Attch 1 - PWS.pdf

PWS Draft

STATEMENT OF WORK (PWS) for 30th Logistics Squadron (30 LRS)

Multiple-Award Blanket Purchase Agreement (BPA) Vehicle Fleet Maintenance Services - Vandenberg SFB

(VSFB), CA

1. INTRODUCTION

1.1. The 30th Logistics Readiness Squadron (LRS), hereafter referred to as the Government, is responsible for the management, readiness, and operational support of the entire vehicle and equipment fleet for Vandenberg Space Force Base (VSFB). This fleet is comprised of general purpose vehicles, special purpose vehicles, and heavy equipment, including construction and material handling equipment (See Attachment 1 - VSFB Base Vehicle and Equipment List).

1.2. The 30th LRS maintains an organic capability to service and repair its vehicle fleet.

However, to augment in-house capabilities, especially during surge requirements, national emergencies, or when service requirements exceed organic capacity, the 30th LRS requires contracted services to assist with the proper maintenance, complex repair, and overhaul of the vehicle and equipment inventory.

2. SCOPE

2.1. The purpose of this requirement is to provide comprehensive maintenance and repair services for the diverse VSFB vehicle fleet. The Contractor shall provide all necessary management, labor, and expertise to perform the services outlined in this PWS.

2.2. The Government will issue Firm-Fixed-Price (FFP) Task Orders against this BPA on an as-needed basis. Services shall be performed primarily at vendor facility. In certain cases, with the express approval of the Contracting Officer Representative (COR), services may be performed at the Contractor's off-base facility.

3. BPA ORDERING PROCEDURES

3.1. Task Ordering Procedures

3.1.1. The Government intends to provide all BPA holders a fair opportunity to be considered for each task order, consistent with the procedures outlined below. The specific procedure will be determined by the Government based on the nature and complexity of the required service. All competitions and awards will be conducted via Task Orders issued by a warranted Contracting Officer.

3.1.1.1. Categorization of Work and Solicitation Pool: For each service requirement, the Government will first categorize the work and identify the appropriate pool of BPA holders for solicitation based on the Vendor Capability Statements (PWS Section 4.5).

3.1.1.2. Solicitation Pool: The Government reserves the right to solicit quotes from all BPA holders or a limited pool of BPA holders possessing the specific certifications, tooling, and expertise required for the vehicle or system in question. This determination will be documented by the Contracting Officer for each task order.

3.1.2. Task Orders will be issued against this BPA by the Contracting Officer using serially numbered orders.

3.1.3. For each proposed Task Order, the Contractor shall provide the Government a firm-fixed-price quote based on the vehicle repair/maintenance request submitted by the Government. Unless otherwise indicated in the Governments request for quotes, proposal shall include:

- The proposed cost of the vehicle/equipment inspection necessary to provide the estimate and evaluation detailed in PWS paragraph 4.1.

- The estimated number of hours and associated labor categories required.

- The estimated cost of all parts and materials required for the repair.

- An estimated completion date.

3.1.4. If the Contracting Officer is unable to establish price reasonableness for the task order, the contractor shall be required to provide information other than certified cost or pricing data to support a determination of price reasonableness.

3.1.5. If the contractor’s proposal is acceptable to the Government, a warranted Contracting Officer will approve the Task Order. The contractor shall not begin work until receipt of a signed Task Order from a Contracting Officer.

3.2. Additional Work Procedures

3.1.6. If additional work is required for any equipment, the contractor will inform both the 30 LRS COR and the 30 CONS/PKB Contracting Officer. The contractor must receive approval from the Contracting Officer before proceeding with additional work.

4. DESCRIPTION OF SERVICES The Contractor shall be responsible for performing the full range of maintenance and repair services as described below.

