Attch 3_Roofing Systems Maint and Repair Specs -15 Jan 16.pdf

ROOFING SYSTEMS MAINTENANCE AND REPAIR, ELLSWORTH AFB

ELLSWORTH

AIR FORCE BASE

SOUTH DAKOTA

SPECIFICATIONS FOR

28TH CIVIL ENGINEER SQUADRON

15 JANUARY 2016

ROOFING SYSTEMS

MAINTENANCE AND REPAIR

TABLE OF CONTENTS

SECTION TITLE

01000 GENERAL REQUIREMENTS

01020 ELLSWORTH AFB SPECIAL PROVISIONS

01800 ENVIRONMENTAL PROVISIONS

01 33 00 SUBMITTAL PROCEDURES

02 41 00 DEMOLITION

05 50 13 MISCELLANEOUS METAL FABRICATIONS

06 10 00 ROUGH CARPENTRY

07 19 00 WATER REPELLANTS

07 21 16 MINERAL FIBER BLANKET INSULATION

07 22 00 ROOF AND DECK INSULATION

07 31 13 ASPHALT SHINGLES

07 42 13 METAL WALL PANELS

07 51 13 BUILT-UP ASPHALT ROOFING

07 53 23 EPDM ROOFING

07 54 19 PVC ROOFING

07 60 00 FLASHING AND SHEET METAL

07 61 14 STEEL STANDING SEAM ROOFING

07 92 00 JOINT SEALANTS

09 90 00 PAINTS AND COATINGS

22 00 00

PLUMBING, GENERAL PURPOSE

SECTION 01000

GENERAL REQUIREMENTS

PART 1 - GENERAL

1. SCOPE OF WORK:

1.1. The work under this contract consists of furnishing all labor, materials, equipment, travel and performing all operations required to maintain, repair and install various roof systems on Ellsworth

AFB.

1.2. The roof systems include built-up, single ply, metal, and asphalt shingles.

2. LOCATION:

2.1. The work site location is Ellsworth Air Force Base, SD, 57706.

3. PRINCIPAL ITEMS OF WORK:

3.1. The Government shall issue Delivery Orders (DOs) for work on roof systems on specific facilities. Each

DO shall include a Statement of Work (SOW) and specific work items and work item quantities, as described by the attached description of Contract Line Items (CLINs). Work to be performed includes, but is not necessarily limited to, the following:

3.1.1. Partial or complete removal and disposal of existing roof systems of various types and sizes.

3.1.2. Partial or complete removal and re-installation of roof mounted appurtenances to facilitate roof repair/replacement as applicable.

3.1.3. Installation of new insulated roof systems on existing buildings.

3.1.4. Repair and maintenance of existing roof systems in whole or part.

3.2. The principal items of work listed will in no way limit the responsibility of the contractor to perform all items of construction as called for by the DO and as specified.

4. PLANS AND SCHEDULES:

4.1. The contractor shall coordinate all phases of work with the Contracting Officer (CO) or appointed representative. All work shall be performed in an orderly manner with minimum disturbance and inconvenience to building occupants, vehicular traffic and pedestrian traffic. The Government intends to occupy all buildings during performance of the work.

5. SITE CONDITIONS:

5.1. The contractor shall be responsible for inspecting each site, facility and roof system as identified in the Delivery Order. The DO, drawings and SOW represent the best available information at the time they were prepared. Any differing site conditions or any incomplete or inaccurate Statements of Work shall be immediately reported to the Contracting Officer. No additional payment will be made for extra work required by items which were in place and clearly visible or detectable at the time of the proposal.

6. PROTECTION OF WORK SITE:

6.1. The contractor shall provide protection of the installed work, to include existing and adjacent

Government property outside of the work area that could be affected. The contractor shall, at their expense, repair or replace any damage to Government property resulting from the contractor's operations.

6.2. The contractor shall insure inclement weather is not imminent before exposing roof insulation, sheathing, or other building components not normally exposed to the weather, and shall not leave any area of a roof unprotected after work hours. Protection of facilities from inclement weather during the work period shall be included in the contractor’s costs for the various CLINs.

7. WASTE HANDLING AND WORK SITE APPEARANCE:

7.1. On a daily basis, the contractor shall remove all waste materials and other debris, and shall not allow waste to accumulate at the work site, except as stored in approved containers. Waste and debris shall be transported off base in accordance with Federal, State and local regulations, in a manner preventing spillage or wind loss.

7.1.1. The Government reserves the right to retain salvageable materials or equipment removed. The

Delivery Order will identify any items or materials to be retained.

7.1.2. The contractor shall provide all waste containers at no additional cost to the Government. All waste containers shall be equipped with securable covers to prevent windblown debris. All covers shall be secured during off duty hours and inclement weather as warranted.

7.1.3. All refuse chutes shall be of such design to fully confine the material, contaminants, and dust.

7.2. Burning of material and debris shall not be permitted.

8. UTILITIES:

8.1. All reasonable quantities of water, natural gas and electricity required for the performance of this contract shall be available to the contractor at point of source and in the vicinity of the work area. The contractor shall provide all labor and materials for the connection and disconnection of utilities.

