Automatic Doors Service Sources Sought.pdf

SOURCES SOUGHT NOTICE

This is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health

Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable.

The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs), Indian Economic Enterprises (IEE), and any other category of vendor capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise

Representation Form (attached).

Consistent with the revised Buy Indian Act, HHS/IHS adopted the definition of an Indian

Economic Enterprise (IEE) set forth in 48 CFR 1480.201. This definition includes the following requirement, amongst others: “the Indians or Indian Tribes must, together, receive at least a majority of the earnings from the contract.”.

Instructions for submission are outlined further below.

DEFINITIONS

INDIAN ECONOMIC ENTERPRISE (IEE):

Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or

Alaska Native Corporations provided that:

• The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;

• The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and

• The management and daily business operations must be controlled by one or more individuals who are Indians.

DESCRIPTION OF REQUIREMENT

NAICS:

561210 – Facilities Support Services

Size Standard: $47.0

Duration:

One (1) Year with Four (4) Option Years

Work Schedule:

The contractor shall provide preventative maintenance (PM) service for the Northern Cheyenne

Service Unit (NCSU), Lame Deer, Montana. Site visits shall be made as close as possible to

October and March of each year, a semi-annual basis. The contractor will have access to the facility Monday through Friday, 6:00AM – 5:00PM, except for federal holidays when the facility will be closed for business. The contractor will not be granted access on during these federal holidays.

Unique Requirements:

NCSU has several automatic doors at key locations/entries throughout the facility. Maintenance of the doors is very critical as door failure can cause significant interruptions to patient flows and will impact the facility utility bill with improper function of the doors. The doors are to be adjusted to operate properly at each visit to meet the ADA requirements for doors in a health facility. The NCSU requires semi-annual routine preventative maintenance services on listed doors:

4 - Horton Bi-parting automatic slide doors

1 - Horton Single automatic slide door

2 - Horton 7000 simultaneous pair of ADA operators

10 - Horton 7000 single ADA operators

The contractor will also report any non-consumable parts, that may need to be replaced if identified during a site visit, to the facility engineer and appropriate action can be completed.

After each service visit the contractor shall provide the government an invoice detailing the following items; travel and labor costs; any major non-routine repairs or parts replacements the contractor recommends based on findings during the site visit. All information and data related to this project that the contractor gathers or obtains shall be both protected from unauthorized release and considered the property of the government. The contracting officer will be the sole authorized official to release verbally or in writing, any data, the draft deliverables, the final deliverables, or any other written or printed materials pertaining to this contract. Press releases, marketing material, or any other printed or electronic documentation related to this project, must not be publicized without the written approval of the contracting officer.

INSTRUCTIONS TO INDUSTRY

ISBEEs are highly encouraged to respond to this notice. However, firms must also understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. To be considered a capable source, responses must directly demonstrate the company’s capability, experience, and ability to provide services as shown below.

Your response must include but is not limited to the following:

• Contractor shall be in the commercial door installation and maintenance business and have a minimum of 5 years’ experience.

• List of past jobs/contracts of providing PM service to healthcare facilities

• Demonstrate how your company meets the definition for Indian Economic Enterprise

(IEE) in consideration to this requirement.

• Demonstrate how your company will receive at least 51% of the earnings from the awarded contract.

• If identifying a partnership with a subcontractor that is a similarly situated entity, demonstrate how together with the subcontractor you will receive a combined 51% of the earnings from the contract.

• If identifying a partnership with a subcontractor that is NOT a similarly situated entity, demonstrate how you will receive 51% of the earnings from the contract.

• Demonstrate how the prime IEE, or together with the subcontractor, will conduct management and daily operations to be controlled by one or more individuals who are

Indians.

Failure to address these items in your capability statement could exclude your firm from being determined a capable IEE/ISBEE source.

SUBMISSION

Interested parties capable of performing the required services may submit a response via email to: Clarette.Yellowrobe@ihs.gov no later than July 08, 2025 @ 4:00 pm.

Interested parties shall submit their capability response as instructed above and include a copy of the Buy Indian Act Indian Economic Enterprise Representation Form. It is recommended to include the sources sought ID in the subject line.

Sources Sought ID: SS-75H709-25NC-002. Responses received to this notice will assist in determining the acquisition strategy of the requirement.

mailto:Clarette.Yellowrobe@ihs.gov