B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS.pdf

SACHEM CENTRAL SCHOOL DISTRICT

Vendor Name:_____________________________ B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 1 Date of Opening: November 6, 2024

Administrative Offices Purchasing Office 51 School Street

Lake Ronkonkoma, NY 11779

INVITATION TO BID

B 24-418 Supply and Install Dollamur Floor Matting for

Wrestling Room at Sachem East HS

Time: 10:00 a.m.

School Purchasing Agent: Catherine Nocco, CPPB Phone: 631-471-1330 Email: cnocco@sachem.edu

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 2

NOTICE TO BIDDERS

Bids will be received and opened at the Sachem Central School District Administrative Offices, Purchasing Office, 51 School Street Lake Ronkonkoma, New York at 10:00 a.m. prevailing time on November 6, 2024 for the following:

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS

In the event that the Sachem Purchasing Office is closed the day of the Bid Opening, the bid(s) will be opened the next day that the Sachem Purchasing Office is open.

Anyone wishing to drop off their bid may do so in the Purchasing mailbox located in the front vestibule of the Sachem Administrative Offices, 51 School Street, Lake Ronkonkoma, NY 11779. If bid response will be shipped and/or mailed, bidders are strongly advised to ship bid responses via US Mail, Fed-Ex, UPS and/or any authorized carrier that is able to officially track proposer’s bid packet. It is further advised that arrangements be made for bids to be delivered prior to the bid opening date to avoid any issues with delivery delays on the date of opening.

Specifications and bid forms are available for download through the Empire State Purchasing Group:

www.bidnetdirect.com/new-york Telephone #: 800-835-4603

Copies of bidding documents obtained from sources other than the Empire State Purchasing Group, or the Sachem Purchasing Office are not considered official copies. Only those vendors who obtain bidding documents from either the Sachem Purchasing Office or the Empire State Purchasing Group are guaranteed to receive addendum information, if such information is issued. If you have obtained this document from a source other than the Sachem Purchasing Office or the Empire State Purchasing Group, the District will not guarantee the integrity of the document.

Inquiries regarding specifications can be addressed by contacting the Purchasing Office via email to:

cnocco@sachem.edu

All Bid Proposal Forms should be completed as requested. Bid Proposals must be received in sealed envelopes with the following information clearly marked on the outside: BID ENCLOSED – DATED MATERIAL, BID #, OPENING DATE and

VENDOR NAME

For your convenience, we have provided labels to be used when returning bids. All required information provided by bidders must be legible. Illegible or vague bids may be rejected.

Please read the attached material carefully before submitting your bid and verify that all pricing is correct. By submitting a bid response, vendor represents that they have read all of the Bid Documents and will provide items/services in accordance with the terms and conditions and at the prices stated in vendor’s bid response for the entire contract period.

PLEASE NOTE: THIS IS A PUBLIC BID – NO MODIFICATIONS TO THE GENERAL TERMS AND CONDITIONS CONTAINED HEREIN WILL BE CONSIDERED. Any modifications or changes made to this bid are in direct violation of the terms and conditions contained herein. All bids are subject to termination at the time of discovery of any unauthorized modifications.

Should said discovery be after award date, the District reserves the right to cancel the award upon written notice to the vendor.

Quantities listed in the bid specifications are estimated quantities only. There is no guarantee that the District will purchase any/all of the items listed. The District reserves the right to purchase product at the quoted price at any time during the contract period.

The Board of Education reserves the right to grant awards within forty-five (45) days from the date of the bid opening during which period bids shall not be withdrawn. This period may be adjusted if so stated on the Bid Proposal Form. The Sachem Central School District Board of Education reserves the right to reject any or all bids that it considers not to be in the best interest of the school district.

http://www.bidnetdirect.com/new-york mailto:cnocco@sachem.edu

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 3

INFORMATION AND INSTRUCTIONS FOR BIDDERS

This bid document describes the conditions and specifications that must be met by any person or firm receiving an award as a result of this bid. All bidders must be prepared to comply with all instructions, conditions, stipulations, specifications and regulations included in this document and any and all addenda issued prior to the opening of bids.

1. RECEIPT AND OPENING OF BIDS

a) Sealed Bid Proposals must be received no later than 10:00 am on November 6, 2024 at the Sachem Central School District Administrative Offices, Purchasing Office, 51 School Street, Lake Ronkonkoma, NY 11779.

b) Anyone wishing to drop off their bid may do so in the Purchasing mailbox located in the front vestibule of the Sachem Administrative Offices, 51 School Street, Lake Ronkonkoma, NY 11779.

