B-45298 - Question and Answer Amendment.pdf
PDF 83 KB Posted
- Solicitation number
- 25-586SBE-FINAN-B-45298
- Issued by
- Illinois
About this file
This document is a Question & Answer Addendum related to the SBE-AU112-2025 Those Who Excel & Teacher of the Year Banquet contract opportunity issued by the Illinois State Board of Education (ISBE). The banquet has typically been held at the Bloomington-Normal Marriott, which ISBE liked for the location, size of the venue, and availability. ISBE is responsible for the student performers and overall coordination of the event. Catering expenses for the past events have ranged from $30,000 to $40,000. The contract will be set up for direct billing to ISBE after the event, as the State of Illinois cannot pay for services not yet rendered. ISBE has a negotiated room rate of $110 per night for the event.
The contract opportunity is for the Those Who Excel & Teacher of the Year Banquet event hosted by ISBE. No additional details are provided regarding the specific products or services requested, response requirements, or contract term and renewal options.
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Question & Answer Addendum
25-586SBE-FINAN-B-45298
SBE-AU112-2025 Those Who Excel & Teacher of the Year Banquet
Question: Where was it held the last few years or times?
Answer: In the past, ISBE has had this event at the Bloomington-Normal Marriott Question: What did they like about past?
Answer: ISBE liked the location, size of venue, and availability.
Question: What needs to be improved?
Answer: N/A Question: The RFQ mentions of student performers, etc. Who creates and runs this? Are we responsible for ROS and coordination?
Answer: No, this will be ISBE’s responsibility.
Question: What have you spent in the past on the dinner?
Answer: Catering expenses have ranged from $30k-$40k.
Question: Direct billing everything to client (although we will manage) b/c of tax. Or, would you want us to handle contracting/invoicing understanding we have to pass along tax.
Answer: We would set-up direct bill for payment after the event; State of IL cannot pay for services not rendered.
Question: You mention “State Rate” for rooms – do you have a negotiated rate or standard with hotels?
Answer: The rate is $110. Please visit this link as rates may change.
https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?action=perdiems_report&fiscal_year=2025&state=IL&city=&zip= https://www.bidbuy.illinois.gov/bso/bid/bidSummary.sdo?docId=25-586SBE-FINAN-B-45298&mode=initial https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?action=perdiems_report&fiscal_year=2025&state=IL&city=&zip= https://www.gsa.gov/travel/plan-book/per-diem-rates/per-diem-rates-results?action=perdiems_report&fiscal_year=2025&state=IL&city=&zip=
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