Attch 1- WOL Dam Seasonal LOX Supply Scope of Work.pdf

DESCRIPTION/SPECS/WORK STATEMENT

Wolf Creek Dam Liquid Oxygen Supply Acquisition

Wolf Creek Dam — Jamestown, KY

1.0 SCOPE OF WORK

The work to be performed under this contract consists of supplying and delivering bulk

Liquid Oxygen (LOX), as described in Section 2.0 below, to the U.S. Army Corps of

Engineers (USACE) cryogenic facility, located at Wolf Creek Dam in Jamestown, KY.

The operational Dissolved Oxygen (DO) season is estimated to run through November

30, 2026. The overall contract delivery period is through December 31, 2026, to allow for seasonal start-up, ramp-down, final system deactivation, and any post-season inspections.

2.0 LIQUID OXYGEN REQUIREMENTS & DELIVERY PHASES

The Contractor shall furnish bulk liquid oxygen meeting the technical and phased logistical specifications detailed below.

a. Technical & Purity Standards

Bulk liquid oxygen supplied under this contract shall comply with the Compressed Gas

Association (CGA) G-4.3 commodity specifications and must be certified at or above

99.5% purity. A batch Certificate of Analysis can be utilized as a quality control measure to verify the purity of the product received.

b. Seasonal Phasing & Delivery Capacities

The daily LOX requirement is highly variable and depends on real-time environmental factors (such as water temperature and natural DO levels) as well as dynamic hydropower generation schedules. Gaseous oxygen flows are estimated to range between 300 and

3000 SCFM depending on daily demand. The Contractor must possess the production, storage, and fleet capacity to scale deliveries across five distinct seasonal phases.

Note: The tonnage ranges listed below represent required logistical delivery capacities for each phase. Actual ordered quantities will fluctuate within the ranges and the timing of phase initiation may vary. The delivery capacity requires the ability to dispatch multiple trucks per day, as a standard 23-ton tanker alone will not meet requirements.

1. Phase I: Seasonal Start-up Demand (System Initiation)

• Objective: Support the transition of the cryogenic system from an inactive to an active state.

• Logistical Capacity: Delivery capability of a daily average of twenty-three (23) to forty-six (46) tons, seven (7) days per week, for up to two (2) consecutive weeks.

2. Phase II: Initial Shoulder Season (Low to Medium Flows)

• Objective: Support the system as reservoir flows require low-to-moderate oxygenation.

• Logistical Capacity: Delivery capability of a daily average of forty-six (46) to ninety-two (92) tons, seven (7) days per week, for up to two (2) consecutive weeks.

3. Phase III: Peak Season Demand (Surge Capacity)

• Objective: Support maximum system operation during peak heat and generation periods.

• Logistical Capacity: Delivery capability of up to a maximum of one hundred twenty (120) tons per day, seven (7) days per week, for up to four (4) consecutive weeks.

4. Phase IV: Final Shoulder Season (Low to Medium Flows)

• Objective: Support the system as temperature levels fall and peak usage wanes.

• Logistical Capacity: Delivery capability of a daily average of forty-six (46) to ninety-two (92) tons, seven (7) days per week, for up to two (2) consecutive weeks.

5. Phase V: Seasonal Ramp-down Demand (Deactivation)

• Objective: Support the system as it transitions down to minimal flows prior to winter shut-off.

• Logistical Capacity: Delivery capability of a daily average of twenty-three (23) to forty-six (46) tons, seven (7) days per week, for up to two (2) consecutive weeks.

c. Estimated Contract Quantities

The total estimated demand quantity for this acquisition is four thousand (4,000) tons of

LOX. This total is an estimate for budgeting and planning purposes; the Government is only obligated to pay for actual tons ordered, delivered, and accepted. However, the

Contractor must maintain the readiness and capability to deliver up to the surge volumes specified in Section 2.0.b.

3.0 CONTRACTOR INSPECTION & COMPLIANCE ACCOUNTABILITY

The Contractor shall be solely responsible and accountable for all safety, equipment, and structural inspections required to safely transport, transfer, and deliver LOX into the

Government-owned storage tanks.

a. Routine & Pre-Delivery Inspections

1. The Contractor is responsible for inspecting and verifying that all transport trailers, hoses, couplings, adapters, valves, and safety relief devices are in safe working order, clean for oxygen service, and comply with CGA and Department of Transportation

(DOT) guidelines.