If bid response will be shipped and/or mailed, bidders are strongly advised to ship bid responses via US Mail, Fed-Ex, UPS and/or any authorized carrier that is able to officially track proposer’s bid packet. It is further advised that arrangements be made for bids to be delivered prior to the bid opening date to avoid any issues with delivery delays on the date of opening.

c) In the event that the Sachem Central School District is closed the day of the Bid Opening, the bid(s) will be opened the next day that the Sachem Central School District is open. Due to the COVID-19 pandemic, this will be a non-public bid opening. A Certification of Bid Opening shall be made available upon request following the opening of bids.

d) Bid Proposal Responses: Submit an original paper copy and one (1) electronic copy (flash drive) of the bid proposal to the Purchasing Office. Electronic copy must be in PDF format and must be “read only” and “print only”. Electronic copy of the bid proposal must match paper copy exactly. If information is in different format (i.e., hand-written on one and typed on another) or if electronic and paper copies contain different pricing/item information, bid response may not be considered. Bidders may be deemed non-responsive if responses are not received in required format as indicated above. All materials submitted in response to this bid shall become the property of the District.

Price lines on Bid Cost Proposal Pages should not be left blank. Incomplete bid responses may be rejected, in whole or in part, at the discretion of the District.

e) Bids must be enclosed in a sealed envelope bearing (a) name and address of the bidder; (b) name of the project; and (c) time and date of opening. Bids must be submitted before the hour and date of the opening to the attention of:

Catherine Nocco, School Purchasing Agent Sachem Central School District Purchasing Office 51 School Street Lake Ronkonkoma, New York 11779

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 4

f) All bids received after the time stated in the Notice to Bidders will not be considered and will be returned to the bidder. The bidder assumes the risk of any delay in the mail or in the handling of the mail by employees of the School District. Whether sent by mail or by means of personal delivery, the bidder assumes responsibility for having his/her bid deposited on time at the place specified.

g) Each bidder is requested to read the attached material carefully before submitting your bid and verify that all pricing is correct. By submitting a bid response, vendor represents that they have read all of the Bid Documents and will provide items/services in accordance with the terms and conditions and at the prices stated in vendor’s bid response for the entire contract period. Failure to fulfill any requirements of the Bid Documents may result in being considered non-responsive.

2. Pricing - All pricing must include shipping, handling, freight & inside delivery. THERE SHALL

BE NO CHARGES IN EXCESS OF THOSE QUOTED, INCLUDING FUEL SURCHARGES.

3. Bids stipulating minimum order requirements will not be considered.

4. NO AMENDMENT OR WITHDRAWAL - Bids should be verified before submission. No amendments or requests for withdrawal will be considered after the time specified for the bid opening and no oral amendments will be considered at any time. All prices and information required must be legible. Illegible, incomplete, conditional, vague or unclear bids may be rejected as not being formal bids. To be considered for award, a bid must comply in all material respects with all terms, conditions a n d provisions a s l i s t e d i n the bid plus all attachments and amendments.

5. The awarded Bid will be utilized at the discretion of the District. Consequently, there is no guarantee that the specified minimum amount of materials, supplies, labor or equipment will be purchased. In the event the lowest apparent bidder has been awarded only a small portion of the Bid, the District reserves the right to award to the second lowest bidder. The School District reserves the right to purchase any goods or services included as a part of this bid from any means legally available to it at any time. Conversely, the quantities purchased may exceed the estimated quantities listed within this Bid.

6. Services rendered and/or materials provided must be as per the enclosed bid specifications.

All invoices submitted must reflect pricing as per the enclosed bid proposal pages in order for payment to be rendered (i.e., Hourly rate, initial price, discount, final price, etc.)

7. Bidders are to pay particular attention to the way each item is requested to be priced.

Example: Price $______/each or /lot, /ounce, /case. /per hour

8. NO ITEMS ARE TO BE SHIPPED OR DELIVERED UNTIL RECEIPT OF AN AUTHORIZED PURCHASE

ORDER FROM SACHEM CENTRAL SCHOOL DISTRICT.

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 5

9. HOW TO COMPLETE FORMS

a) Print complete Bid Packet, including General Terms and Conditions and any other posted documents from Empire State Bid System website and complete required forms. General Terms and Conditions should be retained for your records.

b) All Bid Proposal Forms should be completed as requested. Please refer to General Terms and Conditions for pricing requirements. Bid prices submitted shall be all-inclusive. Vendor name should be filled in on all Bid Proposal Forms.

c) The Bidder shall make no changes to the forms. Bid prices and all information required shall be typewritten or written legibly in ink. All bids shall be hand signed, and the signer’s name shall also be typed or printed next to or under the signature, together with his/her title or designation. Failure to properly complete the bid may result in the bid being disqualified. It is understood that upon award, all prices, bid terms and conditions as represented in this bid and all addenda thereto shall become part and parcel of the awarded contract.

d) Price lines should not be left blank. Incomplete bid responses may be rejected, in whole or in part, at the discretion of the District. All pricing and any additional bid information must appear on pricing lines provided. The District will not accept any arrows or ditto marks.

