Award Information

This Award Information file documents the contract award decision for the City of Norcross Department of Public Works, Utilities & Parks' Request for Proposals (RFP) for citywide annual lighting and decorations services and maintenance (PWUP 23-01). The contract encompasses installation and maintenance of holiday and special event lighting and decorations across designated city areas, including year-round landscape and tree lighting, Christmas decoration installation and maintenance at multiple parks and downtown locations, remote operation of GOBO projectors, and monthly visual inspections. The mandatory pre-bid meeting was held on March 3, 2023, at 10:00 AM, with sealed proposals due on March 31, 2023, at 11:00 AM. The initial contract term covers the 2023 holiday season, with the city retaining the option to award up to three additional one-year renewal periods at its sole discretion. The contractor was required to commence work within ten calendar days of receiving the Notice to Proceed.

The contract was awarded to Carter 1 Enterprises. The evaluation criteria totaled 100 points, encompassing strength of overall proposal (20 points), experience with similar-scale municipal holiday projects in metro Atlanta (25 points), innovative and creative approaches (15 points), proven ability to complete projects timely (15 points), and pricing (25 points). For contracts exceeding $30,000, performance and payment bonds each equal to 100% of the contract amount from an AM Best B+ or higher surety were required. Payment terms were NET 30 days with a maximum 10% retainage. Vendors were required to provide three references from similar projects completed within the metro Atlanta area, certificates of liability insurance, E-Verify contractor affidavits, and SAVE affidavits, with all work complying with OSHA regulations and industry standards.