Award_Letter_and_Synopsis for GBC Punch and GBC Coil Inserter.docx
DOCX document 91 KB Posted
- Attached to
- PRNT - Punch/Strapping Machine/Coil Inserter
- Solicitation number
- NIA1 171 190000000651 2
- Issued by
- Grand Traverse County, Lansing City, Michigan
About this file
This is an Award Recommendation Letter issued by the State of Michigan Department of Technology, Management, & Budget Procurement Office for RFP 190000002299 concerning the procurement of a GBC Punch and GBC Coil Inserter. The solicitation was posted on SIGMA VSS on May 17, 2019, for a 14-day period with a due date of May 31, 2019. Four vendors submitted proposals: Mark Pack Inc. of Coopersville, Michigan; JC Enterprises of Bakersfield, California; Xerox Corporation of Norwalk, Connecticut; and Konica Minolta Business Solutions USA, Inc. of Ramsey, New Jersey. The contract term is five years with up to two years of renewal options. The evaluation was conducted by a three-member team consisting of Jerry Monroe (Consulting and Prepress Manager), Chris Clark (PMM IT Analyst), and Kristen Hampton (PMM Director).
The evaluation process assessed vendors based on completion of the Vendor Questions Worksheet, Schedule A Statement of Work, Schedule B Pricing Worksheet, and Standard Contract Terms, each weighted at 25 points for a total of 100 points. Xerox Corporation and JC Enterprises both achieved perfect scores of 100 and met all technical requirements. Mark Pack Inc. was deemed non-responsive and non-responsible for failing to complete the pricing worksheet for the Strapping Machine portion of the bid. Konica Minolta received a score of zero for submitting incomplete documentation, lacking both a Vendor Worksheet and Schedule A Statement of Work. The award recommendation was made to Xerox Corporation, the lowest-priced responsive and responsible bidder, for a total contract amount of $138,841.00, which includes $47,096.00 for the GBC AP2 Ultra Punch, $29,370.00 for annual maintenance on the punch, $33,005.00 for the GBC DigiCoil, and $29,370.00 for annual maintenance on the coil inserter. The award is pending State Administrative Board approval.
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| Award_Letter_and_Synopsis for Strapping Machine.docx | DOCX document |
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Text version
STATE OF MICHIGAN PROCUREMENT
| Print and Mail Management |
| 7461 Crowner Drive, Lansing MI 48913 |
Award Recommendation
The Department of Technology, Management, & Budget’s Procurement office has completed the evaluation of RFP 190000002299, Punch and Coil Inserter and has recommended an award to Xerox Corporation in the amount of $138,841.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Kyle Stolicker, Solicitation Manager StolickerK@michigan.gov
(517) 335-1562
Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide a GBC Punch and GBC Coil Inserter. The term of this contract is 5 years, with up to 2 years renewal options.
Bidders:
The RFP was posted on SIGMA VSS on 5/17/19 for 14 days. The following bidders submitted proposals by the published due date of 5/31/19.
| Bidder |
| Address |
City, State Zip
SDVOB*
Mark Pack Inc
776 Main Street Coopersville MI 49404 No
| JC Enterprises |
| 6606 Rimridge Way |
Bakersfield CA 93313 No
| Xerox Corporation |
| 201 Merritt 7 |
Norwalk CT 06851-1056 No
Konica Minolta Business Solutions USA, Inc.
100 Williams Dr.
Ramsey, NJ 07446 No
*SDVOB: Service-Disabled Veteran Owned Business
Version 3 Revised: 5/2019
Version 3 Revised: 5/2019 Evaluation Synopsis I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Solicitation Instructions and Vendor Questions Worksheet.
Must meet requirements stated on Schedule A Statement of Work and provide documentation.
Must complete Schedule B Pricing Worksheet.
Solicitation Instructions, Standard Contract Terms.
II. Evaluation Method Responses to this solicitation were reviewed Jerry Monroe, Consulting and Prepress Manager; Chris Clark, PMM IT Analyst; and Kristen Hampton, PMM Director.
| Voting |
| Advisory |
Kristen Hampton, PMM Director
DTMB-PMM
Jerry Monroe, Consulting and Prepress Manager
DTMB-PMM
Christopher Clark, ISA12
DTMB-PMM
III. Evaluation Results A. Xerox Corporation
The Evaluation Team determined that Xerox Corporation based on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Vendor Questions Worksheet The Evaluation Team determined that overall the responses were satisfactory.
2. Schedule A Statement of Work The Evaluation Team determined that overall the responses were satisfactory.
3. Schedule B Pricing The Evaluation Team determined that overall the responses were satisfactory
Total Score: 100/100 B. JC Enterprises
The Evaluation Team determined that JC Enterprises on a score of 100, did meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Vendor Questions Worksheet The Evaluation Team determined that overall the responses were satisfactory.
2. Schedule A Statement of Work The Evaluation Team determined that overall the responses were satisfactory.
3. Schedule B Pricing The Evaluation Team determined that overall the responses were satisfactory
Total Score: 100/100
C. Mark Pack Inc.
Mark Pack Inc. has not met the requirements of being responsive and responsible due to not completing the Pricing Worksheet for the Strapping Machine portion of the bid.
Total Score: 0/100
D. Konica Minolta Business Solutions USA, Inc.
The Evaluation Team determined that Konica Minolta based on a score of 0, did not meet the requirements of this RFP. This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Vendor Questions Worksheet The Evaluation Team determined that overall the responses were not satisfactory.
a. No Vendor Worksheet was included in the bid.
2. Schedule A Statement of Work The Evaluation Team determined that overall the responses were not satisfactory.
a. No Schedule A Statement of Work was included in the bid
3. Schedule B Pricing The Evaluation Team determined that overall the responses were not satisfactory
a. Though pricing was submitted, no Schedule B Pricing worksheet was included in the bid.
Total Score: 0/100
IV. Technical Evaluation Summary
| Selection Criteria |
| Xerox Corp. |
| JC Enterprises |
| 1 |
| Vendor Questions Worksheet |
| 25 |
| 25 |
| 2 |
| Schedule A Statement of Work |
| 25 |
| 25 |
| 3 |
| Schedule B Pricing worksheet |
| 25 |
| 25 |
| 4 |
| Standard Contract Terms |
| 25 |
| 25 |
| Total |
| 100 |
| 100 |
V. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:
| Deliverable |
| Xerox Corp. |
| JC Enterprises |
| 1 |
| GBC AP2 Ultra Punch |
| $ 47,096.00 |
| $ 47,786.00 |
| 2 |
| Annual Maintenance |
| $ 29,370.00 |
| $ 30,685.00 |
| 3 |
| GBC DigiCoil |
| $ 33,005.00 |
| $ 35,753.00 |
| 4 |
| Annual Maintenance |
| $ 29,370.00 |
| $ 25,667.00 |
| Total Price |
| $ 138,841 |
| $ 139,891 |
VI. Award Recommendation:
Award recommendation is made to the responsive and responsible Bidder who offers the lowest price to the State of Michigan. Low price is determined by the Bidder who meets the requirements and offers the lowest overall price as demonstrated by its proposal. Award Recommendation is made to Xerox Corporation in the amount of $ 138,841.00.
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