Award Information

This Award Information file pertains to ITB 23-006 issued by the City of Commerce, Georgia, for the purchase of one pick-up truck for the Planning & Development Department. The solicitation requests bids for a vehicle meeting specific minimum specifications, including a Dodge Ram 1500 or equivalent model year 2022 or newer, equipped with a Fleet Equipment Package, white exterior, double or crew cab, V8 unleaded gasoline engine, automatic transmission, four-wheel drive, and Bluetooth-equipped radio. Bidders were permitted to submit quotations on the single item and offer alternative vehicles. The bid due date was May 4, 2023, at 2:00 p.m., with submissions accepted via fax to 706-335-1893, email to ccase@commercega.gov in PDF format only, mail, or hand delivery. No site visits, bidders' conferences, or award dates are specified in the provided documentation.

Pricing must include all costs associated with purchasing, packing, and transportation on a free-on-board destination basis, with delivery required within the vendor's quoted timeframe on weekdays between 8:00 a.m. and 3:30 p.m. Eastern Time. The City of Commerce is exempt from state sales tax, and payment will be made within thirty days of receipt, inspection, and acceptance. Bid prices are guaranteed for sixty days following award, with an optional extension of six weeks by mutual agreement. Award will be determined based on the vendor deemed most responsive and responsible in the City's judgment, with price alone not being the sole determining factor. Mandatory bid submittal requirements include a signed copy of the ITB with original authorization signature, company W-9 Form, and detailed pricing and specifications for the requested vehicle and any recommended alternatives. The City reserves the right to reject all non-responsive or non-responsible bids and to cancel the ITB at any time before the closing date.