offerors with experience in the significant features of this RFP and who can demonstrate a successful performance history in completing relevant projects. For the purposes of this solicitation, the Government will utilize the Trade-Off Process. The successful Offeror will be selected based on the “Best Overall Value to the Government”. The Government will not make an award at a significantly higher price to obtain only slightly superior technical advantages; however, the degree of importance of price as a factor could become greater depending upon the equality of the proposals submitted. Where the technical merits of competing proposals are determined to be substantially equal, price could become the controlling factor.

1.4. Each Offeror is required to submit a proposal consisting of the following volumes in separate electronic files

CLEARLY MARKED PHASE I AND IDENTIFIED WITH THE PHASE I SUBMISSION DATE:

a. Phase I: Volume I – Technical Proposal, Part 1 (Factors 1-2), (electronic file)

b. Phase I: Volume II – Administrative Documents (electronic file)

The content of these volumes is discussed in section 1.5, below.

1.5. Specific Requirements: An Offeror’s proposal shall consist of all information and material submitted in writing for evaluation in response to this solicitation. The submission of false or misleading information shall be grounds for disqualification of the proposal. The Offeror’s name, solicitation number and solicitation Closing Time and Date, must be affixed to the outside of each volume. Offerors must organize their proposals as described and outlined below. Each volume must have a table of contents and a Cover Sheet to include the Offeror’s CAGE Code, address, NAICS and business size in accordance with the System for Award Management (SAM) and Point of Contact information, such as email and phone number. Each volume’s contents must be separated by tabs as discussed below. The proposals must be in an 8-1/2” x 11” format. Pages may be single-sided or double-sided (double-sided pages count as two pages) and must be numbered. The minimum acceptable type size is eleven (11) point with a minimum of one-inch margins on all sides. The information in each volume must be organized as follows.

1.5.1. Volume I (Technical Proposal) (Factors 1-2): Offerors must submit the information identified in section 2, below. The information must be divided by tabs and shall be organized as follows:

TAB 1 - Factor 1 Past Performance/Experience TAB 2 - Factor 2 Management Approach

The total number of pages must not exceed 30 pages in the aggregate. The data appearing in Factor 1 behind the tab for 2.2.2 relating to past performance evaluations and awards, are not counted in the overall page limitation. Offerors may distribute the pages among the Factors at their discretion. If the Offeror exceeds the page limitation, then the excess page(s) after page 30 will not be evaluated (actual tabs are not included in count).

1.5.2. Volume II (Administrative Documents): The Administrative Documents must be placed in a separate envelope. It must contain the following:

a. SF 1442 (Solicitation, Offer and Award). Note - All amendments must be acknowledged in block 19;

b. Certificate of Corporate Principal/Authority;

c. Section 00 45 00;

d. Proof of Bonding Capability of at least $20,000,000;

Those Offerors selected for Phase II will have to re-sign the SF1442 and acknowledge all amendments.

1.5.3. Proposal shall be marked with the Offeror’s name, Solicitation Number, and the solicitation Closing Time and Date. (See SF1442 Block 1 and Block 13)

1.5.4. Offerors shall submit their proposals using the link, https://safe.apps.mil/, to the Contract Specialist, Michael Getz, Michael.J.Getz@usace.army.mil, and Tamara Bonomolo, Tamara.C.Bonomolo@usace.army.mil for both phases of this procurement.

ALL PROPOSALS SHALL BE SUBMITTED ELECTRONICALLY THROUGH THE SAFE SITE.

Submission shall be in searchable Adobe PDF format and legible. You are limited to five (5) maximum files per upload (total size cannot exceed 2 GB). If you have a large number of files, it is recommended that you combine or ZIP your files before uploading to the SAFE site. Offerors may use compression utility software such as WinZip or PKZip to reduce file size and facilitate transmission.

REQUEST FOR UPLOAD CODE: Offerors must email Contract Specialist Michael Getz at Michael.J.Getz@usace.army.mil no later than five (5) working days prior to the proposal due date to receive a request code which will allow for file uploads via the SAFE site. Offerors that fail to email for a request code five (5) working days before proposal submission date may not be able to receive a request code in time to upload their submission.

THIS MUST BE DONE FOR BOTH PHASES OF THE PROCUREMENT.

FILE DESCRIPTION: Include a “File Description” for each file(s) you upload. The “File Description” will be included in the email notice to the recipient you choose to have access your file(s). NOTE: Do NOT enter Privacy Act Data (Personal Identification Information (PII)) in the File Description.)

