Attchment 1 Grounds PWS -11 DEC 20.doc

FA480921Q0002

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

GROUNDS MAINTENANCE SERVICES

SEYMOUR JOHNSON AFB

NORTH CAROLINA

11 DECEMBER 2020

Reviewed:

DENNIS G. GOODSON, P.E.

DATE

Functional Director, 4th Civil Engineer Sq.

CHRIS R. JOHNSON

Quality Assurance Program Coordinator

APPROVED:

MICHAEL J. DEMERS

Contracting Officer Table of Contents Section Number and Title

Page Number

1.0 Description of Services

2.0 Service Summary

3.0 Government Furnished Property and Services

4.0 General Information

5.0 APPENDICES

Appendix A, Area Maps and/or Site Plans

Appendix B, Grounds Maintenance Quantity Estimates

Appendix C, Required Reports/Forms

Appendix D, Air Force Forms

PERFORMANCE WORK STATEMENT (PWS)

For

GROUNDS MAINTENANCE SERVICES

1.0 Description of Services. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at Seymour Johnson AFB, NC in a manner that will maintain healthy grass and a professional appearance in accordance with this PWS. The contractor shall accomplish all grounds maintenance tasks identified in this PWS and Appendices A, and B, in order to meet the requirements and the Service Summary (SS). Base maps of areas maintained are provided in Appendix A, Area Maps and Site Plans. Specific ground area measurements are established in Appendix B, Ground Maintenance Estimated Quantities. All work performed by the contractor shall be performed in accordance with all applicable laws, regulations, standards, instructions, and commercial practices.

1.1 Maintain Improved Grounds: The contractor shall provide services identified below for all improved grounds as identified in Appendix A.

1.1.1 Turf Areas. Grass, weeds and vegetation shall be mowed weekly and maintained between 2 to 4 inches, on improved grounds (including drainage ditches). Grass clippings shall be removed or mulched when visible after mowing. All tree limbs, pine cones, litter and other debris shall be picked up and disposed of prior to each mowing. Ditches shall be free of shrubs, trees, silt and trash in order to keep water free flowing. Contractor shall dispose of collected material in appropriate waste containers designated by the Contracting Officer’s Representative (COR). Road side and running tracks around gym and hospital shall be mowed 15ft on both sides. All damage by the contractor to Government property (to include personal property of base tenants and employees) due to performance of mowing operations shall be repaired or replaced by the contractor at no additional cost to the Government within 15 days after identification/notification.

1.1.1.1 Trim. Grass, weeds and vegetation shall be trimmed between 2 to 4 inches, around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles on improved grounds. Trimming height shall match surrounding area grass heights. All areas shall be trimmed concurrent with mowing. Litter, trash or other debris shall be picked up and disposed of properly during trimming operations. Damage to trees and shrubs from trimming shall be repaired by the contractor at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification and/or notification.

1.1.1.2 Edge. Sidewalks, driveways, curbs, patios, pavilions, and other concrete or asphalt edges shall be edged in improved grounds. Edge no more than ½-inch from the hard surface edge, maintaining an even contour with the edge surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting. Grass, vegetation and dirt from edging operations shall not be left on paved surfaces.

1.1.1.3 Fertilization. The Contractor shall have a pH adjustment and fertilizer application program for all improved turf. The type and amount of fertilizer or amendments applied should be based on the needs of the individual types (warm season grasses, cool season grasses) of turf to maintain optimal root growth.

1.1.2 Non-Turf Areas. Maintain Low Maintenance Rock Beds in improved grounds to present a neat and professional appearance. Maintenance activities include weeding, dead vegetation and litter removal. The contractor may use mechanical, chemical or physical methods of weed control that do not degrade the quality of the mulch surfaces. Dyes may also be used to enhance and track applications. Application of herbicides shall comply with all provisions in PWS paragraph 1.7. Running tracks around gym and hospital shall be blown off and kept free of grass and other debris.

