ATTCH 1 - Hoods Duct Cleaning PWS 10 Nov 2021.pdf

Attachment 1 – Performance Work Statement Hoods and Ducts Cleaning Services

THE UNITED STATES AIR FORCE ACADEMY (USAFA)

PERFORMANCE WORK STATEMENT (PWS)

PM/FSM approves the PWS by signing and certifying the contents as written meet the needs of the requiring activity.

X

(*Lt Col Jeremy Oldham, Functional Service Manager (FSM/CC) )

10 November 2021

Table of Contents

PERFORMANCE WORK STATEMENT .............................................................. Error! Bookmark not defined.

1. DESCRIPTION OF SERVICES

1.1. Basic Services

1.2. Cleaning Schedule

1.3. Scheduled Work

1.3.1. Coordination of Work

1.4. Refuse Disposal

1.5. Outages

1.6. Fans

1.7. Work Preparation

1.8. Cleaning

1.8. Post Work Cleaning. ................................................................................ Error! Bookmark not defined.

1.9. Accidental Discharge

1.10. Maintenance and Removal of Equipment

1.11. Hazardous Communication

1.12. Approval of Work

2. SERVICE DELIVERY SUMMARY. .................................................................. Error! Bookmark not defined.

3. GENERAL INFORMATION. .......................................................................... Error! Bookmark not defined.

3.1. Government Owned Property and Services. T

3.2. Contractor Owned Property and Services

3.3. Protection of Buildings and Equipment

3.4. Compliance with Laws and Regulations

3.5. Hazardous Materials

3.6. Participation in Exercises

3.7. Documentation

3.8. Quality Assurance

3.8.1. Government Surveillance

3.9. Government Remedies

3.10. Hours of Operations

3.10.1. Federal Holidays. ................................................................................ Error! Bookmark not defined.

3.11. Security Requirements

3.12. Performance of Services Declared By National Command Authority or Combatant Commander.

....................................................................................................................... Error! Bookmark not defined.

3.13. Special Qualifications

3.14. Contractor Labor Hours. ....................................................................... Error! Bookmark not defined.

4. APPENDICES. .............................................................................................. Error! Bookmark not defined.

DESCRIPTION OF SERVICES / GENERAL INFORMATION

1. DESCRIPTION OF SERVICES. The Contractor shall provide all management, tools, supplies, equipment and labor necessary to perform the cleaning of grease laden vapor exhaust systems at the United States Air Force Academy.

1.1. BASIC SERVICES. The Contractor shall inspect, clean, and maintain hoods and ducts systems in accordance with (IAW) National Fire Protection Agency (NFPA) standard (STD) 96 and other local, state, and federal rules and procedures. The Contractor and the Contracting Officer Representative (COR) shall review the current inspection, test, and maintenance status of all hood, duct, and exhaust systems included in this contract. The Contractor shall submit a planned work schedule to the COR for approval no later than 10 calendar days after Notice To Proceed (NTP). The Contractor shall submit a documented report to the COR on all hood, duct, and exhaust system’s inspection, test or maintenance work, noting discrepancies, system impairments and recommendations, within 10 calendar days after inspection.

1.2. CLEANING SCHEDULE. All systems shall be cleaned and serviced as shown in Appendix A. The Contractor shall be responsible for coordinating and completing all work identified within the month specified.

1.3. SCHEDULED WORK. The Contractor shall notify and provide a schedule for proposed cleanings to the Contracting Officer Representative (COR) by e-mail at least 30 days prior to scheduled cleanings. See Appendix B for building managers and telephone numbers for appropriate buildings. If scheduled cleanings are missed for any reason, the Contractor shall notify the COR of the new scheduled cleaning date and time. Contractor shall coordinate with the COR and building manager to obtain access to roof of building for cleaning of exhaust fans. A roof hatch key is required for access to most roofs. This key and T badges are available from the COR.

1.3.1. COORDINATION OF WORK. The Contractor shall contact the facility managers for each facility to schedule the date and time for cleaning, once scheduled the Contractor shall ensure the fire prevention office and the COR is informed of the scheduled dates and times.

1.4. REFUSE DISPOSAL. The Contractor shall gather and remove at the end of each work period all grease, lint, dirt, dust, rags and other refuse or debris generated in the performance of this contract. The Contractor shall haul all refuse off USAF Academy for disposal in accordance with federal, state and local laws.

