B.01.01 C01 Walnut Park Solicitation W912DQ23Q1009 Packet.pdf

VENDOR INFORMATION SHEET

FY 23 Mass Solicitation / Kansas Custodial

W912DQ23Q1009

CU-01 Walnut Park

OFFEROR’S NAME: _______________________________________________

OFFEROR’S ADDRESS: _______________________________________________

OFFEROR’S PHONE #: _______________________________________________

OFFEROR’S EMAIL: _______________________________________________

OFFEROR’S SAM UEI: _______________________________________________

OFFEROR’S CAGE: _______________________________________________

OFFEROR’S SIGNATURE:______________________________________________

BID SCHEDULE

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 1 Season Year Base

Walnut Park Custodian Services – 2023 Base Period

FFP

The Government's payment for Walnut Park Custodian Services shall constitute full compensation to the Contractor for furnishing all labor, equipment, and materials; and performing all operations required to complete the work in conformity with Performance Work Statement (PWS) located in section C.

FOB: Destination

PSC CD: S201

NET AMT BASE Year Only ____________________

0002 1 Season Year

OPTION

Walnut Park Custodian Services – 2024 Option Period 1

FFP

The Government's payment for Walnut Park Custodian Services shall constitute full compensation to the Contractor for furnishing all labor, equipment, and materials; and performing all operations required to complete the work in conformity with Performance Work Statement (PWS) located in section C.

NET AMT OPTION Year 1 Only __________________

0003 1 Season Year

OPTION

Walnut Park Custodian Services – 2025 Option Period 2

FFP

The Government's payment for Walnut Park Custodian Services shall constitute full compensation to the Contractor for furnishing all labor, equipment, and materials; and performing all operations required to complete the work in conformity with Performance Work Statement (PWS) located in section C.

NET AMT OPTION Year 2 Only __________________

TOTAL AMOUNT ALL OPTIONS ____________________

RELATED EXPERIENCE FORM:

This form must be completed by all offerors in order to receive consideration for award. If additional space is needed, this form may be duplicated as necessary, no more than three submissions. Information describing the offeror’s complete contracting background and experience shall be provided. The contractor’s information should only describe experience that directly pertains to the type of work set forth in this in Section C of this solicitation. Include details of any training which would enable you to better perform the work outlined in the specifications. Reference information should include the names and current telephone numbers of all agencies/firms listed.

Experience

Contract Work/Type:

Agency/Firm for Whom the Work Was Performed:

Contact Person at the Site: Telephone:

Month/Year Work Began: Month/Year Work Ended:

Description of Duties/Work: (Please provide details)

Form PPQ-0 (9/30/11)

NAVFAC/USACE PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0)

CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information

Firm Name: CAGE Code:

Address: DUNs Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain)

Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information

Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm Fixed Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy):

Actual Completion Date (mm/dd/yy):

Explain Differences:

Original Contract Price (Award Amount):

Final Contract Price (to include all modifications, if applicable):

Explain Differences:

4. Project Description:

Complexity of Work High Med Routine

How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information

Name:

Title:

Phone Number:

Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NAVFAC/USACE REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK

TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO USACE WITH THEIR PROPOSAL, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON USACE SOLICITATIONS. CLIENTS ARE HIGHLY

ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE

SUBMITTED DIRECTLY TO USACE. PLEASE CONTACT THE OFFEROR FOR USACE POC INFORMATION. THE GOVERNMENT

RESERVES THE RIGHT TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

ADJECTIVE RATINGS AND DEFINITIONS TO BE USED TO BEST REFLECT

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an

Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the

Contractor successfully performed a significant event that was a benefit to the

Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the

Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS

YOUR EVALUATION OF THE CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the contract

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff

(including the ability to successfully resolve disagreements/disputes;

responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)?

E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations? Indicate if show cause or cure notices were issued, or any default action in comment section below.

Yes No

f) Have there been any indications that the contractor has had any financial problems? If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues?

(Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations

(including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor.

