B-28057 JPMC Recycling Scrap Metal Regions 1-6 Direct Solicitation MEMO re.pdf

1000 E. Converse St., Springfield, IL 62702 Printed on Recycled Paper

CMS

I L L I N O I S J.B. Pritzker, Governor

DEPARTMENT OF CENTRAL MANAGEMENT SERVICES

Janel L. Forde, Director

M E M O R A N D U M

TO: General Notice

FROM: Central Management Services

DATE: April 29, 2022

SUBJECT: 22-416CMS-BOSS4-B-28057, JPMC Recycling Scrap Metal (Regions 1-6)

The Illinois Department of Central Management Services has issued an open invitation for bid. The purpose of this solicitation is to establish a Joint Purchase Master Contract to enable Central Management Service and governmental units to purchase pick up and removal of scrap and specialty metals services from authorized locations and the disposal or recycling of such metals.

This solicitation is an Invitation for Bid (IFB). This IFB can be viewed by visiting the Illinois BidBuy site https://www.bidbuy.illinois.gov/bso/view/login/login.xhtml. Please search for 22-416CMS-BOSS4-B- 28057, JPMC Recycling Scrap Metal (Regions 1-6). All bids are due on 5/10/2022 at 10:00 a.m. The BidBuy website is where contracting opportunities are published.

Registration and/or logging into BidBuy is not required to view this solicitation.

At the top of the BidBuy homepage, type in the bid number “22-416CMS-BOSS4-B-28057” in the Search field; ensure that the words Bid Solicitation appear on the right side of the Search field for the dropdown box, then click on the magnifying glass. The system should open a new window and present the bid number on the left-hand side. Click on the bid number to open the solicitation. The solicitation will list the bid documents that are pertinent for bidders to read.

The Illinois Administrative Code allows that in addition to giving notice in Illinois BidBuy, CMS may directly contact prospective vendors by providing copies of solicitations or other procurement information, provided that vendors shall receive the same information as in BidBuy and not prior to the date the notice first appears in BidBuy.

Please take a few minutes to familiarize yourself with the documents required for submitting a responsive bid/quote.

1. Business & Directory Information

2. Illinois Department of Human Rights Public Contracts Number: if your company employs fifteen or more full time employees, the IDHR number

• Must be registered as the Vendor name, not the parent company: and

• must be current or show proof of application prior to the bid opening date or show proof of a renewal application prior to the bid opening date https://www.bidbuy.illinois.gov/bso/view/login/login.xhtml https://www2.illinois.gov/dhr/PublicContracts/Pages/IDHR_Number.aspx

3. Authorized to do Business in Illinois: the vendor (not parent company) submitting a bid/quote must be a legal entity and authorized to transact business in the State of Illinois by the Secretary of State and certified in good standing.

(http://cyberdriveillinois.com/departments/business_services/home.html)

4. Standard Certifications: acknowledge and/or verify each item noted

5. State Board of Elections: the Illinois Procurement Code prohibits political contributions of certain vendors and bidders. Companies submitting a bid/quote must have an active registration with the State Board of Elections under their name, not a parent company. https://www.elections.il.gov/#News The Business Registration tab has information on how to register, search for a business and frequently asked questions.

6. Disclosure of Business Operations in Iran: confirm whether the company has any business operations to identify as per the law.

7. Financial Disclosures and Conflicts of Interest:

• The vendor submitting a bid/quote must complete all nine steps for their company

• All parent companies must each have a separate set of disclosures and conflicts of interest.

8. Taxpayer Identification Number: to be completed by the bidder submitting the bid/quote.

Bidders interested in submitting a bid/quote will need to complete these forms using Forms A or Forms B, which are attached to the solicitation within BidBuy.

Forms B are for those bidders who have a valid registration and expiration date with the State of Illinois on the Illinois Procurement Gateway (IPG). Bidders are encouraged to register on the IPG and upload these forms electronically on an annual basis.

Forms A: must be completed by all bidders who are not actively registered on the IPG.

It is imperative that you read the solicitation carefully and submit all completed documents as requested.

https://www2.illinois.gov/dhr/PublicContracts/Pages/IDHR_Number.aspx http://cyberdriveillinois.com/departments/business_services/home.html https://www.elections.il.gov/#News