1.1.3 Leaf Removal. Leaves and tree debris shall be removed from improved grounds as requested during non-growing season. Sparse amount of leaves may be mulched in place if the residual mulch does not excessively cover turf. The Contractor shall dispose of collected material in an appropriate waste container designated or identified by the COR.

1.1.4 Special Landscaped/Flower/Rock Beds. Maintain beds located in Appendix A to present a manicured appearance. Beds can include shrub beds, hedge beds, flower beds, or a mixture of all types of vegetation arrangements to include individual trees. Maintenance activities include pruning shrubs, hedges and trees, trimming flowers, adding soil amendment/fertilizing, watering, weed eradication, trash/debris removal, replacement of plants, bedding materials and or shrubs, provided by the Government. The contractor may use mechanical, chemical or physical methods of weed removal that do not degrade the quality of the bedding material. Dyes may be used to enhance and track applications. Application of herbicides shall comply with all provisions in PWS paragraph 1.7.

1.1.5 Prune Shrubs/Hedges. Prune shrubs in improved grounds not included in PWS paragraphs 1.1.4 to maintain their natural growth characteristics, existing shape, and health of the plant to promote safety and security. Maintain the existing shape and form of the shrubs by removing new growth. Prune hedges to maintain their natural mature height. Prune shrubs to maintain a minimum of 3 inches from buildings and other obstructions.

1.1.6 Irrigation Systems. Reserved.

1.1.6.1 Operation and Maintenance. Reserved.

1.1.6.2 Initial Annual and Normal Seasonal Repairs. Reserved.

1.1.6.3 Winterize Irrigation Systems. Reserved.

1.1.7. DV/Special Cuts. Reserved.

1.2 Maintain Semi-Improved Grounds. The contractor shall provide services identified below for all semi-improved grounds as identified in Appendix A.

1.2.1 Semi-Improved Non-Airfield. Grass, weeds and vegetation shall be mowed bi-weekly and maintained between 4 to 10 inches on semi-improved grounds (including drainage ditches). Ditches shall be free of shrubs, trees, silt and trash in order to keep water free flowing. All damage by the contractor to Government property (to include facilities, fences and equipment, etc.) due to performance of mowing operations shall be repaired or replaced by the contractor at no additional cost to the Government within 15 days after identification and/or notification. Cutting of bunkers in munitions area shall be allowed with COR approval (AFMAN 91-201 dated 12 January 2011, 10.16.1).

1.2.2 Semi-Improved Airfield. Grass, weeds and vegetation shall be maintained between 7 to 14 inches. Ditches shall be free of shrubs, trees, silt and trash in order to keep water free flowing. All damage caused by the contractor due to performance of mowing operations shall be repaired or replaced by the contractor at no additional cost to the Government within 15 days after identification and/or notification.

1.2.3 Trim Semi-Improved. Grass, weeds and vegetation shall be trimmed, between 4 to 10 inches or 7 to 14 inches, as appropriate in para 1.2.1 and 1.2.2, around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles on semi- improved grounds. Trimming height shall match or be less than surrounding area grass heights. Damage to Government facilities, fences and equipment, from trimming shall be repaired by the contractor at no additional cost to the Government. The contractor will be responsible for repairing the damage within 15 days after identification and/or notification. Damage to trees and shrubs from trimming shall be repaired by the contractor at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days after identification and/or notification. Application of non-selective herbicides to control grass, weeds and vegetation around obstacles to include fence lines, shall only be allowed with COR and Contracting Officer (CO) approval.

1.2.4 Mow Taxiway, Runway Edge Lights and Signs. Grass, weeds and vegetation shall be maintained in a 15 foot diameter circle between 4 to 7 inches, around runway edge lights and signs. No loose vegetation or debris created from operations shall be left on paved areas.

