COVER PAGE

PROJECT MANUAL

FOR

PCC SLAB REPLACEMENTS

PROJECT NUMBER: AVIA 27-03

CHARLOTTE DOUGLAS INTERNATIONAL AIRPORT

CITY OF CHARLOTTE, NORTH CAROLINA

ADVERTISEMENT DATE: August 19, 2026

(Horizontal Federally Funded – IFR Period)

(Rev. 04-01-24)

(rev. 04.01.2024)

TABLE OF CONTENTS

Table of Contents I. INVITATION TO BID ............................................................................................................................... INV-1

II. INSTRUCTIONS TO BIDDERS .................................................................................................................. ITB-4

III. BID FORM AND SUPPLEMENTS ........................................................................................................... BID-23

A. ITEMIZED BID ............................................................................................................................................ BID-24 B. EXECUTION OF BID .................................................................................................................................... BID-26 C. COMMERCIAL NON-DISCRIMINATION CERTIFICATION ............................................................................. BID-27 D. BUY AMERICAN CERTIFICATION ................................................................................................................ BID-28 E. TAX DEFICIENCY AND FELONY CONVICTIONS CERTIFICATION ……………………..……………………………………..BID-26 F. LOBBYING AND INFLUENCING FEDERAL EMPLOYEES CERTIFICATION ..……………..………………………………..BID-27

G. DAVIS-BACON WAGE DETERMINATION …………………………………………………………….……………………………….BID-28

IV. CONTRACT REQUIREMENTS A ............................................................................................................ C-40

A. CONTRACT ................................................................................................................................................... C-30 B. GENERAL CONDITIONS ................................................................................................................................. C-46 C. SUPPLEMENTAL GENERAL CONDITIONS ...................................................................................................... C-99 D. INDEMNITY AND INSURANCE ..................................................................................................................... C-112 E. FEDERAL REQUIREMENTS .......................................................................................................................... C-114 F. DIGITAL CAD STANDARDS FOR AIRPORT PROJECTS ............................................................................... C-13244

V. DISADVANTAGE BUSINESS ENTERRPISE PROGRAM ....................................................................... DBE-13346

VI. AIRPORT SECURITY REQUIREMENTS .......................................................................................... SEC-13951

A. SECURITY PROGRAM .............................................................................................................................. SEC-140 B. AIRPORT BADGING REQUIREMENTS ......................................................... SEC-ERROR! BOOKMARK NOT DEFINED.55 C. CONSTRUCTION GATE SECURITY PROCEDURES ........................................ SEC-ERROR! BOOKMARK NOT DEFINED.56

VII. CONTRACT FORMS………………………………………………………………………………………………………………………………

A. STATE/COUNTY SALES/USE TAX STATEMENT ................................................................................. C-11140 B. CHANGE ORDER FORM .............................................................................. C-ERROR! BOOKMARK NOT DEFINED.1 C. CONTRACTOR’S AFFIDAVIT – RELEASE AND WAIVER OF CLAIMS ......... C-ERROR! BOOKMARK NOT DEFINED.

VIII. TECHNICAL SPECIFICATIONS .......................................................................................................... TEC-145

IX. PLANS ....................................................................................................................................... PLN-15458

INVITATION TO BID INV - 1

I. INVITATION TO BID

INVITATION TO BID INV - 2

A. INVITATION TO BID

The City of Charlotte (the “City”) hereby invites sealed bids for the following project at Charlotte Douglas International Airport:

PROJECT NAME: PCC Slab Replacements

PROJECT NUMBER: AVIA ITB 27-03

BID PORTAL LINK: https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9- 4176-ab83-cc502ccc0396&bidpackageid=113cf782-a330-4f65-a882-23459cc94b40

PRE-BID MEETING DATE AND TIME: Tuesday, September 2, 2026 - 10:00 AM EST

PRE-BID MEETING LINK: https://teams.microsoft.com/meet/271886503837536?p=seFjaz49I8CDt38O7T

PRE-BID MEETING NUMBER: 271 886 503 837 536

PRE-BID MEETING PASSWORD: nY7tB7rn

BID DUE DATE AND TIME: Thursday, September 17, 2026 - 2:00PM EST

BID OPENING LINK: https://teams.microsoft.com/meet/280387441286116?p=qWNyygITByZtEmCIOW

BID OPENING MEETING NUMBER: 280 387 441 286 116

BID OPENING PASSWORD: 5TZ9FA9r

SCOPE OF WORK:

This will be for the purpose of performing slab replacement projects and storm structure replacements across the airfield - Primarily the terminal ramp. This is a Task Order based on-call contract. Assignment of Work and execution of Task Orders shall follow the process set forth herein. The contractor shall furnish all supervision, labor, materials, machinery, tools, equipment and services, and perform and complete all work in an efficient and workmanlike manner and in accordance with the terms of the Contract.

TASK ORDER PROCESS. This is a Task Order based on-call contract. Assignment of Work and execution of Task Orders shall follow the process set forth in this contract and section.

