WIB_AWS_Pierside_PWS_Final_Draft_V5.pdf

Draft 01

PIER SIDE MAINTENANCE, REPAIRS AND MODIFICATIONS TO THE US ARMY ACTIVE,

ARMY PRE-POSITION STOCK AND RESERVE VESSELS AT HOME STATION AND IN

FORWARD OPERATING AREAS

SECTION C:

C.1.0 General Information

The purpose of this contract is for the contractor to provide pier side repairs on the Army Vessel Fleet, identified in Exhibit B, and deliver fully mission capable vessel(s). The contractor shall furnish all labor, materials, and equipment to accomplish the pier side requirements identified in the applicable task order(s); and provide vessel certifications to the US Army Active and Reserve Vessels.

C.1.0.1 The contractor, as an independent contractor and not as an agent to the Government, shall only perform work under this contract to the extent authorized by written task orders signed and provided by the Contracting Officer (CO). Work authorized by task orders shall in no case require or constitute personal services as defined in the Federal Acquisition Regulation (FAR 37.104).

C.1.0.2 Scope

The contractor shall be able to perform maintenance, repairs, and modifications to the following systems, on any of the US Army’s vessel fleet, in attachment 0001.

(a) Mechanical Systems

(b) Electrical Systems

(c) Electronic Systems (Command, Control, Communications, Computer, Intelligence and Surveillance and Reconnaissance) (C4ISR)

(d) Air Conditioning Systems

(e) Hydraulic Systems

(f) Fuel Systems

(g) Piping Systems

C.1.0.3 Services specified in individual task orders may include effort either singly or in any combination as identified in the task order. Such services will fall into one or more of these categories:

(a)Troubleshooting of failed components and systems (b)Fabrication of parts in support of repair, installation, or modification

(c) Source and procure Materials

(d) Welding

(e) Painting/coatings

(f) Install machinery (g)Testing of equipment to verify functionality, verify adequacy of repairs, or support certifications (h)Support of Government and third party tests (i)Repair, modification, or installation of new or replacement parts and systems (j)Annual Certifications

(k)Towing the vessel

C.1.0.3.1. Troubleshooting and evaluation. The contractor shall troubleshoot parts, components, or systems. Contractor shall document all defects, including causes of failure, if determined during troubleshooting, found on all components of the equipment or system, including the hardware and software identified in the task order, to determine the best method of repair.

The contractor shall submit the findings and recommended repairs IAW CDRL A008, repair assessment.

C.1.0.3.2. Fabrication, repair, modification, and installation. The contractor shall perform all repairs to a failed component, part, or system, or modify, fabricate, or install parts, systems, or equipment, in accordance with Government Technical Manuals, manufacturer’s manuals or technical information, applicable technical data package(s), or other appropriate documentation.

C.1.0.3.3. Testing of equipment to verify functionality, verify adequacy of repairs, or support certifications. The contractor shall perform testing, or support and witness tests performed by a third party. Testing may include operation of equipment to verify that repairs or modifications have been completed satisfactorily, load testing or other testing to support certification or recertification of vessel systems or equipment, or other test activities as defined by the task order that can be accomplished pier side. The specific test requirements will be in the task order.

C.1.0.3.4. Certification. Contractor may, by task order, be required to obtain certification or recertification of vessel systems or equipment.

C.1.0.3.5. Towing. Contractor may, by task order, be required to tow the vessel to its facility or to another facility suitable for pier side repairs, modifications, installations, or other work to be performed under this contract.

C.1.0.4 Recognized Holidays.

The contractor shall not schedule interfacing work (meetings, approvals, deliveries, etc.) with the Government on any of the recognized holidays in federal services, or any other day designated as a holiday by Federal Statue or by Executive Order except with prior approval from the Contracting Officer. If a holiday falls on a Saturday the official holiday will be celebrated the preceding Friday. If a holiday falls on a Sunday, the official holiday will be celebrated the following Monday.

New Year's Day Martin Luther King Jr.'s Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veteran's Day Thanksgiving Day Christmas Day

C.1.0.5 Place of Performance. The applicable task order will identify the required place of performance. Task orders may require work pier side at any Government or private facility where vessels are located or able to be moved.