8.2. The contractor shall coordinate all utility outages with the CO. Mechanical systems shall be shut down and plastic sheeting shall cover fresh air intakes to prevent fumes from hot asphalt, adhesives or other sources from entering the building during adjacent roofing operations.

8.3. Access to interior toilets for workers is not available. Use of chemical toilets, or comparably effective units shall be the responsibility of the contractor at no additional cost to the Government. The contractor shall ensure services to these units are regular to eliminate odors. All toilets shall be guyed secured to withstand 80 mph winds.

9. SAFETY:

9.1. The contractor shall comply with all current provisions of the Occupational Safety and Health

Administration (OSHA) regulations and the current US Army Corps of Engineers Safety and Health Requirements Manual, EM385-1-1. All contractor employees shall be instructed by the General contractor in accident prevention and safety.

9.2. Work Site Barriers:

9.2.1. The contractor shall provide and maintain barriers IAW the current US Army Corps of Engineers Safety and Health Requirements Manual, EM385-1-1 to encompass the entire work site.

9.3. Work Site Signage:

9.3.1. The contractor shall provide appropriate warning signs IAW OSHA regulations.

9.4. Permits:

9.4.1. The contractor shall obtain a welding permit from the Ellsworth Fire Department Technical

Services prior to any work producing an open flame to include operation of tar kettles.

10. CONTRACTOR STORAGE AREA:

10.1. Storage of materials at the work site is strictly limited to only those materials required for that site, while the work is in progress. All office trailers, storage containers and dumpsters shall be clearly marked with the company name, and telephone number. Onsite locations for dumpsters, storage and operation of vehicles, equipment and materials shall be coordinated with the Contracting Officer or his designated representative.

10.2. Open paint cans, drop cloths, rags, and similar items shall be removed from the work site and stored at the end of each workday. All materials, which might constitute a fire or safety hazard, shall be placed in metal containers or removed at the end of each workday. The contractor shall comply with all applicable Federal, State and local laws and regulations regarding storage of hazardous materials and waste.

10.3. Storage of materials:

10.3.1. No materials shall be in direct contact with the ground. All materials shall be maintained on raised platforms, pallets, dunnage, or racks. Roofing materials such as insulation, felts, roll roofing, etc. shall be stored under cover (van trailers or waterproof tarpaulins) to protect them from rain and snow. All materials shall be stored as recommended by the manufacturer.

10.3.2. All rolled materials shall be stored on end, and not laid flat. Damaged or “flattened” rolls shall be marked “REJECTED” and removed from the base immediately. Wet materials shall not be allowed to dry for later use, but shall be marked “REJECTED” and removed from the base immediately.

11. PHASING OF CONSTRUCTION WORK:

11.1. The entire project area included in the Delivery Order shall be made available to the contractor unless otherwise specified in the Delivery Order.

11.2. The contractor shall coordinate access to the interior of the building with the CO's authorized representative. At no time shall the contractor enter any room outside of the project area without a specific approval from an authorized Air Force representative.

11.3. The contractor shall conduct work to minimize disruption to building occupants. Contractor operations on sidewalks, parking and driveways shall be coordinated with the CO’s authorized representative. Building exits shall remain accessible.

12. COORDINATION:

12.1. Installation Sequencing:

12.1.1. The contractor shall notify CO immediately if unsatisfactory conditions which hinder or restrict correct installation of next stage or adjacent work.

12.1.2. Any work requiring subsequent removal or replacement due to unsatisfactory or defective work shall be performed by the contractor at no additional expense to the Government.

12.2. Design Intent:

12.2.1. Specifications are provided to state level of acceptable material, their function, and level of acceptable performance.

12.2.2. Reference standards describe, by inference, specific materials and may include recommended or required methods of installation or application based on industry standards.

12.2.3. Drawings will be provided with some Contract Delivery Orders to depict graphically the general characteristics and extent of the work.

13. PROTECTION OF INSTALLED WORK:

13.1. The contractor shall provide temporary protection for installed products and control traffic in immediate area to minimize damage.

13.2. Provide protective coverings at walks, curbs, landscaping, lawns, walls, projections, jambs, sills, soffits, roofs and eaves.

13.3. Locations of tar kettle(s), waste containers and daily materials deliveries shall be coordinated with the CO’s authorized representative.

14. FINAL CLEANING AND REMOVALS:

14.1. The contractor shall remove all temporary materials, falseworks, equipment, services, and construction prior to final inspection.

14.2. The contractor shall clean the entire work site and repair damage caused by the installation or use of temporary facilities. Remove all grease, mastic, adhesives, dust, dirt, stains, fingerprints, labels, and other foreign materials from all exposed interior and exterior surfaces.

14.3. Restore existing facilities/grounds affected by the work to their original condition.

15. WARRANTY OF CONSTRUCTION:

15.1. Listing of Warranty Items: The contractor shall prepare a listing of all equipment or material subject to a manufacturer’s warranty or extended warranty as required by the Delivery Order. The listing shall include a description of the item, the expiration date of the warranty, and the point of contact for the warranty service. Three (3) copies of this information shall be submitted in hard copy and one (1) copy in electronic format (CD ROM) as a project submittal.

