Award Information
97 KB Posted
- Attached to
- Riley Track Resurfacing Project
- Solicitation number
- 22-1130BPW
- Issued by
- Fayette County, Georgia
About this file
Riley Track Resurfacing Project Award Memorandum
This is an award recommendation memorandum from the City of Peachtree City, Georgia to the Mayor and City Council regarding the Riley Field Track resurfacing project. The project encompasses the removal and disposal of the existing track rubber surface and asphalt base, along with installation of new asphalt and synthetic track surface on the oval, high jump and long jump event areas, and line markings. A mandatory pre-bid meeting was held onsite, which was attended by two vendors. The city received one bid in response to the solicitation. The project was advertised in accordance with HB 1079 requirements. The award recommendation was presented to City Council on October 20, 2022, following staff's review of the single bid received and verification of the vendor's references.
The recommended award is to Deluxe Athletics in the amount of $457,512.30, which represents a negotiated price reduction achieved after the city agreed to complete the demolition and disposal of the old track surface internally. Staff justified the single-bid award by documenting that contacted vendors cited staffing shortages, competing business demands, specialization in indoor tracks, and market research indicating the bid price falls within market range for similar projects. Funding for the project is available through the Capital Improvement Program Fund under Park Enhancements and Contingency allocations. The existing running track, which is over 10 years old, requires immediate repair due to deterioration of the rubber surface and significant cracking of the asphalt base.
Text of this file
MEMO TO: Mayor and City Council
VIA: Justin Strickland, Interim City Manager Paul Salvatore, Financial Services Director Kelly Bush, Assistant Financial Services Director Angela Egan, Purchasing Manager
FROM: Quinn Bledsoe, Recreation and Special Events Director David A. Borkowski, P.E., City Engineer
DATE:
SUBJECT:
October 14, 2022
Riley – Park Enhancements 20, 2022, City Council Meeting
Recommendation:
That the bid for the resurfacing of the Riley Field Track be awarded to Deluxe Athletics in the amount of $457,512.30.
Discussion:
The running track at this location is well over 10 years old and is need of repair. The existing rubber surface is coming off and the asphalt base is significantly cracked.
Staff bid out the resurfacing of the track for the required duration required by HB 1079 and held a mandatory pre-bid meeting onsite. Two vendors came to the mandatory pre-bid meeting and staff received one bid from Deluxe Athletics.
Staff has reviewed the bid and checked the vendors references and found them to be satisfactory.
Therefore, staff is recommending that the contract be awarded to Deluxe Athletics.
Staff is recommending moving forward with just one bid because we have verified with potential bidders who were contacted to bid, that due to staffing shortages, enough business demand in their areas, specialization with indoor tracks, etc. and we have verified that previous bid documents for similar projects by other organizations that this bid is well within market price.
The price is being reduce to $457,512.30 after staff negotiated with the bidder to allow City staff to complete the demolition and disposal of the old track to lower the price of the bid.
Budget Impact:
Funds are available in the CIP Fund through Park Enhancements and Contingency.
ector
CITY OF PEACHTREE CITY
INTEROFFICE MEMORANDUM
Other files
| File | Type | Posted |
|---|---|---|
| Addendum #1 Riley Track Projec | — | |
| Addendum #2 Riley Track Projec | — |
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