E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):

SEE ADDENDUM

(No Collect Calls)

W912DQ23Q1009 09-Nov-2022

b. TELEPHONE NUMBER

816-3893566

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 01 Dec 2022

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DQ9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SETH BALSTERS

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

USACE, KANSAS CITY +

FEDERAL BLDG, CT-C +

601 E 12TH ST RM 647

KANSAS CITY MO 64106-2896

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

816-389-2029/2030FAX:

TEL: 816-389-3812 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$19,500,000

NAICS:

561720

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF30

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

Section A - Solicitation/Contract Form

SOLICITATION/CONTRACT FORM

This is a combined synopsis/solicitation for services prepared in accordance with the format in FAR Part 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and quotes are being requested. A written solicitation will not be issued.

The solicitation number for this acquisition is W912DQ23Q1009 and it is being issued as a Request for Quotes

(RFQ).

Offers are due on the date and time listed in BOX8 of the SF 1449 . Offers shall be submitted in PDF format via e-mail to seth.b.balsters@usace.army.mil. All offers must be good for at least 60 days from offer due date.

The solicitation documents and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-06.

This synopsis/solicitation shall be set aside for small businesses and the associated North American Industry Classification System (NAICS) code is 561720 – Janitorial Services

Business size standard is $ 19.5 million.

Product/Service Code: S201 – Janitorial Services

Description of Services Required: The U.S. Army Corps of Engineers Kansas City District has a need for Park Custodian services to support the Clinton, Melvern, Pomona, and Milford Lake Projects in the Operations Division of the Kansas City District during the visiting season each year. The contractors shall perform all services in accordance with the Performance Work Statement (PWS). The Contractor shall comply with all Federal, state, and local laws, ordinances, statutes and regulations pertaining to the provided services.

Place of Contract Performance: various parks across Kansas (Clinton, Melvern, Pomona, and Milford Lake Projects).

Far 52.212-1, Instructions to Offerors- Commercial does apply to this acquisition with no addenda to the provision and is located in Section L of this combined synopsis/solicitation.

Far 52.212-2, Evaluation - Commercial Edited does apply to this acquisition with no addenda to the provision and is located in Section M of this combined synopsis/solicitation.

FAR 52.212-3, Offeror Representations and Certifications -- Commercial Items, does apply to this acquisition with no addenda to the provision, and is located in Section K of this combined synopsis/solicitation.

FAR 52.212-4, Contract Terms and Conditions - Commercial Items, does apply to this acquisition with no addenda to the provision. These specific clauses required are located in Section I of this combined synopsis/solicitation.

FAR 52.212-5, Contract Terms and Conditions - Required to Implement Statutes or Executive Orders- Commercial Items, applies to this acquisition. These specific clauses required are located in Section I of this combined synopsis/solicitation.

Additional contract requirement(s) or terms and conditions are located in Section J of this combined synopsis/ solicitation.

In accordance with FAR 52.212-1(k) the prospective awardee shall be registered and active in https://sam.gov/ for their System Award Management (SAM).

PLEASE NOTE: SAM.GOV procedures have been changed as of 8 November 2019. Interested vendors must go to SAM.gov to register in SAM and to review current notices or announcements.

Contractors may obtain information on registration and annual confirmation requirements via the Internet at https://sam.gov/ or by calling (866) 606-8220.

The System for Award Management (SAM) is a Federal Government owned and operated free web site. If you are a small business needing assistance with registering or help with navigating through the website you may contact the Association for Procurement Technical Assistance Centers for help with actions such as SAM.gov registration.

If you have questions about Government procurements in general or need assistance in the preparation of your proposal, a local Procurement Technical Assistance Center (PTAC) may be able to help. The Procurement Technical Assistance Program was authorized by Congress in 1985 in an effort to expand the number of businesses capable of participating in the Government marketplace. To locate a PTAC near you, go to http://www.aptac-us.org/sam-registration/

(End)

Section C – Descriptions and Specifications

PERFORMANCE WORK STATEMENT

Walnut Park – Custodial Services

Clinton Lake, Lawrence,KS

1.1 BACKGROUND. Clinton Lake is a flood control reservoir located on the Wakarusa River in northeast Kansas. The lake spans two county boundaries: Douglas and Shawnee. It is approximately 1 mile west of the metropolitan area of Lawrence, Kansas and approximately 40 miles west of Kansas City, MO. A map of Clinton Lake can be found on the Internet at:

http://www.nwk.usace.army.mil/cl/.