15.2. Scope of Coverage: In addition to other warranties in this contract, the contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, design furnished, or workmanship performed by the contractor or any subcontractor or supplier at any tier. This warranty shall not limit the Government’s rights under the Inspection and Acceptance clause of this contract with respect to latent defects, gross mistakes or fraud.

15.3. Period of Coverage: The warranty shall continue for a period of one (1) year from the date of final acceptance of the work, unless otherwise specified in the individual Delivery Order. If the Government takes possession of any part of the work before final acceptance, this warranty shall continue for a period of one year from the date of beneficial occupancy. In the event the contractor’s warranty of this clause has expired, the Government may bring suit, at its expense, to enforce a subcontractor’s, manufacturer’s, or supplier’s warranty.

15.4. Remedies of Defects: The contractor shall remedy, at the contractor’s expense, any failure to conform or any defect. In addition, the contractor shall remedy, at the contractor’s expense, any damage to Government-owned or controlled real or personal property when that damage is the result of:

1. The contractor’s failure to conform to contract requirements or

2. Any defect of equipment, material, workmanship, or design furnished.

The contractor shall restore any work damaged in fulfilling the terms and conditions of this clause. The contractor’s warranty with respect to work repaired or replaced will run for one year from the date of repair or replacement.

15.5. Notification to the contractor: The Contracting Officer shall notify the contractor, in writing, within a reasonable time after the discovery of any failure, defect or damage. If the contractor fails to remedy any failure, defect or damage within a reasonable time after receipt of notice, the Government shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the contractor’s expense.

15.6. Subcontractor and Supplier Warranties: With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract, the contractor shall:

1. Obtain all warranties that would be given in normal commercial practice,

2. Require all warranties to be executed, in writing, for the benefit of the Government if directed by the Contracting Officer, and

3. Enforce all warranties for the benefit of the Government if directed by the Contracting Officer.

Emergency warranty calls shall not exceed a 4-hour response time, while routine warranty response time shall not exceed three workdays. The warranty enumerated herein does not preclude any manufacturer warranties in excess of one year as noted in the individual specifications sections. The contractor should read each section carefully to ensure that he is aware of all warranties called for in each Delivery Order

16. SAFETY AND HEALTH:

16.1. General:

16.1.1. In order to provide safety controls for protection to the life and health of employees and other persons, for prevention of damage to property, materials, supplies, and equipment, and for avoidance of work interruptions in the performance of this contract, the contractor shall comply with all pertinent provisions of the Corps of Engineers Manual, EM 385-1-1, (current version), entitled “Safety and Health Requirements Manual,” as amended, and will also take or cause to be taken such additional measures as the Contracting Officer, or his/her designated representative may determine to be reasonably necessary for the purpose. The manual can be obtained from the Government Printing Office, Washington DC 20402.

16.1.2. The contractor will maintain an accurate record of, and will report to the Contracting Officer or his/her designated representative in the manner and on the forms prescribed by the Contracting Officer or his/her designated representative, exposure data and all accidents resulting in death, traumatic injury, occupational disease, and damage to property, materials, supplies, and equipment incident to work performed under this contract.

16.1.3. The Contracting Officer or his/her designated representative will notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The contractor shall, after receipt of such notice, immediately take corrective action. Such notice, when delivered to the site of the work, shall be deemed sufficient for the purpose. If the contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or part of the work until satisfactory corrective action has been taken. No part of the time lost due to any such stop orders shall be made the subject of claim for extension of time or for excess costs or damages by the contractor.

16.1.4. Compliance with the provisions of this clause by subcontractors will be the responsibility of the contractor.

16.2. Standards:

16.2.1. Applicable Publications: The publications listed below form a part of this specification to the extent referenced. The publications are referred to in the text by basic designation only.

16.2.2. Code of Federal Regulations (CFR): Occupational Safety and Health Administration (OSHA)

General Industry Safety and Health Standards (29 CFR 1910), Publication V2206, OSHA Construction Industry Standards (29 CFR 1926). One source of these regulations is OSHA Publication 2207, which includes a combination of both Parts 1910 and 1926 as they relate to construction safety and health.

They are for sale by the Superintendent of Documents, U.S. Government Printing Office, Washington, DC 20402.

16.2.3. National Emission Standards for Hazardous Air Pollutants (40 CFR, Part 61).

16.3. Federal Standard (Fed. Std.):

16.3.1. 313A Material Safety Data Sheets, Preparation and the Submission to the Bio-environmental office on each installation. Safety and Health Requirements Manual, EM 385-1-1.

16.3.2. Use of Asbestos Containing Material or any Class 1 ozone depleting chemical compounds are prohibited, DA Circular 40-83-4.

