B.01.01 C05 WRH Solicitation W912DQ23Q1009 Packet.pdf

VENDOR INFORMATION SHEET

FY 23 Mass Solicitation / Kansas Custodial

W912DQ23Q1009

CU-05 West Rolling Hills

OFFEROR’S NAME: _______________________________________________

OFFEROR’S ADDRESS: _______________________________________________

OFFEROR’S PHONE #: _______________________________________________

OFFEROR’S EMAIL: _______________________________________________

OFFEROR’S SAM UEI: _______________________________________________

OFFEROR’S CAGE: _______________________________________________

OFFEROR’S SIGNATURE:______________________________________________

BID SCHEDULE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Season Year Base

West Rolling Hills Public Use Area Custodian Services – 2023 Base Period

FFP

The Government's payment for West Rolling Hills Public Use Area Custodian

Services shall constitute full compensation to the Contractor for furnishing all labor, equipment, and materials; and performing all operations required to complete the work in conformity with Performance Work Statement (PWS) located in section C.

FOB: Destination

PSC CD: S201

NET AMT BASE Year Only ____________________

0002 1 Season Year

OPTION

West Rolling Hills Public Use Area Custodian Services – 2024 Option Period 1

FFP

The Government's payment for West Rolling Hills Public Use Area Custodian

Services shall constitute full compensation to the Contractor for furnishing all labor, equipment, and materials; and performing all operations required to complete the work in conformity with Performance Work Statement (PWS) located in section C.

NET AMT OPTION Year 1 Only __________________

0003 1 Season Year

OPTION

West Rolling Hills Public Use Area Custodian Services – 2025 Option Period 2

FFP

The Government's payment for West Rolling Hills Public Use Area Custodian

Services shall constitute full compensation to the Contractor for furnishing all labor, equipment, and materials; and performing all operations required to complete the work in conformity with Performance Work Statement (PWS) located in section C.

NET AMT OPTION Year 2 Only __________________

TOTAL AMOUNT ALL OPTIONS ____________________

RELATED EXPERIENCE FORM:

This form must be completed by all offerors in order to receive consideration for award. If additional space is needed, this form may be duplicated as necessary, no more than three submissions. Information describing the offeror’s complete contracting background and experience shall be provided. The contractor’s information should only describe experience that directly pertains to the type of work set forth in this in Section C of this solicitation. Include details of any training which would enable you to better perform the work outlined in the specifications. Reference information should include the names and current telephone numbers of all agencies/firms listed.

Experience

Contract Work/Type:

Agency/Firm for Whom the Work Was Performed:

Contact Person at the Site: Telephone:

Month/Year Work Began: Month/Year Work Ended:

Description of Duties/Work: (Please provide details)

Form PPQ-0 (9/30/11)

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain)

Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK

TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE

SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an

Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the

Contractor successfully performed a significant event that was a benefit to the

Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the

Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff

(including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations

(including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

SEE ADDENDUM

(No Collect Calls)

W912DQ23Q1009 09-Nov-2022

b. TELEPHONE NUMBER

816-3893566

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 01 Dec 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SETH BALSTERS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG, CT-C +

601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF30

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section A - Solicitation/Contract Form

SOLICITATION/CONTRACT FORM

This is a combined synopsis/solicitation for services prepared in accordance with the format in FAR Part 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and quotes are being requested. A written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ23Q1009 and it is being issued as a Request for Quotes

(RFQ).

Offers are due on the date and time listed in BOX8 of the SF 1449 . Offers shall be submitted in PDF format via e-mail to seth.b.balsters@usace.army.mil. All offers must be good for at least 60 days from offer due date.

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-06.

This synopsis/solicitation shall be set aside for small businesses and the associated North American Industry Classification System (NAICS) code is 561720 – Janitorial Services

Business size standard is $ 19.5 million.

Product/Service Code: S201 – Janitorial Services

Description of Services Required: The U.S. Army Corps of Engineers Kansas City District has a need for Park Custodian services to support the Clinton, Melvern, Pomona, and Milford Lake Projects in the Operations Division of the Kansas City District during the visiting season each year. The contractors shall perform all services in accordance with the Performance Work Statement (PWS). The Contractor shall comply with all Federal, state, and local laws, ordinances, statutes and regulations pertaining to the provided services.