Five parks around the lake are managed and maintained by the Corps of Engineers. These parks include roads, utility systems, campsites, beaches, boat ramps, picnic grounds, and playground areas. In addition to Corps-managed areas, the Corps also maintains active lease agreements with the Kansas Department of Wildlife and Parks, the City of Lawrence, and private entities.

The lessees provide a full range of marina services, recreational opportunities, and camping to the public. Additional services contracted to the private sector include mowing, refuse collection, facility cleaning, and park attendant. The Corps manages the contracts and conducts inspections to insure that the services are provided for visitors to the lake.

1.2 SCOPE OF WORK. Contractors shall provide all labor, equipment, fuel, materials and supplies, and supervision necessary to perform park custodial duties, as specified for the particular area, at Clinton Lake Project, near Lawrence, Kansas as defined in this Performance Work Statement (PWS), Section C-5 in particular, except those items specified in Section C-3 as Government-furnished. Contractors shall perform to the standards in this contract and shall monitor performance and ensure compliance in accordance with the terms and conditions.

1.3 PERIOD OF PERFORMANCE. Park Contractors work during the recreational season, 1

May through 30 September. Work shall be performed on all Federal holidays and weekends during this period at no additional cost. Services rendered outside the time periods specified shall not be compensated unless specifically approved in writing by the Contracting Officer or his authorized representative. The contractor must remove all personal property from the site within 7 days after closing.

1.4 POST-AWARD (“PRE-WORK”) CONFERENCE. After award, but prior to start of services, the Project Office will arrange a Pre-Work conference to be held at the Project at a mutually agreed time. The purpose of the conference is to discuss contract requirements and details of contract performance.

1.5 REQUIRED INSURANCE. In accordance with the FAR Clause 52.228-5 titled

“Insurance-Work on a Government Installation” Contractors shall obtain and maintain during the period of performance the required insurance and shall provide proof of insurance to the Contracting Officer (or representative) prior to commencement of duties.

1.6 DOCUMENTS AND CORRESPONDENCE. After award, all documents and related correspondence shall be routed to the Contracting Officer; or through the Contracting Officer’s Representative (COR) or Authorized Representative, if one is designated, at the Project Office to the Contracting Officer. Day to day contact and telephone communication with Government personnel shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to insure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract, and the time spent in such meetings shall be at no additional charge to the Government.

1.7 CONTRACTOR PERSONNEL.

1.7.1 MINIMUM MANPOWER REQUIREMENT: The Contractor shall be on-site and shall personally perform, or provide personal superintendence of the performance of, duties under the contract.

a. In the event a Contractor is unable to perform contract duties, the Contractor shall provide an alternate with all insurance requirements, etc. at no additional cost to the Government. The designation of an alternate shall be provided in writing to the Contracting Officer for approval.

b. The Contractor shall designate, in writing, a responsible member of each work crew who shall serve as the contact for matters involving quality and performance of the required work assigned to that crew. The employee(s) designated in accordance with the above requirement shall be qualified and fully competent and shall insure that the work described herein is performed in accordance with these specifications. The Contractor shall furnish the above written designation to the Contracting Officer’s (or his representative) at the project, the first day that an individual is a “responsible party.” The designation shall include the name(s), address(es), and telephone number(s) of the responsible individual(s).

1.7.2 CONTRACTOR CONDUCT: Contractor personnel shall be fully clothed at all times while performing these services. Clothing shall be clean and neat in appearance. Contractor personnel shall utilize tact, diplomacy, and courtesy at all times during contact with the public. Any illegal or criminal activity may result in termination of the contract.

1.7.3 SECURITY REQUIREMENTS: Contractors shall safeguard all Government property. Keys to Government facilities will be provided to Contractors.