16.3.3. Work covered by this section: This section is applicable to all work covered by this contract.

16.3.4. Definition of Hazardous Materials: Refer to hazardous and toxic materials/substances included in Subparts H and Z of 29 CFR 1910 and to others as additionally defined in Fed. Std. 313. Those most commonly encountered include asbestos, lead paint, polychlorinated biphenyls (PCBs), explosives, and radioactive material, but may include others. The most likely products to contain asbestos are sprayed-on fire proofing, insulation, boiler lagging, and pipe covering.

16.4. Precautions against hazards: The contractor shall comply with the following when engaged in hazardous operations:

16.4.1. Welding/Open Flame Procedures: The contractor shall provide the necessary methods of fire extinguishment and fire prevention. Before operations begin, clear all welding and cutting operations with the Contracting Officer or his/her designated representative, the Base Fire Department. The contractor shall request and receive an AF Form 592, USAF Welding and Brazing Permit, before preparing for such operations. The contractor shall discontinue all burning, welding, or cutting operations one hour prior to the end of the workday. The contractor shall provide a workman to remain at the site for thirty (30) minutes after discontinuing the above operations. This workman shall make a thorough inspection of the area for possible sources of latent combustion. Any unsafe conditions shall be reported to the Fire Department for their investigation –PHONE # 385-1113.

16.4.2. Temporary Heaters: The use of open-flame heating devices will not be allowed except by special permission of the Contracting Officer or his/her designated representative. Such permission will not be granted unless the contractor has taken all venting precautions. Burning trash, brush or trees on the job site will not be allowed. Approval for the use of open fires and open-flame heating devices will in no way relieve the contractor from the responsibility of any damage resulting from such fires.

16.4.3. Flammable Liquids: Flamable liquids shall be stored and handled in accordance with the

Flammable Liquids Code (No. 30) of the National Fire Protection Association. Flammable liquids shall not be stored in the contractor’s storage trailers.

16.4.4. Technical Assistance: The Installation Fire Department, Technical Services Section (385-4385), is available for assistance concerning fire hazard questions.

17. USE OF TOBACCO PRODUCTS IN AIR FORCE FACILITIES:

17.1. The Air Force has banned use of all tobacco products in all Air Force facilities. Contractor employees and visitors are subject to the same restrictions as are Government personnel. Smoking is permitted only in designated smoking areas.

PART 2 –CONTRACT REQUIREMENTS

1. INSURANCE-WORK ON A GOVERNMENT INSTALLATION (IAW FAR 28.306)

Reference FAR clause entitled "Insurance . . ." the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

a. Workmen’s Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's

Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. General Liability Insurance. Bodily injury liability insurance in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

2. CONTRACTORS GUIDE FOR FLIGHTLINE OPERATIONS

a. The Prime Contractor shall keep the Airfield Manager, extension 385-1052 or 385-2861, informed of intended work schedule (daily arrival and departure times), performance strategies, milestones, and status. The contractor will be required to attend the Airfield Construction meeting, normally held each Thursday, at 1:00 p.m., in the Civil Engineer Conference Room located at 2116 Scott Drive

b. The Airfield Manager will be the contractor’s point-of-contact on airfield related issues. Airfield

Management Operations will assist with relaying radio instructions or directions.

c. When performing work on the runway or within 100 feet of the runway edge it is mandatory to obtain permission from the control tower. The contractor will stop at the runway hold markings and request permission onto the runway. A flightline driving trained government representative shall escort and maintain contact with the control tower when contractors are working within 100 feet of the runway. The contractor will coordinate 24 hours in advance before working within 100 feet of the runway.

d. The control tower will require the contractor to evacuate all men and equipment from the runway, or within 100 feet of the runway edge, for arriving and departing aircraft traffic, and on all in-flight emergencies.

e. Contractor shall remain outside the 100-foot distance requirement until authorized to return to their work areas (on or next to the runway) by the control tower. This ensures that workers are in a safe environment free from any potential aircraft mishap.

f. It is the contractor’s responsibility to ensure that the radio is operational and that the battery is properly charged.

g. Failure to comply with radio instructions and direction from the control tower can result in the contractor being escorted off the airfield and work suspended until a meeting is established with the contracting office, airfield management, safety, and the contractor.

h. When performing work on or near the runway edge it is imperative that the runway surface remains free from any foreign object damage (FOD), e.g., small pebbles, rocks, and debris, which includes; mud, dirt, metal

(pop cans), plastic or paper products. FOD ingested into an aircraft engine can result in an aircraft crash or engine malfunction.

i. The Airfield Manager will establish the contractor’s traffic route to the work site and any required vehicular or excavation staging areas. These routes will be the most direct method possible in order to reduce potential FOD created on taxiways or aprons and to de-conflict aircraft operations with heavy equipment operators. Random travel is not authorized.

j. The contractor is responsible for ensuring drivers and all subcontractor drivers fully understand and comply with the rules outlined in the flightline driver’s regulation. An airfield management representative will ensure all drivers are licensed to drive on the flightline and that all drivers are thoroughly aware of the flightline rules: (Note: Depending on the location of the construction site, drivers may be required to successfully complete a flightline driving examination prior to commencement of work.)

(1) Maximum speed limit on the entire flightline is 15 mph.

(2) Private owned vehicles must have company logo (magnetic signs/logos are not authorized on the flightline) and a POV pass (issued by an Airfield Management representative).

