Award Decision Memo-Bread Subsistence FY26 1ST QTR.docx
DOCX document 52 KB Posted
- Solicitation number
- 15B11825Q000000013
About this file
This document is an Award Decision Memo for a bread subsistence requirement for the U.S. Department of Justice Federal Bureau of Prisons at USP Big Sandy for Fiscal Year 2026, Quarter 1. The solicitation (RFQ #15B11825Q000000013) was issued on August 5, 2025, seeking bread products including hot dog rolls, hamburger rolls, white bread, and whole wheat bread. East Baking was awarded the contract for all line items at a unit price of $2.16 per package, with total quantities ranging from 3,172 to 12,500 packages.
The procurement was restricted to small businesses in the NAICS 311812 Commercial Bakeries category (maximum 1,000 employees). Evaluation criteria focused on price and past performance, with all vendors verified as having good performance history and no termination issues. The contract was awarded by Contract Specialist Jacob Flanigan, who determined the vendors met responsibility requirements under FAR 9.103, with the selection based on providing the best value to the government.
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U.S. Department of Justice Federal Bureau of Prisons USP Big Sandy 1197 Airport Road Inez, KY 41224
September 15, 2025
MEMORANDUM FOR PROCUREMENT FILE
LOCATION: USP BIG SANDY
SUBJECT: Award Decision/Determination of Responsibility Memo Fiscal Year 26, Quarter 1 Bread Subsistence Requirement
| RFQ#: | 15B11825Q000000013 |
| BPQ#: | VARIOUS/SEE FILE |
| Purchase Order#: | VARIOUS/SEE FILE |
Request for Contract Action BPQ was received by USP BIG SANDY by contract staff on 8/05/2025. This was accepted by Contract Specialist, Jacob Flanigan, on 8/05/2025.
As stated in the Request for Quote, “Award will be made to the responsible Quoter whose quote conforms to the requirements and is determined to provide the best value to the Government, considering the evaluation factors outlined below:
(1) Price - The government will evaluate the Quoter’s proposed price to ensure it is fair and reasonable;
(2) Past Performance - Past performance information shall include prior experience and similar performances undertaken by the contractor;”
· ALL VENDORS were verified to be a small business in accordance with NAICS 311812 - Commercial Bakeries small business size of 1000 employees.
ALL VENDORS also has a good past performance with no recent Termination for Causes. See file for www.SAM.gov responsibilities and determinations.
With the final pricing of all contractors, the below abstract represents the best value considering price, see abstract below.
| No. |
| Item Description |
| Qty |
| Unit |
| LOWEST PRICE |
| LOWEST VENDOR |
| 1 |
| Bread, Roll, Enriched, Finger (Hot Dog) |
| 3172 |
| PG |
| 2.1600 |
| East Baking |
| 2 |
| Bread, Roll, Enriched, Sandwich (Hamburger) |
| 4450 |
| PG |
| 2.1600 |
| East Baking |
| 3 |
| Bread, White, Whole Wheat |
| 12500 |
| PG |
| 2.1600 |
| East Baking |
Therefore, each vendor is the best value, per line item, and will win the award above.
Per FAR 9.103, (a) Purchases shall be made from, and contracts shall be awarded to, responsible prospective contractors only.
(b) No purchase or award shall be made unless the contracting officer makes an affirmative determination of responsibility. I believe each vendor is responsible.
This memo will serve as a determination of responsibility.
All information within this memo is complete and to the best of my knowledge.
Jacob Flanigan Contract Specialist USP Big Sandy Federal Bureau of Prisons image1.png
File details come from the government source that posted it. Updated .