Award Recommendation and Evaluation Synopsis - MVHCT Grounds.docx

Michigan.gov/MiProcurement

Michigan.gov/MiProcurement

AWARD RECOMMENDATION

The Department of Technology, Management and Budget, Financial Services office has completed the evaluation of RFP 250000001976 Grounds Services and has recommended an award to DJ’s Lawn Care LLC in the amount of $450,000.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.

Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:

Kerri Bielski, Solicitation Manager BielskiK@michigan.gov

Background Information:

This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide lawn and snow removal services. The term of this contract is three years, with up to two one-year renewal options.

Bidders:

The RFP was posted on SIGMA VSS on March 31, 2025 for 31-days. The following bidders submitted proposals by the published due date of May 1, 2025.

*SDVOB: Service-Disabled Veteran Owned Business **GDBE: Geographically Disadvantaged Business Enterprise

EVALUATION SYNOPSIS

I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.

Proposal Instructions: Mandatory Minimum Requirements A pre-proposal meeting was held on Tuesday, April 15, 2025 at 9:30a.m. at the Michigan Veteran Homes at Chesterfield Township 47901 Sugarbush Road, Chesterfield, MI 48047.

Proposal Instructions: Evaluation Process Proposals receiving 80 or more technical evaluation points will have pricing evaluated and considered for award.

The full evaluation process is stated in the RFP Proposal Instructions.

II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager and Home Administrator, which consisted of the following individuals:

Kerri Bielski, Buyer Dept. of Technology, Management and Budget – Financial Services N/A

Jennifer Manning, Home Administrator Michigan Veteran Homes at Chesterfield Township N/A

III. Evaluation Results A. DJ’s Lawn Care LLC The Evaluation Team determined that DJ’s Lawn Care LLC, based on a score of 90 points, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.

1. Schedule A, Statement of Work, Section Requirements The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:

a. Bidder did not respond to training capabilities and data retention process.

2. Schedule A, Statement of Work, Section 2. Staffing The Evaluation Team determined that overall, the responses were satisfactory.

3. Schedule A, Statement of Work, Sections 4-10 The Evaluation Team determined that overall, the responses were satisfactory.

4. Vendor Questions Worksheet The Evaluation Team determined that overall, the responses were satisfactory.

Total Score: 90/100

B. All In Horizon LLC All In Horizon LLC has not met the requirements of being responsive and responsible due to not attending the Mandatory Prebid Meeting or submitting responses to the Vendor Worksheet and Schedule A.

Total Score: 0/100

C. Parrott Landscaping, LLC Parrott Landscaping LLC has not met the requirements of being responsive and responsible due to not submitting responses to Schedule A.

Total Score: 25/100

IV. Technical Evaluation Summary

V. Award Recommendation Award recommendations are made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.

As part of the best value determination amongst bidders, the overall economic impact to the State of Michigan was considered in making this award. DJ’s Lawn Care provides the greatest overall economic impact to Michigan.

Award Recommendation is made to DJ’s Lawn Care in the amount of $450,000.00.

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