A. Standard Task Order Process. Task Orders will be assigned and executed using the Task Order Form set forth in Section IV. I. below. Upon receipt of a proposed Task Order, the Contractor shall provide the required information on the Task Order Form and DBE Form and return the form to CLT as quickly as reasonably possible. In the event that it will require more than seven (7) business days to return the forms, the Contractor shall notify the CLT Project Manager of that fact and the context of why.

Upon return of the forms with the required information from the Contractor, CLT will review and then notify and present the Contractor with the final Task Order form for execution and for the Work to begin at the appropriate time. If it becomes necessary to add or subtract work from the Task during the performance of the Work, the Task Order form shall be amended to document and reflect those changes in Work and costs.

B. Emergency Task Order Process. Emergency Task Order will be initiated via a direct communication from

CLT to the Contractor that will function as a Notice to Proceed. In such case the Contractor will mobilize and begin work immediately and in no event shall Work begin later that 24 hours after the Notice to Proceed.

https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=113cf782-a330-4f65-a882-23459cc94b40 https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=113cf782-a330-4f65-a882-23459cc94b40 https://gateway.app.e-builder.net/app/bidders/landing?accountid=80fe0a4a-0c8f-4fcd-ac93-cc9db65522cb&projectid=8636caaf-bcc9-4176-ab83-cc502ccc0396&bidpackageid=113cf782-a330-4f65-a882-23459cc94b40 https://teams.microsoft.com/meet/271886503837536?p=seFjaz49I8CDt38O7T https://teams.microsoft.com/meet/280387441286116?p=qWNyygITByZtEmCIOW

INVITATION TO BID INV - 3

The Task Order Form process shall be followed in tandem with the Work proceeding. In the event that the final costs and schedule cannot be reasonably agreed upon, payment will follow the Contract Force Account method utilizing Unit Prices established in the contract to the greatest extent possible.

Bidders may obtain the complete Project Manual, including all plans, drawings, specifications and addenda (“Bid Documents”) beginning August 19, 2026 from the Bid Portal. Bidders may access the bid portal via the Bid Portal link shown above.

Pre-Bid Conference: Attendance at the Pre-Bid Conference is not mandatory but is strongly encouraged. All visitors to the CLT Center are required to show photo ID and obtain a visitor’s pass from the CLT Center front desk. Please allow time for this procedure as the Pre-Bid Conference and Bid Opening times can NOT be changed for any reason.

Title VI Solicitation Notice (A5): The City, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4), 28 CFR §50.3, and 49 CFR Part 21, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all contractors will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of the owner’s race, color, national origin, sex, creed,, age or disability in consideration for an award.

Attempts to Influence the Selection Process

Except for clarifying written questions sent to the ITB Manager, all Bidders, including all persons acting on their behalf, are strictly prohibited from contacting City staff on or regarding any matter relating to this ITB from the time the ITB is issued until the intent to award is communicated to Bidders. CLT reserves the right to disqualify any Bidder who contacts a City staff concerning this ITB other than in accordance with this ITB.

INSTRUCTIONS TO BIDDERS ITB - 4

II. INSTRUCTIONS TO BIDDERS

INSTRUCTIONS TO BIDDERS ITB - 5

A. INSTRUCTIONS TO BIDDERS

1.0 DEFINITIONS

1.1 Addendum or Addenda. Written or graphic instruments issued by the Owner prior to the submission of

Bids which modify or interpret the Bidding Documents by additions, deletions, clarifications, or corrections or other type of modifications. Bidders, upon receiving Addenda, shall insert same into the Bid Documents.

1.2 Additive or Deductive Bid Item (Alternate Bid). An amount stated in the Bid to be added to or deducted from the amount of the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted by the Owner.

1.3 Air Operations Area (AOA). Any area of the Airport specified in the Airport Security Program in which security measures specified in 49 CFR Part 1500 are carried out. This area includes aircraft movement areas, aircraft parking areas, loading ramps, and safety areas for use by aircraft regulated under 49 CFR Parts 1544 or 1546, and any adjacent areas (such as general aviation areas) that are not separated by adequate security systems, measures, or procedures. This area does not include the Secured Area. See CLT’s Security Standards Appendix 1 for specific details of the current boundaries of the AOA..

1.4 Airport. The Charlotte Douglas International Airport, including all areas of land or water used or intended to be used for the landing and takeoff of aircraft and including its buildings and facilities, if any.

1.5 Airport Improvements Program (AIP). A grant program administered by the Federal Aviation Administration.

1.6 Alternate. An amount stated in a bid for a specific material, product or good that can be added or deducted from the Base Bid by the Owner if the defined changes are made to the Plans or Specifications.

1.7 Authorized Representative. The firm or individual nominated by the Owner to act on behalf of the Owner;

e.g., Engineer and/or Architect of Record, City Project Manager, or others as designated by Owner.

1.8 Award. The acceptance, by the Owner, of the successful bidder’s proposal upon authorization of the Charlotte City Council.

1.9 Base Bid. The sum stated in the Bid for which the Bidder offers to perform the work described in the Bidding Documents as the base, to which work may be added or from which work may be deducted for sums stated in Additive or Deductive Bid Items.

1.10 Bid. A complete and properly signed offer to do the work or designated portion thereof for the sums stipulated therein submitted in accordance with the Bidding Documents.