1.5. OUTAGES. The Contractor shall notify the COR, of any proposed electrical outage necessitated by work under this contract. The Contractor shall notify the COR thirty (30) work days prior to the outage and shall stipulate the specific utility system(s) and circuits to be affected, the location, time and duration of the outage. The Contractor shall keep both outages and duration to a minimum.

1.6. FANS. If it is necessary to remove fans to facilitate the cleaning of the fans or ductwork, the Contractor shall be responsible for this work and shall insure that removal and reinstallation is accomplished by an individual with expertise in this type of work. It shall be the responsibility of the Contractor to report to the COR defective conditions of any fan

1.7. WORK PREPARATION. Prior to performing work on the vapor exhaust system, the Contractor shall disable all electrical power to the particular system being cleaned.

Electrical power shall be turned off at the main circuit panel and the main disconnect switch. The Contractor shall red tag both switches to indicate power is not to be restored until completion of cleaning.

1.8. CLEANING.

1.8.1. The Contractor shall thoroughly clean kitchen and grill vapor exhaust systems beginning with interior of the hood or canopy and extending through to the final point of exhaust, or as indicated by drawings at Appendix C. This will include, but not be limited to, cleaning the hood including the filter, the interior above the filter, ceiling grills or registers, fan blades and housing, turning vanes, screens, louvers, contaminated area of roof walls and exhaust wells resulting from kitchen discharge.

The Contractor shall remove all deposits of grease, dirt and any other foreign substance from the entire grease vapor exhaust system. The Contractor shall clean the system down to bare metal or surface.

1.8.2. The Contractor shall return all electrical switches, detection devices and system components to an operable state by qualified personnel when cleaning procedures are completed. The Contractor shall replace cover plates and position damper and diffusers for proper air flow. Upon completion of cleaning, the Contractor shall remove all red tags that were installed

1.8.3. The Contractor shall insure that all screws and bolts are secure on access panels, screens and louvers. If any of the screws or bolts are missing the Contractor shall furnish and install new ones. The Contractor shall take precautions to ensure that cleaning substances do not come in contact with or adversely affect fusible links, nozzles, or any other detection devices of the automatic extinguishing systems. The Contractor will contact the USAFA Fire Department when the work is completed and the area is ready for inspection.

1.9. POST WORK CLEANING. The Contractor shall clean all areas affected by the duct cleaning of debris, grease, and residue generated by the cleaning process. The Contractor shall not leave the job site until all clean-up activities are complete. The Contractor shall adhere an adhesive label to the outer surface of the hood showing the date of cleaning. Upon completion of the cleaning, the Contractor shall submit a cleaning and inspection report to the COR, similar to the report at Appendix D.

1.10. ACCIDENTAL DISCHARGE. If an extinguishing system is accidentally discharged, the Contractor shall notify the Fire Prevention Branch (719-333-4433) and the COR immediately after discharge. The Contractor shall be responsible for all damages resulting from an accidental discharge during the performance of work. The Contractor shall also recharge the system at no cost to the government.

1.11. MAINTENANCE AND REMOVAL OF EQUIPMENT. The Contractor shall be responsible for installing and maintaining temporary cords, lines, and other equipment in a safe condition. Prior to final acceptance, all temporary cords, lines, and other equipment shall be removed and the existing outlets and lines restored to the condition existing prior to the start of Contractor's work.

1.12. HAZARDOUS COMMUNICATION. The Contractor shall have a written communication program in accordance with OSHA STD 29 CFR 1910.1200, Hazardous Communication. The written communication program shall be submitted (one copy) to the Contracting Officer no later than at the post award conference.

1.13. APPROVAL OF WORK. When a cleaning has been completed the Contractor shall contact the Academy Fire Department a representative will physically inspect the Contractors work and either approve or disapprove, if the cleaning is not acceptable to the fire department representative the Contractor shall re-clean the system until it passes inspection, re-cleanings shall be at the Contractors expense.

2. SERVICE SUMMARY. The performance threshold below briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

3. GENERAL INFORMATION

3.1. GOVERNMENT OWNED PROPERTY AND SERVICES. The government shall provide utilities without cost. The government will furnish electrical power, water, and sewer service from existing sources at no cost to the Contractor during performance of this contract. The Contractor shall carefully conserve all furnished utilities. All electrical equipment used by the Contractor shall meet all safety requirements of this contract and shall be UL approved. This equipment must operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment which require power exceeding the capacity of existing building circuits.