Place of Contract Performance: various parks across Kansas (Clinton, Melvern, Pomona, and Milford Lake Projects).

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

Additional contract requirement(s) or terms and conditions are located in Section J of this combined synopsis/ solicitation.

In accordance with FAR 52.212-1(k) the prospective awardee shall be registered and active in https://sam.gov/ for their System Award Management (SAM).

PLEASE NOTE: SAM.GOV procedures have been changed as of 8 November 2019. Interested vendors must go to SAM.gov to register in SAM and to review current notices or announcements.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://sam.gov/ or by calling (866) 606-8220.

The System for Award Management (SAM) is a Federal Government owned and operated free web site. If you are a small business needing assistance with registering or help with navigating through the website you may contact the Association for Procurement Technical Assistance Centers for help with actions such as SAM.gov registration.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/

(End)

Section C – Descriptions and Specifications

PERFORMANCE WORK STATEMENT

PARK CUSTODIAN

WEST ROLLING HILLS PUBLIC USE AREA

MILFORD PROJECT

Performance Work Statement

C.1 General Information

C.1.1 Background.

Milford Project is the largest lake in Kansas, with a shoreline of 163 miles at multipurpose pool. Recreational development is extensive. Eleven parks and access areas, managed by or leased from the U.S. Army Corps of Engineers, are conveniently located around the reservoir. Park areas at Milford offer a wide variety of recreation facilities including boat launching ramps, campgrounds, full-service marinas, picnic areas, sand and swimming beaches. The Kansas Department of Wildlife & Parks operate a fish hatchery and conservation education center in the Outlet area below the dam. Many routine maintenance items are contracted to the private sector. Mowing, refuse collection, and facility cleanup are just a few of the activities that are performed by private contractors for the Corps.

C.1.2 Scope of Work The Contractor shall serve as a live-in Park Custodian and must be over 21 years of age. The Contractor shall furnish labor, equipment, and supplies to provide custodial services in the West Rolling Hills Public Use Areas at Milford Project, near Junction City, Kansas as described in the attached performance work statement (PWS) and elsewhere in the contract.

C.1.3 Period of Performance

The contract shall begin 15 April 2023 and continue through 30 September 2023 with renewal options for 1 October 2023 through 31 October 2023; 15 April 2024 through 30 September 2024, and 1 October 2024 through 31 October 2024, 15 April 2025 through 30 September 2025 and 1 October 2025 through 31 October 2025. The contractor must reside at the work site during the period of performance and must remove all personal property from the site within 3 days after checkout. Park custodian campsites are for use by one camping unit only.

C1.4 Required Insurance

C1.4.1 The contractor shall obtain and maintain during the period of performance under this contract Commercial Automobile Liability insurance according to the applicable Kansas State statutes.

THE FOLLOWING SCHEDULE OF INSURANCE IS APPLICABLE

A. Order’s of $10,000.00 to $25,000.00 Type Amount Worker’s Compensation Coverage complying with Applicable State Statute Employer’s Liability Minimum amounts of $100,000 Commercial General Liability Minimum amounts of $300,000 Commercial Automobile Liability Minimum limits of $100,000 per

Person & $300,000 per accident for Bodily injury, & $100,000 per

Accident for property damage

B. Orders under $10,000 Type Amount Worker’s Compensation In accordance with applicable State Statute.

Employer’s Liability In accordance with applicable State Statute.

Commercial General Liability In accordance with applicable State Statute.

Commercial Automobile Liability In accordance with applicable State Statute.

NOTE: Coverage required under A & B (above) are minimums. If higher limits of coverage are required by State Statute, the Contractor shall be responsible for State requirements may be obtained by contacting:

KANSAS: Insurance Commissioner, Toll Free, 1-800-432-2484 Division of Workers Compensation, 785-296-3441

Proof of insurance shall be provided to the Contracting Officer’s Representative prior to commencement of duties.