2. The Contractor must inspect and confirm that all safety protocols, static grounding, and delivery connection points are verified immediately prior to starting the transfer process.

b. Post-Delivery Valve and Connection Audits

The delivery driver must conduct a final walk-around inspection after completing each delivery. The driver shall verify that all fill-pipe valves are returned to their designated operational positions, the system is free of leaks, pressure levels are stable within parameters, and all fill pipes have returned to ambient temperature and completed venting before departing the cryogenic facility.

4.0 WARM FILL INSPECTION SERVICES (SEPARATE CLIN)

In cryogenic storage, allowing a tank to warm up to ambient temperature introduces critical structural and purity risks. If a storage tank is emptied unexpectedly (e.g., due to an unplanned system leak, equipment failure, or sudden seal compromise), the tank will warm up.

To manage this risk, a separate, dedicated contract line item (CLIN) is established for

Warm Fill Inspection and Purging Services.

a. Contractor Technical Scope of Work

If the Government-owned storage tanks are emptied unexpectedly and warm to ambient conditions, the Contractor must perform the following tasks before resuming deliveries of

LOX to the affected tank(s):

1. Structural & Integrity Inspection: Visually and physically inspect the tank's exterior casing, vacuum valves, and connection ports to ensure no structural warping, vacuum loss, or structural fatigue occurred during the rapid de-inventory and subsequent warming.

2. Moisture & Contamination Purging: Perform professional purging of the tank interior to extract ambient air, moisture, and potential contaminants that entered the tank while depressurized, utilizing gaseous nitrogen or oxygen in accordance with

CGA G-4.1 (Cleaning Equipment for Oxygen Service) and CGA G-4.3 guidelines.

3. Controlled Cool-Down Procedure: Execute a controlled cool-down process to lower the internal temperature of the tank gradually, preventing thermal shock to the inner vessel, piping, and seals.

4. Purity Verification: Sample and analyze the tank atmosphere to certify that the moisture levels and gas purity meet the minimum threshold of 99.5% purity prior to commencing standard bulk refills.

b. Activation of Warm Fill Services

This service shall be activated on an on-call basis via formal notification from the

Contracting Officer or Government Representative. No warm fill operations shall occur without prior written authorization. The Contractor shall propose a fixed, per-event rate for this service under the designated CLIN.

5.0 CONTRACT POINT OF CONTACT

The Contractor shall only accept instructions from the Government Representative and shall only perform work that has been negotiated and authorized. Only the USACE

Contracting Officer has the authority to modify this Contract.

Coordination of technical matters with USACE personnel shall be accomplished through the Government Representative identified below:

• Gov’t Rep: Cody Corlew

• Position: Maintenance Engineer

• Office Phone: (270) 205-0550

• Email Address: Zachary.C.Corlew@usace.army.mil

6.0 DELIVERY SCHEDULE & OPERATIONAL PARAMETERS

a. Level Monitoring & Uninterrupted Supply

The Contractor is responsible for the following:

• Maintaining the storage tanks level to support uninterrupted system operation and to prevent system pressure drops. Any telemetry equipment needed to meet this requirement will be the responsibility of the contractor.

• Ensuring the storage tanks are filled at a rate that does not cause a high-pressure shutdown of the system.

• Ensuring proper operation of the valves when filling storage tanks.

b. Storage Infrastructure

The storage facilities consist of four (4) fifteen thousand (15,000) gallon bulk storage tanks. The Contractor shall be responsible for providing all hoses, adapters, tools, and equipment necessary to safely transfer the liquid oxygen from the tanker truck to the storage tanks. Delivery operations must continue until natural, seasonal lake destratification occurs in the contract year, as determined and directed by the

Government Representative. Each tank has its own individual fill port and they fill independent of each other.

7.0 PLACE OF DELIVERY

Oxygen will be delivered to the cryogenic facility at Wolf Creek Dam, Jamestown, Kentucky. The cryogenic facility can accommodate standard full-size twenty-three (23) ton cryogenic tankers.

• Site Address: 980 Power Plant Rd, Jamestown, Kentucky 42629 (See Vicinity and

Site Maps below).

• Note: Deliveries must go directly to the designated coordinates on the provided map but may use the powerplant address for navigational routing.

8.0 COORDINATION OF DELIVERIES

The Contractor is responsible for coordinating all scheduled deliveries with the Wolf

Creek Dam Power Plant Shift Operator at Telephone Number (270) 343-0101.

Deliveries can be coordinated 24/7 unless otherwise informed by the Government

Representative.

1. Arrival: The delivery driver must notify the Shift Operator immediately upon arrival at the cryogenic facility before beginning any offloading operations.