INSTRUCTIONS TO FOLLOW ON THE SAFE WEBSITE:

1. Once at the SAFE website select the “Drop-off” icon. This allows users without a CAC or users whose computer is not configured to read a CAC, the option to access the SAFE site as a guest.

2. After selecting the “Click Here” link you will be prompted to add your personal information, file information, recipient (Government representative) information and email settings.

3. When completing your file information for transmittal via the SAFE website, you will be required to enter the email address for the recipient. For this solicitation, the recipient is the Contract Specialist and the Contracting Officer. The Contract Specialist for this solicitation is Michael Getz, Michael.J.Getz@usace.army.mil and the Contracting Officer is Tamara Bonomolo, Tamara.C.Bonomolo@usace.army.mil. The E-Mail address of the Government Employee who initiated the request code will be automatically entered. The Proposer must enter the email address for the Contract Specialist and Contracting Officer. After entering the email address, click the

ADD button to add the person(s) email to the “Recipients List” of your response. When your proposal is submitted, a notification will be sent to the recipient you added.

NOTE: Do NOT send the SAFE site packages to group email accounts.

Even if you successfully upload your proposal to the SAFE site, notification will not be sent to the government recipient until you verify your email address. Entering an incorrect email may result in the rejection of your submission for lateness. A Proposer can confirm proper submission by the ‘Drop-Off Completed” screen which generates based on proper file submission.

NOTE: It has been reported that documents are more quickly uploaded into the SAFE website when using a Firefox web browser. The Government cannot verify that this is true and offers no guarantee that Offerors will have more success utilizing any particular browser.

RECEIPT OF SUBMISSIONS:

For the purposes of establishing whether a proposal submission is considered timely, the government considers the date and time the submission is completely uploaded into the SAFE website. For proposals larger than the 2GB capacity of the SAFE website and require multiple submissions, the Government will consider the date and time the last submission is completely uploaded into the SAFE website. Do not assume that electronic communication is instantaneous. It can take several minutes or even hours in some cases. The government will not be responsible for submissions delivered to any location or to anyone other than those designated to receive proposals. Offerors are responsible for ensuring that proposals are submitted so as to reach the designated recipient. Offerors are responsible for allowing sufficient time for the proposal to be received in accordance with the instructions provided.

All proposals shall be submitted no later than the time and date specified on the SF 1442, block 13. Offeror’s proposal received after the required time and date deadline will not be evaluated. Offerors should not assume that they will have an opportunity to clarify or correct anything in their proposal after submitting it in response to the original Solicitation, and so any submissions should be submitted on the best terms possible and free of errors.

2. SUBMISSION CRITERIA

2.1. VOLUME I – MINIMUM SUBMISSION CRITERIA (TECHNICAL PROPOSAL, FACTORS 1-2): For purposes of this solicitation, an “Offeror” may include a group of two (2) or more entities that have formed a “contractor team arrangement,” as that term is defined in the Federal Acquisition Regulation, Part 9.6. In the case of entities that have formed a contractor team arrangement, the experience and performance history of any member of the team, whether or not gained while working with the other member(s) of the currently-proposed contractor team arrangement, will be considered as a part of the evaluation of the Offeror’s proposal.

An Offeror that relies upon the experience and performance history of a member, members or affiliates of a proposed contractor team arrangement must provide a teaming agreement or commitment (in the case of any affiliates) signed by all parties. The Teaming agreement/commitment shall:

a. Identify the legal name(s) and cage code(s) of all entities.

b. Describe the nature of each entity’s relationship (partnership, joint venture, prime/sub or mentor/protégé) and their role on this project as a part of their proposal. The Offeror will be expected to maintain that arrangement during performance of any contract awarded to that Offeror under this solicitation.

c. The estimated percentage of work to be completed by each member submitted for the solicitation. This can be a rough order of magnitude for Phase I; however, this agreement/letter must be resubmitted with Phase II to include that actual proposed percentages.

In the case of affiliates, past performance of an Offeror’s “affiliate”, as that term is defined in FAR 2.101, will be evaluated (as described within this section) if the Offeror demonstrates a firm commitment that the affiliate will participate meaningfully (e.g. roles, responsibilities, etc.) in the performance of the contract. This commitment, nature of each entity’s relationship and meaningful participation shall be described in a document signed by authorized representatives of both the Offeror and its affiliate.

The contractor team agreement/commitment shall be provided at the beginning of the Offeror’s technical proposal, prior to Factor 1, and will not be included in the overall page count.