1.11 Bid Documents. All documents and forms contained in this Project Manual.

1.12 Bid Security. The security furnished with a Bid to guarantee that the Bidder will enter into the Contract if its Bid is accepted by the Owner.

1.13 Bidder. Any individual, partnership, firm, corporation or other business entity acting directly through a duly authorized representative, who submits a bid for the Work contemplated.

1.14 Calendar Day. Every day shown on the calendar. Any reference to the word “day” or “days” shall mean calendar day or calendar days, respectively, unless otherwise expressly provided.

https://images.ctfassets.net/jaw4bomip9l3/2lXmajtxHwPJXycyPHkvwe/2fb0276327dc2cb9596fd13ffea27057/CLT_Security_Standards_-_Final_-_251229.pdf https://images.ctfassets.net/jaw4bomip9l3/2lXmajtxHwPJXycyPHkvwe/2fb0276327dc2cb9596fd13ffea27057/CLT_Security_Standards_-_Final_-_251229.pdf

INSTRUCTIONS TO BIDDERS ITB - 6

1.15 Change Order. A written order to the Contractor covering changes in the Plans, Specifications, or Contract Item quantities and establishing the basis of payment and Contract Time adjustment, if any, for the Work affected by such changes.

1.16 Claim. A demand or assertion by one of the parties seeking, as a matter of right, payment of money, or other relief with respect to the terms of the Contract. The term “Claim” also includes other disputes and matters in question between the Owner and Contractor arising out of or relating to the Contract.

1.17 Contract Documents or Contract. The executed agreement between the Owner and the successful bidder, covering the performance of and compensation for the Work. The term Contract is all inclusive with reference to all written agreements affecting a contractual relationship and all documents referred to therein. The Contract shall include, but not be limited to the Invitation to Bid, Instructions to Bidders, Bid Form and Supplements, Contract Requirements and Forms, required certificates and affidavits, bonds, addenda, technical specifications and plans. The Contract shall constitute one instrument.

1.18 Contract Item or Pay Item. A specific unit of Work for which a price is provided in the Contract.

1.19 Contract Time. The number of calendar days or working days, stated in the proposal, allowed for completion of the Contract, including authorized time extensions. If a calendar date of completion is stated in the proposal, in lieu of a number of calendar or working days, the Contract shall be completed by that date.

1.20 Contractor. The successful Bidder with whom the City contracts for the Work.

1.21 Date of Final Completion (may also be referred to as Final Acceptance). The date determined and certified by the design professional and Owner on which the work on the Project is fully and satisfactorily complete in accordance with the Contract.

1.22 Disadvantaged Business Enterprise (DBE). A for-profit small business concern: (a) that is at least fifty-one (51%) percent owned by one or more individuals who are both socially and economically disadvantaged or, in the case of a corporation, in which fifty-one (51%) percent of the stock is owned by one or more such individuals; and (b) whose management and daily business operations are controlled by one or more of the socially and economically disadvantaged individuals who own it.

1.23 Engineer. The individual, partnership, firm or corporation duly authorized by the Owner to be responsible for engineering inspection of the contract work and acting directly or through an authorized representative.

1.24 Federal Aviation Administration (FAA) of the U.S. Department of Transportation. When used to designate a person, FAA shall mean the Administrator or his duly authorized representative.

1.25 Final Acceptance (may also be referred to as Date of Final Completion). The date determined and certified by the design professional and Owner on which the Work on the Project, including all submittals such as as-builts, warranty assignments and training materials, is fully and satisfactorily complete in accordance with the requirements of the Contract.

1.26 Inspector or Project Inspector. An authorized representative of the Engineer assigned to make all necessary inspections and/or tests of the work performed or being performed, or of the materials furnished or being furnished by the Contractor.

1.27 Invitation to Bid (ITB). A public announcement, as required by local law, inviting Bids for Work.

INSTRUCTIONS TO BIDDERS ITB - 7

1.28 Major and Minor Contract Items. A major Contract item shall be any item that is listed in the proposal, the total cost of which is equal to or greater than 25 percent of the total amount of the awarded Contract. All other items shall be considered Minor Contract items.

1.29 NCDOT Standard Specifications (NCDOT Specs). The 2024 edition of the NCDOT Standard Specifications for Roads and Structures published by the North Carolina Department of Transportation.

1.30 Notice To Proceed (NTP). A written notice to the Contractor to begin the Work on a specified date.

1.31 Owner. The City of Charlotte. For the purpose of this Project Manual, the Owner may also be referred to as the Sponsor or City.

1.32 Payment Bond. The approved form of security furnished by the Contractor and its surety as a guaranty that it will pay in full all bills and accounts for materials and labor used in the construction of the Work.

1.33 Performance Bond. The approved form of security furnished by the Contractor and his surety as a guarantee that the Contractor will complete the Work in accordance with the terms of the Contract.

1.34 Plans. The official drawings or exact reproductions, approved by the Owner, which show the location, character, dimensions and details of the Airport and the Work to be done and which are to be considered as part of the Contract.

1.35 Project. A specific Airport development. The Work may be a portion or the whole of a Project.

1.36 Project Manual. The comprehensive compilation of Contract Documents.

1.37 Restricted Area(s). Areas not open to the public and include all SIDA and Secured Areas, AOA, and non-public portions of the Sterile Area to include the main terminal basement and loading dock area.

