Attch 01_16-0143-SOW-Const-Multi Media-Arnold.pdf

STATEMENT OF WORK

FOR NON-SABER CONSTRUCTION

NON-SABER CONSTRUCTION SOW

Last Updated 20 February 2020

RPR MULTI-MEDIA / SOUND SYSTEM – ARNOLD HALL

XQPZ 16-0143

Revision 0: 24 July 2020, Initial Release

10 CES/CENMP PM: Bryan L. Suhler, R.A., Contractor Phone: (719)-333-8396

CE Construction Manager: Jeff Young Phone: (719) 333-8397

CE Construction Inspector: Chris Padilla Phone: (719) 333-9659

1. PROJECT INFORMATION:

A. PROJECT NUMBER - XQPZ160143

B. PROJECT TITLE - Rpr Multi-Media / Sound System – Arnold Hall

C. PROJECT LOCATION - Bldg 2302, Arnold Hall, USAF Academy, CO

2. DESCRIPTION OF PROJECT:

A. PROJECT BACKGROUND: This project will provide for replacement of existing inadequate multi-media equipment used for various productions and venues hosted in the Arnold Hall Theater, ranging from slide presentations, speakers, and theater productions. The new equipment provided in this project will be state-of-the-art, and will include electrical and communications upgrades in support of the equipment upgrades. The project includes replacement of existing speakers with new speakers throughout the Theater, and includes multi-media and electrical equipment upgrades in the Projector Booth and above the Stage.

This project also includes replacement of existing architectural, mechanical, and electrical items within the Theater and in spaces adjacent the Theater to reduce outside ambient noise transfer into the Theater. This project includes structural work within the Theater and above the stage to support items provided in this project. The project provides THX capability for selected Theater productions.

B. CONSTRUCTION SCOPE: The contractor shall execute the project as shown in this SOW (Statement of Work), Project Drawings, and Specifications. In case of conflicts between documents, the order of precedents will be Contract, SOW, Specifications, and Project Drawings.

3. GENERAL PROVISIONS:

A. GENERAL - The Contractor shall supply all labor, materials, transportation, equipment, and supervision to provide a complete, finished, functional product meeting USAFA Specifications.

B. ENVIRONMENTAL - The Contractor must comply with USAFA Environmental Standards 2020 and Erosion Control Revegetation and Tree Care Standards which outlines provisions to help ensure Contractor compliance with environmental law.

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C. PERIOD OF PERFORMANCE (POP) - Include in the proposal a POP duration including on-site construction time. An acceptable period of performance for this project shall be between 330 - 390 calendar days.

D. PRE-CONSTRUCTION SITE SURVEY - Prior to the start of any on-site construction activities, the Contractor shall:

a. Conduct a project site condition survey with the 10 CES Construction Inspector.

b. The Contractor shall note the condition of existing building elements, and any structural damage that may exist immediately within or adjacent to the work site.

c. The Contractor shall field verify all dimensions or examine unseen connections before ordering materials or performing any work.

E. WORK CONFORMANCE - The work area will be confined to the applicable areas as shown in the design drawings and as listed in this SOW.

F. SUBMITTAL REGISTER - A submittal register is provided for this project, as part of the Specifications. Provide submittals and maintain the Submittal Register throughout project construction period of performance. This list of submittals is not all-inclusive; other submittals and forms may be required by the Contract Documents. Contractor shall submit the Master Submittal Register to Contracting within fourteen (14) calendar days after the Notice to Proceed (NTP).

G. BASIS OF DESIGN - Any brand name items listed in this SOW and drawings are intended as a Basis of Design only.

The Contractor may substitute a product, or products, for the brand name items as long as the substituted product(s) meet the minimum performance standards established by the listed salient characteristics. Refer to Specifications. An ‘Or Equal’ product shall be submitted with the initial proposal and will be reviewed for technical acceptability.