C.1.5 Hours of Operation Services shall be performed in accordance with the following schedule, between the hours of 6:00 a.m. and 11:00 a.m. Service scheduled twice daily shall be: first cleanup between the hours of 6:00 a.m. and 10:00 a.m. and the second cleanup between 1:00 p.m. and 3:00 p.m.

C.1.6 Post-Award Conference After award, but prior to commencement of work, the Contractor shall contact the Contracting Officer, to arrange a mutually agreeable time to meet at the Milford Project Office to review the requirements and details of the work.

C.1.7 Documents and Correspondence

C.1.7.1. The Contractor shall designate, in writing, a responsible on-site representative of each work crew who shall serve as the contact for matters involving quality and performance or nonperformance of the required work assigned to that crew.

C.1.7.2 As each item of work is completed, the Contractor's representative at the job shall enter the time that the item of work was completed on a Contractor's Daily Worksheet. Completed and signed worksheets shall be delivered each day work is performed, as directed by the Contracting Officer. Contractor Daily Worksheet forms shall be furnished by the Government.

C.1.8 Quality Control The Contractor shall develop a Quality Control Plan designed to demonstrate how the Contractor will meet the needs of the project. The Quality Control Plan shall document how the Contractor will identify and correct performance shortfalls. Complete records of all inspection work performed by the contractor must be maintained and made available to the government during contract performance.

C.1.9 QUALITY ASSURANCE:

C.1.9.1 Performance Assessment Plan.

A Performance Assessment Plan (PAP) will be used during the life of the contract to ensure that the Service Provider is performing the services required by this PWS in an acceptable manner. The Government develops the PAP and the Project Office administers the Plan through Quality Assurance Evaluators (QAE)s.

C.1.9.2 The Government will monitor the Contractor’s performance under this contract using quality assurance procedures developed by the Government. Typical procedures might include random sampling, checklists and customer complaints. This should not be considered an exhaustive list. A primary objective of Government Quality Assurance will be to determine the effectiveness of the Contractor’s quality control system.

C.1.9.3 The government reserves the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The government will perform inspections and tests in a manner that will not unduly delay the work.

C.1.9.4 If any of the services do not conform to contract requirements, the government will request the contractor to perform the services again, where appropriate, in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re-performance, the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

C.1.9.5 If the contractor fails to promptly re-perform the services or to take the necessary action to ensure future performance in conformity with contract requirements, the government may by contract, or otherwise: (1) perform the services and charge to the Contractor any cost incurred by the government that is directly related to the performance of such service or (2) terminate the contract in whole or in part.

C.1.10 Personnel

C.1.10.1 All Contractor personnel shall be fully clothed, at all times, while performing these services. Clothing shall be clean and neat in appearance.

C.1.10.2 On holiday weekends and the 4th of July holiday time period, the contractor will be required to have a two-member crew, a man and woman, who will be required to perform the duties.

C.1.10.3 Contractor personnel shall utilize tact, diplomacy and courtesy at all times during contact with the public.

C.1.10.4 The contractor shall present a neat appearance when dealing with the public. A government-furnished nametag must be worn while on duty. The Contractor shall not display or offer for sale on Government property personal property items, crafts, or like items.

C.1.10.5 The contractor must turn in to the park attendant all lost and found articles at the fee booth. Any article unclaimed after the two-week period must be turned over to project personnel.

C.1.10.6 The contractor must not consume any alcohol or drugs (except prescription drugs) during duty hours or when meeting the public.

C.1.11 Coordination with the Project Office

C.1.11.1 As each item of work is completed, the Contractor's representative at the job shall enter the time that the item of work was completed on a Contractor's Daily Worksheet. Completed and signed worksheets shall be delivered each day work is performed, as directed by the Contracting Officer's Representative. Contractor Daily Worksheet forms shall be furnished by the Government.

C.1.11.2 Day to day contact with Government personnel, and telephone communication shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to ensure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract.

C.1.11.3 To assist the visiting public in reclaiming lost articles, all property left by visitors and found during cleanup operations shall be turned in to the Project Office or Park Attendant.