1. “No Bid” –contractor not wishing to bid on an item and/or service must clearly indicate

“No Bid” for that item and/or service.

2. “No Charge” Bid Item –contractor desiring to bid “no charge” on an item and/or service must clearly indicate such by either writing “No Charge” or indicating 0 dollars.

3. “No Discount” Bid item – contractor offering no discount off list price must clearly indicate zero percent (0%) as discount offered.

e) All required information provided by bidders must be legible. All bids submitted must be either typed or written legibly in ink. Bids written in PENCIL will not be considered. Illegible or vague bids may be rejected at the discretion of the District. All signatures must be the original written signatures in INK. Facsimile printed or typewritten signatures are not acceptable. Incomplete submissions may not be considered for award. Vendor may be deemed non-responsive if responses are not received in required format as indicated herein. It is the responsibility of the Bidder to return all required pages of this contract.

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 6

SPECIFICATIONS

I. Purpose: It is the intent of the Sachem Central School District (referred to herein as “the District”) to obtain a qualified contractor for the purchase and installation of Dollamur floor matting for the Wrestling Room located at Sachem East High School.

II. Contract Period: Upon approval through completion of project

III. Scope of Work: Awarded contractor shall furnish and install Dollamur floor matting for the Wrestling Room located at Sachem East High School, 177 Granny Rd., Farmingville, NY 11738, as per the bid specifications contained herein.

A. Floor Matting: Floor matting must be as per specification or equivalent. Floor matting must be fabricated to measurements of the wrestling room. If vendor is bidding an equivalent product, the District shall make the final determination as to whether brand specified meets space requirements and meets or exceeds quality and function of brand requested by the District. The District’s decision shall be final.

B. Demolition: Contractor shall be responsible for the demolition, removal and disposal of existing floor matting.

C. Building Access: The District reserves the right to make the building available to awarded contractor during off hours, if necessary, in order to complete required work in a timely manner. The awarded contractor shall be responsible for all costs incurred by the District in connection with making such buildings available during off hours.

E. Pricing: All pricing must include shipping, handling, freight & inside delivery. There shall be no charges in excess of those quoted, including fuel surcharges.

If pricing is submitted for alternate equipment, detailed specifications, drawings and model numbers MUST accompany bid.

F. Award: This bid will be awarded to a single vendor.

G. Contractor Responsibilities: The awarded contractor shall be responsible for the following:

1. Measurement of the room to confirm dimensions.

2. Submit detailed drawings and review drawings with Director of Athletics or his designee.

3. Verifying all dimensions, specifications and requirements with Director of Athletics or his designee.

4. Coordinating demolition and removal of existing floor covering and delivery, set-up and installation of new flooring with Director Athletics or his designee.

5. Contractor must have all necessary tools, supplies and/or equipment required to perform services under this contract. There shall be no additional charges for purchase or rental of any regular tools and/or equipment needed to perform work or remove debris.

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 7

6. Installation of new Dollamur floor matting (and tape, if applicable) as per specifications.

7. Clean-Up - The Contractor shall keep the premises and adjacent areas free from accumulations of waste material or rubbish at all times. At the completion of the work, Contractor shall remove from and about the premises, including adjacent areas; all rubbish, tools and surplus materials used for work and shall have the area “Broom Clean” and ready for use. In case of a dispute, the District may remove rubbish and clean up, and then may charge the Contractor either by deduction of amounts unpaid to the Contractor, or by other means as determined to be fair and equitable by the Director of Athletics or his designee. Upon completion of the work of this contract, Vendor shall ensure that Wrestling room is left ready to use upon completion of the work of this contract.

8. Use of Subcontractors - The use of subcontractors is permissible under this Contract provided that:

1. the Contractor receives written permission from the Director of Facilities or his designee for Subcontractor. Contractor must provide thirty (30) days prior written notice of intent to subcontract. Written notice must include subcontractor name and company information.

2. the Subcontractor must agree to the same terms and conditions as the Contractor; and

3. the Contractor remains responsible for performance of the Contract terms and conditions.

In the event of dissatisfactory performance of the Subcontractor, the Contractor is ultimately responsible. The Sachem Central School District reserves the right to approve or disapprove Subcontractors.

9. If Bidder is bidding alternate equipment brand, detailed specifications of alternates must accompany this bid. If detailed specifications are not included, school district reserves the right to disqualify said bidder. The District reserves the right to request samples of any alternate products.

IV. Wrestling Room Floor Matting Specifications All items/services to be provided in accordance with specifications contained herein.

Location: Sachem East High School 177 Granny Rd.

Farmingville, NY 11738

Approximate Room Size: 60’ x 60’ Contractor is responsible for final measurement of room for exact sizing. Contractor is responsible to provide custom-fit mats to cover the room wall-to-wall. Final measurements shall be submitted for review by the Director of Athletics and/or the Facilities Director or their designee prior to performing work.