The Contractor is responsible for how the substituted product(s) affect the design and schedule of the project. 10 CES will review the substituted products for General Conformance only. All substituted products will be reviewed for compliance with the USAFA Design Standards, any SHPO or historical considerations, Environmental regulation compliance and any other review processes that are applicable to this project.

As a part of the 10 CES review process for substituted products, and prior to the substituted product being used or installed, the Contractor must demonstrate in writing that the substitution will meet all project requirements listed above.

H. HAZARDOUS MATERIALS. Refer to Environmental Standards 2020 for requirements.

I. HAZARDOUS MATERIALS REPORT – A Hazardous Materials report and related testing was accomplished for this project. There are some amount of asbestos-containing materials (ACM) present that will need to be addressed as a part of this project. Contractor shall include in their Proposal the costs for removal/encapsulation of asbestos-containing materials that will be removed and/or disturbed as a part of this project. In addition to the suspected ACM in the report, for Proposal pricing purposes, Contractor shall assume that the

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Last Updated 20 February 2020 mechanical exhaust fan ductwork assembly to be demolished contains ACM, and shall include costs for removal.

J. Form 1354 – For all projects, the Contractor shall prepare and submit a DRAFT DD Form 1354, Transfer and Acceptance of Military Real Property, Current Version. This DRAFT establishes the level of detail and the different components of a project for all work accomplished under the project. This 1354 includes installed property, by building/facility number, and shall be submitted to the Contracting Office (CO). The DRAFT DD Form 1354 shall be submitted no later than thirty (30) calendar days after the Notice to Proceed (NTP). This DRAFT DD Form 1354 will be reviewed by Real Property Office (RPO) to resolve any issues and provide clarity to the Contractor for the inclusion in the INTERIM DD Form 1354. Please request a sample DD Form 1354 document if not provided in the RFP.

K. TRAFFIC CONTROL – Traffic control will be required and must conform to MUTCD. A traffic control plan must be submitted for approval prior to starting any demolition. The roadway and/or parking lot shall be left in a safe and usable condition at the end of each work day. All traffic control plans must be re-submitted by the Construction Contractor, with a time schedule for placement, at least two weeks prior to the requirement to ensure it is clear when and where the traffic control devices will be placed.

L. BUILDER – The request for proposal (RFP) has a blank form and guidance on items to be included in BUILDER. Contractors shall complete an electronic BUILDER form for all equipment or structure addition, deletion, or replacement components. If there is a component-section (Uniformat II Level IV) listed in the BUILDER catalog that was included in the scope of the project for adding, deleting, or replacing it is to be accounted for on one of the BUILDER forms. In addition to completing the BUILDER forms the Contractor is to attach a photo of the component-section. For structure type components a photo showing the overall item. For equipment type components a photo showing the overall item and a close-up photo of the data plate. Label the photos clearly so they can easily be associated with the BUILDER component-section. At the conclusion of the project, prior to the BOD final inspection, the Contractor shall submit the CD that contains all the BUILDER forms and photos.

4. SPECIFIC REQUIREMENTS:

Project Specifics - The following specific requirements apply to this project:

Construction Staging – Due to other on-going construction projects in the Arnold Hall vicinity, there are no available parking spaces for laydown, storage, or Contractor parking. Contractor shall plan on shuttling materials, equipment, and personnel from the remote Contractor Staging Area located east of Stadium Boulevard as required, with portions of the materials and equipment brought in on a daily basis and as needed.

Contractor CONEX and Trash Container – The Contractor shall coordinate location of CONEX and project trash container with the Facility Manager and Construction Inspector. Tentative location for these is outside the east side

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Last Updated 20 February 2020 of Arnold Hall, in the area adjacent the Theater backstage area. Contractor shall maintain trash truck access to the nearby trash compactor that serves Arnold Hall.

Dust Protection – The Contractor shall provide dust protection as required to contain dust within the project area, and to prevent dust migration to areas of the building that are outside the project area.

