Attch 1 Draft Haas SOW.docx

AIR EDUCATION & TRAINING COMMAND (AETC)

JOINT BASE SAN ANTONIO (JBSA)

STATEMENT OF WORK (SOW)

502nd Trainer Development Squadron Haas Machine Maintenance & Calibration Performance Assurance Program

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide performance assurance and comprehensive calibration analysis program with reactive service and spare parts. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision and other items necessary to perform performance assurance and comprehensive calibration analysis program with reactive service and spare parts as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services. The Contractor shall perform to the standards in this SOW.

1.2 Background: The 502d Trainer Development Squadron (502 TDS) at JBSA Randolph, TX requires a performance assurance program to assure continued uptime and machine reliability for eight (8) machines including two (2) trunnion rotary table attachments. The program will consist of all the major maintenance checks that are recommended by the machine manufacturer. Comprehensive checks will be made by factory-trained technicians on the Mechanical, Electrical, Air, Coolant, Spindle and Way Lube systems. Coupled with the standard checks is included yearly ball bar calibration. Renishaw ball bar service is performed for preventive and comprehensive diagnostic report that also gives an overall assessment of machine performance (circularity). In addition, this test provides an automatic diagnosis of up to six (6) specific machine positioning errors including servo mismatch, stick-slip errors, backlash, repeatability, scale mismatch and machine geometry. Each error is ranked according to its significance to overall machine performance alongside the error value.

1.3 Objectives: Provide five years (1 base year and 4 option years) of performance assurance, comprehensive calibration analysis, and reactive service for the eight (8) machines including two (2) trunnion rotary table attachments located in Hangar 74, JBSA Randolph as outlined in the table below:

1.4 Scope: Performance Assurance (PA) shall consist of all the major maintenance checks that are recommended by the machine manufacturer for each machine and attachments listed in the table above. Comprehensive checks shall be made by factory trained technicians on the Mechanical, Electrical, Pneumatic, Coolant, Spindle and Way Lube systems. Coupled with the standard checks, the Contractor shall also include yearly ball bar calibration. Finally, the Contractor shall diagnose errors that include but are not limited to: servo mismatch, stick-slip errors, backlash, repeatability, scale mismatch and machine geometry.

Machine areas to be inspected include:

WAY LUBE SYSTEM

· Clean filters

· Inspect lines and fittings

· Check operation

· Verify lube/pump operation

LUBRICATION SYSTEMS

· Clean filters*

· Inspect lines and fittings

· Verify lube/pump operation

PNEUMATIC SYSTEM

· Clean filters Replace filters

· Check pressure/adjust the regulator

· Inspect system for leaks

COOLANT SYSTEM

· Remote/Check pump and motor

MECHANICAL SYSTEM

· Check machine level

· Verify spindle sweep

· Verify spindle tram

· Check gear shift operation*

· Check spindle lube and airblast

· Check spindle orientation alignment

· Check shot pin operation*

· Change gearbox oil**

· Check backlash in X,Y, and Z-axis

· Inspect drive belt

· Inspect and adjust tool changer system

· Inspect spindle taper condition

· Inspect way cover wipers

· Check drawbar height

· Drawbar dynamometer test

· Spindle run-out test*

· Check drawbar stroke for correct tool knockout dimension*

· Verify ATC tool change*

· Inspect ATC system*

· Lubricate ATC mechanism bearings*

ELECTRICAL SYSTEM

· Check voltages

· Inspect connections/terminals

· Inspect grounds

· Check limit switches/safety locks

· Inspect and clean spindle sensor*

· Clean electrical cabinet

· Check safety interlocks

GIB ADJUSTMENT

· Adjustment of Gibs to maintain axis rigidity and accuracy*

Items ending with an “*” are services performed if applicable to each machine.

Items ending with an “**” TDS is responsible for fluids and disposal of used fluids.

1.4.1 Scope: Comprehensive Calibration Test shall assess problems on the machine’s spindle including bearings, drive motors, as well as electrical problems. Tests to be performed shall include:

· Drawbar Force Test: Shall provide early detection of drawbar tension problems with the spindle's Belleville spring stack, verification of performance of the clamping system as a whole, help prevent damage to spindle taper, premature tool wear, and other machine features critical to machining accuracy, and ultimately help to keep the machine operator safe.

· Geometry Inspection: This series of tests and checks shall insure machine accuracy and including parallelism, squareness and true perpendicularity of the Cartesian co-ordinance system and machine.