C.1.0.6 Contractor Travel.

Contractor will be required to travel CONUS and OCONUS during the performance of this contract. The contractor may be required to travel to off-site locations in support of this PWS.

Contractor will be authorized travel expenses consistent with the Joint Travel Regulation (JTR) and the limitation of funds specified in this contract. All travel requires Government approval and authorization and notification to the COR prior to initiating travel.

C.1.0.7 Specialized Watercraft Information The contractor shall comply with all applicable regulations and standards including: Department of Defense (DoD) regulations, Army Regulations (AR) 56-9, Watercraft, Code of Federal Regulations (CFR) Title 46, Technical Bulletin (TB) 043-144, American Bureau of Shipping (ABS) Rules, and discharge standards.

C.1.1 Response Time:

C.1.1.1. Emergency work. Emergency repairs are defined as those that make a vessel non-mission capable, or operationally limited, and which require immediate repairs that can be accomplished pier side. Unless otherwise specified, the contractor shall provide a response to an emergency task order within three calendar days. Contractors choosing not to submit a task order proposal to an emergency task order shall provide a “no-bid” response with three calendar days.

C.1.1.2. Programmed, Un-programmed and Modification work. Includes any repair that limits vessel operation and work covered under this contract that are not emergency repairs as defined in C.1.1.1. Unless otherwise specified, the contractor shall provide a response to a task order within 14 calendar days.

C.1.2. Provisioning Performance Schedule.

C.1.2.1. The contractor shall prepare and submit a provisioning performance schedule (referred to as schedule) to the Contracting Officer for approval in accordance with CDRL A001 for each task order. The schedule shall show work listed by individual item, and showing the order in which the contractor proposes to perform the work, and the dates on which the contractor projects starting and completing the work (including acquiring the material). All updates shall identify the actual start date of each item, actual completion dates, and clearly identify the impact on all critical path items that impact completion of the project. If the contractor fails to submit a schedule within the time prescribed, the Contracting Officer may withhold approval of payments until the contractor submits the required schedule and the Government accepts the schedule.

C.1.2.2. The contractor shall keep the schedule current by making entries to include added or deleted items of work or changes in scheduled dates, and upon doing so shall deliver the updated schedule electronically to the Contracting Officer for approval during the performance of each task order. An updated schedule shall be provided to the COR and the Contracting Officer IAW CDRL A001. In the event of a significant change in schedule, a revised schedule shall be submitted to the Contracting Officer within two days.

C.1.2.3. In the event of schedule delays, the contractor shall immediately notify the Contracting Officer’s Representative (COR) and the Contracting Officer by e-mail. The contractor shall detail the reasons for the schedule delay, proposed corrective action(s), and submit a revised schedule to the COR and Contracting Officer. The Government reserves the right to review and approve or disapprove any contractor proposed changes that affect the contract and task order schedules. Any request for PoP extension shall be requested in advance of the completion date established in the task order. Any revisions to the schedule shall show the original start and completion dates, in addition to the amended dates, for each item of the contract.

C.1.2.4. Extensions: All requests for an extension shall be submitted in writing to the Contracting Officer. The Contracting Officer is the only authority who can authorize an extension to the PoP. The request shall include what efforts were taken to prevent asking for an extension

C.1.2.5. Extensions for severe foul weather will be considered provided the production schedule clearly indicates that the severe foul weather as defined by the five-year norm for that month, or other circumstances impacted work along the critical path. The contractor shall submit the request to the Contracting Officer, in writing, and shall include weather data for the preceding five (5) years. The Contracting Officer will coordinate with the COR on site to determine the impact of the severe foul weather or other circumstances on the contractor's progress. The severe foul weather must occur within the performance period, or any extension, before it will be considered by the Contracting Officer.

C.1.2.6. Extensions for long lead time items shall be submitted in writing to the Contracting Officer within seven calendar days of task order award. Long lead time material is considered any material that has a lead time which exceeds the PoP of the task order. If requesting an extension for long lead time items, include evidence to indicate the date the items were ordered, as well as supporting documentation from the supplier(s) stating the cause and length of delay.