The following are to be used in determining the status of the Offeror’s team for the evaluation of project submissions under Factor 1:

In the case of contractor team arrangements involving a Prime Contractor and Subcontractor(s), where the

Prime Contractor submits the proposal in response to this solicitation, the Prime Contractor is considered the “Prime Offeror”.

In the case of joint ventures, the “Prime Offeror” experience can come from any of the entities involved in the venture.

In the case of mentor/protégé relationships, the relationship must be established by the two Offerors and approved by the chosen Government Agency prior to proposal submission. Once the relationship has been approved, the “Prime Offeror” experience can come from any of the entities involved in the relationship. The approved mentor/protégé document from the Government Agency must be submitted along with the teaming agreement.

In the case of additional projects submitted by subcontractors, the subcontractor must submit the final cost of their portion of the project along with total project cost and all other required information.

In the case of Offerors that are large, multi-function firms (consisting of subsidiaries), experience must only be submitted by the segment of the firm (e.g., division, group, and unit) that is submitting a proposal in response to this solicitation.

In the case of affiliates, Past performance of an Offeror's "affiliate," as that term is defined in FAR 2.101, will be evaluated (as described within this section) if the Offeror demonstrates a firm commitment that the affiliate will participate meaningfully in the performance of the contract. This commitment and meaningful participation shall be described in a document signed by authorized representatives of both the Offeror and its affiliate.

If a teaming agreement or commitment is not provided, the projects of any team members outside of the Prime Offeror will not be considered. If the Joint Venture/Mentor-Protégé is a Small and Large business, the Small Business will be evaluated as the Prime Offeror.

2.2. FACTOR 1 – PAST PERFORMANCE AND EXPERIENCE: The submitted material MUST be organized sequentially under tabs for each numbered section to facilitate evaluation. All narratives must contain sufficient detail to demonstrate technical capability.

An Offeror that relies upon the experience and performance history of a member, members or affiliates of a proposed contractor team arrangement, as indicated above, must provide a teaming agreement or commitment (in the case of any affiliates) signed by all parties.

The Offeror shall provide a teaming agreement with their proposed Designer.

In the case of contractor team arrangements involving a prime contractor and subcontractor(s), where the prime contractor submits the proposal in response to this solicitation, the prime contractor must have completed at least fifty percent (50%) of the total number of projects that meet the requirements for Factor 1 for consideration in response to the experience requirements of this solicitation.

*Note: In reference to Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts: Task orders on ID/IQ contracts can also be submitted under Factor 1; however, each task order submitted must individually meet the requirements of the factor and the teaming agreement requirements in section 2.1 above. Submissions of multiple task orders as a project will not be accepted or evaluated.

2.2.1. EXPERIENCE IN RELEVANT PROJECTS: The Offeror shall submit information on at least three (3) but no more than five (5) design-build (DB) projects. All projects must demonstrate one hundred percent (100%) completion of the design and at least seventy five percent (75%) completion of the construction at the time of proposal submission. These projects must be of relevant scope and complexity and have either a minimum project size of 40,000 Building Gross Square Footage (BGSF) or demonstrate a minimum completion value of $15,000,000.00 considering adjustment for escalation from project completion to 2021, percentage completion no earlier than eight (8) years (preceding the original date of issuance of this RFP) and address the discussions requested on Attachment A while meeting the teaming agreement requirements in section 2 above.

* Note: All escalation values are to be labeled as escalated and the Offeror must explain in detail their escalation rationale, which must include any formulas, calculations, assumptions, etc.

At least one (1) DB project must demonstrate experience from the proposed designer.

If the Offeror’s submission exceeds the maximum project limitation of five completed projects, then the additional project(s) will not be evaluated.

At least one (1) project must demonstrate experience with vehicle maintenance facilities.

Relevant Projects must include at least three (3) or more of the following elements and each element must be demonstrated in at least two (2) projects. Each element must have a description of how the project meets the element to ensure that it meets the project requirements (e.g. concrete paving – For this project, 500 LF of concrete sidewalks were installed, 300 LF of curbs were removed and re-installed, etc.).

*Lists, charts/matrices and bullets will not be accepted when identifying relevant elements.:

Administrative spaces to include interior space construction/finishes HVAC System Installation, TAB and Commissioning Site design of parking and hardstands on projects of 10,000 SY or greater Sitework which must include tree removal, utilities, grading, storm drainage, and landscaping at a minimum VADEQ Permits Electrical system installation/renovation Anti-Terrorism/Force Protection (AT/FP) and security measures (i.e. laminated glass windows in reinforced frames, reinforced exterior doors, barriers, fencing, security lighting, etc.)

