B-42592 Amendment 2 - GPS And Electronic Monitoring IFB Q and A 8.8.24.docx

Bid #B-42592 – Amendment #2 IDJJ GPS & Electronic Monitoring IFB Questions and Answer

1. What are the current makes and models of all equipment types being used for IL DJJ?

HG20/20 AND LOC8XT

2. What is the current unit on leg for each equipment type?

Same as above.

3. What is the current daily rate for each equipment type?

3.10- EM, 5.20- GPS

4. How many devices of each equipment type have been lost, stolen, or damaged over the past three fiscal years Unable to determine due to shared contract with IL Department of Corrections

5. How many of the lost or stolen devices were recovered?

Unable to determine.

6. Does IL DJJ currently pay for accessories and/or consumable items?

All included in contract costs

a. If yes, please list each accessory/consumable and the current cost.

7. Are you interested in additional and/or alternative electronic monitoring technologies and products? No If yes, may we offer these as “optional products and services” with associated pricing on a separate Pricing Sheet?

8. How many local staff members does the current vendor provide?

20 technicians statewide, both full and part time. Unknown of schedules

a. How many are full-time and how many are part-time?

b. Please provide a breakdown of the hours vendor staff currently works, breaking out regular business hours, after hours, and weekend hours.

9. On average, how many installations per week take place during regular business hours?

3-5

10. On average, how many installations per week take place after hours and on weekends?

2-3

11. On average, how many removals per week take place during regular business hours?

3-5

12. On average, how many removals per week take place after hours and on weekends?

2-3

13. How many electronic monitoring alerts are generated per month for each type of violation?

This amount varies on # of youth on monitoring and compliance.

14. What is the average number of calls monthly on alarms for the past year to the PCCC?

Unable to determine due to shared contract with IDOC

15. Who is the IDJJ-designated Parole Communications and Control Center (PCCC)?

Automated Management System (AMS)

16. Where is the PCCC located in IL?

AURORA

17. How many local staff members does the current vendor provide?

SEE #8

a. How many are full-time and how many are part-time?

b. Please provide a breakdown of the hours vendor staff currently work, breaking out regular business hours, after-hours, and weekend hours.

18. Since monitoring center staffing factors heavily into vendor costs, we request clarification of the monitoring services required. Is the IL DJJ requesting the additional provision of direct manual outbound calls from the monitoring center staff to either clients or officers?

Calls are needed to both agents and clients on all alerts. Depends on # of youth on monitoring and behavior on frequency of calls.

a. If the answer is yes, who is to be contacted by telephone? The officer, the client, or both?

b. Which violation notifications must be provided via a phone call?

c. For each of the violations that require a phone call, approximately how many alarms are generated each month?

d. Can you please provide the current outbound protocols?

19. How many active clients on the program require victim notification?

Difficult to determine due to shared contract, but maybe 5-10%.

20. 1.2.2.7.8 limits fair competition so can the replaceable battery specifications be removed?

No

21. “Drive by units” is a term that is antiquated in the electronic monitoring industry. We ask that this term is removed from this RFP.

No

22. 1.2.1.2 states that “The Vendor shall possess and prove an experienced project team with appropriate skills to successfully implement and support the project. The Vendor must appoint a project manager who will be located in Illinois and whose dedicated workload will be the Illinois Department of Juvenile Justice (IDJJ).” Is this dedicated project manager also able to work on other Illinois clients or must his/her workload be restricted to IDJJ only?

Doesn’t have to be exclusive to IDJJ.

23. 1.2.3.7.2 states: “GHMU must be able to monitor up to 35 individuals through the monitoring center.” Since this specification is written for a particular Vendor, could the IL DJJ please remove this requirement?

This language refers to group home units that is a type of equipment we may need in certain situations.

24. 1.2.5.2 states: “installer and monitoring staff shall confirm that the equipment is working properly prior to the installer leaving the home. Vendor shall confirm each new hook-up notifying the PCCC immediately after the installation is completed or upon the first entry into range if the home monitoring is installed prior to the client being released.”

a. Considering these are home installations, what is the distance average travelled between installation locations?

Depends on how the technicians are assigned. I assume regionally. We have youth statewide.

25. Responses to vendor questions greatly affect each proposer’s ability to develop custom solutions and cost-effective pricing. Will IL DJJ please extend the proposal deadline to ten

(10) business days after publishing answers to allow vendors adequate time to draft their responses?