1.38 Runway. The area on the Airport prepared for the landing and takeoff of aircraft.

1.39 SIDA. The Secure Identification Display Area. The portion of CLT specified in the airport security program in which security measures specified in 49 CFR Part 1542 are carried out. This area includes the Secured Area and may include other areas of the airport. At CLT, it is all of the area inside the perimeter fence, with the exception of the FBO and NC Air National Guard ramp. See CLT’s Security Standards Appendix 1 for specific details of the current boundaries of the SIDA.

1.40 SIDA Badge. A photo identification badge owned and issued by CLT that authorizes the recipient to enter and be within the SIDA without escort.

1.41 Small Business Enterprise (SBE) means a business which (a) is at least fifty-one percent (51%) owned by one or more persons (b) the owner has a personal net worth less than 750,000 a year; (c) is located within the Charlotte Regional Area and finally (d) has been in business a minimum of 1 year.

1.42 Socially and Economically Disadvantaged Individual Socially and Economically Disadvantaged Individual means any individual who is a citizen (or lawfully admitted permanent resident) of the United States and who a certifier finds to be socially and economically disadvantaged on a case-by-case basis. A determination that an individual is socially and economically disadvantaged is not based in whole or in part on race or sex, but is based on whether the individual can meet the relevant criteria described in 49 CFR Part 26.67. Being born in a particular country does not, standing alone, mean that a person is necessarily socially and economically disadvantaged.

https://images.ctfassets.net/jaw4bomip9l3/2lXmajtxHwPJXycyPHkvwe/2fb0276327dc2cb9596fd13ffea27057/CLT_Security_Standards_-_Final_-_251229.pdf

INSTRUCTIONS TO BIDDERS ITB - 8

1.43 Specifications. The written directions and requirements for completing the Work. Standards for specifying materials or testing which are cited in the specifications by reference shall have the same force and effect as if included in the Contract physically.

1.44 Sterile Area. The portions of CLT defined in the airport security program that provides passengers access to boarding aircraft and to which that access generally is controlled by TSA, or by an aircraft operator under Part 1544 of 49 CFR Chapter XII or a foreign air carrier under Part 1546 of said chapter, through the screening of persons and property. At CLT this is the terminal area beyond the security checkpoints.

1.45 Structures. Airport facilities such as buildings, bridges; culverts; catch basins; inlets; retaining walls;

cribbing; storm and sanitary sewer lines; water lines; underdrains; electrical ducts, manholes, handholes, lighting fixtures and bases; transformers; flexible and rigid pavements; navigational aids; buildings; vaults;

and, other manmade features of the Airport that may be encountered in the Work and not otherwise classified herein.

1.46 Substantial Completion. The stage in the progress of the Work when the Work or designated portion thereof is sufficiently complete in accordance with the Contract Documents so that the Owner can legally, practically, and reasonably occupy or utilize the Work for its intended use.

1.47 Surety. The corporation, partnership, or individual, other than the Contractor, executing a Bid Payment, Performance or Guaranty Bonds that are furnished to the Owner by the Contractor.

1.48 Taxiway. For the purpose of this document, the term taxiway means the portion of the AOA of an airport that has been designated by for movement of aircraft to and from the airport's runways or aircraft parking areas.

1.49 Work. The furnishing of all labor, materials, tools, equipment, and incidentals necessary to the Contractor’s performance of all duties and obligations imposed by the Contract.

2.0 CONTRACT TIME

The date of commencement of the Work shall be fixed by issuance of a written Notice to Proceed from the Owner to the Contractor. The Contract Time shall be measured from the date of commencement. Contractor shall achieve Substantial Completion of the Work within 1050 calendar days from the date of commencement stated in the written Notice to Proceed. Contractor acknowledges that the time for completion of the Work is sufficient for it to perform all the Work. Contractor shall achieve Final Completion, including all required final submittals, no later than 30 calendar days from the date of Substantial Completion.

2.1 LIQUIDATED DAMAGES

By submitting a bid, the Contractor acknowledges and agrees that the Owner is authorized to deduct and retain out of the monies due to the Contractor and the Contractor is liable to the City for the sum of $500.00 per calendar day for each and every day or portion thereof that the time employed upon said Work or delivery may exceed the time stipulated for such performance and completion. The sum per calendar day is fixed in view of the difficulty of estimating such damages that the Owner will suffer by reason of such default. The liquated damages amount will not be capped, and the assessment of liquidated damages does not preclude the award of other damages that may be authorized under other applicable provisions of the Contract Documents for reasons other than delayed performance and completion of the Work.

A. Failure to achieve Substantial Completion within the Contract Time: $500.00 per calendar day.

B. Failure to achieve Final Completion within the Contract Time: $500.00 per calendar day.

INSTRUCTIONS TO BIDDERS ITB - 9

C. Liquidated Damages for Nightly Closures shall be as follows:

Late Runway Openings - $150.00 per minute for first 15 minutes, then $250.00 per minute each minute thereafter.

