Attch 6 - Inspection Checklist.xlsx

XLSX spreadsheet 16 KB Posted

Attached to
Hoptel - Gainesville Federal contract opportunity
Solicitation number
36C24822Q0312
Issued by
Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 8

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Written by GovTribe AI ·

This combined synopsis/solicitation seeks quotations for Hoptel services in Gainesville, Florida. The North Florida/South Georgia Veterans Health System requires an annual full-service contract for a base year plus four option years. Interested small businesses have until January 18, 2022 to submit pricing for line items including lodging, transportation, and housekeeping. The procurement is set aside for small businesses and will follow FAR 52.212-2 for evaluation and award to the offer representing the best value to the government. Site visits will be scheduled after receipt of quotes.

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Other files for this federal contract opportunity

Other files attached to Hoptel - Gainesville, newest first.
File Type Posted
Amend 01 - Description.docx DOCX document
Amend 01 - Schedule.docx DOCX document
36C24822Q0312.docx DOCX document
Attch 2 - VAAR 852.219-77 Certification.docx DOCX document
Attch 3 - VHA ICARE Standards.pdf PDF
Attch 1 - Past Performance Survey.pdf PDF
Attch 4 - VHA Seasonal Influenza Vaccination Program.pdf PDF
Attch 5 - VHA Supplemental Contract Requirements for Combatting COVID-19 Updated 12-14-2021.docx DOCX document

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Sheet1

YesNoN/A
Lobby/Common Area
Lobby should be clean. All lobby and front office areas such as flooring, ceiling, furniture, glass doors, glass windows, fixtures, etc. should be clean at any given time.
All paintwork or wall coverings were in excellent condition, free of scuffs and marks. This includes free of cobwebs.
Garbage bins, both inside and outside, should not be over flowing and clean.
Stairways and handrails should be clean and free of cobwebs, debris, and obstacles.
Flooring should clean and free from debris as well as not be cracked, loose, or torn. This includes edges.
All tiled areas are free of broken or missing tiles (on floor and ceiling).
Grouting, as it applies, is in good condition, free of mold, debris and damage.
If area rugs are in place, non-skid floor mats are used.
Common areas should be well lit and easily navigable at all times of day and night.
Pests or evidence of pests not noted.
Room temperature appears comfortable upon arrival.
Draperies/window coverings are functional, clean, not worn or damaged, free of stains, hair, and debris.
All furnishings and upholstery were in sturdy condition and also free of defects.
All mirror and/or glass was undamaged.
All light fixtures are free of dust, stains, and in good condition. Common area lights should be clean and not broken.
Proper signage to direct patrons to reception area, restrooms, and elevators should be present and should be in working condition/not cracked, loose, or broken.
Lobby/common area are free from odors.
Air vents are in good condition, free of rust, dust and mildew.
Ramps are provided where there are stairs.
Elevators will be clean of debris and in good working order with all pieces of the interior and exterior not cracked, loose, or broken. This includes all buttons.
A designated smoking area with proper signage is provided.
Comments:
Guest Room
Room flooring should be clean and free from debris, as well as not be cracked, loose, or torn. This includes edges.
All tiled areas are free of broken or missing tiles, as appropriate.
All furnishing and upholstery were in sturdy condition and also free of defects.
All paintwork or wall coverings were in excellent condition, free of scuffs and marks. This includes free of cobwebs.
Room temperature appears comfortable upon arrival. Guest is able to adjust temperature in room.
All garbage bins were empty and in good condition.
Room should be clean and free of cobwebs, debris, and obstacles.
Air vents are in good condition, free of rust, free of dust and mildew.
All mirror and/or glass was undamaged.
Television screen(s) and remote control were undamaged and functional.
Clock in the room is functional.
Lighting was sufficient for guest use in all areas. All light fixtures are free of dust, stains, rust, and in good condition.
Telephone in the room is functional, including voice messaging system or front desk message service.
Refrigerator in the room is functional, clean, free of mildew, and odor.
Electrical outlets were not broken and in working order/not pulling out of the wall.
Bed(s) were clean and neatly made.
Bed covering(s) and skirting(s) were in good condition, not worn or damaged, free of stains, holes, hair, and debris.
Blanket(s) in the room/on the bed were in good considtion, not worn or damaged, free of stains, holes, hair, and debris.
Bed sheets were in good considtion, not worn or damaged, free of stains, holes, hair, and debris.
Pillow cases were in good considtion, not worn or damaged, free of stains, holes, hair, and debris.
Bed frame and hedboard were in good condition and free of damage.
Draperies/window coverings are functional, clean, not worn or damage, free of stains, holes, hair, and dust/debris.
Identify security options provided for the individual guest doors (such as interior doors vs exterior doors, peephole, deadbolt lock, keyless entry, or any other security measure for the door):
Pests or evidence of pests not noted.
Room areas are free from odors.
How many rooms are handicap accessable? Describe these rooms:

Comments:

Guest Bathroom
Air vents are in good condition, free of rust, free of dust and mildew.
All paintwork or wall coverings were in excellent condition, free of scuffs and marks. This includes free of cobwebs.
Walls and ceiling surfaces are in excellent repair, and free of cracks, free of spots and marks.
Room flooring should be clean and free from debris, as well as not be cracked, loose, or torn. This includes edges.
Room should be clean and free of cobwebs, debris, and obstacles.
Grouting is in good condition, free of mold, debris and damage.
Sink is in good condition, free of spots, stains, cracks, hair, and free of damage.
Sink faucet and fixtures are in good working condition, free of damage.
Countertop was in good condition, free of spots, stains, cracks, and hair.
Electrical outlets were not broken and in working order/not pulling out of the wall.
Bathroom fan is functional and free from loud noises.
Lighting was sufficient for guest use in all areas. All light fixtures are free of dust, stains, and in good condition.
All mirror and/or glass was undamaged.
Toilet and seat were in good condition, clean and free of stains, cracks, and damage.
Bathtub and shower is free of spots, stains, cracks, debris, and hair.
Shower curtain/shower door is free of mildew/mold, not torn, and closes appropriately.
All tiled areas are free of broken or missing tiles (floor and ceiling).
All garbage bins were empty and in good condition.
Pests or evidence of pests not noted.
Plumbing was in excellent working order, sink and bathtub drain properly; stoppers worked; toilet flushed properly.
Water pressure was good in all faucets.
Towels were free of stains, hair, spots, and debris; neatly folded.
Facial and toilet tissues were of ample supply.
How many bathrooms are handicap accessable? Describe what is available in these bathrooms:

Comments:

Staff/Customer Service
Staff appeared to be friendly.
Staff are able to skillfully and knowledgeably address inquiries and requests.
Staff speak clearly.
Staff were pleasant, courteous and did not seem rushed throughout conversation.
Staff clearly explain inclusions in the rate offered (meal offerings, pet rate, fees, etc.)
Staff are properly trained in VA processes and procedures. (unable to be identified upon initial evaluation)
Speed of booking process was adapted to the environment and the needs of the guest.
Pet Friendly Rooms
Facility offers option for pet friendly rooms.
Flooring in pet friendly room is free from stains, debris, as well as not be cracked, loose, or torn. This includes edges.
Walls, furniture, doors or other items do not show wear and tear related to pet damage such as scratches, urine/defication stains, or bite marks, at a minimum.
If particular room is a pet-friendly room, room is free from pet-related odors.
Number of designated pet friendly room facility offers:__________________________
Is there a weight or breed restriction? If so, describe:

Is there a limit to the number of pets allowed per room? If so, describe:

Is there a grassy pet relief area?
Can the pet be left unattended in the room?
Are there areas of the hotel that are off limits to pets? If so, describe:

Is an additional pet fee charged? If so, describe:

Describe any additional fees which may be related to pets:

Comments:

Nearby Restaurants
Is the facility within walking distance to eateries?
What is the distance to closest restaurant/grocery store:___________________
Approximately how many restaurants are within 0.5 miles from your facility?
Comments:
Transportation/Security/Exterior/Other
If transportation is provided, please describe how facility plans to provide transportation:
Transportation will be clean, and in good working order.
Transportation will be operational and available for designated timeframes in the Statement of Work.
If transportation requires a high step into a vehicle, assistance can be provided via a step.
Facility appears to have sufficient parking.
Entrance steps, walkways, and ramps are clearly marked and kept clean.
Exit doors are identified with signs and emergency lighting.
Sidewalks and ramps leading to entrances are finished to avoid slippage.
Sidewalks and ramps leading to entrances are kept clean.
Sidewalks and ramps leading to entrances are repaired, as necessary.
Exterior/Parking lot appears to be well light and easily navigable for the evening hours.
Exterior/Parking lot appears to be ADA compliant.
Pests or evidence of pests not noted. Discussion of pest control services.
Comments:

File details come from the government source that posted it. Updated .