1.2.5 Airfield Coordination. The contractor shall coordinate all activities on the airfield by contacting Airfield Management. Flight-line drivers training must be completed prior to operating vehicles or mowers on the flight line. All employees working on airfield grounds shall be required to have an AF Form 483, Competency Card (flight-line driver’s license) with them at all times. Vehicles must have a valid vehicle pass issued by Airfield Management prior to operating on the flight line. The contractor is reminded to remain flexible and ready to adjust to changing airfield priorities and/or aircraft missions. Instances will occur where the airfield management will direct the contractor and mowing operations to halt and/or leave the airfield due to flying operations. No equipment will be left unattended while working in these areas. The contractor shall be responsible for insuring that all foreign objects and debris produced by ground maintenance is cleared off of all taxiways, runways, and aircraft parking aprons.

1.2.6 Airfield Tower Communications. When operating near runways, overruns and taxiways, the contractor shall be radio-equipped to maintain constant two-way radio contact with the control tower and Airfield Management. The contractor shall maintain contact with the control tower when operating on or within 150 feet of the runway. The contractor shall provide all communication equipment required for this contract. The Government shall provide the transceiver frequency to the contractor. All equipment shall be Very High Frequency (VHF) type with a minimum five-mile range and shall have private line capability. The contractor will be responsible for any changes to radio types that the base makes in the course of this contract, i.e. frequency changes. The contractor shall respond immediately to the directions of the Air Traffic Control Tower Personnel.

1.2.7 Un-Improved Airfield. Grass, weeds and vegetation shall be maintained annually to prevent woody encroachment in un-improved airfield grounds as identified in Appendix A. Where drainage ditches exist, mow to water’s edge. Volunteer growth trees/brush has been allowed to grow for approximately 12 years. Of the 54 acres 38 acres were cut in July of 2020. The contractor shall mow un-improved airfield grounds not to exceed 6 inches.

1.3 Maintain Un-Improved Grounds. Grass, weeds and vegetation shall be maintained bi-annually to prevent woody encroachment in un-improved grounds as identified in Appendix A. Where drainage ditches exist, mow to water’s edge. The contractor shall mow un-improved grounds not to exceed 14 inches.

1.4 Control Vegetation in Sidewalks and Parking Areas. Grass, weeds and vegetation growing in parking lots and sidewalks shall be maintained vegetation free using mechanical, chemical, or physical methods that do not degrade the quality of these surfaces. Adjuvant and dyes may also be used to enhance and track chemical applications. Application of herbicides shall comply with all state, local and federal laws. All airfield pavements to include aprons, aircraft parking areas, taxiways, and runways are excluded from this requirement.

1.5 Prune Trees. Reserved.

1.5.1 Tree Pruning Standards. Reserved.

1.6. Trees. Reserved.

1.6.1. Tree Care. Reserved.

1.6.2. Tree Standards. Reserved.

1.6.3. Emergency Spot Pruning/Trimming. Reserved.

1.6.4. Tree and Stump Removal. Reserved.

1.6.5. Emergency Tree and Stump Removal. Reserved.

1.7 Herbicide Application Procedures/Weed control Improved Turf. Contractor personnel handling and applying herbicides shall possess state certification in Right of Way categories. Contractor personnel handling and applying herbicides for broadleaf weed control (pest weeds) in improved grounds shall possess state certification in Ornamental & Turf categories. The contractor shall perform treatment of pest weeds (broadleaf weed control) in accordance with federal and state regulations and DoD Pest Management Programs prescribed in AFI 32-1053 and DoDI 4150.7.

1.7.1 The Contractor shall submit a weed control plan to the Contracting Officer for approval, prior to any herbicide application being allowed. The plan must be updated before any new herbicide is used. The weed control plan shall detail:

(1) The type of herbicide(s) to be applied; with the name & EPA number & application rate (amount per acre)

(2) Timing of application(s)

(3) The type of application equipment

1.7.2 Contractor personnel handling and applying herbicides shall possess a current State of North Carolina certification (http://aec.army.mil/usaec/pest/pest05.html), business license and training in the appropriate herbicide/pesticide categories. A copy of all state certifications/licenses of personnel applying pesticides herbicides shall be provided to the COR. No uncertified technicians will be authorized to mix or apply herbicides.