Work Dates and Times for Construction – The areas of the building outside the project work area will remain open and occupied during construction.

Contractor shall coordinate with the Construction Inspector and the Facility Manager for dates and times that work is restricted due to events elsewhere in the building. Arnold Hall hosts numerous events throughout the year. The Facility Manager and Construction Inspector will provide periodic building schedules and updates to keep the Contractor informed on current events.

A. UTILITY COORDINATION AND CSU INSPECTOR NOTIFICATION – The Construction Contractor shall provide utility coordination and notify the CSU Inspectors prior to starting excavation work or related utilities work associated with this project.

a. Academy Dig Permits and UNCC – NOTE - Due to the location and nature of this project, it is anticipated that coordination with UNCC and Dig Permits will not be required.

b. CSU Inspector Notification – NOTE - Due to the location and nature of this project, it is anticipated that coordination with CSU (Colorado Springs Utilities) will not be required.

c. Utility Outages – For the duration of the project, Contractor shall provide information to the CE Inspector for coordination of outages thirty-five (35) calendar days in advance.

B. Work Sequencing - A detailed construction schedule must be submitted along with the Contractor’s proposal. As required, Contractor shall provide a proposed construction phasing plan for execution of the work.

C. Coordinate work schedules with the 10 CES CM at least fourteen (14) calendar days in advance.

D. CLIN Schedule – Contractor shall provide two separate estimates in their Proposal, one for Repair, and one for Equipment. Equipment is to include all of the audio equipment, visual equipment, speakers, wiring, and related systems that support and are a part of the equipment items. Equipment CLIN is funded by Others, Equipment is provided and installed by the Contractor. Repair is to include all architectural, structural, mechanical, electrical, and related systems in this project. Repair is also to include the infrastructure items, including conduits, for the equipment portion of the project.

Description EEIC CLIN Notes

Repair 52200 CLIN 0001 Repair Costs funded in this Project, (Arch., NON-SABER CONSTRUCTION SOW

Last Updated 20 February 2020

Struct., MEP Systems)

Equipment N/A CLIN 0002 Funded separately as part of this Project, requires separate 3080 Funds, See Equipment List

E. WIRELESS FREQUENCIES CHANGES – Subsequent to the completion of this project’s design phase in March 2018, it has been discovered that the Federal Communications Commission (FCC) has made changes to wireless frequencies that will affect the equipment to be provided as a part of this project.

Background - The FCC auctioned spectrum that had been licensed to broadcast television stations operating on TV Channels 38 – 51. The results of the auction, completed in April 2017, will affect the availability of spectrum for wireless microphone operation on the 600 MHz frequencies that correspond to these TV channels, specifically the 614 – 698 MHz frequencies.

2019 Updated Excerpt from FCC Website – The amount of TV band spectrum available for wireless microphones has decreased as a result of the incentive auction, which was completed on April 13, 2017. Specifically, most (but not all) of the spectrum on TV channels 38-51 (614-698 MHz), has been repurposed for use by wireless services and will not continue to be available for wireless microphone use. Wireless microphones that operate in the 600 MHz service band (the 617-652 MHz and 663-698 MHz frequencies) will be required to cease operation by no later than July 13, 2020, and may be required to cease operation sooner if they could cause interference to new wireless licensees that commence operations on their licensed spectrum in the 600 MHz service band. Reference FCC 15-140 for more information. Spectrum will continue to be available for wireless microphone use on TV channels 2-36 (TV band frequencies that fall below 608 MHz), on portions of the 600 MHz guard band (the 614-616 MHz frequencies), and the 600 MHz duplex gap (the 653-663 MHz frequencies), and in various other spectrum bands outside of the TV bands. Reference FCC 15- 110, and FCC 15-99 for more information. FCC Website is:

https://www.fcc.gov/wireless/bureau-divisions/mobility-division/wireless-microphones.