· The customer representative (TBD) will receive a copy of the service report as well as a copy of the ball bar test, no later than one business day after each machine is serviced.

1.4.2 Scope: Reactive service is unscheduled service/parts that are not addressed in performance assurance paragraphs above. Reactive service and parts shall be performed/delivered as required. The reactive services for each year shall include service, parts, spare parts, and/or equipment upgrades required to ensure proper function or modernization of each of the eight (8) machines and two (2) trunnion rotary table attachments listed in the table. The Contractor shall respond to reactive service by providing technical troubleshooting/diagnostics/evaluation over the phone within three days. If the problem/repair requires to technician to travel to JBSA Randolph for diagnostic/repair a service call will be scheduled at earliest convenience of the Government. A service call shall be scheduled within one week for repairs that require a technician to travel to JBSA Randolph for diagnosis/repair action.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The customer representative will schedule with the Contractor for PA services in six (6) daily visits, which will be performed over a 90 calendar day period. In an effort to not disrupt the facilities productivity, no more than two machines will be down for not more than one 8 hour period. Machine down time shall not impact the day before or the day after the maintenance is being performed on a specific machine.

1.6 General Information

1.6.1 Quality Assurance: N/A

1.6.1.1 Quality Control: The Contractor shall be responsible for quality control for all work accomplished during the performance of the task. The Contractor shall provide and maintain a Quality Control Plan (QCP) which ensures the requirements in this PWS are met. The QCP will be considered acceptable and approved unless the Contractor is notified by the CO prior to award. The QCP shall be included in the technical proposal for evaluation and acceptance. As a minimum, the Contractor shall develop quality control procedures that address the areas identified in section 2, Service Summary.

1.6.2 Recognized Holidays: The Contractor is not required to perform services on holidays:

1.6.3 Hours of Operation: The Contractor is responsible for conducting business, between the hours of 7:00 AM to 3:00 PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the Contractor will not be reimbursed when the Government facility is closed for the above reasons. The Contractor shall maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.4 Place of Performance: The work to be performed under this contract will be performed at Hanger 74 at JBSA-Randolph in San Antonio, TX.

1.6.5. Security Requirements: Contractor personnel performing work under this contract must have a criminal background (NCIC-III check) and must provide their contact info for access. They must maintain the level of security required for the life of the contract. Names of all factory-trained technicians that will be supporting this contract must be provided so that they may be submitted to the Visitor Center. Any technicians that receive a derogatory background NCIC-III check will not be allowed on the installation.

1.6.5.1 Physical Security: The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.5.2 Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander: Not Applicable to this Unit.

1.6.6 Special Qualifications: Contractor personnel shall be Haas certified technicians that have been factory trained to perform all service and repair needs.

1.6.7 Records Management: The Contractor shall manage all data created for Government use or legally controlled by the Government, in support of the functional activity IAW with the AF records management procedures in Air Force Instruction (AFI) 33-322, Records Management and Information Governance Program.

1.6.8. Air Force Antiterrorism (AT) Program: The AT program seeks to deter or limit the effects of terrorist acts against the AF by giving guidance on collecting and disseminating timely threat information, providing training to all AF members, developing comprehensive plans to deter and counter terrorist incidents, allocating funds and personnel and implementing AT measures. In accordance with Department of Defense Instruction 2000.16 Volume 1, DoD Antiterrorism (AT) Program Implementation DoD Contractors and sub-contracts personnel shall be offered Level 1–AT Awareness Training. Compliance with the training will be monitored by the COR.

1.6.9. Reserved

1.6.10. Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, customer representative, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the CO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.6.11. Customer Representative: The individual will be identified by separate letter. The person monitors all technical aspects of the contract and assists in contract administration to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of Government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.12. Key Personnel: The Contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the Contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 7:00 AM to 3:00 PM Monday thru Friday except Federal holidays or when the Government facility is closed for administrative reasons.

1.6.13. Identification of Contractor Employees: All contract personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by Contractors are suitably marked as Contractor products or that Contractor participation is appropriately disclosed.

1.6.14. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.6.15. Organizational Conflict of interest: Contractor and subContractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of interests (OCI) as defined in Contracting regulations. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.16. All work shall be performed in strict accordance with the manufacturer's specifications/recommendations, local, State, Federal codes, regulations, and contract requirements as applicable. It is the Contractor's responsibility to secure access to specific codes as required.

PART 2

SERVICE SUMMARY

ITEM #

Performance Objective

PWS Paragraph

Performance Threshold Surveillance Method

100% Inspection