C.1.11.4 Any evidence of vandalism, instances of facilities not operating properly, or are in need of repair, shall be promptly reported to project personnel.

C.1.12 Other Contractors The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees. All work shall be carefully planned and fitted not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other contractors or by Government employees.

C.1.13 Safety The contractor shall immediately report any situation that could affect the health or safety of visitors to a park ranger, including maintenance needs, utility problems, accidents, or violations of laws and regulations.

C.1.13.1 The contractor shall report all disturbances that cannot be diplomatically resolved to a park ranger. The contractor will be given an after-hours phone number (at the post award conference) for use by him and his staff only.

C.1.13.2 The contractor must notify the COR of any required prescription drugs which might affect the contractor's ability to perform the requirements of this contract.

C.1.13.3 The contractor shall display a sign reading "CLOSED FOR CLEANING" at the entrance doors of all facilities during cleaning operations.

C.2 Definitions and Acronyms: The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

The following definitions and descriptions apply wherever the word, phrase, or acronym is used in this performance work statement.

Clean: As used generally, means free of all foreign matter, film, spots, streaks, dirt or impurities. As used for acceptance of work means gleaming, free from dirt, contamination, or impurities, unsoiled, unstained, neat and tidy.

Contracting officer's representative means an individual designated and authorized in writing by the contracting officer to perform specific technical or administrative functions.

Debris: Any articles, or parts thereof, such as paper, gum, litter, strings, cigarette butts, leaves, and sand.

Dirt: Particles of sand, soil, grit, or pebbles; mud, dust, tar, liquid stains, vomit, and/or ashes.

Foreign Matter: Any articles, or parts thereof, not belonging to the place found.

Fully-Clothed: Deemed to mean that a sleeved shirt (or T-shirt), trousers, and shoes shall be worn at all times: except that this requirement shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required for the application of various chemicals.

Performance-Based Contract: (FAR 2.101) Structuring all aspects of an acquisition around the purpose of the work to be performed with the contract requirements set forth in clear, specific, and objective terms with measurable outcomes as opposed to either the manner by which the work is to be performed or broad and imprecise.

Performance Requirements Summary (PRS): The PRS shows contract requirements, the component requirements related to each contract requirement, the price of each work requirement as a percentage of the associated contract requirement (Fixed Price Contracts), the standard of performance, and the acceptable quality level (AQL) for each work requirement. (Added) (Agree)

Quality Assurance Surveillance Plan (QASP): An organized written document used by Government for quality assurance surveillance. Document contains sampling/ evaluation guides, checklists, and the performance requirements summary (PRS). (Added)

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

"Service contract" means a contract that directly engages the time and effort of a contractor whose primary purpose is to perform an identifiable task rather than to furnish an end item of supply. A service contract may cover services performed by either professional or nonprofessional personnel whether on an individual or organizational basis. Some of the areas in which service contracts are found include the following:

(a) Maintenance, overhaul, repair, servicing, rehabilitation, salvage, modernization, or modification of supplies, systems, or equipment.

(b) Routine recurring maintenance of real property.

(c) Housekeeping and base services.

(d) Operation of Government-owned equipment facilities, and systems.

C.3 Government-Furnished Materials and Supplies. Government-Furnished materials and supplies are provided to the Contractor only for use in performing work specified in this Contract.

C.3.1 The Government will provide a campsite for the Contractor’s trailer, and utility hookups, during the service period, consisting of water, electricity, and sewer. In addition, the campsite will include a storage building, picnic table, and a small garden plot. The site will be provided for a period of 5 days prior and 3 days after the period of performance. The Contractor shall maintain these facilities in accordance with Park rules

C.3.2 The Government will furnish to the Contractor the following identified property to be used in performing the contract. When the property is delivered, the Contractor shall verify its quantity and condition in writing to the Contracting Officer or his authorized representative on Memorandum Receipt, ENG Form 4866, within 24 hours of receipt. Damages or loss while in the Contractor's possession shall be reported in writing, to the Contracting Officer or his authorized representative within 72 hours.

Approx.