(3) Contractors must have assigned escorts when working in a Restricted Area. Airfield Management will not provide escorts.

(4) Drivers will physically inspect and remove FOD from tires, bumpers, and undercarriage of any vehicle that enters the flightline at an Entry Control Point (ECP) or moves from an unimproved surface to a hardened surface anywhere on the airfield. Criteria will be provided in the POV/Contractor Vehicle Inspection

Guide (which will be provided to the prime contractor during initial FOD training). The number to the FOD office is 385-2726.

(5) Contractors are responsible for cleaning any FOD created on the airfield from either the products hauled or from debris falling off of the vehicle. Airfield Management may require a dedicated cleaning crew at critical aircraft crossing points.

(6) Aircraft have right-of-way at all times. Vehicles will be moved to the taxiway edge or onto an aircraft-parking apron (whichever provides the most clearance) to ensure at least a 25-foot clearance distance from an aircraft’s wingtip.

(7) Vehicles will not pass in front of or pass a taxiing aircraft. Drivers will remain at a complete stop until the aircraft has passed. Turn off headlights until the aircraft is passed.

(8) Before traveling behind a taxiing aircraft, drivers will ensure that there is at least 500-foot clearance.

(9) Drivers will not drive closer than 25 feet of a parked aircraft.

(10) Drivers will yield to all emergency vehicles. Depending on the type of emergency, personnel may be required to evacuate the work site. Contractors will adhere to the directions given by the Fire Chief or

Security Forces.

(11) Contractors shall not interfere with aircraft operations or the flying mission.

k. Airfield Management Representative can suspend the contractor’s operation and evacuate all personnel from the airfield for failure to comply with the flightline driving regulation, or for performing work in an unsafe manner.

l. 28 CONS/LGCB will submit a letter to Airfield Management and the FOD Office identifying contractor business name, contract number, project title, performance period, work location, number of vehicles, and license number of each vehicle the contractor will utilize in the performance of work (to include all subcontractors and their vehicles). Prior to the issuance of a flightline pass by Airfield Operations, vehicles shall be inspected by the FOD office.

3. PRECONSTRUCTION CONFERENCE SCHEDULE

Any contractor awarded a contract resulting from this solicitation shall be required to attend a pre-construction conference to be held in the Contracting Squadron, Ellsworth AFB SD, at a date and time designated by the

Contracting Officer.

4. PREPARATION OF MATERIAL APPROVAL SUBMITTALS

The submittals contemplated by the clause entitled "Material and Workmanship" shall be accomplished on and in accordance with instructions pertaining to Form 3000 (or a similar contractor generated form containing the same information as the Form 3000), Material Approval Submittal.

5. PREPARATION OF PROGRESS SCHEDULES AND REPORTS

The reports contemplated by the clause entitled "Schedules for Construction Contracts" should be accomplished on and in accordance with instructions pertaining to Form 3064, Contract Progress Schedule (or a similar contractor generated form containing the same information as the Form 3064), and Form 3065, Contract

Progress Report (or a similar contractor generated form containing the same information as the Form 3065) .

The Form 3064 (or contractor generated form) should be submitted to the Contracting Officer within five (5) calendar days after commencing work or as specified by the Contracting Officer; these will be submitted in original and two copies. After approval/disapproval by the Contracting Officer, two copies shall be retained by the Government and one copy returned to the Contractor. The Form 3065 (or contractor generated form) shall be submitted monthly as work proceeds. These reports will be required for all construction contracts/delivery orders orders over $150,000 and 60 days performance.

6. MATERIAL PAYMENTS

a. Payment for materials stored off site will not be subject to reimbursement.

b. Payment for major, high value materials stored off-site may be considered if sound procedures (such as a bonded warehouse) are established for their accountability and control, subject to the same procedures outlined in "(5)" below.

c. Payment for major high value materials stored on Ellsworth AFB, SD, may be made subject to the following:

(1) Materials to be requested for payment in advance of installation must be shown as a percentage of the work and included on Form 3064, Contract Progress Schedule (or a similar contractor generated form containing the same information as the Form 3064), submitted for approval. In order to properly evaluate this item, a complete breakdown by quantity, item description, and cost for each major, high value item must be furnished with the proposed progress schedule. Once the progress schedule is approved, no changes will be allowed to include additional material for payment.

(2) A joint inventory and inspection of such items approved for payment on the progress schedule must be made by the contractor and the technical representative of the Contracting Officer to ensure that the quantities are valid, the items are as described, and sufficient security measures have been taken to prevent damage or theft.

(3) Although material paid becomes the property of the Government, the contractor remains responsible for all materials delivered and work performed until completion and acceptance of the construction work. The contractor is responsible for safeguarding materials until final inspection and inspection rests.

(4) The contractor must prove he has title to the materials (i.e., paid invoices) and will use them to perform the contract.