Contractors shall establish and implement methods of making sure all keys issued by the Government for Contractor’s use are not lost or misplaced, and are not used by unauthorized persons.

Contractors shall immediately report to the Contracting Officer or the COR any occurrences of loss, unauthorized use, or unauthorized duplication of keys. In the event keys, other than master keys, are lost or duplicated, Contractors may be required, upon written direction of the Contracting Officer, to re-key or replace the affected lock or locks without cost to the Government.

1.7.4 FOUND ITEMS: To assist the visiting public in reclaiming lost articles, all property left by visitors and found during the performance of duties shall be turned in to the Project Office. Contractors shall report any instance of vandalism, facilities not operating property, or facilities in need of repair to the COR or the Project Office.

1.8 QUALITY CONTROL (CONTRACTOR’S RESPONSIBILITY): For Park Custodians, blank daily worksheets (checklists) of performance may be furnished by the Government for the Contractor's use in tracking duties as they are performed.

1.9 QUALITY ASSURANCE (GOVERNMENT’S RESPONSIBILITY).

1.9.1 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). A Quality

Assurance Surveillance Plan will be used during the life of each contract to ensure that the service provider is performing the services required by this PWS in an acceptable manner. The Government develops the QASP, and the Project Office administers the plan through Quality Assurance Evaluators (QAEs) which monitor Contractor performance using quality assurance procedures developed by the Government. Typical procedures might include random sampling, checklists, and customer complaints. This should not be considered an exhaustive list. A primary objective of Government Quality Assurance will be to determine the effectiveness of the Contractor’s quality control system.

1.9.2 INSPECTIONS. According to the Inspection of Services clause (52.246- 4

Inspection of Services-Fixed Price), the Government reserves the right to inspect and test all services called for by the contract, to the extent practicable at all times and places during the term of the contract. The Government will perform inspections in a manner that will not unduly delay the work.

1.9.3 The Contractor understands that the QASP is solely for the benefit of the

Government in ensuring the Contractor completes its required work in accordance with this contract. Government officers shall never exercise supervision over the Contractor’s employees, and any defects noted shall be brought to the attention of Contractor’s designated representative. Failure of the Government to identify a defect shall not constitute waiver of the Government’s rights concerning that defect.

1.9.4 UNSATISFACTORY PERFORMANCE. If any of the services do not conform to contract requirements, the Government may direct the Contractor to perform the unsatisfactory services at no additional cost to the Government. Re-performance as directed by the Government shall be completed within two (2) hours. Failure of the Contractor to perform the work as specified, or to re-perform work as directed within the allotted time, may result in reduction of the contract price in proportion to the portion(s) of the work not accomplished.

Amounts to be withheld will be determined by prorating the amount of services satisfactorily performed against the amount of services required. When the defects in services cannot be corrected by re-performance, the Government may

(1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements, and (2) reduce the contract price to reflect the reduced value of the services performed. Payment will NOT be made for work not performed or not performed to standard.

1.9.5 If the Contractor fails to promptly re-perform the services or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may: (1) by contract, or otherwise, perform the services and charge to the Contractor any cost incurred by the Government that is directly related to the performance of such service, or (2) terminate the contract in whole or in part.

1.10 OTHER CONTRACTS. The Government may undertake or award other contracts for additional work, and the Contractor shall fully cooperate with such other contractors and Government employees. All work must be carefully planned and fitted so as not to interfere with such other work. The Contractor shall not commit or permit any act that will interfere with the performance of work by other Contractors or Government staff.

1.11 CONTRACTOR PETS. Contractors shall be liable for any damages or injuries caused by their pets. Pets shall be on a leash at all times when outside.

1.12 SMOKING POLICY. Smoking is not allowed in all Government buildings, including shower buildings, vault toilets, Park Attendant booths, etc. Smoking is also not allowed by Contractors while in direct contact with the public.

1.13 FIREARMS AND WEAPONS. Neither Contractors nor their employees shall possess, during the performance of this contract, any firearm or ammunition, whether the firearm is loaded or unloaded.

