B-37129 UPS Generator SEPS EPS Extension 2 cpo~2.pdf

lnderendent Chie Procurement

EMERGENCY PURCHASE EXTENSION APPROVAL

Section 20-30(a) of the Procurement Code provides that a contract for an emergency may be extended beyond 90 calendar days with the approval of the chief procurement officer (CPO). Prior to execution of the extension, the CPO shall receive this completed form justifying the extension. The duration of the extension shall be limited to the scope of the emergency.

Requesting Agency I Doll - Innovation and Tech Division: ICN

Address: 120 West Jefferson City: Springfield State: IL Zip: 62702

Vendor: SEPS, Inc

Address: 7531 BRUSH HILL ROAD City: Burr Ridge State: IL Zip: 60527

Extension Justification BidBuy Reference#: B-37129

Original Emergency Term Start Date: Sep 1 O, 2022 Original Emergency Term End Date: Dec 8, 2022

Amount of original contract: $3,500,000 Actual or Estimated: Estimated

Expected Extension Start Date: Jun 7, 2023 Expected Extension End Date: Dec 3, 2023

Amount of extension contract: $0 Actual or Estimated: Actual

Is there BEP participation on this contract? l1f yes, please detail

!This contract has a 4% BEP goal

Has this emergency contract been extended before? Please detail in the space below:

BidBux Reference # Amount Start Date End Date

B-31855 $0.00 Dec 9, 2022 Jun 6, 2023

$0.00

$0.00

1. Provide detail about the events that led the agency to conduct an emergency procurement:

The contract will allows DolT to engineer, furnish and install new uninterruptible power supply ("UPS") systems, generators, and related equipment as needed. The resulting contract will also provide the following services: power installation, maintenance, emergency maintenance, and preventative maintenance at locations statewide. Maintenance and emergency maintenance are crucial to keep critical state services working in case of power outages.

This existing emergency contract supports all of these needs and the extension will allow that to continue.

2. What is the scope of work of the initial emergency contract? Please detail below:

This contract will allow for the continued purchasing of: uninterruptible power supply ("UPS") systems, generators, and related equipment, power installation, maintenance, emergency maintenance, and preventative maintenance at locations statewide

3. Does this extension change the scope of work?

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Approval v.23.1 Page 1 of3

I note that there have been numerous emergency contracts for this matter. Given that, I encourage the Agency to make soliciting this matter through a competitive procurement a priority..

May 26, 2023 x Please see CPO comments below.