It is the responsibility of the Offeror to identify, detail and demonstrate the relevancy of the submitted projects to the solicitation criteria elements. The evaluation committee WILL NOT make assumptions.

The information that is required to be supplied is identified on the form provided entitled “EXPERIENCE IN RELEVANT PROJECTS” (Attachment A). Offerors are not required to use the form itself as part of their proposal, but the information requested on the form must be in the Offeror’s proposal and should be in the same format as the form. Offerors may expand the form as necessary to accommodate the required project information.

The only submissions under the tab for this section are to be the completed “Attachment A” forms or similar format as indicated above. Only the information provided in either of these formats will be considered.

Company summaries/introductions, project summary charts/matrices, etc. will not be accepted or evaluated.

2.2.2. PAST PERFORMANCE QUESTIONNAIRES FOR EXPERIENCE IN RELEVANT PROJECTS: Formal performance evaluations shall be provided on the relevant projects submitted in response to Section 1.2.1. above. The Offeror must request that their client complete the USACE Past Performance Questionnaire for Relevant Experience (Form PPQ-0) (Attachment B) and submit the questionnaire as part of the Offeror’s technical proposal. The Offeror may provide an explanation if the performance evaluation rating is less than satisfactory. Where applicable, the Offeror must explain facts related to any partial or completely terminated project and disclose any projects with an assessment of liquidated damages for the failure to meet the contractually required completion date. Offerors are encouraged to follow-up with clients/references to ensure timely submittal of questionnaires.

If the Offeror is unable to obtain a completed PPQ from a client for a project(s) before the proposal closing date, the Offeror must complete and submit with the proposal the first page of the PPQ (Attachment B) for projects submitted under the tab for EXPERIENCE IN RELEVANT PROJECTS, which will provide contract and client information for the respective project(s). Ensure correct phone numbers and email addresses are provided for the owner point of contact.

Previously completed PPQ-0s may be submitted provided that the documents do not reference any other solicitations.

Submitted PPQ-0s must only reference this solicitation. Contractor Performance Assessment Reporting System (CPARS) ratings will be accepted in lieu of PPQ-0s.

Past performance information may be obtained from any other sources available to the Government, to include, but not limited to, the Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS), Contractor Assessment Reporting System (CPARS) or other databases using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency. The information obtained from these sources will be evaluated supplementary to the past performance questionnaires. In reference to the contracts pulled from these sources, the relevancy of the projects, completion dates, ratings and comments in the individual categories and overall ratings will be considered in making the overall confidence assessment.

The Offeror also may provide information regarding any awards received for work done on any of the projects described by the Offeror (Copies of awards must be included under this factor for validation.). Awards, Past Performance Questionnaires, and other past performance information will not be included in the page count for the proposal submission.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the Offeror.

2.3. FACTOR 2 – MANAGEMENT APPROACH

The submitted material MUST be organized sequentially under tabs for each numbered section to facilitate evaluation.

All narratives must contain sufficient detail to demonstrate management capability.

2.3.1. Describe the proposed management structure for the team to include both the construction and design firms, the resources available to each firm and how those resources will be utilized, their roles and responsibilities, and what subcontracting firms the Offeror is considering utilizing. Offerors are encouraged to describe prior experience working with their proposed designer.

2.3.2. Describe how subcontractors are managed by the contractor to include flow-down of contract requirements, duties, responsibilities and coordination. Discuss how non-performance by subcontractors is handled by the general contractor.

2.3.3.Describe the role and interaction of the design team with the construction team during construction, addressing, at a minimum, design quality control; tracking design evolution and changes during design to meet the schedule;

management of the design during construction, including control and approval of revisions to the accepted design;

requests for information; shop drawing and submittal reviews and approvals; progress meetings; site visits, if any; and as-builts.

The Offerors must also provide a statement that, in accordance with the specifications of the RFP, all individuals, including subcontractors, will be able to gain access to the Fort Belvoir Installation.

3. EVALUATION CRITERIA

3.1. VOLUME I - EVALUATION CRITERIA (TECHNICAL PROPOSAL, PHASE I – FACTORS 1-2)

Offerors are cautioned that “parroting” of the Technical requirements with a statement of intent to perform does not reflect an understanding of the requirement or capability to perform. Offerors are responsible for including sufficient details to permit a complete and accurate evaluation of each proposal.