1.7.3 The Contractor shall furnish the COR with labels and Material Safety Data Sheets (MSDS) for all herbicides to be approved by the base Pest Management Coordinator prior to use. Herbicides will be applied in accordance with label directions, including required personal protective equipment, application rates, and use restrictions. The Contractor shall submit a report (DD Form 1532-1) to the COR the following regular workday after application listing the target pest, temperature, wind speed, direction, the type and amount of chemical used per location and pesticide applicator(s). Wind speed information can be obtained from the Base Weather Office at 919-722-4089.

1.7.4 Storage and mixing of herbicides by the Contractor is not allowed on base. Contractors must have a spill kit on each vehicle capable of containing 110% of the greatest container volume. All wastes shall be the responsibility of the Contractor and will be disposed of offsite in accordance with all Federal and State regulations pertaining to hazardous chemicals, wastes, and herbicides/pesticides. In no manner will the Government be responsible for off-base disposals.

1.8 Snow and Ice Removal. Reserved.

1.8.1 Winterization/Snow Fence. Reserved.

1.8.2 Snow Removal. Reserved.

1.8.3 Ice Removal. Reserved.

1.9 Remove Debris/Police Improved Grounds, and Base Fence Lines.

The Contractor shall pick up and dispose of litter (natural and manmade), trash or other debris from all base roads, streets and parking lots weekly or as directed. In addition, during the non-growing season all litter, trash or other debris shall be picked up in turf areas weekly or as directed. The Contractor shall dispose of collected material in appropriate waste containers designated or identified by the Quality Assurance Personnel (COR). In addition to weekly, 4 additional policing will be added and used as directed for special occurrences on SJAFB. The Contractor shall remain flexible in work prioritization and provide debris removal after windy conditions top priority.

1.9.1. Dead Animals. Reserved.

1.10. Contractor Provided Equipment and Supplies.

1.10.1. Contractor-Furnished Equipment/Vehicles. The contractor shall provide and maintain all equipment and vehicles necessary to perform the requirements of this contract. The contractor may perform cleaning, minor repair and other normal maintenance requirements of equipment on site. Maintenance and repair of contractor vehicles or their privately owned vehicles (POV) shall not be accomplished on site. Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained to present a neat, professional appearance.

1.10.2. All equipment used in the performance of this contract shall be in good operable condition and carry a Underwriters Laboratory (U/L) listing, if applicable. Equipment found to be unsafe and unable to function as designed, shall not be used in performance of this contract. The CO or designated representative may inspect the contractor’s equipment and vehicles at any time and direct the removal of any unsafe or unusable equipment or vehicle from the installation.

1.10.3. The contractor shall coordinate availability of a sufficient quantity of equipment and vehicles to effectively fulfill the scope of this contract. Equipment failure or maintenance requirements shall not alleviate the contractor from meeting the performance standards contained in this contract.

1.10.4 Miscellaneous Requirements.

Practice water conservation.

Turn off unnecessary lights.

Report fire hazards, conditions, and items in need of repair to the COR.

Turn in lost and found articles to the COR.

The contractor shall notify the COR of any condition, including adverse weather or special requests from Government personnel that may interrupt or delay performance under this PWS. Once the condition is resolved the contractor shall resume interrupted work as soon as practical. When this period exceeds 24 hours the COR and CO must approve the delay. The contractor shall provide the COR a phone number(s) that is always available to be answered and able to receive text messages. Should the contractor receive notice of approaching adverse weather conditions (via phone call, text, email, or verbal instruction) based on Seymour Johnson AFB AtHoc notifications, the contractor shall heed all weather warnings and take immediate action to comply with safety actions required for each weather hazard. Following notification that adverse weather conditions have cleared, the contractor shall resume work as soon as practical.

2.0 Service Summary (SS). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance and the expected method of Government surveillance and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies. During the first initial 30 days of the contract, two additional errors on each task shall be allowed in an effort to identify normal phase-in problems.