Color: Red mat with black circle lines

Warranty: Five (5) years, Options A and B

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 8

Wrestling Circles: Red floor mats to have black line wrestling circles as indicated on the diagram below. NOTE: DIAGRAM IS FOR LAYOUT ILLUSTRATION ONLY. COLORS ARE AS INDICATED ABOVE

AND CIRCLE SPECIFICATIONS TO BE FINALIZED WITH THE DIRECTOR OF ATHLETICS OR HIS

DESIGNEE PRIOR TO INSTALLATION.

Contractor to provide pricing on both Options A and B listed below. Only one of the above options will be purchased. The District shall have the option to select either option A or option B at the discretion of the Director of Athletics.

Option A Dollamur Flexi-Roll Wrestling Mats, Taped Dollamur Flexi-Roll mat & mat tape – closed cell, cross-linked foam. Vinyl surface, backed with non-woven polyester. Biocide infused. Contractor to supply and install mats and mat tape. Mat seams to be taped by contractor.

Option B Dollamur Flexi-Connect Wrestling Mats, Tapeless Flexi-Connect System Dollamur Flexi-Roll mats with hook & loop connection system. Tape-less construction. Vinyl surface, backed with non-woven polyester. Closed-cell, cross-linked foam. Biocide infused. Contractor to supply and install mats and ensure all connections are secure.

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 9

SITE VISITS

Please call Gary Beutel, Director of Athletics or his designee at (631) 471-1335, to schedule an appointment.

Schools may be visited Monday - Friday, 8:30 AM - 3:00 PM

TO: Director of Athletics Building Principal – Sachem East High School

This is to introduce the authorized representative from _____________________________.

Vendor

In response to the bid specifications for B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS, each bidder is offered the opportunity to inspect the area(s) covered by the contract.

Your cooperation in showing the representative this area is greatly appreciated.

Please confirm this visit with your signature. Thank you.

SIGNATURE OF AUTHORIZED DISTRICT REP. LOCATION DATE

Site(s) inspected as per signature above: ________________________________________ Signature of Bidder

Site(s) not inspected: ________________________________________ Signature of Bidder

To be submitted with proposal

Failure to visit site does not absolve bidder from compliance with all Terms and Conditions of the Contract.

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 10

PREVAILING WAGE RATE ACKNOWLEDGEMENT

As per article (s) 8 and 9, of the New York State Labor Laws, wages paid for the performance of this contract shall not be less than those listed as minimum by the New York State Commissioner of Labor for the occupations listed.

It shall be the responsibility of the contractor to:

Obtain and comply with the most current prevailing wage schedule requirements from the New York State Department of Labor. The contractor shall further be responsible for making any necessary adjustments to the wages paid for performance of this contact as required by the New York State Labor Laws.

Prevailing wage information for this contract can be accessed on the New York State Department of Labor website:

https://wpp.labor.state.ny.us/wpp/showFindProject.do?method=showIt

Enter PRC number 2024013021 to access schedule.

Provide written notice to all laborers, workers or mechanics of the prevailing wage rate for their particular job classification on each pay stub.

Post a notice on the jobsite at the beginning of the performance of work informing workers of right to contact the Department of Labor regarding wage rates.

ARTICLE 8 CONTRACTS: As per Article 8, Section 220, New York State Labor Law, amended effective November 9, 1997:

EVERY CONTRACTOR AND SUB-CONTRACTOR shall submit to the department of jurisdiction, (Sachem Central School District), within thirty days after issuance of its first payroll, and every thirty days thereafter, a transcript of the original payroll record, as provided by this article, subscribed and affirmed as true under penalties of perjury. The Department of jurisdiction (Sachem Central School District) shall be required to receive and maintain such payroll records.

The Sachem Central School District shall keep on file, the original payrolls or transcripts, for a period of five (5) years from the completion of the project.

ARTICLE 9 CONTRACTS: As per Article 9, Section 220, New York State Labor Law, amended effective November 9, 1997:

EVERY CONTRACTOR AND SUB-CONTRACTOR MUST keep original payrolls or transcripts subscribed and affirmed as true under penalty of perjury.

The Contractor and/or Subcontractor MUST maintain on file, the original payrolls or transcripts, for a period of three (3) years from the completion of the project.

Further, it shall be the responsibility of the contractor to comply with all New York State Labor laws, including but not limited to, Article 8 and/or Article 9, Section 220, New York State Labor Law.