In addition, provide quotes or other documentation (which can be in the form of a statement), that the long lead time items could not be obtained faster from another source or were not available from another source. Failure to be diligent in obtaining items can be cause for denial of an extension. Internal contractor ordering documents such as purchase orders shall have the hull number and contract number annotated on each page.

C.1.3. Vessel Modifications. The contractor shall install, modify or upgrade vessel equipment or systems, in accordance with applicable Modification Work Orders (MWO), Technical Data Packages, Equipment Improvement Reports (EIR), Maintenance Digest Articles, and Technical Bulletins (TB).

C.1.4 Vessel Repair. The specified maintenance required to correct materiel damage or failure, as required to restore the basic and/or end item, assembly, or subassembly to the normal materiel condition

C.1.5 Vessel maintenance. Cyclic, normal overhaul, and/or rebuild. Also includes the disassembly, testing, and inspecting of the operating components and the basic structure to determine and accomplish the necessary rework, replacement, and servicing required to obtain the desired performance and permit the return of a fully mission capable vessel in accordance with maintenance standards established for each item of equipment

C.1.6. Request for Variance: The contractor shall not deviate from the requirements of any documentation describing the work to be performed, unless written permission is obtained from the Contracting Officer. If the work cannot be performed in the manner prescribed, due to existing vessel conditions, conflicting requirements, or other issues. Requests for Variance shall be submitted IAW CDRL A009.

C.1.7 Part Standardization: In order to have uniformity among US Army Vessel(s), installed equipment is sometimes shown as being manufactured by a particular manufacturer, with a set part number or National Stock Number. This specific identification can be in the specifications, the drawings or the vessel technical manuals. There shall not be any substitutions for those pieces of equipment unless the request for variance is submitted to the Contracting Officer and approval for the substitution is granted

C.1.8. Modification Completion Report: The contractor shall create a modification completion report for each vessel upgraded under the task order. The report shall include vessel number and a list of modifications. The modification completion report shall be submitted IAW CDRL A006.

C.2. The contractor shall conduct inspections IAW their Quality Control System/Plan to assure the service operations performed by them, or by a subcontractor, are accomplished economically and in accordance with the standards set forth in this contract.

C.2.1. Deviation from the task order defined Acceptable Quality Level (AQL), acceptable performance level, may result in price and payment contract deductions. All areas of contract performance will be measured by the Government.

C.2.2. Government Quality Assurance: The contractor shall self-certify that all contractually required work has been performed and meets or exceeds the minimum quality standards for the work.

C.2.2.1. The Government will audit the contractor’s performance to assure contract compliance.

Additional audits shall be based on customer feedback or COR observations.

C.2.2.2. The Government reserves the right to inspect contractor performance with Government audit agencies such as Internal Review & Audit Compliance (IRAC); Inspector General (IG);

Army Audit Agency (AAA); and the Government Accounting Office (GAO) at any time.

C.2.2.3 Deviation from the task order defined Acceptable Quality Level (AQL), acceptable performance level, may result in price and payment Contract deductions. All areas of contract performance will be measured by the Government.

C.3. WARRANTIES AND REPAIRS

C.3.1. Pass-through warranty. The contractor shall pass through all warranties on any purchased equipment installed or delivered under a task order. The contractor shall maintain documentation of all warranties.

C.3.1.1. The contractor shall maintain a warranty file on all equipment installed under each task order. The warranty file shall include all documentation of warranties on any equipment delivered or installed under the task order. The contractor shall maintain documentation of communications with vendors, manufacturers or other contractor’s pertinent to specific warranties and shall include all such documentation in the warranty file. The documentation shall be fully completed so that it can be used as a valid reference for the PCO’s use, i.e. date and time; person initiating, person called; nature of the problem; and the contractor’s response and resolutions. The contractor shall deliver the warranty file upon completion of the task order in accordance with CDRL A006.

C.3.1.2. Workmanship warranty. The contractor shall warrant all work performed under each task orders for no less than 90 days from the end of the task order PoP. Any failure of repaired or modified equipment occurring due to workmanship of the contractor during the warranty period shall be repaired or replaced at the contractor’s expense. Additionally, equipment improperly installed by the contractor that fails within a manufacturer’s warranty period due to poor workmanship or failure to follow manufacturer’s installation or operating instructions shall be repaired or replaced at the contractor’s expense. This determination shall be made by the PCO. The contractor shall report any difficulty in exercising manufacturer’s warranty to the COR and PCO.