Please check BidBuy’s Bid #B-42592 for the Bid Amendment.

26. We have found that sometimes, perhaps because proposers do not ask a question clearly enough, the answers are unclear. Upon release of the IL DJJ’s initial answers to questions, will proposers be permitted to ask additional clarification questions if they do not fully understand the initial answers?

Same as above.

27. Answers to questions and amendments are essential to the preparation and submission of vendor proposals. As such we respectfully request that in order to allow ample time for integration of amendments/answers, will you please extend the proposal due date a minimum of two (2) weeks from the distribution of the final amendment/answers to questions?

Same as above.

28. Can the Department please provide the current number of active devices for each type of monitoring listed below as of the date of answers to questions?

a. GPS Ankle Bracelet – No Beacon/Home Unit: Active GPS as well as Passive GPS

b. GPS Ankle Bracelet w/Beacon: Active GPS as well as Passive GPS

c. GPS Ankle Bracelet w/Home Unit: Active GPS as well as Passive GPS

d. GPS Watch: Active GPS as well as Passive GPS

e. Radio Frequency Monitoring – Landline Home Unit

f. Radio Frequency Monitoring – Cellular Home Unit

g. Radio Frequency Group Monitoring Units (please indicate GHMU as well as transmitters per GHMU) We are currently using 2 types of equipment: HG20/20(EM) AND LOC8XT(GPS). The others have been options as well for us as needed.

29. Can the Department please provide the makes/models for each device type?

a. GPS Ankle Bracelet

b. GPS Beacon/Home Unit

c. GPS Watch

d. Radio Frequency Monitoring – Landline

e. Radio Frequency Monitoring – Cellular

f. Radio Frequency Group Monitoring Unit See above

30. Can the Department please provide the name(s) of the current vendor(s)?

BI Inc.

31. Can the Department please provide the current pricing for each type of monitoring listed below?

a. Active GPS Ankle Bracelet w/o Beacon/Home Unit

b. Passive GPS Ankle Bracelet w/o Beacon/Home Unit

c. Active GPS Ankle Bracelet w/Beacon/Home Unit

d. Passive GPS Ankle Bracelet w/Beacon/Home Unit

e. Active GPS Watch

f. Passive GPS Watch

g. Radio Frequency Monitoring – Landline Home Unit

h. Radio Frequency Monitoring – Cellular Home Unit

i. Radio Frequency Group Monitoring

32. IFB 1.2.1.6 indicates that the vendor is responsible for installations/removals and equipment maintenance. Can the Department please provide the current vendor’s number of employees who perform installs/removals? Where are the employees located throughout the State? Do they work from IDJJ facilities, or do they have their own office(s)?

Statewide locations, own offices

33. IFB indicates that the vendor will provide a dedicated Illinois-based Project Manager. Can the Department please confirm that the current vendor provides this position for the program? Can the Department also indicate where this employee is located?

Yes. Location is dependent upon the vendors need.

34. Can the Department please provide a list of any/all locations where installations/removals are performed?

Community homes, secure detention, residential placements, law enforcement agencies

35. Can the Department please provide the total number of offices and their locations that are supported by the Project Manager and installation/removal staff?

Unknown

36. IFB 1.2.1.5 indicates that the vendor is responsible for any loss due to malfunction or damaged equipment. Can you please confirm if the Department pays for lost/stolen equipment and if so, at what rates for each type of device?

Lost and stolen equipment is included. Unit prices are 3.10 a day for EM and 5.20 for GPS

37. If the Department does pay for lost/stolen equipment, is there an allowance provided at no cost and if so, what is that allowance?

Included in overall contract price

38. IFB 1.2.1.7 indicates that the vendor shall be required to interface with IDJJ designated Parole Communications and Control Center. Can the Department please clarify what is meant by “interface” as later sections within the document seem to indicate that the PCCC will login directly to the vendor’s systems and receive automated notification of alerts?

Direct and electronic communications

39. Can you please describe how the current vendor provides the “interface” with PCCC?

Direct contact through cell, email, and data system

40. IFB 1.2.2.2.3 indicates that the agency’s preference for the GPS units to either have a beacon or a home monitoring unit. Does the current vendor provide beacons or home monitoring units for each GPS bracelet and if so, are the beacons and/or home monitoring units used on all youth?

The need for a beacon depends on the type of unit used. Vendor provides all equipment needed.