Vendor hereby acknowledges that wages paid for the performance of this contract shall not be less than those listed as minimum by the New York State Commissioner of Labor for the occupations listed as per Article (s) 8 and 9, of the New York State Labor Laws during the entire contract period:

(Signature) (Printed Name of Contractor Representative)

(Date) https://wpp.labor.state.ny.us/wpp/showFindProject.do?method=showIt

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 11

BID PROPOSAL FORM

Bid # & Title B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS

Time: 10:00 am Contract Period: Upon approval through completion of project

Name Of Company: ___________________________________________________

Address: ___________________________________________________

Telephone Number: ___________________________________________________

Fax Number: ___________________________________________________

Email Address: ___________________________________________________

Federal Employer Id #: ___________________________________________________

Company Representative: ___________________________________________________

Title: ___________________________________________________

THE BIDDER WHOSE SIGNATURE APPEARS ON THIS BID PROPOSAL FORM DECLARES AND CERTIFIES THAT:

1. Bidder is of lawful age and the only one interested in this bid, and that no one other than said bidder has any interest herein;

2. No member of the Board of Education of Sachem Central School District nor any officer or employee or person whose salary is payable in whole or in part from the treasury of said Board of Education is directly or indirectly interested in this bid or in the supplies, materials, equipment, work or services to which it related, or in any portion of the profits thereof;

3. Bidder has carefully examined the Instructions to Bidders and Specifications prepared under the direction of the Board of Education, and will, if successful in this bid, furnish and deliver at the prices bid and within the time stated, all the materials, supplies, apparatus, goods, wares and merchandise, services or labor for which this bid is made in accordance with the terms and conditions of the specifications;

4. Bidder is in compliance with the requirements of Section 201-G of the NYS labor law regarding sexual harassment.

5. Bidder understands that in the event of the failure to perform within the time stated in the schedule or purchase order as the case may be, the bid deposit, if any, made with this bid, or so much thereof as shall be applicable to the unfulfilled amount of the award made to the undersigned, shall be retained by the Board. Furthermore, the Board may demand payment by the undersigned bidder to cover the difference between the price or prices for which such items shall be subsequently purchased, less the amount of the bid deposit retained by the Board. No plea of mistake in such accepted bid shall be available to the undersigned bidder;

6. Bidder has examined, understands and agrees to the terms and conditions of the agreement as set forth in the bid specifications.

7. Bidder has submitted accurate pricing for required items and/or services.

By submitting a bid response, the undersigned, as a duly authorized representative of the vendor, represents that they have read all Bid Documents and will provide items and/or services in accordance with the terms and conditions and at the prices stated in vendor’s response for the entire contract period.

Signature (Authorized) __________________________________________

Sworn to before me this ________ day of ________________, 20____

Notary Public

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 12

Bid # & Title B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS

Time: 10:00 am Contract Period: Upon approval through completion of project

Bids stipulating minimum order requirements will not be considered. There shall be no charges in excess of those quoted.

No contract becomes binding until the necessary funds have been approved for the fiscal year during which the contract is in effect.

Price lines should not be left blank. Incomplete bid responses may be rejected, in whole or in part, at the discretion of the District.

a. “No Bid” –contractor not wishing to bid on an item and/or service must clearly indicate “No Bid” for that item and/or service.

b. “No Charge” Bid Item –contractor desiring to bid “no charge” on an item and/or service must clearly indicate such by either writing “No Charge” or indicating 0 dollars.

c. “No Discount” Bid item – contractor offering no discount off list price must clearly indicate zero percent (0%) as discount offered.

d. All quotes & invoices must reflect prices and discounts according to bid.

e. No payment will be made without certified payroll.

f. ALL PRICING AND ANY ADDITIONAL BID INFORMATION MUST APPEAR ON PRICING LINES

PROVIDED. THE DISTRICT WILL NOT ACCEPT ANY ARROWS OR DITTO MARKS.

This bid will be awarded to a single vendor.

Option A Dollamur Flexi-Roll Wrestling Mats, Taped

Item A1: Dollamur Flexi-Roll Wrestling Mats, Taped: $_________________________

Item A2: Labor Cost: $_________________________

Total Amount of Bid – Items A1 and A2: $_________________________

Dollamur matting system supplied as specified: ________yes ______no ( must check)

If bidding an alternate/equivalent manufacturer, indicate manufacturer name:

Detailed product name, model #, specifications and drawings must be attached in order for bid to be considered.

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 13

Bid # & Title B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS

Time: 10:00 am Contract Period: Upon approval through completion of project

Option B Dollamur Flexi-Connect Wrestling Mats, Tapeless Flexi-Connect System

Item B1: Dollamur Flexi-Connect Wrestling Mats, Tapeless Flexi-Connect System: $________________

Item B2: Labor Cost: $_______________

Total Amount of Bid – Items B1 and B2: $_______________

Dollamur matting system supplied as specified: ________yes ______no (must check)

If bidding an alternate/equivalent manufacturer, indicate manufacturer name:

Detailed product name, model #, specifications and drawings must be attached in order for bid to be considered.

Authorized Signature: ___________________________________________________

Print Name: ___________________________________________________

Title: ___________________________________________________

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 14

CONTRACTOR NOTIFICATION FORM

Please take notice that asbestos exists in various locations in school district facilities.