Item (Description) Quantity Where Available Value

(1) Campsite with Utilities 1 West Rolling Hills PUA N/A

(2) Storage Building 1 Campsite N/A

(3) Picnic Table 1 Campsite N/A

(4) Refuse Container 1 Campsite N/A

(5) Park keys. 1 N/A

C.3.3 Government-Furnished Consumable Items - The following consumable items, shall be furnished to the Contractor by the Government from stock. The Government shall retain control of expendables, to be dispensed on an as-needed basis for use in performance of the contract.

1. Baseball cap and name tags

2. Water for cleaning

3. Contractor Daily Worksheets

4. Odor Control Product

C.4 Contractor Furnished Equipment and Supplies

The Contractor shall furnish all equipment and supplies not identified in section C.3 of this Performance Work Statement as Government-Furnished supplies and equipment and as specifically identified in this section. All contractor-furnished equipment and supplies must be approved by the Project Manager prior to initial use.

C.4.1 All manpower and tools necessary to accomplish the required work.

C.4.2 All supplies and materials necessary to accomplish the required work; such as but not limited to: toilet paper, paper towels, trash bags, cleaning supplies, etc.

C.4.3 At the Contractor’s option, a mobile travel trailer, motor home or approved equal, containing sanitary facilities and all equipment necessary for habitation. Tents or "Pop-Up" type tent campers shall not be permitted. The unit shall present a neat appearance when parked at a location designated by the Project Manager. If self-propelled units are utilized, they shall remain on jacks (blocked up for the duration of contract) and shall not be used as transportation.

C.4.4 Transportation vehicle(s), other than specified in C.4.1 above, for use in performing the requirements of this contract.

C.4.5 A pressure water pump and tank for water supply that is approved by the Project Manager. The pump shall be capable of delivering an adequate stream of water at 150 psi to flush/rinse facilities being serviced.

C.5 Specific Tasks

C.5.1 General Information

Cleanup of facilities is directly related to public health and sanitation; therefore, it is essential that all facilities be serviced as specified. In the event that an area or facilities within an area are missed, or are not properly cleaned, the Contractor shall reclean the area or affected facilities immediately upon receipt of such notice from the Contracting Officer or his Authorized Representative. Failure to correct noted deficiencies may result in withholding payment for the work not performed. Equipment breakdown shall not relieve the Contractor of the responsibility of performing the work as specified. The Contractor shall assure that he has, or can obtain on short notice, sufficient backup equipment to continue the services as specified without interruption in the event of mechanical failure of his primary equipment.

C.5.2 Scheduled Services

C.5.2.1 Scheduled services, shall begin on 15 April 2023 through 30 September 2023, and 1 October through 31 October 2023 and 15 April 2024 through 30 September 2024, and 1 October 2024 through 31 October 2024, 15 April 2025 through 30 September 2025 and 1 October 2025 through 31 Oct 2025, if renewal option is exercised.

C.5.3 Schedule. The following schedule is subject to change with one (1) week’s advance notice.

C.5.3.1 Schedule of Duties

REGULAR FACILITIES CLEANUP SCHEDULE S M T W T F S

Shower/Latrine, Comfort Station, Vault Toilets, ----------* 2 *1 0 0 1 1 2

Dump Station, Refuse Collection,Water Fountains, Sidewalks, Litter Pickup.

Fish Cleaning Station --------------------------------------- 1 1 0 0 1 1 1

Playground --------------------------------------------------- - - 0 0 1 - -

Grills and Fire Rings --------------------------------------- - - 0 0 1 - -

Picnic Tables and Picnic Shelter ----------------------- - - 0 0 1 - -

Free Loop (Vault toilet/fire rings/Litter Pickup)-------------- - 1 0 0 - 1 -

(0) – Normal day off except for holiday periods as noted below.

(1)– Facility Cleanup once daily starting at 6:00am and completed by 10:00am

NOTE: Additional facility cleanup, once daily on the Tuesday following the Memorial Day and Labor Day holiday weekends for 2023, 2024, and 2025.

(2) - Facility Cleanup twice daily. First cleanup starting at 6:00am and completed by 10:00am and then the second cleanup between 1:00pm to 3:00pm.