Late Taxiway Openings - $75.00 per minute for first 15 minutes, then $125.00 per minute each minute thereafter

Late Ramp/Concourse Openings - $150.00 per minute for first 15 minutes, then $250.00 per minute for each minute thereafter.

3.0 DBE PROGRAM

3.1 This Contract is subject to the requirements of 49 CFR Part 26 – Participation by DBE in Department of

Transportation Financial Assistance Programs and the City’s DBE Program. The City’s DBE program, DBE program instructions and DBE forms are hereby incorporated by reference and can be found at:

http://www.cltairport.com/business/business-diversity-programs/dbe-program/

The Owner’s award of this contract is conditioned upon the Bidder satisfying the good faith effort requirements of 49 CFR §26.53. For additional information regarding compliance with the DBE Program and required forms, please see Section V.

3.2 The Interim Final Rule (IFR) published and effective on October 3, 2025, required that all certified DBEs be re-evaluated based on revised criteria. At the time of this advertisement, the applicable re-evaluation period is underway and the IFR has suspended all DBE goal setting and the counting of DBE participation towards any goals. For that reason, the Owner has not established a DBE participation goal (“DBE Goal”) for this contract.

At some future time, the FAA may require the setting of goals and the counting of participation to resume. In that event, the City will comply with any future federal guidance.

3.3 In addition to all other remedies available to Owner under this Contract, failure to comply with the requirements of 49 CFR §26.53 or the DBE Program – including a failure to require subcontractors at any tier to so comply, may result in the assessment of liquidated damages against the Contractor as set forth in Section V below.

4.0 Not Used.

5.0 GOVERNING ORDER OF BIDDING AND CONTRACT DOCUMENTS

The Contract Documents are intended and designed to be complementary and internally consistent. To the extent there is any inconsistency or lack of clarity, the individual components of the Contract Documents shall be interpreted in the following order of precedence, with those occurring prior controlling over all those occurring later in the following order:

01 Fully Executed Supplementary Agreements 02 Fully Executed Change Orders 03 §IV. F. Federal Requirements 04 §V. Disadvantaged Business Enterprise Program 05 Addenda http://www.cltairport.com/business/business-diversity-programs/dbe-program/

INSTRUCTIONS TO BIDDERS ITB - 10

06 §IV. D. Insurance Requirements

07 §IV. C. Supplemental General Conditions

08 §IV. B. General Conditions 09 §VI. Airport Security Requirements 10 §II. Instructions to Bidders 11 §VIII. Technical Specifications 12 §IX. Plans 13 Approved Shop Drawings / Submittals 14 §III. A. Itemized Bid 15 Bid form information 16 Bid Portal Information

Later issued Addenda, Change Orders and Supplementary Agreements will take precedence over previous occurring Contract Documents of the same type. Detailed provisions shall have precedence over general provisions unless the above order of precedence indicates otherwise.

6.0 BIDDER REPRESENTATIONS

6.1 Each Bidder by making its Bid represents that it:

A. Has examined the site of the proposed Work and the Bidding Documents; and

B. Is satisfied as to the character, quality and quantities of work to be performed, materials to be furnished and as to the requirements of the proposed Contract; and

C. Acknowledges that submission of a Bid shall be prima facie evidence that the Bidder has made such examination and is satisfied as to the conditions to be encountered, and has adequate time to perform the Work in accordance with the requirements of the Contract Documents.

D. Warrants and certifies that as of the date of this Bid, Bidder is not identified on the Final

Divestment List created by the North Carolina State Treasurer pursuant to NCGS 147 Articles 6e or 6g. The person signing this Bid certifies that he or she is authorized by the Bidder to make the foregoing certification. Bidder further agrees that it will not take any action during the term of this contract that would provide a basis for it to be placed upon the Final Divestment Lists nor will it utilize on this Contract any subcontractor that is identified on the Final Divestment Lists.

6.2 Bidders for this Work shall be qualified and licensed for this particular Work by the State of North Carolina prior to time of Bid Opening. North Carolina License type, number and dollar limit must be indicated where requested for the Bidder.

6.3 Bidders shall have previous acceptable experience, of current personnel, in the construction of at least two

(2) projects in the last ten (10) years that demonstrate the ability to accomplish the Work required by this Contract. If the Bidder is a recently formed entity, then the previous experience of the component entities will be considered. The Owner shall be the sole judge of acceptable previous experience. The Bidder shall have regularly and principally engaged in work of the quality and scope indicated by the Contract Documents, utilizing administrators and supervisors regularly employed by the Bidder for managing the Work, and utilizing workers regularly employed by the Bidder for construction not performed by subcontractors.

6.4 In the event that a Bidder is discovered to be ineligible after a Contract is awarded, the ineligible bidder shall indemnify the City against any losses suffered by the City because of the Bidder’s ineligibility. The City

INSTRUCTIONS TO BIDDERS ITB - 11

reserves the right to take any steps it believes appropriate to lessen its actual or potential loss, including termination of the Contract or withholding payments sufficient to cover losses.

6.5 Bidder shall abide by the confidentiality requirements set forth in Section 13 of the Instruction to Bidders.

6.6 Bidder shall comply with all federal, state and local laws and regulations relating to the preparation and submission of the Bid including, without limitation, E-Verify, and shall submit to Owner all required certifications, verifications, permits and licenses.