2. Departure: The driver must notify the Shift Operator when offloading is complete and prior to leaving the cryogenic facility.

3. Security Gate Access: The driver must present a valid driver’s license and photo ID to the security camera system at the gate and state their name.

9.0 COORDINATION MEETINGS

The Contractor shall host weekly virtual coordination meetings to discuss updated liquid oxygen usage trends, upcoming delivery schedules, logistical conflicts, or any other issues related to the transport, delivery, and offloading of LOX.

• The frequency of these meetings may be adjusted dynamically depending on seasonal demand and reservoir diffusion rates.

• All meetings shall be scheduled and coordinated directly with the Government

Representative.

10.0 SELECTION CRITERIA

Award will be made to the responsible offeror whose quotation is determined to be technically acceptable and offers the lowest evaluated price. To be technically acceptable, the quotation must meet all requirements below.

• Supply-Source Commitment: If the offeror will obtain LOX from a producer, distributor, subcontractor, or other source not owned or directly operated by the offeror, the offeror shall submit a signed letter of commitment from the proposed source. The letter shall identify the proposed source; confirm its commitment to supply LOX in support of this requirement; and identify any limitations or dependencies affecting supply.

• 24/7 Contact and Emergency Coordination: The offeror shall provide a 24-hour-per-day, 7-day-per-week point of contact and an escalation process capable of receiving service calls and coordinating emergency deliveries. The offeror shall provide at least one U.S.-based telephone number that Government personnel can call without incurring long-distance charges. The offeror shall identify the primary and alternate points of contact and outline escalation procedures.

• Relevant Past Performance: The offeror shall submit at least one and up to three recent and relevant references for distinct contracts or orders performed within the past five years involving bulk LOX delivery or comparable bulk industrial-gas delivery requirements. Bulk deliveries should exceed 2,000 tons over a 4 month period and require deliveries through large cryogenic tankers. Relevant experience must demonstrate the offeror’s ability to meet scheduled deliveries, support urgent or after-hours requirements, and maintain continuity of supply. For each reference, the offeror shall provide the customer name, contract or order number, period of performance, description of supplies and services provided, delivery frequency or estimated volume, and a customer point of contact.

11.0 GENERAL SAFETY REQUIREMENTS

All deliveries and cryogenic liquid transfers shall be executed in strict compliance with the Compressed Gas Association (CGA) P-12-2009 standard, Safe Handling of

Cryogenic Liquids, and local USACE safety protocols.

• Applicability: The safety requirements stated herein apply to all Contractor employees, subcontractors, and contract carriers used by the Contractor.

• Route Inspection: The Contractor shall routinely inspect the access roads leading to the cryogenic facility to ensure safe transit conditions for cryogenic haulers.

• Automatic System Awareness: Drivers must be aware that the cryogenic facility is operated remotely and automatically. Drivers must remain highly alert for automated system changes that can affect tank pressure and filling operations.

• Pressure Limitations: The USACE LOX tank fill pipes have a maximum design pressure of 250 psig. Drivers must monitor the transfer pressure at all times to ensure it does not exceed 250 psig.

• Operational Pressures: Unless noted otherwise, the tanks shall be maintained at a pressure between 170 and 180 psig during filling, as displayed on the digital pressure transmitter. Drivers shall not depart the site if the tank pressure is below 170 psig.

• Level Limitations: USACE tanks shall never be filled above 90 inches, as indicated on the analog tank level gauge.

• Departure Pressures: Drivers shall not depart the cryogenic facility if any tank pressure exceeds 190 psig.

• Temperature & Venting: Drivers shall not depart until the fill pipe has returned to ambient temperature and is no longer venting gaseous oxygen.

• Valve Drainage: Drivers shall not depart with any tank hose drain valve(s) open.

LOX remaining in the fill pipe after offloading must be allowed to safely warm to gas and vent, after which the valve(s) must be securely closed.

• Valve Status Post-Delivery: Drivers shall not depart prior to properly closing and checking all valves on the LOX tank used during the filling process.

• Pre- and Post-Fill Documentation: The Contractor or driver is responsible for documenting which specific tanks were filled, alongside recording the exact liquid levels both prior to and immediately after completing the transfer. This data must be coordinated with the Government Representative.

• Isolation Valve Verification: The Contractor is responsible for checking and opening all tank isolation valves prior to departure, ensuring that the tanks are fully integrated and not isolated from the active diffusion system.

