Automatic Grease Lubricating System.docx

Automatic Grease Lubricating System

Purpose and Intent

It is the purpose and intent of these specifications to describe a quantity of thirty eight (38) complete pneumatically operated automatic grease lubricating systems. The automatic grease lubricating system will be used for lubricating minimum of (38) thirty eight grease points on 54,000 GVW wheeler truck chassis with up to 244” W/B and several rear body and snow removal configurations. This system must be current manufacturer’s design and production, Must have all standard equipment offered and meet specification below.

The award will be made on a best value basis to the vendor that either meets or most closely meets the specifications, while taking price and delivery into consideration.

INSTRUCTIONS FOR COMPLETING TECHNICAL SPECIFICATION SHEET

Please complete the checklist for technical specifications set forth below. Each Bidder must indicate whether it can meet the technical specifications by inserting an “X” next to each specification. The “X” will demonstrate that the Bidder’s offering meets the technical specification. If a Bidder cannot meet a technical specification, then the Bidder must give an explanation for each exception and for equipment that is not available or that will be dealer installed. All explanations must be provided in detail on separate pages along with the justification as to why the alternative equipment or deliverables will be as good as the equipment or deliverables described in the detailed specifications for desired items. A copy of the vendor specification proposal must be provided. Following these instructions is essential for proper bid evaluation. If a Bidder fails to provide requested information or if information on a quote is found to be false or misleading, the quote will be rejected as unresponsive.

The following abbreviations must be used by interested Bidders:

X Standard or as specified N/A Not Available DI Dealer Installed AE Approved Equal Process

1. System

____ 1.1 A single line design centralized automatic grease lubricating system.

____ 1.2 Pneumatically operated with electric 12V D/C controller/timer.

____ 1.3 System capable of distributing grease to a minimum of 38 points.

____ 1.4 Adjustable output between 100 and 1400 grease psi.

1.5 Closed sealed rigid reservoir minimum of 4 liter.

____ 1.6 Follower plate design for a clear visible reservoir levels ____ 1.7 System capable of distributing chassis grease of NLGI grade 0 down to a minimum of negative -13ºC ____ 1.8 Integrated timer with adjustable time intervals from ½ to 6 hours ____ 1.9 Parker BH2-60 series quick coupling for refilling the reservoir ____ 1.10 Audible alarm for insufficient pressure and low level reservoir

1.11 Nylon Tubing with a working pressure of 1350 psi

1.12 All necessary brass plumbing and hardware not limited to Distribution blocks, metering valves/injectors, supply lines, Fittings and Harnesses for a 54,000lbs GVW wheeler with up to 244” W/B.

1.13 Metering valves/injectors to supply grease to the items listed in the injector quantities

2. Metering Valves / Injector Quantities

2.1 Slack adjuster’s clevis pins front and rear six (6)

2.2 Cam shaft tubes front and rear six (6)

2.3 Slack adjuster’s front and rear six (6)

2.4 Tie rod ends two (2)

2.5 Kingpins top and bottom both sides Four (4)

2.6 Steering assist cylinder two (2)

2.7 Front spring pins two (2)

2.8 Rear of front spring pins (shackle) four (4)

2.9 Clutch throw out bearing one (1)

2.9 Wheeler body lift cylinder three (3)

2.10 Wheeler rear body hinge pins two (2)

3. Training (priced separately)

3.1 Training for technician’s to be provided by the manufacturer, to take place within five (5) Maine DOT Regions within the State. This Training may be videotaped by Maine DOT for future use by Maine DOT trainers.

3.2 Any applicable training material, (i.e., video tapes, parts and operator manuals, CD, etc.) which is available for the components, systems or equipment, etc. must be supplied by the vendor, manufacturer, or dealer to the Maine DOT with written permission for the Maine DOT to duplicate such at will for in-house usage/training.

3.3 Any and all training must be performed by a factory certified trainer and not by sales personnel.

3.4 All manufacture training programs being offered, need to be defined in detail and a written proposal of what those programs will entail and submitted with bid packet.

4. Warranty

4.1 Terms and conditions of warranty must be provided with bid proposal (Warranty must be clearly defined and all components covered must be clearly listed and identified)

4.2 In-Service Date: Warranty on vehicles (not placed in service immediately because of time lag due to installation of plow components, special equipment, seasonal usage or other delays) shall be warranted from the date the vehicle is the actual placed in service. MDOT Fleet Services Augusta shall notify the vendor in writing of "in service" date.

4.3 During the term of the manufacturer's warranty Fleet Services reserves the right to perform any and all warranty "in house" to meet operational needs or demand with the exception of major engine, transmission and rear axle rebuild or repair unless pre-authorization by vendor. Fleet Services will recover all parts and labor cost as allowed by manufacturer's flat rate manual. O.E.M parts may be supplied at no cost by the manufacturer, dealer or may be purchased by Fleet Services on the open market to meet operational demand. Any and all defective parts will be returned to the manufacturer or dealer upon request.

If you have a question regarding this RFQ, you must submit your questions thru the Question and Answer link on the Solicitation Details View page. Your answer will appear there as well. It is the vendor’s responsibility to log in to view all questions and answers posted there. Questions and Answers obtained any other way will not be valid for this RFQ.