6.7 Bidder represents that all reasonable efforts have been employed to obtain the minimum requested Disadvantaged Business Enterprise (DBE) participation as set out in Section 3.0 above. If the DBE goal is not met at the time of bid, bidders will be required to provide Good Faith Efforts documentation as specified in 49 CFR Part 26.53 and Appendix A.

6.8 TRADE RESTRICTION CERTIFICATION (A23)

By submission of an offer, the Offeror certifies that with respect to this solicitation and any resultant contract, the Offeror –

1. is not owned or controlled by one or more citizens of a foreign country included in the list of countries that discriminate against U.S. firms as published by the Office of the United States Trade Representative

(USTR);

2. has not knowingly entered into any contract or subcontract for this project with a person that is a citizen or national of a foreign country included on the list of countries that discriminate against U.S.

firms as published by the USTR; and

3. has not entered into any subcontract for any product to be used on the Federal project that is produced in a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR.

This certification concerns a matter within the jurisdiction of an agency of the United States of America and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under Title 18 USC § 1001.

The Offeror/Contractor must provide immediate written notice to the Owner if the Offeror/Contractor learns that its certification or that of a subcontractor was erroneous when submitted or has become erroneous by reason of changed circumstances. The Contractor must require subcontractors provide immediate written notice to the Contractor if at any time it learns that its certification was erroneous by reason of changed circumstances.

Unless the restrictions of this clause are waived by the Secretary of Transportation in accordance with 49 CFR § 30.17, no contract shall be awarded to an Offeror or subcontractor:

1. who is owned or controlled by one or more citizens or nationals of a foreign country included on the list of countries that discriminate against U.S. firms published by the USTR; or

2. whose subcontractors are owned or controlled by one or more citizens or nationals of a foreign country on such USTR list; or

3. who incorporates in the public works project any product of a foreign country on such USTR list.

Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by this provision. The knowledge and information of a contractor is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

INSTRUCTIONS TO BIDDERS ITB - 12

The Offeror agrees that, if awarded a contract resulting from this solicitation, it will incorporate this provision for certification without modification in all lower tier subcontracts. The Contractor may rely on the certification of a prospective subcontractor that it is not a firm from a foreign country included on the list of countries that discriminate against U.S. firms as published by USTR, unless the Offeror has knowledge that the certification is erroneous.

This certification is a material representation of fact upon which reliance was placed when making an award. If it is later determined that the Contractor or subcontractor knowingly rendered an erroneous certification, the Federal Aviation Administration (FAA) may direct through the Owner cancellation of the contract or subcontract for default at no cost to the Owner or the FAA.

7.0 BID DOCUMENTS

7.1 Documents

Bidders may obtain complete sets of the Bid Documents as indicated in the Advertisement in the number desired and for the cost stated therein.

Bidders shall use complete sets of Bid Documents in preparing Bids. The Owner assumes no responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid Documents.

The Owner, by making copies of the Bid Documents available on the above terms, does so only for the purpose of obtaining Bids on the Work and does not confer a license or grant for any other use.

Boring logs and other records of subsurface investigations and tests may be available for inspection by Bidders. It is understood and agreed that such subsurface information, whether included in the plans, specifications, or otherwise made available to the Bidder, was obtained and is intended for the Owner’s design and estimating purposes only. Bidder expressly waives any right to rely on such information for any purpose. Such information has been made available for the convenience of all Bidders. It is further understood and agreed that each bidder is solely responsible for all assumptions, deductions, or conclusions which it may make or obtain from his examinations of the boring logs and other records of subsurface investigations and tests that are furnished by the Owner. Such supplementary data may not be construed as part of the Contract Documents.

7.2 Interpretation or Correction of Bidding Documents

Bidders shall take no advantage of any apparent error, ambiguity, inconsistency or omission in the Bid Documents. In the event a Bidder discovers any apparent error or omission, the Bidder shall immediately notify the Owner in writing. The Owner will then make such corrections and interpretations as may be deemed necessary for fulfilling the intent of the Bid Documents through the issuance of an Addendum. Any Addendum or clarification supplementing the Bid Documents, the Drawings, and the Specifications, issued prior to the date and time set for the submittal of Bid Proposal shall be made part of the Contract.

Bidders requiring clarification or interpretation of the Bid Documents shall make a written request for clarification and forward the same to the appropriate address below. The Owner will only respond to written questions. Any interpretation, correction or change of the Bid Documents will be made only by an Addendum. Interpretations, corrections or changes of the Bid Documents made in any other manner will not be binding, and Bidders shall not rely upon such interpretations, corrections and changes.

Written requests for clarification must be submitted electronically through the Bid Portal Q&A board.

The deadline for submitting written requests for clarification is on Wednesday, September 9, 2026, at

05:00 PM ET.

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The point of contact for all submissions and correspondence regarding this ITB is Greg Tate (“ITB Project Manager”) who can be contacted through the Q&A Board online in the e-bidding portal. If there are technical questions regarding use of the bid portal, please contact the ITB Project Manager at gregory.tate@cltairport.com.