(5) When requesting payment for approved materials, the contractor must provide a certificate, substantially as shown below, in addition to submitting paid invoices:

(Contractor's Name) transfers and assigns to Ellsworth AFB all its rights, titles, and interest of every kind and character in and to all of the goods described in the attached List of Materials. Those who have furnished materials or supplied such goods to us have executed a waiver of claim and lien, a copy of which is attached.

(Contractor's Name) acknowledges that, despite transfer of title, until such goods have been delivered to the job site, incorporated into the work, inspected, and accepted, (Contractor's Name) shall remain responsible for:

(a) Cost and expenses of storage, as applicable

(b) Insurance premiums

(c) Deterioration of such goods

(d) Such portion of goods not in accordance with the contract requirements

(Contractor's Name) hereby acknowledges that it has no interest in such goods by virtue of retained possession, and states that it keeps such goods for Ellsworth AFB, SD, and disclaims any claims against such goods for storage cost, for unpaid contract retainage, or for any other reason.

7. POLLUTION PREVENTION (P2)

a. In accordance with Air Force Pollution Prevention Strategy, Ellsworth AFB intends to effectively promote pollution prevention by minimizing or eliminating the use of hazardous materials and the release of pollution into the environment. As part of this initiative, contractors shall comply with all federal, state, and local environmental laws, regulations, and guidelines. In addition, the following special requirements shall apply:

(1) The provision at H-8, 5352.223-9000, Elimination of Use of Class I Ozone Depleting Substances

(2) The provision at H-9, Environmental Compliance

b. Contractors are encouraged to participate in the following voluntary programs:

(1) Affirmative Procurement - Purchasing of supplies and services using recycled products (buying green products).

(2) Recycling of waste products to the maximum extent possible.

(3) Energy Conservation.

8. ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS) (As prescribed by

AFFARS 5323.890-7 and IAW AFFARS 5352.223-9000)

a. It is Air Force policy to preserve mission readiness while minimizing dependency on Class I Ozone

Depleting Substances (ODS), and their release into the environment, to help protect the Earth's stratospheric ozone layer.

(1) Unless a specific waiver has been approved, Air Force procurements:

May not include any specification, standard, drawing, or other document that requires the use of a Class I ODS in the design, manufacture, test, operation, or maintenance of any system, subsystem, item, component, or process; and

(2) May not include any specification, standard, drawing, or other document that establishes a requirement that can only be met by use of a Class I ODS.

b. For the purposes of Air Force policy, the following are Class I ODS:

(1) Halons: 1011, 1202, 1211, 1301, and 2402.

(2) Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-

114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-

500, R-501, R-502, and R-503.

(3) Other Controlled Substances: Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

c. The Air Force has reviewed the requirements specified in this contract to reflect this policy. Where considered essential, specific approval has been obtained to require use of the following substances:

Substance Application/Use Quantity (lbs)

[List each Class I ODS, its applications or use and the approved quantities. If "None," so state.]

d. To assist the Air Force in implementing this policy, the offeror/contractor is required to notify the contracting officer if any Class I ODS not specifically listed above is required in the performance of this contract.

9. ENVIRONMENTAL COMPLIANCE (IAW FAR 23.302)

a. HAZARDOUS MATERIAL IDENTIFICATION. The latest version of the Federal Standard No. 313

(Material Safety Data Sheet, Preparation and Submission of) includes criteria for identification of hazardous materials. Hazardous material data (Material Safety Data Sheets (MSDS)) are required:

(1) As specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract);

(2) For any other material designated by a Government technical representative as potentially hazardous and requiring safety controls.

(3) MSDSs must be submitted by the apparent successful offeror prior to contract award, unless the offeror certifies that the supplies are not hazardous. Failure to provide MSDSs or certificate when requested could result in the offeror being considered non-responsive.

b. HAZMART. The Government (HAZMART personnel) will inventory all chemicals that the contractor brings on to Ellsworth AFB or any property under the control of Ellsworth AFB. Any products that meet the criteria for "Hazardous Waste" must be bar coded and tracked until permanently removed from Government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

c. SPILL RESPONSE. The contractor will be briefed on Ellsworth AFB spill response procedures at the pre-construction conference. The contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize Government material, equipment or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the Government for all associated costs.

d. HAZARDOUS MATERIAL / WASTE MANAGEMENT.

The contractor will be briefed on Ellsworth AFB’s Hazardous Material / Waste Management Plan at the pre-construction conference.

10. HAZARDOUS MATERIAL HANDLING

a. The contractor shall have approval from the Base Bio-Environmental (28 MDG/SGOBE) and

HAZMART sections prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require Material Safety Data Sheets (MSDS). The contractor shall identify these materials and products on Air Force Form (AF Fm) 3952 - Chemical/Hazardous Material Authorization Request, Process

Identification Form, and Shop Disposal Form. The contractor shall provide one copy of the Material Safety Data

Sheet (MSDS) for each item to BEE and HAZMART sections for review prior to any chemicals being brought onto Ellsworth AFB (EAFB). The contractor shall maintain one copy of the Material Safety Data Sheets

(MSDS) for each hazardous material line item used within the work center.