The twice daily cleanups are scheduled for: Saturday and Sunday of normal weekends; the Mondays for the Memorial Day and Labor Day holidays for 2023, 2024, and 2025.

NOTE: Additional twice daily are scheduled for: Tuesday July 4th 2023, Thursday July 4th 2024, Friday July 4th 2025.

First time period is for a complete facility cleanup according to written standards.

C.5.3.2 The second cleanup period is a partial facility cleanup to include only the shower/latrine, CXT flush buildings and vault toilets with specific regards to facility cleanup standards in Paragraphs C.5.3.1 and 6(stools, wash basins and mirrors). It should also include the general cleanup of the remaining portions to ensure that the entire facility is clean i.e. remove spider webs, wash out shower stalls and remove debris from floor drains, squeegee excess water from the floors, and remove trash and litter from the adjacent area and place in refuse containers.

C.5.3.3 All work shall be accomplished within the time frames specified above. Services rendered outside the time periods specified will not be compensated unless specifically approved in writing by the Contracting Office or his approved representative.

C.5.3.4 All scheduled services, including weekly services, shall begin on April 15 regardless of the day of the week. .

C.5.3.5 Daily Perform cleanup each day services are required to include the Shower/latrine, CXT flush buildings, vault toilets, dump station, water fountains, litter pickup, interior refuse containers, water hydrants, and sidewalks. (See Section C.2 Definitions)

C.5.3.6 Weekly Provide services once weekly on Thursday to clean the following areas: playgrounds, fire rings, picnic tables, (including beach area debris removal).

C.5.3.7 All work shall be accomplished within the timeframes specified above. Services rendered outside the time periods specified shall not be compensated unless specifically approved in writing by the Contracting Officer or his authorized representative.

C.5.4 Service Facilities / Areas

Facilities/Areas Quantities

Picnic Tables 65 * Shower/Latrine 1 CXT Flush Building 2 Charcoal Grills 6 * Fire Rings 65 * Vault Toilet (sets) 3 Picnic Shelter 1 Water Fountains 1 Sanitary Dump Station 1 Fish Cleaning Station 1 Playground 1

Litter Pickup 65 acres ** (Roadways and Park areas) Refuse Collection 8 containers (Containers inside Facilities)

* NOTE: Quantities shown for Picnic Tables (65), Charcoal Grills (6), and Fire Rings (65) shall be subject to a variation of + 10 units each at no change to price.

** All acreages are estimated. The Contractor shall be responsible for determining exact acreages and conditions affecting performance of this work.

C.5.5 Shower/latrines, vault and flush-type toilets:

C.5.5.1 Ceilings - Clean ceilings on inside and overhang on outside of buildings to remove spider webs, dust, bird and insect nests, dirt, and insect spots. If soap or disinfectant is used, rinse with clean water and wipe dry.

C.5.5.2 Walls, shower stalls, benches, partitions, stools (flush-type), wash basins, doors and refuse containers – Clean and disinfect to ensure a free of all dirt, oil, lotions, soap residue, calcium deposits or other foreign matter. All surfaces including soap trays, faucets, stool lids, handicap bars, etc. shall be present a dried polished appearance free of cleaning solution, disinfectant, water spots, etc. Exterior walls shall have spider webs, dust, bird and insect nests, debris and grass clippings removed.

C.5.5.3 Floors and floor drain plates – Shall be disinfected and free of all foreign matter, trash, and excess water.

C.5.5.4 Mirrors – Shall be free of dirt, dust, smudges and streaks.

C.5.5.5 Stools – Non-waterborne (vault-type) - Risers inside and outside, seats and lids shall be cleaned and disinfectant to provide a surface free of foreign matter. Seats shall present a dry appearance free of disinfectant and water spots

C.5.5.6 Washer and dryers – Both the inside and outside shall be maintained in a clean condition free of dirt or detergent residue. Lint screens of dryers shall be cleaned during each major cleanup.

C.5.5.7 Light Fixtures - Remove all dirt, dust, bugs, cobwebs, smudges, and streaks from fixtures, bulbs and grill.