Threshold

SS-1

Maintain Improved Grounds

a. Mow

b. Trim

c. Edge

d. Fertilization

e. Leaf Removal

f. Flower Beds

g. Rock Beds

h. Prune Shrubs

within 8 hours of notification Periodic Surveillance

SS-2

Maintain Semi-Improved Grounds

a. Mow Non-Airfield semi-improved areas

b. Trim Non-Airfield semi-improved areas

c. Mow Airfield semi-improved areas

d. Trim Airfield semi-improved areas

e. Mow Taxiway, Runway Edge Lights and Signs

within 8 hours of notification Periodic Surveillance

SS-3

Maintain Un-Improved Grounds

within 8 hours of notification Periodic Surveillance

SS-4

Control Vegetation in Pavements, Sidewalks, and Parking Areas

within 4 hours of notification Periodic Surveillance

SS-5

Remove Debris/Police Improved Grounds, and Base Fence Lines.

within 4 hours of notification Periodic Surveillance

within 8 hours of notification Periodic Surveillance

2.1 Quality Control. The contractor shall develop and maintain a quality control program to ensure grounds maintenance services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-performance and continual repeat of defective service does not occur. A written Quality Control Plan shall be submitted to the CO for review, feedback and approval no later than 10 days after award. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement and for correcting deficiencies as required.

2.2 Quality Assurance. The Government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with requirements set forth in this contract. The COR shall inspect by watching actual task performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The COR will use the contractor’s work schedule or modified version thereof, to record surveillance results. Results of the surveillance then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Contract Discrepancy Report (CDR) for issuance to the contractor. The contractor shall respond to the CDR IAW instructions provided and return it to the CO within 10 calendar days of receipt.

2.3 Surveillance Methods. Periodic Surveillances. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s schedule. Periodic surveillances will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service after notification by the COR.

Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one month period shall result in a warning or letter of concern from the CO.

Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two, or more consecutive or non-consecutive months during a contract period shall constitute an immediate Progress Meeting with the Multi-functional Team.

2.4 Periodic Progress Meetings. The CO, Functional Commander (FC), COR, other Government personnel as appropriate, and the contractor shall meet as needed but not less than annually to discuss the contractor’s performance. The following issues shall be discussed: opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed positive performance and steps taken by the contractor to prevent unsatisfactory occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification, within 10 calendar days of meeting, to the Contracting Office identifying areas of non-concurrence for resolution.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Facilities. The Government will provide office and storage space in Bldg. 10095, 250 Sq. Ft Office space, and a 1.5 acre fenced in storage yard. No alterations to the office space shall be made without the specific written permission from the FC and the CO as coordinated and approved via the Civil Engineer work order, AF Form 332. In case of alterations necessary for compliance with Occupational Safety and Health Administration (OSHA), such permission shall not be reasonably withheld. The contractor shall return the office space to the Government in the same condition as received, fair wear and tear and approved modifications excepted.

3.2 Government Furnished Supplies and Equipment. None.

3.3 Government Furnished Utilities. The Government will furnish electricity, water and sewage service as necessary for accomplishment of work in accordance with this contract.

3.3.1 Utility Conservation. The contractor shall adhere to all base level utility conservation practices or requirements. The contractor shall be responsible for operating under conditions that prevent waste of utilities.

3.4 Telephone Service. Reserved

3.5 Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. To be considered, the contractor shall provide a copy of the invoice to the contracting officer.

3.6 Refuse Collection and Disposal. The contractor shall use existing bulk containers to dispose of trash or refuse generated from accomplishment of services detailed in this PWS. The contractor shall adhere to all base level recycling programs to include disposal of yard/tree waste in specified dumpster collection stations or at the recycling collection center on base. The COR shall identify these specific dumpsters for yard/tree waste.

3.7 Mail Service. The contractor shall be responsible for coordinating with the US Postal Service for the delivery of mail to the contractor's facility or post office box.

4.0 General Information.

4.1 Hours of Operation. The contractor shall perform the services required under this contract during the following hours. The contractor is not required to perform services on Federal Holidays.

4.1.1 Normal Base Hours. Base hours of operation are 0730-1630hrs EST, Monday through Friday. The contractor may find it necessary to deviate from the normal base hours of operation, to ensure timely completion of work under this PWS at no additional cost to the Government.