F. MULTI-MEDIA EQUIPMENT SUBMITTALS AND UPDATED 2020

REQUIREMENTS – Subsequent to the completion of the Design process in 2018, many of the required audio-visual and related equipment requirements in the design may have changed, due to updates and changes to digital equipment items required for this project. Numerous equipment and component models may have been upgraded in types, power, and features, along with various other changed and updated requirements, from 2017 to 2020. For this project’s requirements, Construction Team shall provide overall coordination of these updated systems and individual equipment items. As a part of this effort, the

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Construction Team shall include a Construction Contractor, an Audio-Visual (AV) Coordinator/Facilitator, and a Professional Sound Engineer, to coordinate and provide the updated multi-media equipment requirements, including wireless microphones and assisted listening systems, building construction services, and final RF analysis report,` indicated elsewhere in this SOW. The overall systems shall operate as originally intended in the design, with the updated requirements included, such that these systems and all components are fully integrated and fully operational, functional, and complete and usable in the final construction.

The updated CLIN0002 Equipment List – Audio Visual Systems has been included in the Construction Package, complete with the original list of equipment items from the 2017/2018 Design.

Equipment Submittals and Reviews – The Contractor shall provide the RF analysis results to the Arnold Hall Theater personnel, Construction Inspector, 10 CES Project Manager, and equipment suppliers, including Lectrosonics or other suppliers. Equipment items listed in the Product Information Cut Sheets for use with this project, shall be vetted and reviewed by the Construction Team, the equipment supplier(s), and Theater personnel for acceptability for use with this project, and to ensure RF spectrum compatibility among the new equipment items and the Arnold Hall Theater requirements.

G. ASSISTIVE LISTENING SYSTEMS – Subsequent to the completion of the Design process in 2018, it has been determined that this Theater project needs to incorporate assistive listening systems. General – Assistive listening systems required in assembly areas shall comply with ADA Section 706. Selecting and specifying an effective assistive listening system for a large or complex venue requires assistance from a professional sound engineer. ADA Section 706 Requirements include (a) 706.2 Receiver Jacks. Receivers required for use with an assistive listening system shall include a 1/8 inch (3.2 mm) standard mono jack, (b) 706.3 Receiver Hearing-Aid Compatibility. Receivers required to be hearing aid compatible shall interface with telecoils in hearing aids through the provision of neckloops, (c) 706.3 Receiver Hearing-Aid Compatibility. Neckloops and headsets that can be worn as neckloops are compatible with hearing aids.

Receivers that are not compatible include earbuds, which may require removal of hearing aids, earphones, and headsets that must be worn over the ear, which can create disruptive interference in the transmission and can be uncomfortable for people wearing hearing aids. Contractor shall coordinate as required with the audio-visual (AV) Coordinator/Facilitator as required to fully integrate the assistive listening systems with the related systems in this project.

H. WIRELESS MICROPHONES UPDATES REQUIREMENTS – Subsequent to the completion of the Design process in 2018, it has been determined that this Theater project needs to incorporate wireless microphones, per the following. All wireless microphones specified were the required Lectrosonics encrypted wireless, per USAFA requirements, and are available in many frequency “blocks” that are in the unaffected RF spectrums. The design did not identify the exact frequencies required for this project’s documentation. The Contractor shall perform an RF Analysis on-site before determining the exact individual frequencies to be used for new wireless equipment for this project. While Lectrosonics does still show the affected frequencies in their product data, it is required that Lectrosonics (or other equipment suppliers) do not fulfill any orders

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Last Updated 20 February 2020 for the affected frequencies involving new equipment in the affected spectrum until requirements have been verified by the Construction Contractor. Contractor shall coordinate as required with the audio-visual (AV) Coordinator/Facilitator as required to fully integrate the wireless microphones systems with the related systems in this project.

