Attachmnet 1 - SEC Requirements List.pdf
PDF 137 KB Posted
- Attached to
- Hybrid Event Management Application/Service Federal contract opportunity
- Solicitation number
- 50310223Q0134
- Issued by
- Securities and Exchange Commission
About this file
This document outlines requirements for a hybrid event management application/service solicitation from the U.S. Securities and Exchange Commission. The SEC requires procurement of a hybrid event management platform for a 12-month pilot to host up to 1,000 participants annually in virtual and in-person events. The platform must support online registration, check-in, badge printing, mobile and web attendance, polling, Q&A, small group video breakouts, a virtual exhibit hall, networking capabilities, customized schedules, on-demand recordings and content access, personalized event landing pages, attendee roles and permissions, evaluations, and analytics reports. All participant data must be securely hosted within the U.S. The solicitation number for this opportunity is 50310223Q0134.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| SEC Response to Questions (Combined Synopsis Solicitation 50310223Q0134).pdf | ||
| Attachment 2 - Pricing.xlsx | XLSX spreadsheet | |
| Combined Synopsis Solicitation 50310223Q0134.pdf |
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Text version
Request for Quote: 50310223Q0134 SEC Requirements List
Hybrid Event Management Application/Service
Introduction
The U.S. Securities and Exchange Commission requires procurement of a hybrid event management application/service for a 12 month pilot for up to 1,000 total participants per year.
Requirements
The following are identified requirements for the hybrid event management application/service:
1. Hosting up to 500 participants in a single event.
2. Hosting all types of events, from micro-events (90 minutes) to multi-day events.
3. Hosting a variety of experiences, such as live sessions, live streaming sessions, simulive sessions, and on-demand content (i.e., PDFs, videos).
4. Online registration capabilities, to include custom fields in the registration form, customizable emails, and automated reminder emails.
5. Online check-in and onsite badge printing.
6. Attendees participating via mobile phone (e.g., mobile app) as well as PC or tablet, and the platform must be able to support group chats during sessions and also the ability for participants to chat 1:1.
7. Polling and question and answer (Q&A) capability.
8. Small group discussions with video cameras (e.g., breakout rooms).
9. An attendee directory that can include information inputted by the attendee, either before or after the conference/event has started.
10. A virtual exhibit hall with manned virtual exhibit booths with chat or video meeting capabilities, as well as unmanned booths that can have videos and materials for the attendee to view/download.
11. A networking capability, where attendees can interact with each other as well as exchange information. For example, attendees can join pre-created chat rooms to discuss certain topics or attendees can search for one another and book times to connect.
12. Attendees creating a customized event schedule (for those events with multiple concurrent sessions).
13. Attendees accessing any content and session recordings after the event for several months.
14. Event managers downloading recorded sessions.
15. Each event having personalized branded landing page.
16. Different roles/attendee types with appropriate permissions on the platform to configure, manage, and attend the event.
17. Evaluations done at both the session and event levels.
18. Standard reports for attendance and content accessed by the attendees.
19. Attendees receiving technical support for the event through live chat, email, or direct phone line.
20. Online, on-demand training in the use/configuration of the platform for event managers and other roles.
21. The data (registration information, recordings, online content) is securely hosted in the U.S.
File details come from the government source that posted it. Updated .