1.14 SAFETY.

1.14.1 Contractors shall immediately report to a Park Ranger or the COR any situation that could affect the health or safety of visitors. This includes accidents, violations of laws or regulations, maintenance needs, utility problems, etc.

Contractors shall also report to a Park Ranger or local law enforcement, as appropriate, any disturbance(s) of the peace, but shall not personally intercede in any such disturbance.

1.14.2 All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM-385-1-1, “Safety and Health Requirements Manual” and supplements thereto. The EM-385-1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately. The Contractor will be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely.

1.14.3 Proper driving techniques and defensive driving will be practiced to prevent vehicle accidents and property damage. All vehicles will comply with all local, state, and federal laws, and be operated on roadways at all times.

1.14.4 Custodial Contractors shall display a sign reading “CLOSED FOR CLEANING” at the entrance of all facilities during cleaning operations. The Contractor shall also display “CAUTION” signs when cleaning floors in an area in which people other than contractor personnel are or will be present, until the floor is dry. Contractor shall not allow water or other liquids to contact hand dryers, electrical fixtures, or other electrical equipment and lines during cleaning.

Contractor shall be liable for all damage resulting from failure to comply with this requirement.

1.15 PAYMENT. Payment will not be made for services not performed. Contractors shall provide the Project Office with an invoice at the end of each month, requesting payment for that month’s services. Payment shall be made via Electronic Funds Transfer (EFT) into the Contractor’s banking account. In accordance with the Prompt Payment Act, payment will be made approximately 30 days after the last day of services received for the billing period, or 30 days from receipt of the invoice, whichever is later. For example, services performed during April shall be billed at the end of April, and payment will be made at the end of May. Likewise services performed during May shall be billed at the end of May, and will be paid at the end of June.

Contractors will be provided a blank ‘direct deposit’ form to complete, sign, and return to enable EFT into their banking accounts.

1.16 ENVIRONMENTAL CONTROLS.

1.16.1 COMPLIANCE WITH LAWS AND REGULATIONS: Contractors shall be knowledgeable of, and shall comply with, all applicable Federal, State, and Local laws, environmental requirements, and instructions. Contractors shall ensure policies and procedures are established that protect the health and safety of employees and the community to minimize or eliminate the risk of environmental pollution.

1.16.2 HAZARDOUS MATERIALS: Contractors are responsible for advising his/her employees of all Environmental and Hazardous Materials Handling, and is also required to provide to the COR the Globally Harmonized System (GHS) for all materials used by the Contractor in accordance with Federal and State laws and/or regulations.

1.16.3 NOTIFICATION OF ENVIRONMENTAL SPILLS: If the Contractor or employee(s) of the Contractor spills or releases any substance into the environment, the Contractor shall immediately report the incident to the Contracting Officer’s Representative (COR), or in his or her absence the Contracting Officer. The Contractor shall be liable for containment and environmental cleanup of the spill or release of such substance.

C. 2. DEFINITIONS AND ACRONYMS

Acceptable Level of Performance (ALP): Maximum percent defective that can be considered satisfactory; allowable leeway or variance from a standard before the Government will reject the service.

Clean: As used generally, means free of all foreign matter, film, spots, streaks, dirt or impurities. As used for acceptance of work means gleaming; free from dirt, contamination, or impurities; unsoiled, unstained, neat and tidy.

Contracting Officer’s Representative (COR): Individual designated and authorized in writing by the Contracting Officer to perform specific technical and/or administrative functions regarding the contract.

Contractor: Company structure, including partners, officers, and employees with interest in the contract.

Debris: Articles or parts thereof such as paper/gum/paper clips/candy/lint/litter/strings/cigarette butts/ leaves/sand/excrement, etc.

Defect: A service output that does not meet the standard of performance specified in the contract.

Dirt: Particles of sand, soil, grit, or pebbles; mud, dust, fuzz, tar, liquid stains, vomit, ashes, etc.

Disinfect: To cleanse in order to destroy any harmful microorganisms, fungus, algae, and mold, by application of an approved chemical agent.