b. The contractor shall use environmentally safe products when available. The contractor shall submit justification for the use of any Class I Ozone Depleting Substances (ODS). The justification shall include at a minimum: (1) the name of the ODS; (2) the ODS quantity to be used; (3) the frequency of ODS usage; (4) the purpose for using the ODS; and (5) reasons why the ODS cannot be substituted. The contractor shall request waivers for usage of any ODS, and receive approval from the contracting officer in writing prior to using any

ODS.

c. The contractor shall ensure all employees complete the local Air Force Hazardous Communication, HAZMART, and Hazardous Waste training. The government will provide training for the local Air Force programs that were mentioned above at no cost to the contractor. Unless otherwise stated in the specifications, the contractor shall provide all other employee training as required in the performance of this contract at no cost to the government. The contractor shall appoint a primary and alternate HAZMART and Hazardous Waste monitor. Monitors shall track hazardous material usage and report consumption data weekly to HAZMART.

Monitors are responsible for training all personnel within work center regarding HAZMART procedures. The contractor shall ensure HAZMART Tracking Labels are placed on each hazardous material container maintained within work center and complete Hazardous Material Inventory Sheet immediately upon receipt of new chemicals, products, or materials. The contractor shall submit inventory sheets to HAZMART as required.

d. The contractor shall immediately remove and properly dispose of (in coordination with the contracting officer) any item considered excess by any of the following designated government officials: (in order of precedence) the 28th CES/CC (BCE), the Chief of the 28 CES/CEV Flight, the 28 CES Hazardous Waste

Manager, the 28th Supply HAZMART Manager, and the Base Bio-Environmental Engineer.

e. Limit radioactive material (RM) use consistent with AF needs. No items shall remain for AF disposal.

Plated or encapsulated sources must meet ANSI or ASTM standards. All of the following should be provided to the base Radiation Safety Officer (RSO) at the Bioenvironmental Engineering Flight, 28 MDOS/SGOBE, 30 calendar days prior to use of RM on base:

(1) A copy of the NRC license or the agreement state license and NRC Form 241. [Reiterated in the

EAFB Supplement to AFI 48-101, para A11.3.6.4]

(2) Brief description of proposed activities.

(3) Name, local address, and telephone number for responsible local representative and for the contractors RSO.

(4) Inclusive dates of RM use on base.

(5) Acknowledgment that the installation RSO can make periodic or unannounced checks to ensure contract personnel follow safety requirements to prevent exposures to AF personnel and avoid contamination. In addition, the installation RSO can suspend contractor operations believed to be unsafe.

11. TAXES

It is the responsibility of contractors, particularly out of state contractors, to investigate the South Dakota state sales, use, and excise taxes. It is highly recommended that you contact the South Dakota Department of

Revenue, Rapid City Regional Office, 4447 S. Canyon Rd., Suite 6, Rapid City SD 57702-1889. Telephone:

605-394-2332 for information. As a reminder, the contract price includes all applicable federal, state, and local taxes and duties as stated in Contract Clause titled Federal, State, and local Taxes.

12. UTILITIES

The following utilities will be furnished at the job site at no cost to the contractor (Check all that apply):

X Electricity

X Water

Natural Gas

13. BASE CIVIL ENGINEER WORK CLEARANCE REQUEST (AF FORM 103), “DIGGING PERMIT.” (If

Applicable)

1. Digging Permits: The contractor will be responsible for coordinating a government supplied, Base Civil

Engineer Work Clearance Request (AF Form 103) prior to performing digging of any type. The contractor shall process the digging permit by coordinating with and obtaining signatures from responsible representatives of the organizations listed on the AF Form 103 prior to obtaining final approval from the Air Force Base Civil

Engineer or his approved representative. The area requested for clearance for each individual permit shall be limited to a maximum of two (2) weeks production for an individual permit. The contractor will be given assistance, by the government, in the execution of the initial two (2) Work Clearance Requests. Thereafter, government assistance will be limited to an as-needed basis in the event of unusual circumstances. It will be the contractor’s responsibility to coordinate the completion of the necessary AF Form 103 and arrange to have existing utilities located as indicated on the completed form, prior to the beginning of digging operations in the individual areas. This coordination is anticipated to take approximately three (3) working days to complete per request, and may require coordination with as many as twenty (20) individuals located on or near the base. A blank copy of the AF Form 103 is available fromhttp://www.e-publishing.af.mil/forms/formlist.asp?puborg=AF&series=0100-0199 . Any unusual delay in obtaining approval from any particular organization will be reported immediately to the Chief of Construction Management.

a. Utility Staking Requirements: The contractor shall layout and mark his intended utility routing before calling for field coordination by utility personnel. This shall be done a minimum of five (5) working days in advance of when digging is expected to begin. Once all responsible utility representatives have field located crossover and/or interference points between the new utility route and existing utilities, they will sign off on the digging permit to signify completion of the field coordination of the digging permit. The permit must then be presented to Civil Engineering Construction Management for final coordination before digging in the area represented by the digging permit may begin. Any utility service markers or markings established by the utility representatives must be maintained by the contractor through the completion of the digging operations.

b. Digging Operations: Digging near established interference or crossover points shall be done by hand, five (5) feet either side of the point along the intended route, in order to prevent disturbing the existing utility. If the existing utility is uncovered in the new excavation, it shall be protected from damage and movement while in the open excavation and during backfill. The contractor shall be responsible for the repairs and associated costs for repairs of any utility damaged by construction, whose location was made known to the contractor.