C. 3.1.3 Additional warranties. Task orders may require additional warranties for specific work.

Such warranty requirements will be detailed in the applicable task order. For example, a task order may require a longer warranty on rebuild of major equipment, such as an engine, than would typically be provided under C.3.1.2 above.

C.4. Meeting Attendance and Support, and Reporting Requirements

C.4.1. Task Order Kickoff Meeting

The contractor shall host a telecom kickoff meeting for each task order. The kickoff meeting shall include the contractor personnel assigned to the tasks prescribed by the task order, the COR, the Contract Specialist, and any additional personnel identified by the COR prior to the kickoff meeting. The purpose of the task order kickoff meeting is to ensure all parties are aware of the latest information regarding the vessel and material availability and any other important developments regarding the task order. Kickoff meetings may be held in conjunction with other regularly scheduled meetings if applicable.

C.4.2. Meeting Minutes

Following the Start of each task order kickoff meeting, the contractor shall provide meeting minutes within two calendar days in accordance with CDRL A003.

C.4.3. Integrated Product Team (IPT) Meetings

The contractor shall participate in all planning/implementation meetings (consisting of IPT and working group meetings) during the performance of a task order. In general, the IPT meetings will take place every two weeks in accordance with CDRL A003.

C.4.4 Contractors Progress, Status and Management Reports. The contractor shall provide weekly written status reports that describe the technical progress and status of task orders, action items, and outstanding issues or problems. These status reports shall be completed in accordance with the CDRL A007.

C.4.5. Materials shall be ordered immediately upon vessel arrival, unless identified as long lead time materials, which shall be ordered upon contract award to alleviate long lead time material extension requests. Material identified as option items shall be ordered immediately upon option exercise. The contractor shall submit invoices verifying material purchase within five days after purchase.

C.4.6 Access to Data. The contractor shall provide access to records and data generated in the course of performing an individual task order.

C.5. Over and Above Requirements

C.5.1. During performance of this contract, it is expected that issues may be identified which need to be resolved in order to meet performance of the Army Watercraft Sustainment Maintenance requirements, that are in the general scope of the contract, but that were not specifically included in the original contract scope of work. When directed by the Government, and when funding is made available by the contract modification, the contractor shall provide these services on an expedited basis. All requirements authorized under this provision shall be provided by the contractor in accordance with DFARS 252.217-7028 and this scope of work.

Pursuant to DFARS 252.217-7028, the Government may modify these procedures as appropriate.

C.5.1.1 When requested by the Government, or when a need is identified by the contractor, the contractor shall submit a CFR, in contractor format, to the PCO and the COR.

At a minimum, the request shall include the following:

a. A description of the work to be performed;

b. Identification of the proposed procedure;

c. Replacement parts required (excludes GFP for pricing purposes only);

d. Estimated labor hours and/or material costs; and

e. An engineering assessment certifying the vehicle or component will meet the applicable specification following the work to be performed.

The contractor shall also submit all supporting documentation along with the CFR. Before work can begin, it must be authorized by the PCO and availability of funds must be verified.

C.5.1.2 The PCO will, in coordination with the COR:

a. Verify the necessity of the work;

b. Verify the conformance of the contractors proposed method of modification or repair and approved modification or repair procedures;

c. Verify whether the contractors proposed designation and identification of the work as

Over & Above is valid;

d. Determine whether an item will be repaired or replaced.

Normally an item will be replaced if the repair price is equal to or exceeds 65 percent of the replacement price;

e. Shall consider procurement lead time versus repair time in all repair or replace determinations; and

f. Agree to the estimated hours and/or estimated material costs.

C.5.1.3 As applicable under paragraph C.5.1.1 above, the PCO shall notify the contractor within three (3) working days regarding whether the CFR is authorized. Once such notification is received, funds shall be requested and a Contract modification executed by the PCO. If the contract modification is not executed within five working days after notification of work request authorization, the contractor has no obligation to perform the work until such time as a properly executed modification has been completed. Upon receipt of the modification, the contractor shall bill against the funded CLIN.