7.3 Standards of Quality and Performance, Brand Names and Equivalent Products

Descriptions of materials, products and equipment used in these specifications are to acquaint bidders with the types of products desired and will be used as a standard by which goods and services offered as equivalent will be evaluated. Where the specifications do not include a performance or design standard it is due to the determination that the information is impossible or impractical to provide. In such instances, the specifications include at least three brand names to illustrate the standard by which products offered as equivalent will be evaluated. Where three brand names could not be identified, the specifications include as many as possible. These references are only to denote the quality of product required and do not limit or restrict submission of equivalent products by the bidder. Equivalent products can be submitted for consideration as set forth below.

Materials, products and equipment specified in Bid and Contract documents are used to set forth and convey to bidders the general style, type, function, dimension and quality of product desired by the Owner.

Any request by Contractor for material substitution of "an equal" item must be received by the Architect / Engineer or Owner at least ten (10) days prior to receipt of Bids.

Prior to proposing any substitute item, Contractor shall satisfy itself that the item proposed is, in fact, equal to item originally specified, that such item will fit into the space allocated, that such item affords comparable ease of operation, maintenance and service, that the appearance, longevity and suitability for the climate are comparable, and that by reason of cost savings, reduced construction time, or similar demonstrable benefit, the substitution of such item will be in Owner’s interest.

The burden of proof of equality of a proposed substitution for a specified item shall be upon Contractor.

Contractor shall support its request with sufficient test data and other means to permit Owner to make a fair and equitable decision on the merits of the proposed substitution. Any item by a manufacturer other than those specified or of brand name or model number or of generic species other than those specified will be considered a substitution. Architect / Engineer of Record or Owner may be the sole judge of whether or not the substitution is equal in quality, utility and economy to that specified.

Materials and methods proposed as substitutions for specified items shall be supported by certification of their approval for use by any or all government agencies having jurisdiction over use of the specific material or method.

Substitutions may not be permitted in those instances where the products are designed to match artistic design, specific function or economy of maintenance.

Approval of a substitution shall not relieve Contractor from responsibility for compliance with all requirements of the Contract. Contractor shall bear the expense for any changes in other parts of the Work caused by any substitutions. If Owner rejects Contractor’s proposed substitution, Contractor may not make any additional requests for substitution in the same category. If the proposed substitution is approved, such approval will be set forth in an Addendum.

If a substitution is installed without prior knowledge and written approval by the Owner, the Contractor will bear all costs associated with removal and replacement of the same at the Owner’s request.

mailto:gregory.tate@cltairport.com

INSTRUCTIONS TO BIDDERS ITB - 14

7.3.1 Addenda

Addenda will be available through the eBuilder Bid Portal. The Bidder shall acknowledge receipt of Addenda by completing the acknowledgment space on the Bid Form.

8.0 BIDDING PROCEDURE

8.1 Form and Style of Bids

Bids shall consist of the following forms:

(1) Bid Form

(2) Certificate of Non-discrimination

(3) DBE Form # 3

(4) DBE Form # 5

(5) Bid Bond

(6) Buy American Certification

(7) Tax Deficiency and Felony Convictions Certification

(8) Lobbying and Influencing Federal Employees Certification

Changes or additions to the Bid, recalculations or changes in the work bid upon, alternative proposals, or any other modifications of the Bid Form which are not specifically called for in the Bid Documents may result in the Owner’s rejection of the Bid as non-responsive to the Invitation to Bid.

The Bidder must execute all pages of the Bid Form, in their entirety. All blanks on the Bid Form shall be filled in by typewriter or manually in ink.

Unit prices shall include the cost for materials, equipment, tools, labor, sales tax and all incidentals necessary for proper execution and completion of the Work. As the quantities represented are estimates, quantity adjustments will be made as necessary during the project.

In the event there are unit price Bid Items provided in the Bid Form or its attachments, and the "amount" indicated for a unit price Bid Item does not equal the product of the unit price and quantity, the unit price shall govern and the amount will be corrected accordingly. In the event there is more than one Bid Item in the Bid Form or its attachments and the total indicated therein does not agree with the sum of the prices bid for the individual items, the prices bid on the individual items shall govern and the total for the schedule will be corrected accordingly. Where so indicated by the make-up of the Bid Form, sums shall be expressed in both words and figures, and in case of discrepancy between the two, the amount written in words shall govern.

All requested, Additive or Deductive Bid Items shall be bid. If no change in the Base Bid is required, enter "No Change."

No person, firm or corporation shall be allowed to submit (or have an interest in) more than one prime Bid for the same work. For example, a company may not submit one bid for itself and one bid for a joint venture in which it will participate. However, a person, firm or corporation that has submitted a sub-bid to a Bidder is not, however, disqualified from submitting a sub-bid or quoting prices to other Bidders or submitting a prime Bid.

8.2 Sales and Use Tax

The Owner is NOT exempt from applicable sales or use taxes assessed by North Carolina or other states.

However, the North Carolina Department of Revenue does reimburse the Owner for the North Carolina

INSTRUCTIONS TO BIDDERS ITB - 15

sales or use taxes the Owner pays for certain construction related goods. Therefore, the Owner utilizes the below procedures for such sales tax. The Contractor agrees to follow the procedures set forth below for all sales or use taxes related to the Work and any other work performed pursuant to this Contract.

