Award_Letter_and_Synopsis for Strapping Machine.docx
DOCX document 90 KB Posted
- Attached to
- PRNT - Punch/Strapping Machine/Coil Inserter
- Solicitation number
- NIA1 171 190000000651 2
- Issued by
- Grand Traverse County, Lansing City, Michigan
About this file
This Award Letter and Synopsis document issued by the State of Michigan Department of Technology, Management, & Budget Procurement office recommends an award for RFP 190000002299 to procure a Punch/Strapping Machine/Coil Inserter. The RFP was posted on SIGMA VSS on May 17, 2019, for a 14-day solicitation period with proposals due on May 31, 2019. Four bidders submitted proposals: Mark Pack Inc., JC Enterprises, Xerox Corporation, and Konica Minolta Business Solutions USA, Inc. The contract term is five years with up to two years of renewal options. The evaluation team, composed of Jerry Monroe (Consulting and Prepress Manager), Chris Clark (PMM IT Analyst), and Kristen Hampton (PMM Director), assessed proposals based on vendor questions worksheets, Schedule A Statement of Work responses, and Schedule B Pricing Worksheets against standard contract terms.
Mark Pack Inc., located in Coopersville, Michigan, was recommended for award in the amount of $14,677.00 for a MOD-GPX Semi-Automatic Strapping Machine. The evaluation determined that Mark Pack Inc. and JC Enterprises both achieved perfect technical scores of 100/100 and met all responsive and responsible requirements. However, Mark Pack Inc. was selected based on lowest-price evaluation methodology, offering $14,677.00 compared to JC Enterprises' $21,721.00. Xerox Corporation and Konica Minolta Business Solutions were deemed non-responsive and non-responsible for failing to complete the Pricing Worksheet for the Strapping Machine portion of their bids. No Service-Disabled Veteran Owned Business set-asides were identified among the bidders. The award is pending State Administrative Board approval.
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| Award_Letter_and_Synopsis for GBC Punch and GBC Coil Inserter.docx | DOCX document |
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STATE OF MICHIGAN PROCUREMENT
| Print and Mail Management |
| 7461 Crowner Drive, Lansing MI 48913 |
Award Recommendation
The Department of Technology, Management, & Budget’s Procurement office has completed the evaluation of RFP 190000002299, Punch/Strapping Machine/Coil Inserter and has recommended an award to Mark Pack Inc in the amount of $14,677.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Kyle Stolicker, Solicitation Manager StolickerK@michigan.gov
(517) 335-1562
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide a Strapping Machine. The term of this contract is 5 years, with up to 2 years renewal options.
Bidders:
The RFP was posted on SIGMA VSS on 5/17/19 for 14 days. The following bidders submitted proposals by the published due date of 5/31/19.
| Bidder |
| Address |
City, State Zip
SDVOB*
Mark Pack Inc
776 Main Street Coopersville MI 49404 No
| JC Enterprises |
| 6606 Rimridge Way |
Bakersfield CA 93313 No
| Xerox Corporation |
| 201 Merritt 7 |
Norwalk CT 06851-1056 No
Konica Minolta Business Solutions USA, Inc.
100 Williams Dr.
Ramsey, NJ 07446 No
*SDVOB: Service-Disabled Veteran Owned Business
Version 3 Revised: 5/2019
Version 3 Revised: 5/2019 Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Solicitation Instructions and Vendor Questions Worksheet.
Must meet requirements stated on Schedule A Statement of Work and provide documentation.
Must complete Schedule B Pricing Worksheet.
Solicitation Instructions, Standard Contract Terms.
II. Evaluation Method Responses to this solicitation were reviewed Jerry Monroe, Consulting and Prepress Manager; Chris Clark, PMM IT Analyst; and Kristen Hampton, PMM Director.
| Voting |
| Advisory |
Kristen Hampton, PMM Director
DTMB-PMM
Jerry Monroe, Consulting and Prepress Manager
DTMB-PMM
Christopher Clark, ISA12
DTMB-PMM
III. Evaluation Results A. Mark Pack Inc.
The Evaluation Team determined that Mark Pack Inc. based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Vendor Questions Worksheet The Evaluation Team determined that overall the responses were satisfactory.
2. Schedule A Statement of Work The Evaluation Team determined that overall the responses were satisfactory.
3. Schedule B Pricing The Evaluation Team determined that overall the responses were satisfactory
Total Score: 100/100 B. JC Enterprises
The Evaluation Team determined that JC Enterprises on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Vendor Questions Worksheet The Evaluation Team determined that overall the responses were satisfactory.
2. Schedule A Statement of Work The Evaluation Team determined that overall the responses were satisfactory.
3. Schedule B Pricing The Evaluation Team determined that overall the responses were satisfactory
Total Score: 100/100
C. Xerox Corporation
Xerox has not met the requirements of being responsive and responsible due to not completing the Pricing Worksheet for the Strapping Machine portion of the bid.
Total Score: 0/100
D. Konica Minolta Business Solutions USA, Inc.
Konica Minolta has not met the requirements of being responsive and responsible due to not completing the Pricing Worksheet for the Strapping Machine portion of the bid.
Total Score: 0/100
IV. Technical Evaluation Summary
| Selection Criteria |
| Mark Pack Inc. |
| JC Enterprises |
| 1 |
| Vendor Questions Worksheet |
| 25 |
| 25 |
| 2 |
| Schedule A Statement of Work |
| 25 |
| 25 |
| 3 |
| Schedule B Pricing worksheet |
| 25 |
| 25 |
| 4 |
| Standard Contract Terms |
| 25 |
| 25 |
| Total |
| 100 |
| 100 |
V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:
| Deliverable |
| Mark Pack Inc |
| JC Enterprises |
| 1 |
| MOD-GPX Semi-Automatic Strapping Machine |
| $ 14,677.00 |
| $ 21,721.00 |
| 2 |
| Annual Maintenance |
| $ N/A |
| $ N/A |
| Total Price |
| $ 14,677.00 |
| $ 21,721.00 |
VI. Award Recommendation:
Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Mark Pack Inc. in the amount of $ 14,677.00.
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