41. IFB makes several references to two-piece GPS tracking units. Does the current vendor provide two-piece GPS tracking units and if so, what is the make/model for this type of equipment? Also, how many two-piece tracking units are utilized?

Answered above.

42. IFB 1.2.2.2.5 indicates that the vendor must complete victim notifications in the event of a youth breach of area as mandated in 730 ILCS 5/5-8A-7. Can the Department please provide a list of the current events/alerts that the victim receives notification and provide how the victim is being notified, i.e., text, email, telephone call, etc.? Can the Department also please provide the current number of cases requiring victim notification and the number of victims on each case?

There are a number of alerts that require notification. Can be received call, email, and data system. 10% may require victim notification.

43. IFB 1.2.41 indicates that the vendor shall provide remote monitoring units capable of detecting radio frequency signals emitted by the transmitters worn by participants. Can the Department please confirm that these are currently being utilized by agency personnel and if so, how many units are currently in use/needed for this program?

All available types of equipment should be options to utilize as needed. The needs of our agents and youth will drive what equipment is needed.

44. IFB 1.2.5.2 indicates that the installer and monitoring staff shall confirm that the equipment is working properly prior to the installer leaving the home. This would seem to indicate that the vendor’s installers may be required to install equipment at a participant’s residence. Can the Department confirm that some installations require the vendor’s installer to go to the participant’s residence and if so, how many installs are performed at the residence on a weekly basis?

Yes, a majority of the installs will be at residences. Average of 5-10

45. Will the State consider an extension to the due date? Even though this is a straight bid, the process of evaluation and preparation is very tight for any vendor.

Please check BidBuy’s Bid #B-42592 for Bid Amendment.

46. Who is the current provider of GPS and EM equipment?

BI Inc.

47. What is the total number of active GPS units?

Unable to give an accurate number due to the current contract being shared with IDOC

48. What is the total number of active Radio Frequency units?

See above

49. Is IDJJ open to splitting the award to multiple vendors for each type of equipment?

No

50. 1.2.3.7 How many Group Home Monitoring Units are needed for this program?

We have 20+ placement vendors statewide in which these could be used. It would depend on our youth numbers and locations.

51. 1.2.4 Will IDJJ accept alternative ways solutions for the "remote monitoring units/drive-by units"?

No.

52. 1.2.5 How many installs are expected per month?

Anywhere from 5-10 per week

53. 1.2.1.6 How many retrievals are expected per month?

3-5 per week

54. Does the State anticipate volume increase over the term of the contract? If yes, please provide details.

Youth on supervised community release have decreased in the past 5 years. I do not anticipate a significant increase in volume in the near future.

55. Regarding the Brief Description provided by the State of Illinois and the Illinois Department of Juvenile Justice Aftercare “seeking a Vendor to provide Global Positioning systems (GPS) and Radio Frequency (RF) electronic monitoring equipment and related services.”:

1. Is this solicitation intended for a newly created program or is this a currently existing program with an incumbent Vendor?

Currently existing

1. If so, who is the current Vendor?

BI Inc.

56. Also, regarding the Brief Description provided for “GPS and RF electronic monitoring equipment and services”:

1. If this program is currently existing, what has been the annual or average caseload of youth on GPS and RF, respectively?

Unable to determine accurately due to current shared contract with another agency. Perhaps 25-50 youth on devices at any given time

1. If this program is currently existing or if this is a new program, what is the current or projected average length of stay on the program, in days?

The length on monitoring can be a minimum of 15 days all the way up to a youths entire term on community supervision (6 months, 1 year, or 1.5 years)

1. What is the current caseload or average daily population for anticipated for year one through year eight of the contract award?

Unable to determine accurately due to shared contract.

57. Finally, regarding the Brief Description provided, “The Vendor shall be responsible for supplying all training, equipment, installation, retrieval, maintenance, software, and monitoring services for an GPS and electronic monitoring program.”:

1. Is it expected that all services provided would occur at one or more specified locations or in the field?

In the field, would be at multiple locations statewide.

1. If at specified locations, please provide IDJJ or other locations?

Community host sites or any secure custody locations statewide

1. If not at specified locations, is it possible to provide a list of jurisdictions that would participate in the IDJJ GPS and RF electronic monitoring program?

It would be statewide.

1. How many installations/retrievals have occurred each month over the past year or would be projected for the first 12 months of the contract period?