4.1. Estimate and Evaluation

4.1.1. For each vehicle or piece of equipment requiring service, the Contractor shall provide a detailed written work estimate based on a thorough diagnosis. This estimate shall include:

4.1.1.1. Contractor name and address

4.1.1.2. Contract and Task Order number

4.1.1.3. Vehicle/Equipment description (Vehicle ID, make, model, VIN)

4.1.1.4. A detailed description of the diagnosed malfunction(s).

4.1.1.5. An itemized list of all parts and materials required for the repair.

4.1.1.6. The estimated number of labor hours required to complete the repairs.

4.1.1.7. The projected timeframe for work completion.

4.2. All estimates will be evaluated by the COR to ensure the scope, labor hours, and parts are accurately identified and reasonable. No work shall commence until a firm-fixed-price task order is placed by a Contracting Officer.

4.3. Heavy Equipment Maintenance and Repair

4.3.1. Services include the maintenance and repair of a variety of heavy equipment, to include but not limited to: Firetrucks (structural/airfield), Aircraft Refuelers, Loaders, Container Handlers, Bulldozers, Cranes, Bucket Loaders, Backhoes, Rollers, Dump Trucks, and other construction/material handling equipment.

4.3.2. Specific Tasks: Troubleshooting of malfunctions, determining the type and extent of repair needed, and executing repairs, overhauls, teardowns, rebuilds, and modifications of equipment.

4.3.3. Systems Expertise: Proficiency in the repair and maintenance of a variety of complex systems and components, including:

4.3.3.1. Diesel, Multifuel, and Gasoline engines (supercharged and turbocharged).

4.3.3.2. Pumping systems (water, foam, aircraft fuel).

4.3.3.3. Tracked vehicle systems and hydrostatic drives.

4.3.3.4. Transmissions and gear reduction systems.

4.3.3.5. Driveline assemblies (differentials, power dividers, dual-speed axles).

4.3.3.6. Electrical, electronic, emission control, and complex hydraulic systems.

4.4. General and Special Purpose Vehicle Maintenance

4.5. Services include the maintenance and repair of a diverse fleet of vehicles, to include but not limited to: Forklifts (6-30K), pickup trucks, vans, tow tractors, truck tractors and trailers, sweeper trucks, and wreckers.

4.6. Specific Tasks: Troubleshooting malfunctions, determining repair extent, and executing repairs, overhauls, and teardowns/rebuilds of various vehicle systems.

4.7. Systems Expertise: Proficiency in the repair and maintenance of a variety of vehicle systems and components, including:

4.7.1. Gasoline and diesel engines.

4.7.2. Transmission, gear reduction systems, and transaxles.

4.7.3. Driveline and rear axle assemblies

4.7.4. Hydraulic and hydraulic power-assist systems.

4.7.5. Fuel injection, exhaust, and emission control systems.

4.7.6. Related electrical, electronic, high-voltage electrical, and fuel assemblies.

4.8. Diagnostics and Inspections Technicians shall perform all diagnostic procedures, tests, and inspections necessary to achieve efficient, safe, and reliable vehicle operation, including the use of modern technology to interface with vehicle On-Board Diagnostic (OBD) systems.

4.9. Vendor Capability Statement As part of their response to the BPA solicitation, vendors must provide a Capability Statement identifying the specific categories of vehicles, equipment, and systems for which they are qualified to provide services. This statement will be used by the Government to solicit quotes for task orders from the appropriate pool of BPA holders.

5. CONTRACTOR PERSONNEL

5.1. Contractor personnel shall be technically qualified and fully capable of performing all tasks for which they are awarded a task order. The Government reserves the right to request proof of qualifications and experience.

5.2. The Contractor shall provide a single point of contact (POC) for all matters related to this BPA.

5.3. All personnel shall observe and comply with all VSFB installation rules and regulations.

6. CONTRACTOR RESPONSIBILITIES

6.1. The Contractor shall be responsible for furnishing all labor, tools, and transportation necessary to accomplish repair tasks awarded under a task order.

6.2. The Contractor shall be responsible for the supervision, safety, and accountability of all its employees.

6.3. The Contractor shall adhere to all applicable Federal, State, and local regulations, including OSHA and EPA standards.