I. PRE-CONSTRUCTION MEETING – Due to the considerable changes anticipated with the wireless frequencies changes, the Contractor shall conduct a pre-construction meeting with the Arnold Hall Theater personnel, Construction Inspector, Project Manager, and equipment supplier(s), to ensure overall acceptability and compatibility of the new equipment for use with this project.

The equipment submittals shall be coordinated as required to accommodate the wireless frequencies changes, and to provide equipment in frequencies that are permitted after July 13, 2020 without any changes or adjustments after completion of this project.

J. EQUIPMENT REPLACED SINCE DESIGN COMPLETION – Several equipment items have been replaced in the Arnold Hall Theater since design was completed in 2018. Equipment information has been included in the project Cut Sheets for coordination as required with related equipment items.

a. Projector and Lens – The Theater purchased and installed a new projector/lens. Contractor, AV Coordinator/Facilitator, and sound engineer shall coordinate project requirements as required for equipment to interface with the installed projector. Cut sheets for the new projector and lens have been included in the Construction Package. Adjust venting system as required to work with the new projector.

K. Any exceptions to this statement of work must be detailed in the contractor proposal.

L. CAD Requirements - CAD files that comply with USAFA CAD standards are included as part of this Statement of Work. The construction contractor shall provide as-built drawings using the CAD files provided by the government. The Design Drawings were produced a couple of years ago (2018), so they may have been drawn using a previous version of the CAD standards. The construction contractor shall ensure their as-built CAD submittal is compliant with the latest USAFA CAD Standards. USAFA CAD standard template files are available upon request.

M. Contractor shall provide monthly reporting for all materials disposed of or recycled to the 10CES CM.

5. PROJECT MEETINGS:

A. PRE-CONSTRUCTION MEETING - A pre-construction meeting will be held at the Contracting conference rooms within two (2) weeks after the contract award.

B. WEEKLY MEETINGS - Weekly planning meetings will be held at the contractor’s jobsite trailer or similar agreed-to location. The date and time will be the same

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Last Updated 20 February 2020 each week, and will be set by the construction manager at the pre-construction meeting.

6. SUBMITTALS:

A. Provide submittals for all materials and equipment items as outlined in the project Submittal Register.

B. 10 CES CM must review all submittals before commencement of relevant work.

C. Contractor shall submit monthly waste report for each project that will outline total tonnage/cubic yards of solid waste removed, total tonnage/cubic yards of recyclable waste removed, and total tonnage/cubic yards of recyclable waste used on the project (crushed concrete, asphalt, etc.), if applicable.

D. Post-Construction Sound Study – Toward the end of the construction POP, and before Project Closeout, the Contractor shall hire an acoustics/sound study firm to provide a sound study and report to validate the acoustics of the Arnold Hall Theater.

7. PROJECT CLOSEOUT:

A. AS-BUILT DRAWINGS - Supply as-built CADD drawings at the conclusion of the project on CD, three (3) copies and two (2) hard copies. The CAD drawings must be in the format in adherence to USAFA CADD standards. All CADD Standards requirements and associated files, templates, blocks, border sheets, etc., are available upon request from 10 CES.

B. O&M MANUALS – Supply three (3) hard copies O&M manuals and two (2) on

CD.

C. PROJECT CLOSEOUT DELIVERABLES – At 80% of project completion, or no later than sixty (60) days prior to total asset placed-in-service date or partial asset placed-in-service date, submit an INTERIM DD Form 1354 (per project number) to the CO for Real Property review. At Total or Partial Placed-In- Service-Date (PISD, a.k.a. BOD), the closeout package must include INTERIM DD Form 1354 with list of all Real Property Installed Equipment (RPIE). Any deficiencies and/or punch list items identified during the pre-final/final inspection must be included in Box #27 or attached to the INTERIM DD Form 1354. At project completion, the following items shall be delivered to the Contracting Office: Final INTERIM DD Form 1354, all As-Built CAD and PDF Drawings, O&M Manuals, Warranties, BUILDER Forms & Photos, Post-Construction Sound Study, and CDs.

