B-27325 Emergency Purchase Extension BEPB Accounting Services - CPO Determination -ehd - 2.17.22.pdf

EMERGENCY PURCHASE EXTENSION

Extension Page 1 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

Zip: 62704State: ILCity: SpringfieldAddress: 3200 Robbins Road Suite 200A

Vendor: Kerber Eck & Braeckel LLP

Zip: 62703State: ILCity: SpringfieldAddress: 809 Commerical Ave

Division: DRS/Business Enterprise Program for the BlindAgency/University: Deptartment of Human Services

Extension Justification Reference #: Bid-27325

Original Emergency Term Start Date: 11/29/2021 Original Emergency Term End Date: 2/26/2022

Amount of original: $80,000 Actual or Estimated*: Estimated *

Expected Extension Start Date: 2/27/2022 Expected Extension End Date*: Nov 30, 2022

Amount of extension expenditure: $240,000 Actual or Estimated*: Estimated *

Select the type of funding to be used: Federal Funds State Appropriated Funds State Grant Funds Other

Describe the scope of the original emergency (supply, service, etc.):

Vendor to provide accounting services for the Business Enterprise Program for the Blind (BEPB). BEPB must be able to secure accounting services to comply with federal mandates for participants of the program. Kerber, Eck & Braeckel LLC will work with blind vendors to ensure compliance with all financial record requirements as well as program federal reporting.

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Due to BEPB staffing issues, the RFP was not completed in time and an emergency procurement was approved (22-444DHS-REHAB- P-31872) for term of 11/29/2021 through 2/26/2022. The RFP has been published on BidBuy via Bid-26926 which opens 2/17/2022.

Because the current 3 month emergency expires 2/26/22, one week is not long enough to evaluate and award bids. Therefore DHS is requesting a nine month extension to bridge the gap.

Was authorization to proceed verbally given? No Yes NA

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination.

*Estimated end date and cost will be reported later.

Extension Page 2 of 2 State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

Zip: 62704State: ILCity: SpringfieldAddress: 3200 Robbins Road Suite 200A

Vendor: Kerber Eck & Braeckel LLP

Zip: 62703State: ILCity: SpringfieldAddress: 809 Commerical Ave

Division: DRS/Business Enterprise Program for the BlindAgency/University: Deptartment of Human Services

Signatures Reference #: Bid-27325

I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

Agency Signature: Title: Agency Procurement Officer

Printed Name: Jean Sandstrom Date: Feb 2, 2022

CPO Signature

Based on my review, I authorize the Agency to proceed in accordance with the published Notice referenced above.

Based upon my review, I authorize the Agency to proceed with the following changes:

I approve this extension, but only for a contract term of 4 months.

Approved CPO Signature: Date:

Page of

State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2

EMERGENCY PURCHASE EXTENSION

Extension Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Extension Version 22.2 Extension Justification Actual or Estimated*:

Actual or Estimated*:

Select the type of funding to be used:

Describe the scope of the original emergency (supply, service, etc.):

Describe the scope of the extension (supply, service, etc.). Show justification for extending the original emergency contract, and explain why the extension need cannot be met through a competitive process:

Was authorization to proceed verbally given?

Term of emergency procurement shall not exceed 90 days. Contract may be extended beyond 90 days if CPO determines additional time is necessary; however, prior to execution of extension, CPO must hold a public hearing and provide written determination.

*Estimated end date and cost will be reported later.

Signatures I am requesting an extension of the requested emergency contract. I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.

CPO Signature 11.0.0.20130303.1.892433.887364