4.2 Federal Holidays.

New Year’s Day - 1 January

Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance.

4.3 Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.4 RESERVED

4.5 Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW AFFARS 5352.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted to the COR or CO within 5 calendar days of award.

4.6 HAZMART. The Government (HAZMART personnel) will inventory all chemicals that the contractor brings on to Seymour Johnson AFB or any property under the control of Seymour Johnson AFB. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from Government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

4.6.1 Spill Response. The contractor will be briefed on Seymour Johnson AFB spill response procedures by the COR within 10 calendar days of award. The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the Government for all associated costs.

4.7 Hazardous Material/ Waste Management. The contractor will be briefed on Seymour Johnson AFB Hazardous Material/Waste Management Plan at the pre-performance conference.

4.8 Hazardous Material Handling. The contractor shall have approval from the Base Bio-Environmental (BBE) and HAZMART section prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require MSDSs. The contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The contractor shall provide one copy of the MSDSs for each item to (BBE) and HAZMART section for review prior to any chemicals being brought onto Seymour Johnson AFB. The contractor shall maintain one copy of the MSDSs for each hazardous material line item used within the work center.

The contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bioaccumulative and Toxic (PBT) chemicals. Any Hazardous Material (HM) containing one of these banned substances will not be allowed on base.

4.9 Training. The contractor shall ensure all employees complete the local Air Force Hazardous Communication, HAZMART, and hazardous waste training within 30 calendar days after hire. The contractor shall appoint a primary and alternate HAZMART and Hazardous Waste monitor. Monitors are responsible for training all contractor personnel regarding hazardous material containers maintained within Seymour Johnson AFB and complete MSDSs immediately upon receipt of new chemicals, products, or materials. The contractor shall submit MSDSs to HAZMART as required.

4.10 Traffic Laws. The contractor and its employees shall comply with base traffic regulations.

4.11 Weapons, Firearms, and Ammunition. Contractor employees are prohibited from possessing weapons, firearms, or ammunition, on themselves or within their contractor-owned or privately owned vehicle while on Seymour Johnson AFB.

4.12 For Official Use Only (FOUO). The contractor shall comply with DoD 5400-7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

4.13 Reporting Requirements. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information.

4.14 Physical Security. The contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured.

4.15 Contract Manager. The contractor shall establish and maintain an office through which the contract manager or alternate(s) can be contacted during work hours. The contract manager or alternate shall be available during normal duty hours to meet on the installation within 2 hours with the Government personnel designated by the CO to discuss problem areas. The contractor shall provide the CO telephone number(s) where surveillance results and complaints can be reported. The contractor shall also provide to the CO the names and phone/pager numbers of contractor POCs for after business hours including nights, weekends, and holidays. This information shall be provided to the COR and/or CO within 10 calendar days of award and will be kept updated by the contractor whenever personnel changes occur. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operation of this contract.

4.16 Personnel. Contractor personnel shall present a neat appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wear of distinctive clothing, overcoats, rain gear, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that it identifies personnel easily and quickly for reasons of safety and personal protection.

The Government is authorized to deny an employee access to Seymour Johnson AFB under the terms of this contract if he or she is identified as a potential threat to the health, safety, security, general well being, or operational mission requirement of the installation or its population. This includes, but is not limited to, contractor’s employees or prospective employees.

4.17 Key Control. The contractor shall establish and implement methods of making sure all keys/combinations issued to the contractor by the Government are not lost or misplaced and are not used by unauthorized persons. The contractor shall not duplicate any keys issued by the Government. The contractor shall immediately report to the COR or CO any occurrences of lost or duplicated keys. In the event keys, other than master keys, are lost or duplicated, the contractor may be required, upon written direction of the CO, to re-key or replace the affected lock or locks without cost to the Government. The Government may, however, at its option, replace the affected lock or locks or perform re-keying and deduct the cost of such from the monthly payment due the contractor. In the event a master key is lost or duplicated, the Government shall replace all locks and keys for that system, and the total cost will be deducted from the monthly payment due the contractor.