D. ENVIRONMENTAL REPORTS - Before project closeout, ensure that all Environmental reports have been submitted and approved by the 10 CES Environmental group (CEIEC) in USAFA Civil Engineering.

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E. TRAINING – Toward the end of the construction POP, Contractor, sub-contractors, and/or manufacturers/suppliers representatives shall provide training sessions as required for the Arnold Hall Theater personnel, on the multi-media and sound systems equipment and components provided as a part of this project.

8. TYPICAL USAFA YEARLY CALENDAR EVENTS: These USAFA events are typical each year. The Contractor is required to include all events within the overall project construction schedule. (Note: events may occur more than once in a given project schedule). Many of these dates are approximate, and are accurate as of the date of this Statement of Work. If these dates change, the Contractor will be informed of the change by the Construction Inspector.

A. Basic Cadet Training (BCT) 25 Jun – 31 Jul 2020

B. Parent’s Weekend* 04 – 07 Sep 2020

C. CORONA* 28 Sep – 03 Oct 2020

D. Thanksgiving Break 24 – 29 Nov 2020

E. Winter Break 14 Dec 2020 – 03 Jan 2021

F. NCLS 18 – 19 Feb 2021 (Est.)

G. Spring Break 19 - 28 Mar 2021 (Est.)

H. Graduation* 27 May 2021 (Est.)

I. In-Processing 24 Jun 2021 (Est.)

J. Basic Cadet Training (BCT) 24 Jun – 30 Jul 2021 (Est.)

K. Parent’s Weekend* 26 – 30 Aug 2021 (Est.)

L. CORONA* 25 – 30 Oct 2021 (Est.)

M. Thanksgiving Break 23 – 28 Nov 2021 (Est.)

* Indicates USAFA Institutional Events. Three (3) days prior to each of these Institutional dates, the Contractor shall clean up the project site, and any laydown and storage areas. Due to the project location inside Arnold Hall, it is possible work on this project can proceed during some of these events; coordinate with the 10 CES Construction Inspector and 10 CONS. Future dates are only estimates, but as the project work progresses, and USAFA has determined event days and times, the Construction Inspector shall inform the Contractor. The Contractor shall coordinate these dates in their proposed construction schedule. NOTE: Due to the ongoing concerns worldwide with the Coronavirus (COVID-19) pandemic, the above Calendar Events are subject to change, including cancellations, per the USAFA Administration.

9. PROPOSAL RFI QUESTIONS AND RESPONSES: During the Proposal process, Contractor RFIs and Responses that change the SOW will be added to this paragraph of the SOW. The changes in the SOW will include a new revision number and date, and the changes will be identified with colored text and a vertical line in the right-hand margin.

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10. ABBREVIATIONS:

10 CES 10th Civil Engineering Squadron 10 CONS 10th Contracting Squadron AF Air Force AFI Air Force Instruction ARP Architectural Rigid Paving BCT Basic Cadet Training BOD Basis Of Design CADD Computer Automated Drafting & Design CD Compact Disk CLIN Contract Line Item CO Contracting Officer conc. Concrete CSU Colorado Springs Utilities EESOH Environmental Safety and Occupational Health EISA Energy Independence Act HAZMAT Hazardous Materials HMMP Hazardous Materials Management Program HTA HAZMAT Tracking Activity HTHW High Temperature Hot Water MTP(s) Marble Tile Paver(s) NTP Notice To Proceed O&M Operation and Maintenance POC(s) Point of Contact(s) POP Period of Performance PM Project Manager PVC Polyvinyl Chloride RFI Request For Information SHPO State Historic Preservation Office SOG Slab on Grade SOW Statement of Work Typ. Typical UNCC Utility Notification Center of Colorado USAFA United States Air Force Academy

END OF STATEMENT OF WORK