B-44085 - Vendor Q and A.pdf

This document is a Question and Answer (Q&A) from the Illinois Department of Central Management Services (CMS) related to the JPMC Janitorial Supplies 24-416CMS-BOSS4-B-44085 solicitation. The solicitation is for the procurement of janitorial supplies and services through a Joint Purchase Master Contract (JPMC) to enable CMS, governmental units, and qualified non-profit agencies to purchase these products on an as-needed basis over a 4-year contract period with an option to extend up to 10 years. Bids are due by September 3, 2024, and the contract will be awarded to the lowest responsive and responsible bidder. The Q&A provides clarification that the state intends to award to a single vendor but reserves the right to award by line item, and that deliveries will be made to various locations throughout Illinois. The solicitation does not have a Veteran Small Business goal, but does have a 4% Business Enterprise Program (BEP) goal, requiring the use of certified minority-, women-, and disabled-owned businesses.

The IFB provides detailed specifications on the janitorial supplies, including pricing, units of measure, and an economic adjustment clause tied to the Producer Price Index. A pre-bid conference was held on August 21, 2024, to cover the BEP and Veteran Small Business Participation (VSBP) goals, if applicable, and provide an opportunity for potential bidders to ask questions. The state has provided a Certified Directory of eligible vendors capable of fulfilling this contract, which covers a wide range of janitorial products and services. The solicitation does not list any incumbent vendors or a budget range, but the procurement process and contract term suggest a substantial value.