B 01. Sources-Sought RFI.pdf

409TH CONTRACTING SUPPORT BRIGADE (CSB)

SOURCES SOUGHT NOTICE -Request for Information

Between Occupancy Maintenance (BOM) Construction & Cleaning Services

I.INTRODUCTION

The 409th Contracting Support Brigade is issuing this Sources Sought Notice - Request for Information to improve market capabilities and identify potential qualified vendors capable of supporting a United States Army Garrison (USAG) German-wide combined Between Occupancy Maintenance Multiple Award Task Order Contract (MATOC) for IMCOM-E Housing requirements. The intention is to procure both commercial and non-commercial construction and cleaning services on a combined contract and competitive basis.

All interested and qualified businesses are encouraged to respond to this notice in accordance with instructions addressed herein.

II.BACKGROUND AND OBJECTIVES

US Army Garrisons and supported facilities located within Germany report to Installation Management Command-Europe and support several Army units, Soldiers, Family members, and Department of the Army Civilians. The MATOC may support DPW operations at USAG Bavaria, USAG Ansbach, USAG Rheinland-Pfalz, USAG Stuttgart, and USAG Wiesbaden.

The estimated period of performance consists of two (2) ordering periods with performance commencing in April 2027. Specifics regarding the number of ordering periods will be provided in the solicitation.

The contract type is anticipated to be an Indefinite Delivery/Indefinite Quantity (IDIQ) contract with Firm Fixed Price (FFP) Task Orders.

The Level of Effort is for ten (10) years, the estimated combined total contract ceiling is $249M.

The Government will evaluate market information to ascertain potential market capacity to:

1) provide an integrated mix of commercial janitorial/cleaning services and construction/maintenance services consistently, simultaneously, and sequentially, in scope and scale, with those described in this notice and otherwise anticipated.

2) secure and apply the full range of corporate financial, human capital, and technical resources required to successfully perform similar hybrid requirements

3) implement a successful project management plan that includes:

• Dual-sequence scheduling (coordinating construction crews and cleaning services within compressed turn-around windows)

• Cost containment across distinct service and construction portfolios

• Meeting and tracking performance

• Hiring and retention of both skilled trade laborers and commercial cleaning staff

• Risk mitigation for high-volume, seasonal surge periods

4) Execute an integrated quality management framework addressing both performance-based services and technical construction.

• Commercial cleaning & turnover services work will be executed under performance-based service acquisition principles. The contractor will implement a Quality Control Plan (QCP) focused on outcome-based metrics, while the government will utilize a Quality Assurance Surveillance Plan (QASP) based on random sampling and tenant acceptance.

• Facility repairs, mold remediation and construction work will be executed under prescriptive technical specifications and building standards. The contractor will maintain a quality control system, while the government will perform quality assurance technical inspections to verify compliance prior to acceptance.

BOM services are identified on as needed, and rotational basis depending on occupancy. Work may encompass a wide range of facilities, services, commercial cleaning, and construction and trade areas, to include but not limited to:

Category A: Commercial Cleaning & Janitorial Services – PWS, PRS, QASP

• Deep Cleaning & Sanitization

• Flooring Care

• Window & Glass Cleaning

• Debris & Waste Removal

Category B: Interior Maintenance and Light Trade Repairs – SOW/SPEC sheet

• General Carpentry

• Drywall & Painting

• Flooring Repairs and Replace

Category C: Remove Mold and other Repair Work– SOW/SPEC sheet

• Mold Abatement & Decontamination

• Removal of Contaminated Materials

• Sanitary & Interior Fixture Replacement

The trades listed are representative examples and do not limit the full scope of commercial cleaning, facilities maintenance and construction services that may be required under this MATOC. Contractors will be responsible for providing complete project execution, including planning, manpower, cleaning/sanitation supplies, tools, equipment, and material disposal. Project-specific scopes of work, performance metrics, and technical specifications will be provided with each task order.

III.REQUIRED CAPABILITIES

The Contractor shall provide comprehensive, commercial cleaning, and minor repairs (construction services) in support of the areas specified in Background and Objectives (above).

IV.CONTRACTOR’S CAPABILITIES STATEMENT

The purpose of this Sources Sought - RFI is for 409th Contracting Support Brigade to improve its understanding of market capabilities and identify qualified vendors capable of providing Germany-wide MATOC BOM Services. Interested vendors shall identify their capabilities to meet the requirements as specified in Sections 1 – 4 below. Be very specific when describing experience in providing similar and/or the same type of work to United State Government Agencies.

