B-24364 Plastic Refillable Bottles for Laundry Detergent - Vendor Questions and Department Responses.pdf

22-426DOC-CENTO-B-24364

PLASTIC REFILLABLE BOTTLES FOR LAUNDRY DETERGENT FOR INDIVIDUALS IN CUSTODY

SOLICITATION QUESTIONS AND DEPARTMENT RESPONSES

VENDOR QUESTION - Does the Prime vendor have to be BEP certified?

DEPARTMENT RESPONSE - No, you are not required to be BEP certified. However, you must utilize a certified BEP vendor to make the established goal attached to the bid.

Read the BEP Utilization Plan for additional details.

VENDOR QUESTION - Can the bottles and caps be packaged separately?

DEPARTMENT RESPONSE - As long as the totals caps and bottles match, they can be packaged separately. But the agency will not pay additional shipping.

VENDOR QUESTION - Is Sally Port the only delivery location? If so, what is the address

DEPARTMENT RESPONSE - The deliveries will be at various locations as indicated in the IFB. The addresses are as follows:

Stateville Correctional Center P.O. Box 112 Joliet, Illinois 60434 Phone (815) 727.3607 Delivery Location:

16830 South Broadway Crest Hill, IL 60403 We service: Stateville general population, NRC and MSU Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 1:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft.

length. Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, fruit, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone (815) 727.3607 ext. 5551 or 2334 Fax# (815) 727.4765 (Business Office)

JOLIET TREATMENT CENTER

2848 McDonough St Joliet, IL 60436 Acceptable delivery days: Monday through Friday excluding State authorized holidays.

Receiving Hours: 8:00am – 2:00pm (Central Standard Time) Accessibility: All Trucks and Tractor/Trailers Loading Docks and ground unloading All deliveries uploaded with forklift or hand trucks.

1. Driver must present valid I.D. Drivers License before entering State Grounds.

2. Truck must be turned off and keys secured-prior to unloading the truck.

3. Must have a pallet jack.

4. No glass or metal food utensils are allowed or anything deemed as contraband on State grounds.

5. All pallets must be shrink wrapped and not to exceed a height of 6ft.

6. We do not have a Loading dock at our Commissary so the truck must come with a loading and unloading lift built on the truck.

7. Not responsible for personal effects of the driver of passenger.

DELIVERY CONTACT:

Business Administrator Phone (815) 730-4400 ext. 2650 Fax# (815) 730-4402

Dixon Correctional Center 2600 North Brinton Avenue Dixon, IL 61021 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft.

length.

Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

Phone: (815) 288-5561 ext. 2610 Fax# (815) 288-0118

East Moline Correctional Center 100 Hillcrest Rd.

East Moline, Illinois 61244 Acceptable delivery days: Monday through Friday excluding state authorized holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft.

length.

Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. Must have a pallet jack

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped and do not exceed a height of 6

FT.

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT: Commissary Manager or Business Administrator Phone: (309) 755-4511 ext. 2511 Fax# (309) 755-6484

Hill Correctional Center 600 South Linwood Road Galesburg Illinois 61401 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving Hours: 8am – 2pm Accessibility: All trucks and tractor/trailers. Loading docks used and ground unloading if necessary.

All deliveries unloaded with forklift or hand trucks.

SPECIAL INSTRUCTIONS:

1. Truck must be turned off and secured prior to unloading.

2. No drugs, weapons, or tobacco allowed on grounds.

3. All pallets must be shrink wrapped.

DELIVERY CONTACT:

Primary Contact: Commissary Manager

(309) 343-4212 ext. 161 Alternative Contact: Business Administrator

(309) 343-4212 ext. 133

Illinois River Correctional Center

1300 West Locust Canton, Illinois 61520 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 15 ft. in height. Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Alternate: Business Administrator Phone: (309) 647-7030 ext. 230

Kewanee Life Skills Re-entry Center 2021 Kentville Rd.

Kewanee, Illinois 61443 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft.

length.

Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. Must have a pallet jack.

2. Truck must be turned off and keys secured prior to unloading.

3. No glass, prescription drugs or metal foot utensils allowed.

4. All pallets must be shrink wrapped and do not exceed a height of 6 ft.

5. Not responsible for personal effects of the driver or passenger.

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (309) 852-4601 ext. 1100

Sheridan Correctional Center 4017 East 2603 Road Sheridan, Illinois 60551 Acceptable delivery days: Monday through Friday excluding State authorized Holidays Receiving hours: 8:00am – 2:00 pm (Central Time) Accessibility: tractor/trailer NO height restrictions and 53 ft. length only. Dock unloading available.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (815) 496-2181 ext. 2006 Fax# (815) 496-2931

Danville Correctional Center 3820 East Main Danville, IL61834 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft.

length.

Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. 24-hour notification requested prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (217) 446-0441 Ext. 212 Fax# (217) 446-5098

Decatur Correctional Center 2310 East Mound Rd Decatur, IL Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 13’ 6” ft. in height or 53

ft. length. Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

Alternate: Business Administrator Commissary217-877-0353 ext 400

Logan Correctional Center 1096 1350th Street Lincoln, IL 62656 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft.

length.

Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Fax# (217) 735-2895

Lincoln Correctional Center 1098 1350th St, P.O. Box 549 Lincoln, Illinois 62656 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer. Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. Truck must be turned off and keys secured- prior to unloading

2. All pallets must be shrink-wrapped

3. Not responsible for personal effects of driver or passenger

4. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (217) 735-5411 ext. 226

Taylorville Correctional Center 1140 N 1600 East Road Taylorville, IL 62568 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time)

Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft.

length.

Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (217) 824-4004, ext. 5461

Pontiac Correctional Center 700 W. Lincoln Street Pontiac, Illinois 61764 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft.

length.

Dock unloading Capability and/or Forklift Capability

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone (815) 842-2816 ext. 2675 Fax# (815) 842-3051

Graham Correctional Center 12078 Illinois Route 185 Hillsboro, IL 62049 P.O. Box 499 Hillsboro, IL 62049 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft.

length.

Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (217) 532-6961 ext. 2230 Fax# (217) 532-2230

Jacksonville Correctional Center 2268 E. Morton Ave.

Jacksonville, Illinois 62650 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: tractor/trailer standard height and length.

Dock unloading capability.

DELIVERY CONTACT:

Business Administrator Phone: (217) 245-1481 ext. 215

Southwestern Illinois Correctional Center 950 Kingshighway East St. Louis, Illinois 62203 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00 am – 2:00 pm (Central Standard Time) Accessibility: No restrictions on height or length of tractor / trailer. Dock unloading capability. Commissary deliveries are unloaded with a pallet jack.

SPECIAL INSTRUCTIONS:

1. All delivery vehicles must pass through inspection at Sally Port at Main Entrance prior to delivery at warehouse.

2. Truck must be turned off and keys secured – prior to unloading.

3. No glass, prescription drugs or metal food utensils allowed.

4. All pallets must be shrink wrapped.

5. Not responsible for personal effects of driver or passenger.

6. Truck driver must present valid driver’s license.

Delivery contact:

Business Administrator Phone (618) 394-2228 ext. 2432

Vandalia Correctional Center Route 51 North, Box 500

Vandalia, Illinois 62471 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00 am – 2:00 pm (Central Standard Time) Accessibility: Tractor trailer may not exceed 13.6 feet in height or trailer may not exceed 53 feet in length. No unloading dock is available. All commissary deliveries are unloaded with a forklift.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Phone (618) 283-4170 ext. 2238

Western Illinois Correctional Center 2500 Route 99 South Mt. Sterling, Illinois 62353 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:00 pm (Central Standard Time) Accessibility: Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Phone: (217) 773-4441 ext. 233

Big Muddy River Correctional Center 251 N. Illinois Highway 37 Ina, Illinois 62846 Acceptable delivery days: Monday through Friday excluding State

Receiving hours: 8:00am – 1:30 pm (Central Standard Time)

Accessibility: Tractor trailer may not exceed 13.6 feet in height or trailer may not exceed 53 feet in length. No unloading dock is available. All commissary deliveries are unloaded with a fork lift.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (618) 437-5300 ext. 242 Fax# (618) 437-5472

Centralia Correctional Center 9330 Shattuc Road, P.O. Box 1266 Centralia, IL 62801 Acceptable delivery days: Monday through Friday excluding State authorized Holidays Accessibility: tractor trailer may not exceed 12 ft. in height or 48 ft.

length. Dock unloading capability

SPECIAL INSTRUCTIONS:

1. 24-hour notification prior to delivery

2. Truck must be turned off and keys secured – prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped.

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present a valid driver’s license

DELIVERY CONTACT:

Business Administrator Phone: (618) 533-4111, ext. 2232

Lawrence Correctional Center 10940 Lawrence Road Sumner, Illinois 62466 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 13.6 ft. in height or 53

ft. length. Unloading dock available.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

Business Administrator Phone: (618) 936-2064 ext. 2010

Menard Correctional Center 711 Kaskaskia Street Menard, Illinois 62259 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 1:30 pm (Central Standard Time) Accessibility: Tractor trailer may not exceed 13.6 feet in height or trailer may not exceed 53 feet in length. No unloading dock is available. All commissary deliveries are unloaded with a fork lift.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be clear shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (618) 826-5071 ext. 2264

Pinckneyville Correctional Center 5835 State Route 154 Pinckneyville, IL 62274-3410 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:30 am – 2:00 pm (Central Standard Time) Pinckneyville Correctional Center has no accessibility restrictions

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured – prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license

DELIVERY CONTACT:

Business Administrator Phone: (618) 357-9722, Ext. 2030

Robinson Correctional Center 13423 East 1150th Ave.