3.2. CONTRACTOR OWNED PROPERTY AND SERVICES. Except for those items or services specifically stated to be government furnished, the Contractor shall furnish everything required to accomplish work in accordance with this Performance Work Statement

(PWS).

3.3. PROTECTION OF BUILDINGS AND EQUIPMENT. The Contractor shall use the necessary protective devices, i.e. barriers, drop cloths, shields, barricades, required to prevent damage to buildings and equipment, injury to people, and to prevent contamination to any food or supplies in the performance of this contract. The Contractor shall return to its original position any furniture, fixtures or equipment moved during the cleaning process. The Contractor shall be responsible for cleaning up and disposing of all waste

SS ITEM

NUMBER

PERFORMANCE

OBJECTIVE

PARAGRAPH THRESHOLD

SS-1 Basic Services 1.0 No defect in services / No delay in submitting report

SS-2 Quarterly Cleaning 2.2 No defect in services / No delay in submitting report

SS-3 Semi-Annual Cleaning 2.2 No defect in services / No delay in submitting report or water generated during performance of this contract and shall ensure that water does not leak through duct seams. The Contractor shall take precautionary measures in the process of cleaning exhaust fans (housing and blades) and louvers in order to keep grease-water off any part of electric motors or the building. The Contractor shall not transport or use upon the premises any detergent, solvent, de- carbonizing agent, or other cleaning agent that is toxic or possesses flammable, combustible or explosive characteristics. The Contractor shall notify the COR if any system has a leak in the duct system. The Contractor shall clean any leakage from the system. Repair of the leak is the responsibility of the Government.

3.4. COMPLIANCE WITH LAWS AND REGULATIONS. The Contractor shall be knowledgeable of and comply with all applicable federal, state, and local laws, regulations, and requirements governing the work required under this contract. In the event applicable laws, regulations, or requirements change during the term of this contract, the Contractor shall be required to comply with such changes when they come into effect. This Performance Work Statement will NOT be revised to incorporate changes in laws, regulations, or requirements.

3.5. HAZARDOUS MATERIALS. The Government reserves the right to prohibit the use of any materials, supplies, or equipment, and the Contractor shall not use any materials, supplies, or equipment without prior Government approval. The Contractor shall submit to the Government a list of all supplies, materials, and equipment for approval on AF- EMIS Form 3000 (for Equipment, Materials, and Supplies), AF-EMIS Form 3952 (for Cleaning Products) and attach the Material Safety Data Sheets (MSDS) for each item.

3.6. PARTICIPATION IN EXERCISES. Contractor personnel are required to participate in contingency or "real world" exercises (e.g. fire drills, RAMs (random anti-terrorism measures), or active shooter exercises), if they are working in an area where such an exercise is implemented. Contractor personnel shall follow instructions given them pertaining to the exercise.

3.7. DOCUMENTATION. The Contractor shall submit a documented report through email in Excel format to the COR on all hood, duct, and exhaust systems services performed and will include before and after pictures.

3.8. QUALITY ASSURANCE. The government will periodically evaluate the Contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP).

3.8.1. GOVERNMENT SURVEILLANCE. The government shall be given ample notice and access by the Contractor during operations associated with the requirements in this contract to satisfy compliance with those requirements. If access to an area is sealed or closed before government surveillance is accomplished, the Contractor shall make access available for surveillance unless directed otherwise by the COR. All Customer complaints with be addressed by the CO and/or the COR.

3.9. GOVERNMENT REMEDIES. The CO shall follow the clauses stated in the contract for Contractor’s failure to correct nonconforming services

3.10. HOURS OF OPERATIONS. The Contractor shall normally perform services 7:30 A.M. to 4:00 P.M., Monday through Friday, however the Contractor may be required to perform work on weekends and after normal hours in order to minimize disruption to normal operation.

3.10.1. FEDERAL HOLIDAYS. The following Federal Holidays are observed by USAFA.

New Year’s Day, January 1st or the Friday preceding or Monday following Martin Luther King’s Birthday, 3rd Monday in January President’s Day, 3rd Monday in February Memorial Day, Last Monday in May Juneteenth, June 19th or the Friday preceding or Monday following Independence Day, July 4th or the Friday preceding or Monday following Labor Day, 1st Monday in September Columbus Day, 2nd Monday in October Veteran’s Day, November 11th or the Friday preceding or Monday following Thanksgiving Day, 4th Thursday in November Christmas Day, 25th December.