Exposure to asbestos fibers can be hazardous to your health, and therefore, precautions must be taken to prevent the disturbance of asbestos-containing building materials.

Information on specific locations where asbestos containing building materials exists is available for each building at the Facilities Office. Areas containing asbestos materials are conspicuously labeled. Please proceed with caution.

I hereby acknowledge this notification regarding the locations of asbestos containing building materials in the building/buildings in which I am to perform work.

All workers in my employ (if applicable) will also be informed of this notification and will take adequate measures to prevent disturbance of asbestos fibers to the extent possible.

All workers in my employ are trained in asbestos awareness.

Contractor will indemnify and save the school district harmless from any and all claims of loss or damage, including reasonable attorney fees, which the school district may sustain by reason of the injury to any person through the negligent act or acts of the contractor, its sub-contractors, employees or agents in the performance of said contract.

(Printed Name of Contractor Representative)

(Signature)

(Date)

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 15

Sexual Harassment Prevention Certification Form

By submission of this bid, the person signing on behalf of the bidder certifies, under penalty of perjury, that:

the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace; the bidder provides annual sexual harassment prevention training to all of its employees; and that the principal(s) and all employees of the bidder have completed the sexual harassment prevention training in the last twelve (12) months. Such policy shall, at a minimum, meet the requirements of Section 201-g of the Labor Law.

Bidder Name: _______________________________________________________________________

Bidder Address: _____________________________________________________________________

Print Name and Title: _________________________________________________________________

Signature:____________________________________________________________________________

Date: _____________________

Sworn to before me this ________ day of ________________, 20____

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 16

VENDOR REFERENCE FORM

**REFERENCES MUST BE COMPANIES OTHER THAN SACHEM*

Company Name: ___________________________________________

Address: ___________________________________________

Contact Person: ___________________________________________

Telephone: ( ) ___________________________________________

Email: ___________________________________________

Dates of Contract(s) ___________________________________________

Contact Person: ___________________________________________

Telephone: ( ) ___________________________________________

Contact Person: ___________________________________________

Telephone: ( ) ___________________________________________

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 17

NON-COLLUSIVE BID PROPOSAL CERTIFICATION

Firm Name _________________________________________________________________________ Business Address _______________________________________Telephone Number ( ) ___________________

I. General Bid Certification The bidder certifies that he will furnish, at the prices herein quoted, the materials, equipment and/or services as proposed on this bid.

II. Non-Collusive Bidding Certification

1. The undersigned (does) (do) declare the (he has) (they have) examined the Legal Notice to Bidders, Specifications, and Information for Bidders (all of which are acknowledged as being part of the Contract), as well as all laws, ordinances, and regulations governing the work and (he proposes) (they propose) to provide all materials, labor and related items necessary for the satisfactory completion of the work strictly in accordance with the documents listed above under the head of Section 103-d of the General Municipal Law as follows:

Statement of non-collusion in bids and proposals to political subdivision of the state. Every bid or proposal hereafter made to a political subdivision of the state or any public department, agency or official thereof where competitive bidding is required by statute, rule, regulation, or local law, for work or services performed or to be performed or goods sold or to be sold, shall contain the following statement subscribed by the bidder and affirmed by such bidder as true under the penalties of perjury: Non-collusive bidding certification.

“(a) By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that to the best of knowledge and belief:

(1) The prices in this bid have been arrived at independently without collusion, consultation, communication or agreement, for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

(2) Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

(3) No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.”

(b) A bid shall not be considered for award nor shall any award be made when (a) (1) (2) and (3) above have not been complied with; provided: however, that if in any case the bidder cannot make the foregoing certification, the bidder shall so state and shall furnish with the bid a signed statement which sets forth in detail the reasons therefore. Where (a) (1) (2) and (3) above have not been complied with, the bid shall not be considered for award nor shall any award be made unless the head of the purchasing unit of the political subdivision, public department, agency or official thereof to which the bid is made, or his designee, determines that such disclosure was not made for the purpose of restricting competition.

The fact that a bidder (a) has published price lists, rates, or tariffs covering items being procured, (b) has informed prospective customers of proposed or pending publication of new or revised price lists for such items, or (c) has sold the same items to other customers at the same prices being bid, does not constitute, without more, a disclosure within the meaning subparagraph one (a).

2. Any bid hereafter made to any political subdivision of the state or any public department, agency or official thereof by a corporate bidder for work or services performed or to be performed or goods sold or to be sold, where competitive bidding is required by statute, rule, regulation, or local law, and where such bid contains the certification referred to in subdivision one of the section, shall be deemed to have been authorized by the board of directors of the bidder, and such authorization shall be deemed to include the signing and submission of the bid and the inclusion therein of the certificate as to non-collusion as the act and deed of the corporation.