Robinson, Illinois 62454

Acceptable delivery days: Monday through Friday excluding State

Receiving hours: 8:00am – 2:30 pm (Central Standard Time) Accessibility: tractor/trailer may not exceed 12 ft. in height or 48 ft.

length.

Dock unloading capability.

SPECIAL INSTRUCTIONS:

1. 24-hour notification required prior to delivery

2. Truck must be turned off and keys secured- prior to unloading

3. No glass, prescription drugs or metal food utensils allowed

4. All pallets must be shrink wrapped

5. Not responsible for personal effects of driver or passenger

6. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (618) 546-5659 ext. 5402

Shawnee Correctional Center 6665 State Route 146 E Vienna, Illinois 62995 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving hours: 8:00am – 1:30 pm (Central Standard Time) Accessibility: Loading dock available- No restrictions

SPECIAL INSTRUCTIONS:

1. Truck must be turned off and keys secured- prior to unloading

2. No glass, prescription drugs or metal food utensils allowed

3. All pallets must be shrink wrapped

4. Not responsible for personal effects of driver or passenger

5. Truck driver must present valid driver’s license.

DELIVERY CONTACT:

Business Administrator Phone: (618) 658-8331 extension 2003 Fax# (618) 658-2155

VIENNA CORRECTIONAL CENTER

6695 State Rt. 146 East Vienna, IL 62995 Acceptable delivery days: Monday through Friday excluding State authorized Holidays.

Receiving Hours: 8:00 am – 2:00pm (Central Standard time) Accessibility: Tractor trailer deliveries or smaller delivery trucks, unloading dock is available, Commissary deliveries are unloaded according to size of load.

SPECIAL INSTRUCTIONS:

Trucks must be secured prior to unloading No, glass, prescription drugs or metal food utensils allowed

All pallets must be shrink wrapped Upon request, driver must present valid driver’s license.

Drivers must comply with Department rules while on grounds.

DELIVERY CONTACT:

Business Administrator Phone: (618) 658-8371 ext. 500 Phone: (618) 618-3609

VENDOR QUESTION - Will my driver be required to unload onto the dock?

DEPARTMENT RESPONSE - Yes

VENDOR QUESTION - Is this a master contract for all Illinois Department of Corrections

DEPARTMENT RESPONSE - Yes

VENDOR QUESTION - Will multiple facilities be placing an order

DEPARTMENT RESPONSE - Yes

VENDOR QUESTION - Is there a maximum or minimum number of orders placed per month?

DEPARTMENT RESPONSE - No.

VENDOR QUESTION - I was sent a request for a 4 oz PET (CLEAR PLASTIC) bottle. Do you know what the neck finish is? (24-410, 20-400, or 38-400)? This will also tell me the cap size but still need to know what type of cap? Flip top, foam seal, etc… what color?

Last, but not least I will need to know volume and how soon you will be ready to purchase?

This was the description given and as you can see, it does not have all the information in order to give you a qualified bid.

Plastic, clear cylinder bottles to be used for liquid laundry detergent: 4 oz. size Crystal clear for product visibility Shaped for labeling Made of durable, lightweight plastic Shatterproof FDA Compliant Standard Caps included Item # 2: ( 485 - 08 ) RENEWAL: Plastic, clear cylinder bottles to be used for liquid laundry detergent: 4 oz. size Crystal clear for product visibility Shaped for labeling Made of durable, lightweight plastic Shatterproof FDA Compliant Standard Caps included NIGP Code: 485-08 Bottles, Plastic, For Cleaners, Detergents, and Janitorial Supplies Qty Unit Cost UOM Total Discount Amt. Tax Rate Tax Amount Total Cost 195,000.0 EA

- Each Manufacturer: Brand: Model: Make: Packaging: Additional NIGP Code :

DEPARTMENT RESPONSE - Please review the IFB attached to the solicitation as it outlines in detail the specifications for the items needed and delivery quantities.

Section 1.2 of the bid states:

1.1.1. Clear shatter proof bottles with a twist on cap.

1.1.2. Four (4) liquid ounce capacity.

1.1.3. 9/16” diameter opening.

1.1.4. Cap size 20/410

1.1.5. Plastic must be durable light weight plastic.

1.1.6. Heat resistant.

1.1.7. Safe for various detergents with no hazing after usage.

There is no color preference for the lids.

Please review the IFB Section 1.2 that outlines products specifications and deliverables.

1.1.1. Vendor will ship bottles by the case, estimate number of bottles per case is 450.

The Agency will request a minimum of two case at a time.

VENDOR QUESTION - Do you want the 195,000 bottles delivered at the same time?

DEPARTMENT RESPONSE - No, the orders will be placed as needed. The initial order will be estimated at 28,000 units 10 days after award of the contract.

VENDOR QUESTION - What does the renewal consist off?

DEPARTMENT RESPONSE - The renewal is the price you will charge for the quantity of bottles requested for the next five (5) year period.