AU Bldg. 800 Hallway Project - Combined Synopsis Solicitation.docx

COMBINED SYNOPSIS/SOLICITATION

Interior Design Services – AU Building 800 Hallway Project Solicitation Number: FA330025Q6731

I. GENERAL INFORMATION

The 42d Contracting Squadron, 50 LeMay Plaza South, Bldg. 804, Maxwell AFB, AL has a requirement to procure interior design services. This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ) under FAR Part 13.5, Simplified Procedures for Certain Commercial Products and Commercial Services.

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-05 and DFARS Publication Notice (DPN) 20250718.

Contract Type: Firm-Fixed Price (FFP) Set-Aside: 100% Small Business NAICS Code: 541410 – Interior Design Services Size Standard: $9M

II. NATURE OF ACQUISITION

Period of Performance: 30 September 2025 – 31 March 2026 Maxwell AFB requires professional interior design and implementation services as described in the attached Performance Work Statement (PWS).

Place of Performance: Air University Headquarters, 55 LeMay Plaza South, Bldg. 800, Maxwell AFB, AL 36112 FOB Point: Destination

i. Site Visit: A site visit is scheduled at Building 800, Maxwell Air Force Base, Alabama, on Tuesday, 2 September 2025, at 9:00 AM Central Time. All attendees must be listed exactly as their names appear on their driver’s licenses and must include their title and telephone number. This information must be submitted by Friday, 29 August 2025 at 4:00 PM Central Time via email to the points of contact listed in Section iii. Quote Submission.

On the day of the site visit, offerors should arrive at the Maxwell AFB Visitor Control Center by 8:00 AM Central Time to retrieve or receive a visitor’s pass. Each attendee must present a REAL ID-compliant credential. If unavailable, acceptable alternatives include a U.S. passport or passport card, TWIC, VHIC, or a certified birth certificate with Social Security card and non-compliant driver’s license. All documents must reflect the same legal name or be supported by documentation of a legal name change. Attendees must also present current vehicle registration and proof of valid vehicle insurance.

Offerors are strongly encouraged to participate in the site visit and take all reasonable steps to assess the nature and location of the work, as well as general and local conditions that may affect the cost or complexity of performance. Failure to do so will not relieve contractors of the responsibility for accurately estimating the difficulty or cost of performing the work.

ii. Questions and Clarifications: Offerors may email written questions, concerns, and/or requests for clarification pertaining to this RFQ or any of its attachments. The Government will answer questions received by 4:00 PM Central Time on Wednesday, 03 September 2025. Questions received after this date may not be answered.

iii. Quote Submission: Responses to this notice shall be provided in writing via email to SSgt Khadijah Jones, Contract Specialist – khadijah.jones.1@us.af.mil | (334) 953-3879 and Ms. LaChandra Thompson, Contracting Officer – lachandra.thompson@us.af.mil | (334) 953-6569. All responses shall be received by 12 September 2025 at 12:00 PM Central Time. Email is the preferred method of contact. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If confirmation is not received, please contact the Contract Specialist and Contracting Officer listed above.

III. SCHEDULE OF SUPPLIES/SERVICES

IV. QUOTE PREPARATION INSTRUCTIONS

i. The offeror must submit a signed and dated quote on company letterhead with unit prices and extended prices in response to this solicitation. In doing so and without taking any exception to the requirements of this synopsis/solicitation, including "Schedule of Supplies/Services" and terms and conditions, the offeror agrees to accede to all solicitation requirements. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

ii. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ.

Multiple Offerors nor Multiple Awards will be considered. A single award will be made in the resultant contract.

iii. Section 889 Compliance: The contractor must complete and return FAR 52.204-24 and FAR 52.204-26 with their quote, unless these representations have already been completed in SAM.gov and remain current. If the contractor’s SAM.gov registration reflects a response of “does not” for both provisions, resubmission is not required.

iv. Representations and Certifications: FAR 52.212-3 must be completed. If your annual representations and certifications in SAM.gov are current, complete and return paragraph (b) only. If not, complete and return paragraphs (c) through (v), and FAR 52.212-3 Alternate I if applicable.

v. Company Information: Include discount terms (if applicable), tax identification number, CAGE code, and DUNS number.

vi. SAM Registration: To be eligible for award, contractors must be registered and active in the System for Award Management (SAM) at the time of quote submission. Quotes from contractors not registered in SAM will not be evaluated. To register, visit http://www.sam.gov or call 1-866-606-8220.

vii. Technical Capability: The contractor shall provide a detailed submission outlining their planned approach to meeting the requirements described in the attached PWS. This submission should clearly explain how the contractor intends to carry out the work and demonstrate their capability to fulfill all specified requirements. The response must include the following elements:

a. Proposed equipment and materials: A complete inventory of all equipment and materials intended for use in the project.

b. Team qualifications and biographies: Background information and relevant experience of key personnel assigned to the project.

c. Portfolio of previous work: Examples of similar projects completed, showcasing design capability and execution quality.

d. Narrative of approach and capacity: A written explanation of the contractor’s strategy, resources, and readiness to perform the work.

e. Design concept overview: A brief conceptual summary of the proposed design, including aesthetic direction and functional considerations. This overview is for informational purposes and will assist in confirming alignment with project intent.

f. Three (3) References: Summaries of similar projects demonstrating successful delivery and customer satisfaction.

viii. Price: The contractor must insert unit prices and extended prices in the Schedule of Supplies/Services (section III) for CLINS 0001 and CLIN 0002. The extended amount must equal the whole dollar unit price multiplied by the number of units.

BASIS FOR AWARD

1. Award will be based on technical acceptability and price. For quotes determined technically acceptable, a best value selection will be based on price.

a. Technical Acceptability: Initially, the Government shall evaluate each contractor’s quote on a pass/fail basis, assigning ratings of Acceptable (clearly meets minimum requirements) or Unacceptable (does not clearly meet minimum requirements).

i. Technical Capability: The contractor’s detailed submission will be evaluated to ensure it clearly outlines the planned approach to meeting the requirements described in the attached PWS and demonstrates the capability to fulfill all specified requirements. The evaluation will confirm inclusion of the following elements:

a. Proposed equipment and materials: Provided a completed inventory of all equipment and materials intended for use in the project.

b. Team qualifications and biographies: Submitted background information and relevant experience of key personnel assigned to the project.

c. Portfolio of previous work: Presented examples of similar projects completed, showcasing design capability and execution quality.

d. Narrative of approach and capacity: Described examples of similar projects completed, highlighting design strategy and execution capacity.

e. Design concept overview: Offered a brief conceptual summary of the proposed design, including aesthetic direction and functional considerations.

f. Three (3) References: Included summaries of similar projects that demonstrated successful delivery and customer satisfaction.

b. Price: The Government will evaluate the price(s) of quotes determined technically acceptable using any of the price analysis techniques permitted under FAR 13.106-3(a), including comparison of proposed prices received, previous Government and commercial contract prices, parametric estimating, published price lists, independent Government cost estimates, market research, and analysis of pricing information provided by the contractor.

2. The Government intends to award a single firm-fixed-price purchase order without discussions. However, the Government reserves the right to conduct discussions if deemed in its best interest.

Attachments (4):

Attachment 1 - AU Bldg. 800 Hallway Project - Provisions and Clauses Attachment 2 – AU Bldg. 800 Hallway Project - PWS Attachment 3 - AU Bldg. 800 Hallway Project - Layout Attachment 4 - AU Bldg. 800 Hallway Project - Wage Determination