Attendance_Report_RFP_26023.pdf
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- Attached to
- Business Incubation Services
- Solicitation number
- 26023
- Issued by
- Santa Fe County, New Mexico
About this file
This is a Pre-Proposal Meeting Attendance Report for RFP #26023 issued by the City of Santa Fe's Central Purchasing Division and Office of Economic Development for Business Incubation Services. The meeting was held on September 15, 2025, from 12:54 PM to 1:36 PM, with 11 total participants attending for an average duration of approximately 30 minutes. Key procurement dates include a proposal submission deadline of September 25, 2025, at 3:00 PM and an anticipated contract award date of November 5, 2025. The RFP solicits comprehensive business incubation services including facility management for a minimum 25,000 square foot incubator space, business advisory services, training programs, and networking opportunities targeting early-stage businesses in sectors such as biosciences, clean energy, technology, and creative industries. The contract term is three years aligned with fiscal years 2024-2025.
The evaluation will utilize a best value approach with a 100-point scoring system: 35 points for Scope/Level of Expertise, 5 points for Value Added Plan, 35 points for Cost Proposal, 25 points for Interviews, and up to 6 additional points for local business preference. Performance targets include supporting at least 6 incubator client graduations annually and attracting over $21.9 million in investment capital and grants, with quarterly reporting required on businesses served, jobs created, capital raised, and graduations. The RFP emphasizes support for diverse and underrepresented entrepreneurs and strongly preferences local Santa Fe businesses, offering up to 6 additional preference points with extra consideration for businesses employing local resident subcontractors. Bilingual (English and Spanish) service delivery is encouraged, and the successful contractor must maintain professional liability insurance and comply with equal opportunity regulations.
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1. Summary Meeting title Pre-Proposal Meeting Attended participants 11 Start time 9/15/25, 12:54:42 PM End time 9/15/25, 1:36:51 PM Meeting duration 42m 8s Average attendance time 29m 56s
2. Participants Name First Join Last Leave
TAMAS-PARRIS, NOAH M. 9/15/25, 12:54:52 PM 9/15/25, 1:36:48 PM
RENZ-WHITMORE, ERIC D. 9/15/25, 12:54:45 PM 9/15/25, 1:36:46 PM
LOVATO, JOANN D. 9/15/25, 12:59:14 PM 9/15/25, 1:36:47 PM
Carl McLendon 9/15/25, 12:59:21 PM 9/15/25, 1:36:46 PM
SANCHEZ, KATHY S. 9/15/25, 1:00:42 PM 9/15/25, 1:36:51 PM
Tatianna Pavich (Unverified) 9/15/25, 1:02:37 PM 9/15/25, 1:36:50 PM Marie Longserre (Unverified) 9/15/25, 1:03:40 PM 9/15/25, 1:36:48 PM
D T 9/15/25, 1:05:34 PM 9/15/25, 1:21:38 PM
John Francis (External) 9/15/25, 1:06:16 PM 9/15/25, 1:27:46 PM
GABALDON, RACHEL D. 9/15/25, 1:16:00 PM 9/15/25, 1:36:49 PM
Fred Chang 9/15/25, 1:28:13 PM 9/15/25, 1:36:49 PM
3. In-Meeting Activities Name Join Time Leave Time
TAMAS-PARRIS, NOAH M. 9/15/25, 12:54:52 PM 9/15/25, 1:36:48 PM
RENZ-WHITMORE, ERIC D. 9/15/25, 12:54:45 PM 9/15/25, 1:36:46 PM
LOVATO, JOANN D. 9/15/25, 12:59:14 PM 9/15/25, 1:36:47 PM
Carl McLendon 9/15/25, 12:59:21 PM 9/15/25, 1:36:46 PM
SANCHEZ, KATHY S. 9/15/25, 1:00:42 PM 9/15/25, 1:36:51 PM
Tatianna Pavich (Unverified) 9/15/25, 1:02:37 PM 9/15/25, 1:36:50 PM Marie Longserre (Unverified) 9/15/25, 1:03:40 PM 9/15/25, 1:36:48 PM
D T 9/15/25, 1:05:34 PM 9/15/25, 1:21:38 PM
John Francis (External) 9/15/25, 1:06:16 PM 9/15/25, 1:27:46 PM
GABALDON, RACHEL D. 9/15/25, 1:16:00 PM 9/15/25, 1:36:49 PM
Fred Chang 9/15/25, 1:28:13 PM 9/15/25, 1:36:49 PM
In-Meeting Duration Email Participant ID (UPN) 41m 56s nmtamasparris@santafenm.gov nmtamasparris@santafenm.gov 42m 1s edrenzwhitmore@santafenm.gov edrenzwhitmore@santafenm.gov 37m 32s jdlovato@santafenm.gov jdlovato@santafenm.gov 37m 24s cmclendon@sfbi.net cmclendon@sfbi.net 36m 9s kssanchez@santafenm.gov kssanchez@santafenm.gov 34m 12s tatianna@nmangels.com 33m 7s mariel@sfbi.net 16m 4s 21m 30s jfrancis@stoutstreetcapital.com jfrancis@stoutstreetcapital.com 20m 48s rdgabaldon@santafenm.gov rdgabaldon@santafenm.gov 8m 36s
Duration Email Role 41m 56s nmtamasparris@santafenm.gov Organizer 42m 1s edrenzwhitmore@santafenm.gov Presenter 37m 32s jdlovato@santafenm.gov Presenter 37m 24s cmclendon@sfbi.net Presenter 36m 9s kssanchez@santafenm.gov Presenter 34m 12s Presenter 33m 7s Presenter 16m 4s Presenter 21m 30s jfrancis@stoutstreetcapital.com Presenter 20m 48s rdgabaldon@santafenm.gov Presenter 8m 36s Presenter mailto:tatianna@nmangels.com mailto:mariel@sfbi.net
Role Organizer Presenter Presenter Presenter Presenter Presenter Presenter Presenter Presenter Presenter Presenter
Attendance Report RFP 26023
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