Installation average: 5-10 per week Retrievals: 3-5 per week

1. Would the State of Illinois and the Illinois Department of Juvenile Justice Aftercare be willing to consider performing installations and retrievals in lieu of these services being provided directly from the Vendor?

No

58. Regarding Requirements for RF Electronic Monitoring, specifically 1.2.3.1.2, “IDJJ is not responsible for any lost, or damaged equipment that may incur during normal operations of the program.”:

1. How many lost or damaged RF devices were incurred over the past year?

Unable to determine due to shared contract

1. Although not mentioned in the Requirements for GPS, 1.2.2, is it intended that the Vendor responsible for any lost, or damaged equipment that may incur during normal operations of the program for GPS equipment?

Yes

59. Based on the open-ended question and answer process, would the State of Illinois and the Illinois Department of Juvenile Justice Aftercare be willing to consider an extension to the current solicitation deadline?

Please check BidBuy’s Bid #B-42592 for Bid Amendment.

60. Who is the incumbent vendor?

BI Inc.

a. How long has the incumbent vendor held this contract?

The current contract is at 10th year.

61. Please provide a copy of the current contract.

Please send a request to DJJ.FOIA@illinois.gov.

62. Please provide the model for each type of device currently in use, including but not limited to:

a. GPS

b. RF

c. Wristwatches

d. Group monitoring units Currently utilizing HG20/20 and LOC8XT

63. What is the current daily rate for each type of device in use?

a. Are monitoring fees paid entirely by the State?

EM- 3.10 per day, GPS- 5.20 per day

64. Year to date (January 1, 2024 – July 23, 2024), what is the average number of active devices at any given time for the following:

a. GPS

b. RF

c. Wristwatch GPS- average 20 EM- average 20 Watch- none at this time

65. What is average length of time individuals are on each type of monitoring equipment:

a. GPS

b. RF

c. Wristwatch Varies on the youth/agent need. Could be as minimal as 15 days or as lengthy as several years

66. How many devices are installed each month by device type?

a. GPS

b. RF

c. Wristwatch Unable to determine due to current shared contract

67. How many devices of each type were lost / damaged in the last 12 months?

See above

68. On the first page of the BidBuy solicitation page. it lists quantities for each type of device. (e.g. Item #1 – Active GPS 49,000, Item #2 – Passive GPS – 100, etc.). What do these quantities represent (devices? Monitoring days? Other?)? Are these quantities per year?

These are estimate quantities to compare all the bids received with the same quantities for the duration of the contract.

69. Over the last 12 months, has the number of monitoring devices and monitoring days increased, decreased or remained the same compared to the previous 12 months?

Remained relatively the same

a. Does the State anticipate any significant change in projected volume over the next 12 months? If so, what is the approximate percentage of the decreased or increased volume?

Anticipate the average to remain relatively the same

70. Considering the scope of the RFP, will the state please extend the proposal due date?

Please check BidBuy’s Bid #B-42592 for Bid Amendment.

I. Description of Supplies and Services

1.2.1 Vendor Specifications

71. 1.2.1.5 – Who is for responsible for lost and damaged equipment that is NOT the result of manufacture defect?

Vendor absorbs cost. Please see revised IFB copy.

1.2.5 Installations

72. Are all installations completed at the youth’s home or place of residence?

Completed at homes, placements, and in secure custody facilities

73. How many full-time and part-time installers does the incumbent provider maintain to service this contract?

Installers are both full and part time. Unknown of number of each

74. Can the state provide a breakdown of the current locations of where the juveniles are located? (e.g. by County, or regional office) Average of 200 juveniles in community statewide. Most concentrated populations in: Cook and surrounding counties, Kane, Winnebago, Rock-Island, Peoria, Sangamon, Champaign, St Clair and surrounding, Jefferson and surrounding.

1.2.10 Testimony Preparation and Appearance

75. In the last 12 months, how often has it been necessary for vendor personnel to attend court appearances?

None

1.3. Milestones and Deliverables

76. How many IDJJ and IDJJ designated individuals require training?

Range of staff that need to be trained can vary depending on need. Community staff averages a team of 60. Annual training to DJJ staff.