4.18 Schedules. The contractor shall submit a schedule for all services described in this PWS and Appendices A and B to the CO for approval within 10 calendar days of award and at each change in the growing/non-growing season. The schedule shall identify plots, acreages, or base areas and days of the week service will occur. The contractor shall be allowed 30 days to adjust work schedules based on inspections, use traffic and with facility managers, if applicable. This second work schedule shall be submitted to the CO for approval within 10 days after the first contract month period. The contractor shall not deviate from the approved schedule without prior approval from the CO or COR. Permanent changes to the schedule must be submitted 10 days before implementation and receive CO approval before the Government will allow the proposed changes. The schedule may be submitted electronically using a file format compatible with Government software programs such as "Microsoft Office" software.

4.18.1 Occurrence based (non-permanent) schedule changes due to customer requests or base exercises shall be submitted to the COR and do not require CO approval. The COR shall have the ability to adjust the contractors improved grounds mowing schedule for Distinguished Visitor and/or Very Important Person (VIP) visits to either the route or a specific area on base at no additional cost.

5.0 APPENDICES. The Government will make all publications, forms, references and report formats listed available. Publications can be accessed on-line at http://www.e-publishing.af.mil/. Supplements or amendments to listed publication from any organizational level may be issued during the life of the contract. The contractor shall immediately implement those changes in publications, which result in a decrease, or no change in the contract price. Prior to implementing any such revision, supplement, or amendment that will result in an increase in contract price, the contractor shall submit to the CO a price proposal and obtain prior approval. Price proposals shall be submitted within 15 calendar days from the date the contractor receives notice of the revision, supplement, or amendment giving rise to the increase in cost of performance. Changes in the contract price due to supplements and amendments shall be considered under the FAR 52.212-4, Contract Terms and Conditions - Commercial Items clause. Failure of the contractor to submit a price proposal within 15 calendar days from the date of receipt of any change, shall entitle the Government to performance in accordance with such change, at no increase in contract price.

APPENDIX A –AREA MAPS OR SITE PLANS

APPENDIX B - BASE Grounds Maintenance Estimated Quantities

APPENDIX C - Required Reports/Forms

Appendix D – Air Force Forms

AF Form103 – Base CE Work Clearance

AF Form 332 – Civil Engineer Work Order

AF Form – 483 Competency Car AF Form 1071 – Inspection/Maintenance Record

1. Prime Contractor/Organization:

2. PriMe Cont/POC

3. Phone

4. Fax

5. Date

7. CONTRACT NUMBER

8. EXPECTED START DATE

9. EXPECTED END DATE

10. CONTRACTOR SIGNATURE

11. WORKPLACE/BLDG

12. SUB-CONTRACTOR

13. DELIVERY ORDER

14. CONTRACT ADMINISTRATOR

15. CONTRACTING ADMINISTRATOR SIGNATURE

16. PHONE

17. FAX

18. DATE

19. Government QAE/OPR

20. SIGNATURE

21. PHONE

22. FAX

23. DATE

24. PROJECT/TASK DESCRIPTION

25. Usage Reporting Schedule

FORMCHECKBOX

Contract Term FORMCHECKBOX Monthly ______________(month reported)

Period5 Intended Use

FOOTNOTES:

1. This form is used for initial notification of hazardous materials intended for use on associated project and to report subsequent actual usage. Include all materials, which contain an EHS, TRI, CERCLA hazardous substance, toxic chemical, generates a hazardous waste after use, and/or requires a Material Safety Data Sheet.

2. Will temporary storage be established or kept in vehicles and taken off-base daily.

3. Identify amount in container & the units item is measured in, i.e. gallon, ounces, lbs, etc.

4. Identify maximum amount present (stored and used) at any one time on SJAFB.

5. Report actual quantities used. Quantities should reflect the reporting schedule identified in line 25.

Contractor Hazardous Material Authorization, Inventory, & Usage Form (AF Form 3952 – Contractor Equivalent