Reinstall grillwork.

C.5.5.8 Metal louvers – Maintain a clean appearance free of spider webs, dust, bird and insect nests, bird droppings, or other foreign matter.

C.5.5.9 Toilet Paper Dispensers - All toilet paper dispensers on structures serviced under this contract shall be kept fully supplied.

C.5.5.9.1 All paper shall be protected to prevent wetting during cleaning operations. Care shall be taken to avoid wetting of hand dryers, and electrical fixtures during cleaning.

C.5.6 Refuse and litter handling (facilities):

C.5.6.1 All trash, litter, debris or residue (including but not limited to cigarette butts, match books, bottle caps, snap tabs and paper) within or immediately adjacent to the facility being services shall be removed. At no time shall trash or debris be swept or washed out of a facility and left.

C.5.6.1.1 Refuse containers located within the facility being serviced shall have all trash, litter, debris or residue removed. The containers shall present a clean and odor free condition. Plastic liners shall be replaced.

C.5.6.1.2 Interior refuse containers (excluding dumpsters) placed at various locations throughout the park area shall be cleaned and emptied and the refuse placed in centrally located dumpsters. A new plastic liner shall be installed in containers (as needed) and the lids reinstalled on the containers. Interior refuse containers and holders shall present a clean odor free condition. When odor becomes prevalent in trash containers or they become full prior to regular scheduled major servicing the Contractor shall empty and wash containers and holders as needed to provide sanitary conditions for the public.

C.5.6.2 Refuse and litter handling (park areas, roadways, beaches, playgrounds, boat ramps, and parking areas):

C.5.6.2.1 All mowed park areas, on and adjacent to roadways, and parking areas, and on and adjacent roadways and parking areas, and on and adjacent to beach and boat ramp areas (including boat ramp riprap areas) shall be free of litter and debris. Litter and debris shall be placed in the nearest refuse container

C.5.6.2.2 Campers are given trash bags and asked to deposit their trash in the trash dumpster located at the park entrance. There are occasions when some campers do not comply with this request. The contractor shall ensure that campsites are free of all trash and debris left on or near the site.

C.5.6.3 Sidewalks:

C.5.6.3.1 All sidewalks shall be free of debris, stains, and residue (any) excess water shall be removed.

C.5.6.3.2 Cracks between sidewalk sections, and along buildings and/or graveled or paved areas within 10 feet of facility being serviced shall be kept free of grass and weeds. Grass and weeds removed shall be disposed of in brush or wooded areas outside the normal park mowing areas. Grass or weeds shall not be placed in a refuse container or dumpster.

C.5.6.4 Water fountains: Shall be cleaned and disinfected to remove all residue and stains

C.5.6.5 Water hydrants: shall be cleaned to remove all cobwebs and debris from the fixtures and from the immediate vicinity.

C.5.7 Charcoal grills, fire rings, and picnic tables:

C.5.7.1 Grills, fire rings, and cooking surfaces shall be cleaned of debris, ashes, food particles, and other foreign matter.

Remove all debris, litter, ashes and coals on the ground in the immediate vicinity of grills and fire rings. Grills and fire-rings containing live ashes or warm coals shall be left undisturbed and shall be cleaned at the next regularly scheduled cleaning.

C.5.7.2 Picnic tables on unoccupied campsites and unoccupied tables in visitor areas shall be checked each day services are performed to ensure that clean conditions exist. Tables shall be cleaned by removing all foreign matter to include cleaning solution residue. NOTE: Past experience indicates that an average of five (5) percent of the tables shall require cleaning on any given day depending on the amount of visitation.

C.5.7.3 Park benches, playground equipment, shall be kept clean and free from cobwebs, bird droppings, insect nests foreign matter, and debris.

C.6 Applicable Publications and Forms

C.6.1 MAP: Information on Milford Lake can be found on the Internet at https://www.nwk.usace.army.mil/Locations/District-Lakes/Milford-Lake/

C.6.2 ANTITERRORISM/OPERATION SECURITY REQUIREMENTS

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures.