B-48058 - Direct Solicitation Memo~1.docx

M EM O R AN DUM

Central Management Services October 21, 2025

FROM:

DATE:

SUBJECT: 25-416CMS-AGSV4-B-48058

Central Management Services has issued an Invitation for Bid (IFB). This solicitation can be viewed by visiting the Illinois Procurement Bulletin at BidBuy (illinois.gov): https://www.bidbuy.illinois.gov/ Bid Reference Number: 25-416CMS-AGSV4-B-48058 Agency: Central Management Services Title: Auto-Repair & Towing Sub North SG Bid Opening: December 2, 2025, at 10:00 AM

The purpose of this solicitation is to enable Central Management Services to purchase auto repair and towing services for the duration of the contract period. The result of this solicitation is to establish vendors identified as primary, secondary, tertiary, and so on to fulfill the need for each State Garage. If awarded a contract, the vendor will be able to start work immediately after approval from DOV when tasked with a repair from CMS and will have the right of first refusal on future repair work.

The Illinois Administrative code allows that in addition to giving notice in the Illinois Procurement Bulletin, we may directly contact prospective offeror or bidders by providing procurement information; provided offeror or bidders shall receive the same information as provided in the “Bulletin” https://www.bidbuy.illinois.gov/and not prior to the date the notice first appears.

Please take a few minutes to familiarize yourself with the documents required for submitting a responsive bid or proposal in addition to the IFB: Contract, Pricing Quote(s) submitted in https://www.bidbuy.illinois.gov/Offer, Offeror or bidder Disclosures.

1. Illinois Procurement Gateway: https://ipg.illinois.gov/ Business & Directory Information, registration and certifications.

2. Illinois Department of Human Rights Public Contracts Number: If your company employs fifteen (15) or more full time employees, the IDHR number

· must be registered as the offeror or bidder name, not the parent company: and

· must be current or show proof of application prior to the bid opening date or

· show proof of a renewal application prior to the bid opening date. https://dhr.illinois.gov/

3. Secretary of State Authorized to do Business in Illinois: The offeror or bidder (not parent company) submitting a proposal must be a legal entity and authorized to transact business in the State of Illinois by the and certified in good standing. https:// www.ilsos.gov/

4. State Board of Elections: The Illinois Procurement Code prohibits political contributions of certain vendors, bidders and offerors. Offeror or bidders submitting a proposal must have an active registration with the State Board of Elections under their name, not a parent company. https://www.elections.il.gov/

5. Financial Disclosures and Conflicts of Interest:

Offerors or bidders interested in submitting proposals will need to complete these forms using either Forms A or IPG Active Registered Vendor Disclosure, which are attached to the solicitation within the Bulletin.

· IPG Active Registered Vendor Disclosure (if applicable): are for those offerors or bidders who have a valid registration and expiration date with the State of Illinois on the Illinois Procurement Gateway (IPG). Offeror or bidders are encouraged to register on the IPG and upload these forms electronically on an annual basis.

· Vendor Disclosure (if applicable): must be completed by any offeror or bidders who are not registered on the IPG

· The offeror or bidder submitting a proposal or bid must complete all nine (9) steps for their company;

· All parent companies must each have a separate set of disclosures and conflicts of interest.

· Taxpayer Identification Number (TIN): To be completed by the offeror or bidder submitting the proposal, or Entity Identification Number (EIN) or Federal Entity Identification Number (FEIN) or Social Security Number (SS#).

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