6.4. Warranty: The Contractor shall guarantee all repairs for a minimum of ninety (90) days from the date of Government acceptance. Rework shall be performed in a timely manner at no additional cost.

7. GOVERNMENT RESPONSIBILITIES

7.1. The Government will provide a description of needed repairs to initiate a service request for a task order.

7.2. The Government will provide access to Government facilities.

7.3. The Government will assist the Contractor in acquiring necessary personnel and vehicle passes.

8. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

The contractor shall adhere to the following performance quality standards:

Service Requirement

PWS

Ref.

Performance Standard AQL

1. Repair Estimate Timeliness

4.1 A detailed work

estimate is submitted for Government review within 5 business days of the Government's request. If an estimate cannot be provided within this timeframe due to complex diagnostics, the contractor must notify the COR within 2 business days with a justification and a projected submission date.

95% of the time

2. Repair equipment to fully operational status.

3.3, 3.4, 3.5

Repairs are completed correctly the first time, within the timeframe agreed upon.

95% of the time

4. Adhere to warranty requirements.

5.4 All rework is completed

within 7 business days of notification at no cost.

100%

PWS Attachment 1 – Equipment List

*This attachment is current, however, changes may occur throughout the life of the contract.

The COR and Contractor will work together to maintain this list for accuracy Base Equipment Description Model Year Manufacturer

ID

Equipment Type

Vandenberg

SFB

OWN;ASPHALT

EQUIP;GRADER;DSL

DE;ENGINEER

2012 CAP 2012-CAP-

140M

Vandenberg

SFB

OWN;ASPHALT

EQUIP;GRADER;DSL

DE;ENGINEER

2014 VOL 2014-VOL-

G930

Vandenberg

SFB

OWN;ASPHALT

EQUIP;GRADER;DSL

DE;ENGINEER

1996 CME 1996-CME-

140H

Appendix A

1.0. Environmental Compliance: The contractor shall comply, while on VSFB, with the most stringent, and ensure that all subcontractors comply with all applicable and latest federal, state, county and local environmental laws and regulations to include, but not limited to: general and specific permit conditions; Air Force instructions (AFIs), policies, guidelines, Vandenberg Space Force Base (VSFB) Environmental Compliance documents, and Management Plans.

2.0. Environmental Agency Coordination: The 30th Civil Engineer Squadron, Environmental Management Flight, 30 CES/CEV, building 7015, (805) 606-1921 or 606-0016, is the single point of contact with environmental regulatory agencies for VSFB.

3.0. Notices of Violations (NOV) / Enforcement Actions: The contractor shall be liable for NOV, enforcement action, fines, penalties, and corrective actions imposed by federal, state, or local environmental regulatory agencies. The contractor shall provide verbal notification to 30 CES/CEV and the Contracting Officer within 24-hours of receiving a NOV, enforcement action, fine or penalty; followed by written notification to 30 CES/CEV and the Contracting Officer within three (3) workdays. The contractor shall work within the Air Force system to resolve any environmental deficiency and any agreed upon suspense date required to close out the environmental deficiency. The contractor shall implement any corrective actions to prevent a recurrence of the environmental deficiency.

4.0 to 7.0 RESERVED

8.0. Air Quality Requirements: The contractor shall comply with, but not limited to: Clean Air Act, Santa Barbara County Air Pollution Control District (SBCAPCD) rules and regulations http://www.sbcapcd.org/rules/dlrules.htm; SBCAPCD Permit To Operate (PTO) or Authority To Construct (ATC) requirements; California Air Resources Board (CARB) standards, controls, and equipment registration requirements http://www.arb.ca.gov/homepage.htm. The Contractor shall immediately report any permit or rule violations to 30 CES/CEV, (805) 606-1921 / 605-2015, and the Contracting Officer within 24-hours.

