B-50468 scope of work for building 17 rm104 - revised.docx

State of Illinois Department of Human Services Illinois School for the Visually Impaired

Floor Tile removal and replacement BidBuy Bid #B-50468 Scope of Work

Specifications and Requirements:

The Illinois School for the Visually Impaired is seeking a vendor to remove carpet, asbestos floor tiles, and cove base molding in room 104 classroom and bathroom in Building 17 located at 658 E. State Street, Jacksonville, Il and install new flooring.

1) Vendor to remove carpet, asbestos floor tiles, and cove base molding in room 104 of Building 17 using infrared heat machine or other appropriate asbestos removal methods using low odor chemicals for mastic removal. The classroom is approximately 690 square feet and the bathroom is approximately 26 square feet. Vendor will be responsible for the complete removal and proper disposal of the existing tile, molding, carpet, and mastic. Asbestos removal to be accomplished by a licensed abatement contractor. A licensed asbestos inspector to oversee the project is also to be included in the bid. Bid to be all-inclusive for cost of project.

2) Fan coil units in room will need to be removed from wall. Carpet and tile underneath the unit will need to be removed and replaced with new carpet. Once they are replaced, the fan coil unit will need to be reattached to the wall. Some piping may be asbestos wrapped.

3) Vendor will be responsible for any electrical hookup necessary for the equipment needed. This floor of the building does not have 220-volt hookup.

4) Vendor will be responsible for following all proper procedures, methods of containment, and abatement.

5) Vendor is responsible for obtaining and/or assist school with filing ALL necessary permits- including permits from Regional Office of Education (ROE) or Illinois State Board of Education (ISBE), if required.

6) Vendor will install new carpet in room 104 of Building 17 and new vinyl flooring in bathroom. The room is approximately 690 square feet and the bathroom is approximately 26 square feet. The new adhesive for the carpet and vinyl flooring must be approved for use in schools. Carpet and vinyl flooring will be provided by the school. (specifications of flooring attached to bid)

7) Vendor will provide and install new vinyl cove molding and threshold in room 104 classroom and bathroom. Approximately 125 feet of molding needed.

8) School will remove furniture, cabinetry on the South side of room, and cabinetry on west side of room including the sink. Cabinetry on the North side of room will remain. Abate flooring up to the cabinets on North side.

9) All materials must meet current safety standards and requirements.

10) Vendor must be licensed and insured.

11) Vendor is responsible for obtaining and providing all materials, equipment, supplies, labor, and other services as may be necessary to fulfill the requirements of the contract in a timely and appropriate manner. This includes, but not limited to, securing all permits, licenses, utility locating, etc. necessary for the performance of work identified in the scope of work.

12) Vendor will be responsible for verifying that the work site is safe, considering visually impaired students and staff on campus. This may include setting up barriers or a temporary fence around areas being worked on to prevent visually impaired individuals from walking into work site, tripping, etc. Vendor shall work with the school staff to determine the areas of concern.

13) Vendor shall work with the school staff to determine work dates and work hours that would cause the least interruption to the needs of the school.

14) Vendor shall immediately report to the Chief Engineer and/or designee any hazardous conditions and/or items in need of repair.

15) Work that is unsatisfactory will be called to the attention of the Vendor and corrections will be made at the Vendor’s expense. The Chief Engineer or facility designee/representative is the sole arbiter of the Vendor’s performance as it relates to this paragraph.

16) Vendor is responsible for repairing and restoring any damage, including but not limited to, landscape, sidewalks, buildings, etc. Vendor is required to remove any excess debris from site.

17) Vendor shall be in compliance with all applicable State and Federal laws, rules, and regulations and standards which include, but not limited to, Occupational Safety and Health Administration (OSHA) standards.

18) Vendor shall observe and obey all rules and regulations applicable to the school, including State, Civil, and local rules and regulations. It is the Vendor’s responsibility to become familiar with these rules and regulations and to appropriately instruct their staff.

19) Vendor shall dispose of all waste generated during the project. Any and all environmental laws, standards or codes issued by any Environmental Protection Agency shall be followed, including those regarding waste and disposal.

20) Vendor’s vehicles, tools, and/or work supplies are to be secured at all times. No tools or materials are to be left unattended which would be hazardous to the students at the school. Work areas are to be maintained in a neat and orderly fashion to avoid accidental injury of students or employees. A daily safety and security cleanup shall be performed by the Vendor at the close of each day prior to leaving the premises.

21) Unattended vehicles must be locked at all times and at no time should any vehicle be left unattended with motor running or the key in the ignition.

22) Traffic regulations on campus shall be observed.

23) Vendor shall submit any and all documentation relating to this project, such as manuals, manufacturer’s warranties, etc. to the Contract Monitor.

24) The Contract Monitor for this contract is the Chief Engineer.

25) Project to begin 30-60 days from notification of bid acceptance or as mutually agreed upon. Project to be completed by June 30, 2026.