77. Where does training take place?

Virtual

78. Who is the current contracted vendor(s) for the Electronic Monitoring program for delinquent juveniles? BI Inc.

79. What are the current equipment make and model(s) used for juveniles in this program? HG20/20 AND LOC8XT

80. As a juvenile program we would presume the program is paid for by the State and not the juveniles or their guardians. Is that correct? Yes

81. Due to the short timeframe on this ITB of less than two weeks, it could be difficult to get a FOIA request submitted and back in time before the submission is due. Could you please answer the following questions about your current contract?

a. Could you please share what daily rates you are currently paying for Active GPS, Passive GPS, RF Landline, and RF Cellular? 3.10- EM, 5.20- GPS

b. Do these rates include install and removal that the vendor does for IDJJ? Yes

82. Regarding page 4, section 1.2 - SUPPLIES AND/OR SERVICES REQUIRED - 1.2.1.9.3.: Is the IDJJ looking for a wristwatch solution specifically? Wristwatch was parenthetically mentioned, and we want to be sure if it is a requirement or suggestion. Looking at this new technology as an additional option. Please see revised copy of the IFB.

83. Regarding page 10 – A.20.3 – Price: Do proposers make their own pricing templates? Do you want the installation and removal charges in the daily rate for the GPS and RF, or should they be separate items? Must be included in daily rate

84. Regarding page 4 – 1.1 Goal – Third paragraph: If vendors are to provide installs, could you please share the following information:

a. How many GPS devices are active per month for the last four months? Unable to determine due to current shared contract. 30+ currently hooked to a device

b. How many RF landline devices have been used or active per month over the last four months? See above

c. How many RF cellular devices have been used or active per month over the last four months? See above

d. How many installations does your current vendor perform on average per month? 8-10

e. How many removals (de-installs) does your current vendor perform on average per month? See above

f. On average, how many days do youth spend on GPS when ordered by the court? Can be anywhere from 15 days to 1.5 years or more

g. On average, how many days do youth spend on RF Home Curfew when ordered by the court? See above

h. How many IDJJ locations are installs and removals performed? Installs/removals can be performed at any secure custody location or any community location/residence

i. Are installations/removals done at juveniles’ residences, and, if so, how many per month? Yes, 8-10

85. Regarding page 5 – 1.2.1.7: Could the IDJJ please explain the function of the PCCC? In this requirement, the vendor is to provide PCCC with data. Could this data be provided if PCCC has access but different permissions to the web-based user interface or is this currently provided in report formats? PCCC reports information, violations, alerts, etc. in real time to agents and/or youth and hosts.

86. Page 7 – Requirements for GPS – 1.2.2.2.5 – Victim notification: Does the IDJJ require a victim device or are they interested in a victim device and a system that will feature a mobile proximity zone? IFB states victim notification only.

87. Regarding page 8 – AWARD: This is an ITB and the definition of this ITB states “If the State issues an award, the award will be made to the responsive and responsible bidder who submits the lowest price.” Thus, vendors do not have to respond with a point-to-point response to the requirements. Is that correct? If proposers meet the requirements stated, will providing all required documents and proposed pricing make them responsive and responsible eligible bidders? This solicitation is an Invitation For Bid (IFB).

88. Page 8 – 1.2.2.8.1.1: Does the IDJJ use a two-piece device or are they interested in this type of solution over a one-piece device? DJJ would be interested in multiple types of monitoring technology

89. Page 11 – 1.2.2.9.6 & 1.2.2.9.7: Earlier in this RFP, IDJJ stated the goal was to have vendor “be responsible for…installation, retrieval…” In this requirement, the PCCC is to have access to application to enroll, edit, delete, remove, and apply monitoring parameters for youths. Is the PCCC responsible for enrollment and editing of youth monitoring profiles? Both the PCCC and agents share responsibility. How does the PCCC communicate to installers when youth are to be installed or removed? Messaging system or direct call

90. Regarding page – 19 - 1.2.3.5.1 – Monitoring Equipment: Is the RF landline required for proposers to a bid proposal? Only monitoring equipment identified in this IFB.

91. As the answers to vendor questions greatly impact a vendor’s ability to accurately develop cost and technical solutions, will the agency please consider extending the proposal deadline by two weeks from the publication of answers? Please check BidBuy’s Bid #42592 for Bid Amendment.