a. When the Contractor is performing coating and painting activities, then the Contractor shall comply with SBCAPCD Rule 102, Definitions; Rule 201, Permits Required; Rule 202, Exemptions to Rule 201; Rule 302, Visible Emissions; Rule 303, Nuisance; Rule 317, Organic Solvents; Rule 322, Metal Surface Coating Thinner and Reducer; Rule 323, Architectural Coatings; and Rule 339, Motor Vehicle and Mobile Equipment Coatings Activities.

http://www.sbcapcd.org/rules/dlrules.htm http://www.arb.ca.gov/homepage.htm

b. When the Contractor is performing adhesive and/or sealant activities, then the Contractor shall comply with SBCAPCD Rule 353, Adhesives and Sealants.

c. The Contractor shall not make use of, nor provide to the Government, any chemical, solvent, material, or any system making use of materials classified as a Class I Ozone Depleting Substance (ODS).

9.0. Hazardous Waste Requirements: The contractor generating hazardous waste shall comply with, but not limited to: Resource Conservation and Recovery Act; 40 CFR Parts 240- 299 (Protection of Environment), 49 CFR Parts 171-180 (Transportation), Title 22 California Code of Regulations (CCR), Division 4.5 (Environmental Health Standards for Management of Hazardous Waste); the California Hazardous Waste Source Reduction and Management Act of 1989 (Senate Bill 14); 30 SW Plan, 32-4002-A, Hazardous Materials Emergency Response Plan;

and 30 SW Plan 32-7043-A, Hazardous Waste Management Plan.

9.1. Hazardous Waste Certification: The contractor shall comply with the 30 SW Plan 32- 7043A, Hazardous Waste Management Plan for all of the contractor’s hazardous waste activities on VSFB. The contractor shall be responsible for all costs associated with the proper site management, profiling, accurate characterization, temporary site storage areas, containerization, labeling, and transportation of their hazardous waste to the base Consolidated Accumulation Point (CAP) Contract Operator, (805) 606-6067, located on 13th Street. The contractor shall dispose of all hazardous waste generated on VSFB through the base Consolidated Collection Accumulation Point (CAP) Contract Operator.

10. Hazardous Material Requirements: The contractor shall comply with, but not limited to: AFI 32-7086 and Air Force Space Command Supplement, Hazardous Materials Management; AFI 32-1053, Pest Management Program; and 30 SW Plan 32-7086, Hazardous Materials Management Plan. Contact the 30 CES/CEVC, Pollution Prevention Manager, (805) 606-0016 or Hazardous Material Manager, (805) 605-7573 as needed.

10.1. Hazardous Material Registration: The contractor shall obtain approval from the Government's Hazardous Material Supply System (HAZMART), by registering all of his hazardous materials (HAZMAT) with the HAZMART, 30 LRS/LGRDMH, Building 8317, (805) 606-9494, prior to using any HAZMAT on VSFB.

11.0. Spill and Release Requirements: The contractor shall comply with, but not limited to:

30 SW Plan, 32-4002-C, Spill Prevention Control and Countermeasures Plan; 30 SW Plan, 32- 7043A, Hazardous Waste Management Plan; and 30 SW Plan 32-7086, Hazardous Material Management Plan; 30 SW Plan 32-7043-E, Recoverable and Waste Petroleum Products Management Plan; and 30 SW Plan, 32-4002A, Hazardous Materials (HAZMAT) Emergency Response Plan.

11.1. Spill and Release Notification: The contractor shall immediately notify the Command Post, (805) 606-9961 and 30 CES/CEV, (805) 606-1921 / 605-2015, and the Contracting Officer of a spill or release. 30 CES/CEV will determine if an environmental regulatory agency Incident Release Report will need to be prepared and submitted based on the Reportable Quantity of the contractor's spill or release. Note: 30 CES/CEV has a 24-hour reporting time limit if a regulatory agency incident release reporting action is required from the time that the spill or release was identified. The contractor shall provide a completed copy of the Community Awareness and Emergency Response (CAER) Hazardous Materials Incident Reporting Form and any other required documentation to 30 CES/CEV.

Appendix A