3.2. FACTOR 1 - PAST PERFORMANCE: All submissions by Offerors must demonstrate the minimum requirements for experience in relevant projects, as stated in paragraph 2.2. above. Validation of Offeror performance may occur through contacting the client POC provided by the Offeror on the first page of the PPQ and various government and commercial resources.

Past Performance evaluations will be rated in terms of performance confidence for the Government. That is, projects that are considered to be non-relevant in terms of size, scope or complexity, dollar value, percentage completion within eight (8) years, responses to the Attachment A, or not meeting the teaming requirements established in section 2.2.1.

(submitted under Factor 1) and demonstrating low past performance evaluation ratings will be interpreted as indicators of no confidence that the Offeror can successfully perform the work. More relevant projects and high past performance evaluations will typically be a stronger predictor of future success and have more influence on the past performance confidence assessment than past performance of lesser relevance. Higher confidence assessments will be given for higher past performance evaluation ratings.

In the case of Offerors for which there is no information on past contract performance or where past contract performance information is not available, the Offeror may not be evaluated favorably or unfavorably on the factor of past contract performance (see FAR 15.305(a)(2)(iv).) In this case, the Offeror’s past performance is unknown and assigned a performance confidence rating of “neutral.”

3.3. FACTOR 2 - MANAGEMENT APPROACH: The Offeror’s narrative will meet the requirements of this RFP if the narrative is a project specific discussion that addresses the elements identified in paragraph 2.3. in sufficient detail to demonstrate management capability. The narrative must clearly demonstrate a reasonable approach to the management of contract, a general understanding of the requirements of this contract and a plan that has clearly applied the information provided in paragraph 1.1. which will lead to successful completion of all work within the contract duration.

4. EVALUATION PROCESS

4.1. Proposal Compliance Review: A proposal compliance review will be performed to ensure that all required forms and certifications are complete, that the technical proposal has been received and that the Offerors are eligible to propose. Offerors are advised that the evaluation and ratings of all proposals will be conducted in strict confidence. However, an Offeror’s failure to provide all of the requested information may adversely affect the evaluation or result in rejection of the proposal as nonresponsive.

4.2. Volume I (Technical Proposal, Factors 1-2) of the proposals will be evaluated, by the Source Selection Evaluation Board (SSEB) as established by the Source Selection Authority (SSA). Offerors submitting proposals for this project should limit submissions to data essential for the evaluation of proposals. Each factor is rated individually based on the information contained in that specific factor; that is, evaluations will not be made across the factors, nor will information found in one factor be used in the evaluation of another factor. Factors 1 through 2 will be adjectivally rated. Factors 1 is more important than Factor 2.

Factor 1 - Past Performance Factor 2 - Management Approach

See section 2 above for a discussion of the evaluation criteria applicable to these factors.

Past Performance Ratings: There are three aspects to the past performance evaluation. The first is to evaluate the recency of the Offeror’s past performance. The second is to determine how relevant a recent effort accomplished by the Offeror is to the effort to be acquired through the source selection. The third aspect of the past performance evaluation is to establish the overall quality of the Offeror’s past performance.

Past Performance for Factor 1 (Past Performance) will be evaluated by examining the projects submitted under the tab for paragraph 2.2.1., Experience in Relevant Projects, to determine the relevancy of a recent effort accomplished by the Offeror and assigning one of the relevancy ratings below. These ratings will then influence the overall Confidence Assessment for Factor 1:

Adjectival Rating Definition

Very Relevant Present/past performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

Relevant Present/past performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

Somewhat Relevant Present/past performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

Not Relevant Present/past performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

The following ratings will be used to identify the Government’s confidence in the Offeror’s Past Performance. These ratings will be influenced by the relevancy ratings, above, the past performance questionnaires (PPQ-0) as well as any Past Performance Information Retrieval System (PPIRS) ratings, Federal Awardee Performance and Integrity Information System (FAPIIS) ratings, Contractor Assessment Reporting System (CPARS) ratings or other databases using all CAGE/DUNS numbers of team members (partnership, joint venture, teaming arrangement, or parent company/subsidiary/affiliate) identified in the Offeror’s proposal; interviews with Program Managers, Contracting Officers, and Fee Determining Officials; and the Defense Contract Management Agency listed for and associated with the submitted projects; and any awards received for the submitted projects:

Adjectival Rating Description

Substantial Confidence

Based on the offeror's recent/relevant performance record, the Government has a high expectation that the…