3. The successful bidder shall agree to defend, indemnify and hold harmless the Sachem Central School District, its Board of Education, the Board’s agents, officers, trustees, attorneys and employees, all in their individual and corporate capacities, for all loss, costs, damage and expense, including but not limited to attorney’s fees, arising out of or resulting from the performance of the Agreement. In addition, an applicable Insurance Endorsement, naming the District as an additional insured, with no responsibility to the District for payment of premium, shall be submitted by the successful bidder, to the District’s Business Office, within ten (10) days after the award of the bid to the successful bidder.

Signature (Authorized) _________________________________Title _________________________ Please Print Name ________________________________________

Sworn to before me this ______________ Day of _____________, 20___

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 18

AFFIDAVIT OF COMPLIANCE

STATE OF_______________

COUNTY OF_____________

___________________________________________, being duly sworn, deposes and says:

1) That (s)he is an officer or representative of ___________________________________ and that (s)he has the authority to sign this affidavit.

2) This affidavit is offered as an inducement to the Sachem School District to award to _________________________________________________such purchase contracts for goods or services as directed by the Board of Education, in accordance with New York State law and with District policy.

3) That no Officer, Employee or Stockholder of the above referenced vendor is an Employee, in any position, Administrator or Board Member at the Sachem Central School District other than as disclosed below.

4) That no Officer, Employee or Stockholder of the above-referenced vendor is related to an employee in any position, administrator or Board Member, at the Sachem Central School District other than as disclosed below:

Vendor: List Officer, Employee or Stockholder’s Name

Position with Vendor Sachem Employee, Administrator or Board Member Name

Relationship between parties

Signed Date

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 19

IRAN DIVESTMENT ACT COMPLIANCE

FORM 1 - CERTIFICATION OF COMPLIANCE WITH THE IRAN DIVESTMENT ACT

As a result of the Iran Divestment Act of 2012 (the “Act”), Chapter 1 of the 2012 Laws of New York, a new provision has been added to State Finance Law (SFL) § 165-a and New York General Municipal Law § 103-g, both effective April 12, 2012.

Under the Act, the Commissioner of the Office of General Services (OGS) will be developing a list of “persons” who are engaged in “investment activities in Iran” (both are defined terms in the law) (the “Prohibited Entities List"). Pursuant to SFL § 165-a(3)(b), the initial list is expected to be issued no later than 120 days after the Act’s effective date at which time it will be posted on the OGS website.

By submitting a bid in response to this solicitation or by assuming the responsibility of a Contract awarded hereunder, each Bidder/Contractor, any person signing on behalf of any Bidder/Contractor and any assignee or subcontractor and, in the case of a joint bid, each party thereto, certifies, under penalty of perjury, that once the Prohibited Entities List is posted on the OGS website, that to the best of its knowledge and belief, that each Bidder/Contractor and any subcontractor or assignee is not identified on the Prohibited Entities List created pursuant to SFL § 165-a(3)(b).

Additionally, Bidder/Contractor is advised that once the Prohibited Entities List is posted on the OGS Website, any Bidder/Contractor seeking to renew or extend a Contract or assume the responsibility of a Contract awarded in response to this solicitation must certify at the time the Contract is renewed, extended or assigned that it is not included on the Prohibited Entities List.

During the term of the Contract, should the School District receive information that a Bidder/Contractor is in violation of the above-referenced certification, the School District will offer the person or entity an opportunity to respond. If the person or entity fails to demonstrate that he/she/it has ceased engagement in the investment which is in violation of the Act within 90 days after the determination of such violation, then the School District shall take such action as may be appropriate including, but not limited to, imposing sanctions, seeking compliance, recovering damages or declaring the Bidder/Contractor in default. The School District reserves the right to reject any bid or request for assignment for a Bidder/Contractor that appears on the Prohibited Entities List prior to the award of a contract and to pursue a responsibility review with respect to any Bidder/Contractor that is awarded a contract and subsequently appears on the Prohibited Entities List.

I, ___________________________________________, being duly sworn, deposes and says that he/she is the ___________________________ of the ______________________________________ Corporation and that neither the Bidder/ Contractor nor any proposed subcontractor is identified on the Prohibited Entities List.

SIGNED

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 20

IRAN DIVESTMENT ACT COMPLIANCE

FORM 2 - DECLARATION OF BIDDER’S INABILITY TO PROVIDE CERTIFICATION OF COMPLIANCE

WITH THE IRAN DIVESTMENT ACT

Bidders shall complete this form if they cannot certify that the bidder /contractor or any proposed subcontractor is not identified on the Prohibited Entities List. The District reserves the right to undertake any investigation into the information provided herein or to request additional information from the bidder.

Name of the Bidder: ______________________________________________________________

Address of Bidder: ______________________________________________________________

Has bidder been involved in investment activities in Iran? _______

Describe the type of activities including but not limited to the amounts and the nature of the investments (e.g. banking, energy, real estate)________

If so, when did the first investment activity occur? _________

Have the investment activities ended?