Glass: Exposed glass surfaces (Lucite, plastic, transparent materials, mirrors) that are not windows.

Foreign Matter: Any articles, or parts thereof, not belonging to the place found.

Fully-Clothed: Wearing a sleeved shirt (T-shirts are acceptable), trousers, and shoes. Clothing shall be clean and neat in appearance and shall not be ripped or torn. Clothing shall also contain logos or badges that clearly identify the wearer as a Contractor employee. These requirements shall not be construed to replace or eliminate the necessity for the wearing of appropriate protective clothing or devices as may be required in performance of duties.

Neat/Clean: Orderly, tidy, free from dirt and debris.

Performance Requirement: A service output required by the contract.

Performance Requirements Summary (PRS): A listing of service outputs under the contract to be evaluated by the COR or Inspector on a regular basis; the surveillance methods to be used; and the

ALP.

Performance Work Statement (PWS): Similar to a scope of work, this document sets forth required duties of the Contractor. It is called a “Performance” Work Statement as satisfaction with services is measured by end results, rather than methods, of performance (i.e., a PWS might state “the floors should be clean after performance of services” rather than stating “the floors should be swept and mopped.”) Quality Assurance (QA): A method used by the Government to provide some measure of control over the quality of purchased goods and services received.

Quality Control (QC): A method used by the Contractor to control the quality of goods and services provided.

Sanitary: Clean and free of bacteria that may endanger health; hygienic.

Service Contract: A contract that directly engages the time and effort of a Contractor whose primary purpose is to perform an identifiable task or tasks. May cover services performed by either professional or nonprofessional personnel, whether on an individual or organizational basis.

Shall: Means the imperative.

Trash: Any abandoned articles, or parts thereof, such as paper, gum, used cups, empty cans and bottles, food scraps, litter, strings, cigarette butts, leaves, or similar waste items, as well as dirt, debris, and foreign matter collected during cleaning, and unwanted residues and ashes.

Windows: The glass surfaces which are an integral part of the outer wall of a building.

3. GOVERNMENT-FURNISHED PROPERTY AND SERVICES

3.1 GOVERNMENT-FURNISHED FACILITIES.

3.1 The Government will provide a campsite for the Contractor’s trailer with utility hookup consisting of electricity, water and sewer and refuse collection (from nearby dumpster). A storage shed will be provided to the Contractor to use for storage of equipment, etc. for use in the performance of the contract. Additional camping units are NOT allowed to be set up on the campsite. No alterations to the facility shall be made without specific written permission from the Contracting Officer.

3.2 GOVERNMENT-FURNISHED MATERIALS/SUPPLIES. The Government will furnish to Contractors the following items to be used in the performance of duties:

Custodians:

Contractor Daily Worksheets

Keys

Vehicle Sign

3.3 GOVERNMENT-FURNISHED EQUIPMENT. The Government

will furnish to Contractors the following equipment to be used in the performance of duties:

None

3.4 GOVERNMENT PROPERTY CLEARANCE. Government personnel will be available the day AFTER the last date of services to check out Contractors and to receive Government-furnished property from them.

4 CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1 GENERAL INFORMATION. Except for those items or services specifically stated in Section C-3 as Government-furnished, Contractors shall furnish everything needed to perform the contract according to all its terms. Contractor equipment shall be of quality, size, and type suitable to satisfactorily accomplish services. Contractor equipment shall be in good repair and shall operate efficiently and safely, and shall be maintained clean to present a neat, professional appearance. The Contracting Officer or his designated representative may inspect Contractor equipment and/or tools at any time, and may direct the removal of any improper or unsafe equipment/tools. Such items shall be removed from service by the Contractor, and shall be replaced with satisfactory equipment. The following mentioned requirements are not all-inclusive of the Contractor-furnished items and services required in the performance of this contract. NOTE:

Equipment breakdown shall not relieve the Contractor of the responsibility to perform services as specified. The Contractor shall assure that he/she possesses (or can obtain on short notice) sufficient backup equipment to continue performance of services as specified without interruption in the event of mechanical failure of primary equipment.