• Gate Security: Drivers who unlock and open access gates to enter the cryogenic facility must close and lock the gates immediately after passing through them. Drivers must utilize the remote keypad and camera system to request access, present their driver's license to the camera upon arrival, and ensure their name matches the active, cleared driver roster submitted during the weekly coordination meeting.

• Problem Reporting: In the event that a driver observes any mechanical, physical, or pressure issues at the site, they must call the Shift Operator immediately.

• Personal Protective Equipment (PPE): Drivers must wear all standard, cryogenic-rated PPE (including face shields, cryogenic gloves, and long sleeves) while on

USACE property.

• Spill Containment Kits: The Contractor shall maintain a spill kit at the delivery site of sufficient capacity to contain, absorb, and remediate any petroleum, oil, or lubricant (POL) leaks originating from the delivery truck.

12.0 SECURITY REQUIREMENTS

a. General Security Guidance

The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer

Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The

Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health

Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

b. Antiterrorism (AT) Level I Training

Please use the revised wording below instead of the Proposed Language because it provides more detailed guidance to access the training: Please use the revised wording below instead of the Proposed Language because it provides more detailed guidance to access the training: All contractor and subcontractor employees, requiring access to Army installations, facilities, controlled access areas, or require network access, shall complete

AT Level I Awareness Training within 30 calendar days after contract start date. The contractor shall submit certificates of completion for each applicable contract employee and subcontractor employee, to the Contracting Officer (COR), within 5 calendar days after completion of training. AT Level I Awareness Training is available at the following website: https://jko.jten.mil/courses/AT-level1/launch.html

c. Physical Security & Access Control

All contract personnel requiring physical access to a federal installation or facility shall comply with the access control procedures of that location. “All contractors and all associated sub-contractors shall comply with applicable District and local security policies and procedures (provided by the Government representative). The contractor shall provide the District Security Office with any/all requested information which may be required for background screenings, checks and/or investigations to meet installation/facility access requirements. Contractor workforce must comply with all personal identity verification requirements as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

Since this is a delivery and/or supply only, there are no investigation requirements.

However, the Contractor(s) will be escorted at all times inside the restricted area.

d. Suspicious Activity Reporting Training (iWATCH)

All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity. The contractor and all associated sub-contractors shall receive training on the local Suspicious Activity Reporting Program. This training identifies behavioral indicators and provides guidance reporting suspicious activity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training. The iWatch training for contractors is available at: https://www.dvidshub.net/video/871898/iwatch-army-2023-public-service-announcement https://jko.jten.mil/courses/AT-level1/launch.html https://www.dvidshub.net/video/871898/iwatch-army-2023-public-service-announcement https://www.dvidshub.net/video/871898/iwatch-army-2023-public-service-announcement

Additional Optional Information Regarding Suspicious Activity Reporting is below:

Tennessee Suspicious Activity Report https://www.tn.gov/safety/homeland-security/report-suspicious-activity.html ; and Homeland Security “See Something Say

Something” https://www.dhs.gov/see-something-say-something.

e. Pre-Screening using E-Verify

Contractors shall comply with the requirements set forth in FAR clause 52.222-54

Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify

Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with

Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR

22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment

Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

f. Reports of Crime

Please ensure ALL reports of theft, suspected theft, vandalism, or ANY crime of

Government OR Contractor property, OR crime against/by Contractor personnel is forwarded to the District Security Office. This information is critical for threat and risk assessments and may assist in obtaining funds for additional security measures.

g. Site Visit Disqualifiers

Because the site being accessed is a restricted area, there are restrictions on persons either imprisoned or previously convicted of a felony. The Contractor shall not employ in the performance of this contract any person undergoing a sentence of imprisonment imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana

Islands, American Samoa, Guam, or the U.S. Virgin Islands, or the US Federal

Government. The Contractor shall not employ in the performance of this contract any person who has been convicted of a felony imposed by any court of a State, the District of Columbia, Puerto Rico, the Northern Mariana Islands, American Samoa, Guam, the

U.S. Virgin Islands, or the US Federal Government.

https://www.tn.gov/safety/homeland-security/report-suspicious-activity.html https://www.tn.gov/safety/homeland-security/report-suspicious-activity.html https://www.dhs.gov/see-something-say-something

13.0 VICINITY MAPS AND SITE PHOTOS

• Coordinates: 36°52'27.66"N, 85° 8'8.13"W

• The Contractor shall use the provided maps to ensure delivery drivers follow the specified routing to access the Dissolved Oxygen Cryogenic Facility without disrupting powerplant operations.