If so, what was the date of the last investment activity?

If not, have the investment activities increased or expanded since April 12, 2012? _________

Has the bidder adopted, publicized, or implemented a formal plan to cease the investment activities in Iran and to refrain from engaging in any new investments in Iran? ______________

If so, provide the date of the adoption of the plan by the bidder and proof of the adopted resolution, if any and a copy of the formal plan. ______________

In detail, state the reasons why the bidder cannot provide the Certification of Compliance with the Iran Divestment Act below (additional pages may be attached):

I, ______________________________ being duly sworn, deposes and says that he/she is the _________ ____________________ of the __________________________________ Corporation and the foregoing is true and accurate.

SIGNED

Sworn to before me this ______________ Day of _____________, 20__

STATEMENT OF BIDDER’S QUALIFICATIONS

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 21

The Statement of Bidders Qualifications MUST be fully filled out, with yes and/or no, and with explanations, if appropriate.

1. Name of Bidder ________________________________________________

2. Type of Business Entity: _________________________________________

3. If the bidder is a corporation, state the date and place of incorporation of the corporation.

4. For how many years has the bidder done business under its present name?

5. List the persons who are directors, officers, owners, managerial employees or partners in the bidder’s business.

6a. Have any of the persons listed in Number 5 owned/operated/been shareholders in any other companies? If so, please state name of owned/operated/been shareholders and names of other companies:

6b. If the answer to number 6a is in the affirmative, list said persons and the names of their previous affiliations.

7. Has any director, officer, owner or managerial employee had any professional license suspended or revoked? If the answer to this question is yes, list the name of the individual, the professional license he/she formerly held, whether said license was revoked or suspended and the date of the revocation or suspension.

8. During the five-year period preceding the submission of this bid, has the bidder been found guilty of any OSHA Violations? If the answer to this question is yes, describe the nature of the OSHA violation, an explanation of the remediation or other steps taken regarding such violation(s).

9. During the five-year period preceding the submission of this bid, has the bidder been charged with any claims pertaining to unlawful intimidation or discrimination against any employee by reason of race, creed, color, disability, sex or natural origin and/or violations of an employee’s civil rights or equal employment opportunities? If the answer to this question is yes, list the person making such claim against the bidder, a description of the claim, the status of the claim, and what disposition (if any) has been made regarding such claim.

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 22

10. During the five-year period preceding the submissions of this bid, has the bidder been named as a party in any lawsuit in an action involving a claim for personal injury or wrongful death arising from performance of work related to any project in which it has been engaged? If the answer to this question is yes, list all such lawsuits, the index number associated with said suit and the status of the lawsuit at the time of the submission of this bid.

11. During the five-year period preceding the submission of this bid, has the bidder been the subject of an investigation and/or proceedings before the Department of Labor for alleged violations of the Labor Law as it related to the payment of prevailing wages and/or supplemental payment requirements? If the answer to this question is yes, please list each such instance of the commencement of a Department of Labor proceeding, for which project such proceeding was commenced, and the status of the proceeding at the time of the submission of this bid.

12. During the five-year period preceding the submission of this bid, has the bidder been the subject of an investigation and/or proceeding before any law enforcement agency, including, but not limited to any District Attorney’s Office? If the answer to this question is yes, please list each such instance, the law enforcement agency, the nature of the proceeding, the project for which such proceeding was commenced, if applicable to a project, and the status of the proceeding at the time of the submission of this bid.

13. During the five-year period preceding the bidder’s submission of this bid, has the bidder been the subject of proceedings involving allegations that it violated the Workers’ Compensation Law including but not limited to the failure to provide proof of worker’s compensation or disability coverage and/or any lapses thereof. If the answer to this question is yes, list each such instance of violation and the status of the claimed violation at the time of the submissions of this bid.

14. Has the bidder, its officers, directors, owner and/or managerial employees been convicted of a crime or been the subject of a criminal indictment during the five years preceding the submission of this bid? If the answer to this question is yes, list the name of the individual convicted or indicted, the charge against the individual and the date of disposition of the charge.

15. During the five-year period preceding the bidder’s submission of this bid, has the bidder been charged with and/or found guilty of any violations of federal, state or municipal environmental and/or health laws, codes, rules and/or regulations? If the answer to this question is yes, list the nature of the charge against the bidder, the date of the charge, and the status of the charge at the time of the submission of this bid.

B 24-418 Supply and Install Dollamur Floor Matting for Wrestling Room at Sachem East HS 23

16. Has the bidder bid on any projects during the five-year period preceding the bidder’s submission of this bid? If the answer to this question is yes, list the projects bid on, whether said bid was awarded to the bidder and the expected date of commencement of the work for said project. For those projects listed, if the bidder was not awarded the contract, state whether the bidder was the lowest monetary bidder.

17. Does the bidder have any projects ongoing at the time of…