C.5.2 It is understood and agreed to by both parties that the Government is not under any contractual obligation for the duration of the contract to acquire any specific quantity or services covered by the clause and no liability shall be incurred by the contractor or the Government in the event that no acquisitions are made.

C.5.3 The contractor shall maintain records, available for Government review, of the funds committed, expended, and disbursed under the clause for each requisition.

C.6. Security Requirements

C.6.1. The contractor shall be responsible for safeguarding all Government equipment, information and property provided for contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

C.6.2. Protection of Vessel(s): The contractor is responsible for the protection of the vessel(s) while under tow and in its yard. The contractor must at all times have the vessel(s) secured and protected from fire, vandalism and theft.

C.7. Safety

C.7.1. The contractor shall, within five days of the base award, prepare and submit a Safety Plan to the Contracting Officer for approval in accordance with CDRL A005.

C.7.2. The contractor shall be responsible for the control, accountability and safety of all employees and subcontracted employees, on any project associated with this this contract.

C.7.3. The contractor shall comply with all Federal, State, Local, and Facility safety regulations in Continental United States (CONUS), or in accordance with National, Prefecture, Facility, and Local or other applicable safety regulations Outside the Continental United States (OCONUS).

The contractor shall ensure that all personnel entering contractor’s work area(s) are wearing the appropriate protective equipment (PPE) for the area(s). The contractor shall provide appropriate PPE for all Government personnel entering the contractor’s work area(s).

C.7.4. The contractor shall dispose of all waste products in accordance with Federal, State, Local and Facility regulations in Continental United States (CONUS), or in accordance with National, Prefecture, Local or other applicable regulations Outside the Continental United States

(OCONUS).

C.7.5. In the performance of any burning, heating or welding required to accomplish the repairs specified in the individual task order, it shall be the responsibility of the contractor to provide a "gas free" or "safe for hotwork" certificate to the COR, in accordance with CDRL A005, certifying that all tanks and other adjacent areas in the way of repairs and alterations are free of gas and other fire hazards.

C.8. Damages

The contractor shall be responsible for all damages to the vessel(s), its equipment and machinery incurred while the vessel(s) is under the contractor’s care, due to the contractors, its employees or its subcontractors’ negligence or failure to act to protect the vessel(s).

C.9. Contractor Furnished Items and Services

C.9.1. The contractor shall furnish all supplies, equipment, tools, facilities and services required to perform work under this agreement; except for those items specifically stated to be government furnished in individual task orders, or that made be made available by the government for completion of work.

C.9.2. The contractor shall remove all equipment from the site of work on a government facility no more than two days after vessel completion. Vessel completion is defined as the point at which the Contracting Officer agrees all work has been completed within the terms of the contract.

C.9.3. The contractor shall display a company name, contact name and phone number on every piece of contractor furnished equipment listed in the routine equipment maintenance program.

C.9.4. The contractor shall obey all local laws regarding proper disposal of debris. The contractor shall dump waste in a Government approved site and comply with local environmental laws.

C.10 Certifications: Labor classifications (including skill levels) used for contract tasks shall be consistent with those found in the current Service Contract Act Directory of Occupations issued by the U.S. Department of Labor. Work found to have been performed by unqualified employees shall be performed at the contractor’s own expense (including material costs) or, at the PCO discretion; the contract price shall be reduced by an equitable amount.

C.10.1. Welder Certification: Welders must be certified for the types of metal and position of welding being performed with a minimum of three years’ experience relating to repair of vessels.

Submit certification on award of order.

C.10.2. Quality Assurance Inspectors: Quality Assurance Inspectors shall have industry or OEM approved accreditation for the type of work or inspection process, applicable to the work item.

C.10.3. Machinery and Electrical Repair: Machinery and Electrical Repair Technicians shall have proof of training and experience for the machinery being repaired in the applicable work items

C.10.4. Blasters and Painters: Blasters and painters shall have the appropriate general skills training from either Society for Protective Coatings (SSPC) or National Association of Corrosion Engineers (NACE) for the work item requirements.

C.10.5. Documentation of all Certifications Documentations of all certifications shall be maintained as part of the contractor’s approved Quality Assurance/Quality Control Program. Such documentation should be available upon request by the Government Representatives designated by the PCO.