92. Reference IFB item A.5 Bidder Questions and Agency Response:

a. Given the complexity of this RFP, will the agency consider allowing an additional round of questions to be submitted should vendors need to clarify agency answers? YES

93. Reference IFB item 1.2.3.1.1:

The Vendor shall provide and maintain electronic monitoring services to committed youth in custody (hereafter "participants"). The equipment provided shall meet or exceed the specifications outlined in the following sections in order to ensure the services are maintained. The Vendor will be required to supply radio frequency (RF) and cellular and group monitoring equipment. The equipment will remain the property of the Vendor.

a. The IFB requests technologies that in some cases are outdated and irrelevant to modern electronic monitoring solutions (e.g. remote drive-by monitoring, GPS downloader). Please confirm that the State will accept more contemporary solutions with alternative components that will serve the State’s electronic monitoring needs but may not include some of the outdated technologies included in the IFB. No, IDJJ cannot look at other solutions outside of the IFB.

94. Reference web portal BidBuy Pricing Page: device quantities

1.0 (49,500) Active GPS Monitoring Units including wristwatch devices designed to locate youth in custody and track GPS points when GPS signal is impaired, obscured, or unavailable

2.0 (100) Passive GPS Monitoring Units (Service Plan: 1.240.A30.ZX)

3.0 (2,500) Radio Frequency - Electronic Monitoring Units

4.0 (38,000) Cellular Radio Frequency Monitoring and Transmitter Units

5.0 (100) Group Home Monitoring Units

6.0 (100) Remote Monitoring Units

a. The device quantities provided in the Pricing Page appear to be an error, will the State please revise the device quantities provided in the Pricing Page. The quantities were not calculated in error.

95. Reference web portal BidBuy Pricing Page: GPS device pricing

a. The Pricing Page does not differentiate between wrist-worn and ankle-worn GPS devices. Most vendors in the industry price these solutions at different rates. Will the State please provide a separate line item for wrist-worn GPS and ankle-worn GPS? Please see revised IFB copy. The wristwatch has been removed in the IFB and pricing.

96. Reference web portal BidBuy Pricing Page: discount % and freight

a. The web portal does not allow for 0 values. If vendors do not have a value for the “Discount %” or “Freight”, how should they enter that information into the web portal? The Bidders only need to complete the Unit Cost on each line item.

97. Reference web portal BidBuy Pricing Page: Tax

a. The drop-down box for “Tax” is empty. Please confirm the drop-down box should be empty. This should be empty as IDJJ is a government entity.

98. Reference web portal BidBuy Pricing Page:

a. For products that may be obsolete or no longer used by the agency, such as “Group Home Monitoring Units” and “Remote Monitoring Units”, please remove these items from the Pricing Page. Alternatively, please confirm that the agency will accept proposals that exclude pricing for these product categories. We have clients in various community living environments and will keep all options available.

99. Reference IFB item 1.2.1.7:

The Vendor shall be required to interface with IDJJ designated Parole Communications and Control Center (PCCC). The Vendor must have an agreement with the PCCC and must automate the following data with the PCCC: youth in custody enrollments (PCCC to Vendor), youth in custody address updates (PCCC to Vendor), youth in custody's curfew schedule (IDJJ to Vendor to PCCC), alerts affiliated with RF feature of the unit (if applicable) and inclusion/exclusion violations from Vendor to PCCC, and inclusion/exclusion zones from PCCC to Vendor. Vendor shall provide a continuous monitoring system to verify that youth in custody remains at home during specified time periods and shall report unauthorized absences, late returns, equipment malfunctions or tampering to the PCCC for further investigation.

a. For inclusion/exclusion zones, please confirm this process is done from PCCC to Vendor through an Application Programming Interface (API) call. YES

100. Reference IFB item 1.2.2.2.5:

Victim notification - Vendor must complete victim notifications in the event of a youth breach of area as mandated in 730 ILCS 5/5-8A-7.

a. Are there testing requirements to verify the victim’s contact information?

If so, please detailed the testing requirements.

Once hook-up is deemed completed, technician should run a test on the device to confirm it is a successful hook-up.

b. Please confirm that the agency has established protocols for ensuring victim compliance/cooperation with the notification requirements. Assigned agents are responsible for follow-up on compliance.

101. Reference IFB item 1.2.2.7.8.1:

The transmitter shall be capable of sending a signal indicating that a low transmitter battery condition exists, a minimum of seventy-two (72) hours prior to battery failure.

a. Contemporary GPS solutions generally have a maximum battery life of 24 to 72 hours. A Transmitter Low Battery (TLB) notification at 72 hours would have the unit in a constant state of TLB. Will the State please remove the 72 hour requirement and revise this specification to allow vendors to describe how their TLB notifications work? Please see revised IFB copy.