4.2 SUPPLIES/EQUIPMENT. The following list of items Contractors shall provide for this contract may not be all-inclusive:

Custodians:

Paper towels, toilet paper and trash bags

All cleaning supplies and disinfectants

All tools and equipment necessary and proper to execute this contract in a professional manner

Working vehicle, including all fuel and maintenance thereof.

The Contractor shall store all supplies and equipment in the Government- furnished storage site: no supplies or equipment shall be distributed throughout the facilities. EXCEPTION:

Additional rolls of toilet paper may be placed in the restrooms.

4.3 TRAILER/MOTOR HOME. If living on-site, the Contractor shall provide a mobile travel trailer, motor home, or approved equal, containing sanitary facilities and all equipment necessary for habitation. Tents or ‘pop-up’ type tent campers will not be permitted. The unit shall present a neat appearance when parked near the park entrance at the designated campsite. If self-propelled units are utilized, they must remain on-site, and shall not be used as transportation vehicles.

4.4 VEHICLE(S). Transportation vehicle(s) for use in performing the requirements of this contract must be STREET LEGAL. They must also be properly licensed, and the Contractor shall furnish proof of required insurance in the form of a copy of the insurance policy, or a binder issued by the insurer. Proof of proper insurance for each vehicle shall be delivered to the Contracting Officer or his designated representative at the Pre-Work meeting. The Contractor shall maintain a valid state driver’s license. A photocopy of licenses will be taken at the Pre-Work meeting.

4.5 MAIL AND TELEPHONE. The Contractor shall provide a telephone number to the Contracting Officer or his representative at the Pre-Work meeting. Mail service will be at the discretion of the Contractor. If service is desired, it is the responsibility of the Contractor to contact the local Post Office to set up mail delivery. A mailbox is provided by the Government and is located at the entrance of Bloomington Park.

5 SPECIFIC TASKS

5.1 GENERAL INFORMATION. Custodial Contractors will be granted, and shall observe, one day off per week (refer to schedule, Technical Exhibit #2). Park Custodian duties include, but are not limited to cleaning facilities, grills, fire rings, and campsites as further specified herein.

5.1.1 LIVING ON-SITE: The following guidelines shall apply if Contractor chooses to live on-site.

a. CONTRACTOR ARRIVAL. The Contractor shall move onto the designated site a minimum of two (2) days but not more than seven (7) days prior to the start of services. Electrical services will be provided upon arrival, if arrival takes place during normal business hours. Water and sewer services may be postponed upon arrival or discontinued near departure if cold weather conditions warrant. All costs for moving onto and from the site shall be borne by the Contractor. The Contractor shall remove the trailer and all personal property from the site not later than seven

(7) days after the end of the service period.

b. CAMPSITE. Contractors shall maintain the area where the trailer (RV unit) is parked in a clean and sanitary condition at all times. No dog pens, horse corrals, poultry cages, or similar facilities for pets or rearing of animals will be allowed.

Government-furnished storage buildings are to be used for storage of supplies only

– not as pens or cages for pets. Contractor pets shall fall under the same restrictions of Title 36 that apply to our visitors. Visitors to the park should have open access to the Contractor’s site without the possibility of incidental contact with pets. Small flower gardens are permitted where designated upon approval from the Contracting Officer or his representative. Decorations may be allowed or disallowed at the discretion of the Government. Excessive decoration of campsites is discouraged.

5.1.3 DISTURBANCES. Contractors shall not attempt to apprehend any violators.

Contractors shall advise a Park Ranger or local law enforcement of potential problems as deemed necessary. Clinton Lake Project contracts for increased Law Enforcement services from the local Sheriff’s Department.

5.2 PARK CUSTODIAN DUTIES (GENERAL INFORMATION). Custodial duties listed herein are directly related to public health and sanitation; therefore, it is essential that all facilities and areas be services as specified herein. In the event that an area or facility is missed, or is not properly cleaned, the Contractor shall re-perform services immediately upon receipt of notice from the Contracting Officer or his representative. Failure to correct noted deficiencies may result in withholding of payment for services not performed.