3.11. SECURITY REQUIREMENTS. The Contractor shall be responsible for safeguarding all Government property for Contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured. The Contractor and his employees shall comply with all the security and law enforcement requirements imposed by the respective local installation Commander at all times. The Contractor, subcontractor and all employees shall have access only to those areas required for execution of this work. Requests for employee badging must be made at the time the schedule for the cleanings are provided

3.12. PERFORMANCE OF SERVICES DURING CRISIS The Contractor shall perform services under this contract during a crisis unless directed by the CO.

3.13. SPECIAL QUALIFICATIONS. All contractor personnel performing work under this contract shall be certified to clean grease laden vapor exhaust systems. Certificates for these personnel shall be provided to the Contracting Officer and the COR prior to starting work under this contract. Certification must be kept current.

4. APPENDICES.

A. Estimated Workload Data B. Building Manager/Alternates C. Exhaust System Plans D. Sample Cleaning and Inspection Report

APPENDIX A - ESTIMATED WORKLOAD DATA

APPENDIX B - Building Manager/Alternates

Facility Number Facility Name Facility Manager Phone Number

1081 Jack's Valley

Philip Wright 719-243-7772 Stephen Barela 333-5806

1094 FERL Kitchen MSgt Andrew Wise 333-6948 Dennis Scott 333-6192

2002 Cadet Lodge Mark Winter 333-1539 Jandy Viloria 333-2721

2169 Cadet Field House Matt Gaden 333-4328 Christopher Chessmore 333-9012

2302 Arnold Hall Mark Winter 333-1539 Jandy Viloria 333-2721

2350 Mitchell Hall Philip Wright 333-4902 Stephen Barela 333-5806

3120 Falcon Club Renee Krauss 333-8188 Heidi Jacobson 333-8189

3169 Golf Course Tee

Steve Wallace 333-2606 Ext 201 Anthony Scites 333-4419 Ext

5125 Burger King Gales Brandy 472-1211 Belcher Matt 472-1211

5128 Bowling Lanes Ballon Lauri 333-4709 Hammond Heather 333-4709

5132 Youth Center Brendan Facey 333-4169 Dorcas McFarland 333-4169

5134 Community Center

Misty Edwards 333-3300 Bradley Barkhauer 333-3300

5128 Airman's Dining

Luciano Moya 333-9831 Ronald Walker 333-9133

5150 Child Development

Jessica Parks 333-6779 Elizabeth Stigner 333-6779

6250 Child Development Center Jami O’Conner 333-4166

Jessica Parks 333-6779

APPENDIX C - EXHAUST SYSTEMS PLANS

(FLOOR PLANS AND MAPS WILL BE PROVIDED ELECTRONICALLY)

Facility Number Facility Name Location of System

1081 Jack's Valley Kitchen Center of Kitchen 1094 FERL Kitchen North side of building 2002 Cadet Lodge Kitchen 2169 Cadet Field House Food Court 2302 Arnold Hall Food Court 2354 Fairchild Hall Snack Bar/ Not used 2350 Mitchell Hall East Mechanical Room

East Side of Kitchen West Side of Kitchen

3120 Falcon Club Kitchen 3169 Golf Course Tee House Kitchen 5125 Burger King Center of Kitchen 5128 Bowling Lanes North side of Kitchen 5132 Youth Center Kitchen

5134 Community Center Chapel Kitchen

5128 Airman's Dining Hall North Side of Kitchen Southeast Side of Kitchen (2) Moli-Tron Systems, Water Down System

5150 Child Development

Kitchen

6250 Child Development Center Annex Kitchen

APPENDIX D - GREASE LADEN VAPOR EXHAUST SYSTEM CLEANING

AND INSPECTION REPORT

Building Number and Name:

Specific System (if applicable):

Date of Service: _______________ Equipment Cleaned Check to Confirm Service

1. Hood and Filters

2. Grease Removal Devices

3. Plenum

4. Duct work

5. Exhaust Fan

6. Sprinkler Heads and Fusible Links

7. Drains

Completion of Work

1. All pilot lights on

2. All electrical switches turned on and off as needed

3. All detection devices working

4. Equipment clean

5. All floors and affected area clean

6. Sticker on hood

Comments and Recommendation

Contractor

Contract Number: ______________

Completed By:

Date: _______________

APPENDIX E - USAFA ENVIRONMENTAL STANDARDS

(WILL BE PROVIDED ELECTRONICALLY)