Section 1 – Cover Letter

The cover letter must clearly identify the following information:

1. Company’s Name

2. Company’s Address

3. Email Address

4. Telephone Number

4. Website Address

5. UEI Number

4. Point of Contact(s) (Name, title, email, and phone number)

5. Previous Applicable Contract Numbers.

6. Potential Teaming Partners or Subcontractors.

Section 2 – Capabilities Statement

Submit a capabilities statement that includes basic information describing the company. The capabilities statement should also include a brief description of the company, products, services, history, ownership, financial information, and other information deemed relevant. Answers to the following questions are mandated to be included in Section 2 of any response:

• Can or has your company managed a task of this nature? If so, please provide details.

• Can or has your company managed a team of subcontractors before? If so, provide details.

• What specific technical skills does your company possess which ensure capability to perform the tasks?

• Can or has your company managed a task including construction and services?

The submitted Capabilities Statement shall not exceed ten (10) pages, in addition to the one (1) page cover letter, for a total submission not to exceed eleven (11) pages. All submissions shall be in Times New Roman font of not less than 10 pitch.

Section 3 – Corporate Experience

Provide up to three examples of projects of similar field of work and a scope that encompasses multiple years in a single contract vehicle to the USG requirements.

Briefly describe the scope of work, to include the customer environment, application solution designed/ implemented, project management methodology, security requirements, best practices/ lessons learned, and relevant metrics (e.g., number of client sites, transaction volumes, bandwidth availability, distance). Please also include the period of performance, total contract value, and whether the work was performed as a prime or sub-contractor or describe any teaming arrangements. If significant subcontracting or teaming is anticipated in order to deliver technical capability, organizations should address the administrative and management structure of such arrangements.

V. SUBMISSION OF INFORMATION

The information requested in support of the Capabilities Statement shall be submitted in writing electronically in Portable Document Format (PDF). The submitted Capabilities Statement shall not exceed the limitations above. Your submission shall be organized in accordance with the instructions in this document to permit a thorough and accurate review and evaluation by 409th CSB. No phone calls will be accepted. Responses to this RFI must be submitted to 409th Contracting Support Brigade via electronic mail no later than October 29, 2026, at 2:00PM, CET to the following:

CPT Bailey Widman at bailey.e.widman.mil@army.mil MAJ Dustin Tutin at dustin.m.tutin.mil@army.mil.

VI. DISLAIMER

“THIS SOURCES SOUGHT-RFI IS FOR INFORMATIONAL PURPOSES ONLY.

THIS IS NOT A “REQUEST FOR PROPOSAL (RFP)” TO BE SUBMITTED. IT

DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED

AS A COMMITMENT BY THE GOVERNMENT. IN ACCORDANCE WITH FAR

15.201(e) RESPONSES IN ANY FORM ARE NOT OFFERS AND THE

GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A

RESULT OF THIS ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY

mailto:bailey.e.widman.mil@army.mil mailto:dustin.m.tutin.mil@army.mil

FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT. ANY

INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL

DESCRIPTION IS STRICTLY VOLUNTARY. RESPONSES WILL NOT BE

RETURNED TO THE RESPONDER. NOT RESPONDING TO THIS NOTICE

DOES NOT PRECLUDE PARTICIPATION IN ANY FUTURE REQUEST FOR

QUOTE (RFQ), INVITATION FOR BID (IFB), OR RFP, IF ANY ISSUED. IF A

SOLICITATION IS RELEASED, IT MAY BE SYNOPSIZED ON THE

GOVERNMENT-WIDE POINT OF ENTRY (GPE). IT IS THE RESPONSIBILITY

OF POTENTIAL OFFERORS TO MONITOR THE GPE FOR ADDITIONAL

INFORMMATION PERTAINING TO THIS REQUIREMENT.”

VII.ELIGIBILITY

The applicable NAICS code for this requirement is 23611, Residential Building Construction and SIC code 734901, Building and Office Cleaning Services. The Product Service Code is Z1FA, Maintenance of Family Housing Facilities and S201 Housekeeping: Custodial Janitorial.

All data received in response to this Sources Sought marked or designated as corporate or proprietary will be fully protected from any release outside the United States Government.

The Government is not committed nor obligated to pay for the information provided, and no basis for claims against the Government shall arise as a result of a response to this Sources Sought.