102. Reference IFB item 1.2.2.8.15:

For Passive GPS two-piece unit, the GPS receiver must be capable of storing youth movement information for a minimum of 24 hours and upload information to Vendor's server, via landline, when placed in the Residence Interface Unit which also serves as a battery recharger. This interface unit should have its own modem capabilities.

a. The State’s request for a passive GPS two-piece monitoring unit is for outdated equipment offered as legacy products from electronic monitoring vendors. In the interest of providing the most modern technology available to supervise clients, please consider removing this specification.

· If not, please consider allowing vendors to propose alternative solutions. This is an IFB solicitation. Cannot allow alternative solutions.

103. Reference IFB item 1.2.3.7 Group Home Monitoring Unit:

a. Please provide the average number of Group Home Monitoring Units the agency used in the past 12 months. If zero, please indicate when the agency last used Group Home Monitoring Units. Unable to determine due to a shared contract in past.

· Please quantify the daily average number of active Group Home Monitoring Units the agency anticipates using during the next contract period. Unknown

b. The State’s request for a group home monitoring unit is for outdated equipment offered as legacy products from electronic monitoring vendors. The corresponding specifications are representative of obsolete or outdated technology. In the interest of providing the most modern technology available to supervise clients, please consider removing this specification.

· If not, please consider allowing vendors to propose alternative solutions. Cannot look at alternatives.

104. Reference IFB item 1.2.4.1:

The Vendor shall provide remote monitoring units with a minimum range of 300 feet, capable of detecting the radio frequency signal emitted by the transmitter worn by the participant. The units shall be able to be powered by an automobile cigarette lighter type plug, with an unlimited capacity. This unit shall not only detect the presence of the participant, but also detect tampering and/or removal of the transmitter. Such units shall be supplied to each Specialist or Supervisor designated by the Agency. These units shall be designed for field use.

a. Please provide the average number of Remote Monitoring Units the agency used in the past 12 months. If zero, please indicate when the agency last used Remote Monitoring Units. SEE ABOVE

· Please quantify the daily average number of active Remote Monitoring Units the agency anticipates using during the next contract period. SEE ABOVE

b. The State’s request for a remote monitoring unit is for outdated equipment offered as legacy products from electronic monitoring vendors. The corresponding specifications are representative of obsolete or outdated technology. In the interest of providing the most modern technology available to supervise clients, please consider removing this specification.

· If not, please consider allowing vendors to propose alternative solutions. SEE ABOVE

105. Reference IFB item 1.2.17.8:

Data Retention - Vendor must store Agency's tracking data permanently with multiple redundancies and transaction records for fast retrieval. The data must be made available to Agency within 48 hours of request, even after contract termination. The information must be available in a standard transaction file format at no charge to the Agency.

a. Requiring vendors to store Agency data after contract termination indefinitely creates an excessive cost burden on vendors. Consistent with software as a service (SaaS) industry standards, please revise this requirement so that the State is responsible for State data once the contract is terminated. Please see revised IFB copy.

106. Reference IFB 1.2.17.12:

Scheduled Outages - All scheduled changes/outages must be completed between 2:00 AM and 6:00 AM on Saturday or Sunday. Vendor must publish a notice of scheduled maintenance at least 48 hours in advance via the system website. The Agency must be notified of ALL planned outages and must give approval to any outage outside the scheduled change window. The Vendor must provide monthly uptime reports to the Agency for all components of the system.

a. Please confirm this requirement applies to actual periods of scheduled downtime and not routine system updates with zero downtime? Scheduled downtime

107. Reference IFB item 1.3.3.1:

Within 30 days of execution of the contract, a Data Transition Plan will be submitted to IDJJ for review.

a. Please confirm this requirement applies to new vendors and not the incumbent provider. Applies to all vendors.

108. Reference IFB item 1.2.5.1:

The Vendor shall ensure new hookups are completed within 24 hours of notification by IDJJ. IDJJ is responsible for notification to the PCCC of new hookups by noon to ensure installation is completed by the next day. The PCCC will in turn notify the Vendor. Notification shall consist of the name; address and time for hook up.

a. For standard new hookups, will the State allow vendors to complete the hookup within 48 hours as is consistent with current State protocol, with the expectation that emergency/urgent cases will be completed within 24 hours of notification? Please see revised IFB copy.