2. UTILITY OUTAGES: The contractor shall be responsible for coordination of all utility outages at individual facilities. This will include execution of a government-furnished utility outage form which must be reviewed and signed by representatives of all appropriate base organizations prior to approval by the Contracting Officer for the outage. The contractor will be provided a list of building managers and other appropriate points of contact and will be given assistance by the Government, in the execution of the initial two (2) outage forms.

Thereafter, government assistance in the execution of the outage clearances will be limited to an “as needed” basis, in the event of unusual circumstances. It shall be the contractor’s responsibility to initiate and coordinate utility outage forms. Coordination of the outage form must be completed a minimum of fourteen (14) calendar days, prior the requested outage date, and require coordination with as many as twenty (20) individuals located on or near the base. A blank copy of the utility outage form is available from Civil Engineering. Any unusual delay in obtaining clearance from any particular organization will be reported immediately to the Contracting

Officer’s representative for assistance.

Water service interruptions to the users shall be limited to one day between the hours of 8:30 a.m. and 4:30 p.m.

unless otherwise approved by the Contracting Officer.

3. WELDING PERMIT. Contractor must obtain a welding permit from base Fire Department Technical

Services prior to any work utilizing an open flame.

14. VENDOR INSTRUCTIONS FOR ONLINE REPRESENTATIONS AND CERTIFICATIONS

APPLICATION (ORCA) VENDOR INSTRUCTIONS.

1. Prepare for registration:

a. Before you can enter ORCA you must:

(1) Have an active registration in Central Contractor Registration (CCR)

(2) Have the MPIN from your active registration

(3) Know your DUNS number

b. Registration in CCR: Before entering ORCA you must have an active registration in CCR. To determine if you have an active registration visit CCR’s homepage at www.ccr.gov and click on “Search CCR” found on the left side of your screen. If you do not have an existing active registration in CCR then complete one at the same website before beginning your ORCA records. Reminder: There is no cost involved and it should take approximately 30- 45 minutes to finish and submit.

c. Marketing Partner Identification Number (MPIN): The Marketing Personal Identification Number

(MPIN) is a 9-digit code containing at least one alpha character and one number (no special characters or spaces). The MPIN is created, by you, in your company’s CCR record and acts as a password for other various government systems, including ORCA. The MPIN is the last data field in the “Points of Contact” section of the

CCR registration. Once you’ve entered your new MPIN into CCR, it will take 24-48 hours to update. After that, you can begin your registration in ORCA. Go to www.ccr.gov if you need more information on setting up your

MPIN.

d. *Data Universal Numbering System (DUNS) Number: The Data Universal Numbering System (DUNS) number is a unique nine-character identification number provided by the commercial company Dun & Bradstreet

(D&B). Call D&B at 1-866-705-5711 if you do not have a DUNS number. The process to request a DUNS number takes about 10 minutes and is free of charge. If you already have a DUNS number, the D&B representative will advise you over the phone.

2. How to Enter Your Application:

a. If you are familiar with the current Representations and Certifications this application should take no more that 20 – 30 minutes to complete.

(1) Start at www.bpn.gov/orca

(2) Enter your DUNS number and MPIN, click “Submit.” Please note that after 20 minutes of inactivity on one page your registration will time out and all data will be lost. Reminder: The MPIN takes 24-

48, after registration in CCR, to be updated in ORCA.

http://www.ccr.gov/

(3) If you entered a valid DUNS number/MPIN combination your existing information from CCR is pulled and displayed for your review.

(4) Review the displayed CCR information. If correct, click “Continue.” If the CCR data is incorrect then visit www.ccr.gov and update your registration. Reminder: updates to CCR take 24-48 hours to complete and be displayed on ORCA.

(5) Enter your ORCA POC. Click “Continue.”

(6) Questionnaire begins. All questions must be answered in order to continue. Click “Continue” when finished.

(1) In any questions that requires text to be entered be sure to click “Add” so the information will saved in the questionnaire.

(2) In a few places throughout the questionnaire, you may find questions are marked with

‘Reserved’. As a result of certain company information provided in your CCR record the question normally asked is no longer applicable to you.

(3) Review your answers by reading your information in context of the full FAR provisions.

If you would like to make any changes click on the check box or ‘return to questionnaire’ to be brought back to the original question. When finished making the changes click “Continue” to get finish reviewing the full provisions. Remember to review and click the check boxes on the read-only clauses of 52.203-11, 52.227-6, and 52.222-38. These are the first three clauses on the review page.

(4) When satisfied with all your answers, scroll to the bottom of the screen and be sure to certify that your answers are true by clicking the time/date stamp check box. When finished, click “Submit

Certification.”

(5) If desired, download a PDF copy of your completed Reps and Certs record for you files.

Please note that the information stored in an active ORCA record is considered…