Eligible Taxes are defined as North Carolina sales or use taxes paid by the Contractor for buildings, materials, supplies, fixtures and equipment that become a part of or annexed to any building or structure that is owned or leased by the Owner and is being erected, altered or repaired by the Owner (North Carolina GS 105-164-14(c)).

Non-Eligible Taxes are defined as all other sales or use taxes including those paid to states other than North Carolina, or sales or use taxes paid to North Carolina on purchases or rental of tools, equipment, and disposable supplies, including fuel, used in the Work.

Non-Eligible Taxes Non-Eligible Taxes shall be included in the Bid and will be included in the Contract Price.

The Contract Price as shown on the bid form includes full and complete compensation for the Contractor for any and all Non-Eligible Taxes paid by the Contractor in the prosecution of the Work and any other work performed pursuant to this Contract.

Eligible Taxes Eligible Taxes shall not be included in the Bid and will not be included in the Contract Price. Eligible Taxes will be reimbursed separately pursuant to the procedures below.

Prior to award of the Contract, the Contractor shall provide the Owner with the estimated amount of total Eligible Taxes for the Contract. This estimated amount of total Eligible Taxes will be used solely for the purpose of the Owner’s budget planning for the Project and will not be included in the Contract Price.

The Contract Price as shown on the bid form excludes Eligible Taxes. The Contractor shall invoice the Owner for Eligible Taxes as set forth below and the Owner will reimburse the Contractor for those Eligible Taxes pursuant to the procedures below.

In the event the Contractor fails to materially follow the procedures set forth by this Article, and/or fails to properly document its payment of Eligible Taxes, the Owner will not be liable to the Contractor in any way for the payment of such Eligible Taxes.

In order to receive the reimbursement for Eligible Taxes, the Contractor shall provide a detailed listing of Eligible Taxes on the Sales/Use Tax Statement (“Tax Statement”) provided in the Contract Documents. Tax Statements must be submitted with each payment request and shall include invoices documenting the Eligible Taxes to the underlying purchases made by the Contractor or by the Contractor’s subcontractor that are included in that payment request. Tax Statements not submitted with the payment request for the related purchases may be denied and the Contractor agrees that it has waived reimbursement for untimely Tax statement.

Tax Statements must indicate whether such Eligible Taxes was paid by the Contractor or by the Contractor’s subcontractor.

If no Eligible Taxes have been paid for the period in which a payment request is being submitted by the Contractor, then the Contractor shall indicate “No Eligible Taxes paid this period” and submit the Tax Statement accordingly.

Tax Statements must be completed and signed by the Contractor/subcontractor’s company officer submitting the statement and certified by a Notary Public.

INSTRUCTIONS TO BIDDERS ITB - 16

Tax Statement must list in detail the Eligible Taxes paid for each individual invoice paid by the Contractor/subcontractor. No lump sum, running total, or copies of previously reported statements will be accepted.

Tax Statements must show separately the portion of Eligible Taxes that are paid to the State of North Carolina and the applicable North Carolina county, identifying the county accordingly.

Tax Statements will be reviewed and approved by the Owner prior to paying the Eligible Taxes reimbursement. Such approval will not be unreasonably withheld.

8.3 E-Verify

Bidder is required to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if Bidder utilizes a subcontractor, Bidder shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes.

8.4 Iran and Companies that Boycott Israel Divestment Acts

Contractor warrants and certifies that it is not identified on the Final Divestment Lists created by the NC State Treasurer pursuant to NCGS 147 Articles 6e or 6g. Company further warrants and certifies it will not take any action during the term of this contract that would provide a basis for it to be placed upon the Final Divestment Lists nor will it utilize on this Contract any subcontractor that is identified on the Final Divestment Lists. In signing this Contract, Company further agrees, as an independent obligation, separate and apart from this Contract, to reimburse the City for any and all damages, costs and attorneys’ fees incurred by the City in connection with any claim that this Agreement or any part thereof is void due to Company appearing on the Final Divestment Lists.

8.5 Bid Security

Each Bid shall be accompanied by a Bid security in the form of, at Bidder's option, cashier's check, certified check, money order or bid bond (in favor of the Owner) in the amount of 5% of the Base Bid amount pledging that the Bidder will after notice of award, enter into a Contract with the Owner on the terms stated in its Bid and will furnish bonds as described in Contract Documents, covering the faithful performance of the Contract and the payment of all obligations arising thereunder.

The Bid Bond shall be written on standard Surety Bid Bond form by a firm licensed to provide such forms in the State of North Carolina, and the attorney-in-fact who executes the bond on behalf of the surety shall affix to the bond a certified and current copy of his power of attorney.

The Owner will have the right to retain the Bid security of Bidders to whom an award is being considered until either (a) the Contract has been executed and bonds have been furnished; (b) the specified time has elapsed so that Bids may be withdrawn, or (c) all Bids have been rejected.

8.6 Electronically Executed Bid Bonds Accepted

Until further notice, the City will accept electronically executed bid bonds to satisfy the requirements of N.C.G.S. 143-129(b).