The Contractor shall comply with all Federal, State and Local laws, ordinances, statutes and regulations in performance of services under this contract. The Contractor shall provide all management, tools, fuel, equipment, materials/supplies, and labor necessary to ensure that services are performed in a manner that will maintain a satisfactory facility condition and present a clean, neat appearance. All cleaning procedures and treatments shall be accomplished in accordance with the manufacturer’s directions and/or listed specifications and industry standards applicable to the Professional Cleaning and Restoration Industry.

5.2.1 FREQUENCY. The Contractor shall perform custodial duties a minimum of two

(2) times per day (except for the Contractor’s days off and as specified for Area I in 5.4, below) during the entire contract period. The Contractor shall perform one major cleaning in the morning, between 5:00 a.m. and 11:00 a.m., and one minor cleaning in the evening, between 4:00 p.m. and 8:00 p.m. The Contractor shall ALSO be responsible for emergency cleaning and other duties as specified below throughout the workday between cleanings.

5.2.2 DURATION. Park Custodial services shall begin on the first date of the period of performance, and end on the last date, as specified for that park, regardless of the day of the week (if the starting or ending date would normally be the Contractor’s day off, that will NOT be a day off). Refer to Technical Exhibit #2 (Period of Performance) for dates and schedule, and to Technical Exhibit #3 (Park Facilities) for a list of facilities covered by contract.

Note – there is no day off during a shortened first or last week of the season.

5.2.3 SCHEDULE. Contractors with custodial duties shall establish a work schedule indicating the days and hours during which services will be performed on a regular basis. The schedule shall be submitted in writing to the Contracting

Officer or authorized representative for approval no later than the first week of work. Changes in the approved schedule shall be submitted for approval prior to implementing the change(s).

5.3 DAILY MORNING CLEANUPS (MAJOR). The Park Custodian Contractor shall perform major cleanups daily between the hours of 5:00 a.m. and 11:00 a.m.

5.3.1 CAMPSITES, PICNIC AREAS, AND SHELTER(S)

Picnic Tables – all picnic tables shall be cleaned daily to ensure that tops and seats are free of all foreign matter and trash. If soap solution or disinfectant is used, tables should be rinsed with clean water and wiped dry.

After performance of services, tables will be clean and free of excess water.

Picnic Shelters – all picnic shelters shall be cleaned daily to remove all foreign matter from concrete slabs, shelter floor, ceiling, beams, trusses, and overhang. After performance of services, shelter will be clean, sanitary, free of trash, cobwebs and excess water.

Volunteer campsite(s) – when not occupied by volunteers, but occupied by regular campers, volunteer campsites shall be cleaned just as regular campsites are cleaned.

5.3.2 SHOWER/LATRINE BUILDING. The Contractor shall clean and disinfect

(using a commercial disinfectant such as Pine-Sol or bleach, and rinse with clean water) shower and latrine buildings daily, leaving facilities in a clean, sanitary condition, free of dirt, foreign material, residue, mold, mildew, trash, and excess water. NOTE: cleaning of building interior surfaces shall include FREQUENT scrubbing and power washing. Caution should be used when power washing to avoid damage to fixtures/facilities. MOLD & ALGAE SHALL BE REMOVED COMPLETELY from all exterior and interior surfaces using power washing equipment and clean water. All toilets and urinals shall be scrubbed daily and treated with toilet bowl cleaner. All sinks shall be scrubbed daily to remove all mineral deposits and residue.

Floors and Entrances – shall be cleaned, disinfected, and rinsed with clean water daily to ensure a condition free of all dirt, oil, lotions, soap residue, calcium deposits or other foreign matter, and trash. Excess water shall be removed so that no puddles or droplets remain on the floor. The Contractor shall display CAUTION signs when cleaning floors in an area in which people other than Contractor personnel are or will be present, until the floor is dry.

Building – interior and EXTERIOR shall be cleaned daily, including louvers, ceiling, beams, trusses, exterior…