AttachmentA.xlsx

This is an Inventory, Usage & Price Sheet for a Request for Proposals (RFP-26-03) issued by the City of DeLand, Florida, for multi-function printer devices and related services citywide. The spreadsheet documents the city's current inventory of 44 devices across multiple departments including Customer Service, Utilities, Parks & Recreation, Police Department, Fire Department, Facilities, Admin Services, Finance, City Clerk, Community Development, Public Services, Human Resources, Airport, and Inspections. The inventory includes 33 multi-function printers (both black and white and color models) and 11 laser printers, with equipment numbers, models (primarily Konica Minolta devices and HP/Lexmark printers), and specific functionalities such as faxing, stapling, finishing, and paper tray configurations. The sheet captures 2024 usage data measured in pages, providing baseline metrics for both black and white and color printing volumes across the organization.

The pricing sheet establishes the framework for vendor proposals by requesting pricing for monthly maintenance costs, monthly lease costs, and monthly purchase-to-own costs for each device category. Vendors are asked to specify pricing structures as either flat-rate fees, cost-per-click rates, or a combination of both, with options to include discounts on the total number of machines. The current equipment predominantly consists of Konica Minolta multifunction printers ranging from the BH368 to BH808 and C759/C360i color models, along with HP E60155 and Lexmark 6415 laser printers. Usage data ranges significantly across departments, from minimal usage (67 pages annually for one Police Department device) to substantial volumes exceeding 77,000 pages annually, providing vendors with detailed baseline information to structure competitive pricing and service level proposals for the citywide contract.