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2.1 INFO TECH SOLUTION
| RFP Title: Minot Metro Dark Fiber |
| RFP Number: 112-2448 |
| 2.1 | INFORMATION TECHNOLOGY SOLUTION |
| Offerors must provide a full response to each item number without cross referencing other sections of the proposal. | |
| Offerors must use the table format and maintain numbering provided by the STATE to respond to each item number. Attachments, documents, or samples must be clearly referenced where in the response they can be found in the applicable item number. | |
| Specifics |
| 1 | The Offeror must acknowledge that they are required to provide single-mode fiber optic cable for the sites in the Location of Work & Cost Proposal tab. The core location must be the 24 2nd Avenue SE, Minot, ND. |
| Offeror Response: |
| 2 | The Offeror must acknowledge that each physical site must terminate at the core location. |
| Offeror Response: |
| 4 | The Offeror must acknowledge that a segment includes termination into the building demarc (i.e. patch panel) at each endpoint location. |
| Offeror must provide the technical specifications on the patch panel that will be installed. |
| Offeror Response: |
| 5 | The Offeror must acknowledge that all entrance costs for each location must be included in the proposed monthly rate. |
| Offeror Response: |
| 6 | The Offeror must provide a detailed fiber route map that clearly identifies all segments as proposed in Location of Work-Cost tab in their response. The STATE prefers a kmz file of the fiber routes. |
| Offeror Response: |
| 7 | Offeror must indicate if the infrastructure has at least twelve (12) strands of single-mode fiber brought from the intended source’s demarcation point, with at least twelve (12) strands being terminated in the building. If twelve (12) strands are not available Offeror must indicate how many strands are available. |
| Offeror Response: |
| 8 | Offeror must acknowledge that they will manage all right of way issues, obtain all necessary permits, and franchise authority from the respective locale. |
| Offeror Response: |
| 9 | Offeror must acknowledge that all proposed fiber solutions conform to the following specifications: |
| Acceptable DB loss |
| · 0.25db/Km + 0.3db/splice +.5db/connector pair (bi-directional) |
| PMD (Polarization Mode Dispersion) |
| · 40 ps (pico seconds) for 2.5 Gig <2.0 PMD coefficient |
| · 10 ps for 10 Gig <0.5 PMD coefficient |
| · 2.5ps for 40 Gig <0.125 PMD coefficient |
| CD (Chromatic Dispersion) |
| · 16640 ps/nm for 2.5 Gig |
| · 1040 ps/nm for 10 Gig |
| · 65 ps/nm for 40 Gig |
| Offeror Response: |
| 10 | Offeror must identify the ownership of all fiber segments in their proposal, to include the Offeror and any third-party provider. If there is any fiber included in the Offeror’s proposal that is not owned by the Offeror, the Offeror must disclose the owner and the contract terms. |
| Offeror Response: |
| 11 | Offeror must acknowledge that all or part of these segments may be implemented into the contract. |
| Offeror Response: |
| Adds, Moves and Changes |
| 12 | Offeror must acknowledge that: |
| a. During the term of the contract the STATE may add sites to the contract. |
| b. The STATE will not be penalized or incur any costs during the term of the contract for the discontinuing service to a given segment. |
| c. The STATE reserves the right to disconnect segments as needed and discontinue billing for those segments. |
| The STATE reserves the right to aid construction in order to lower the monthly cost of the fiber. |
| Offeror Response: |
| 13 | The STATE may require co-location services. Offerors must describe in detail their co-location services including, but not limited to: |
| a. Rack space |
| b. Power |
| c. Environmental controls |
| d. Building cable entrance and cabinet cross-connect policy |
| e. Physical access |
| f. Building security, and |
| g. Any other requirement that is necessary for the STATE to operate and interconnect STATE facilities to and from the Offeror’s facility. |
| Offerors must also describe if the co-location facility is a hardened facility. |
| All costs for the co-location services must be included in the 'Locations of Work-Cost' tab. |
| Offeror Response: |
| 14 | Offeror must acknowledge that if awarded the contract, Offeror will provide the STATE with an updated fiber map (preferably in kmz format) and circuit IDs if applicable, of any add, move, or change. |
| Offeror Response: |
| 15 | Offerors must describe in detail any applicable service level agreements. |
| Offeror Response: |
| Maintenance Procedures |
| 16 | Offeror must describe in detail their procedure for providing maintenance service (to be approved by the STATE) that would include: |
| a. 24x7 help desk |
| b. Trouble reporting procedures |
| c. Telephone numbers for voice |
| d. E-mail addresses |
| e. Maintenance organizational chart (showing supervision and key personnel) |
| f. Escalation procedures |
| g. All listed personnel shall include their telephone numbers and office e-mail addresses. |
| Offeror Response: |
| 17 | Offeror must describe in detail their process for notifying the STATE of any planned maintenance outages. |
| Offeror Response: |
| 18 | Offeror must describe in detail their process to communicate a fiber issue to resolution of the issue. |
| Offeror Response: |
| 19 | In addition to the requested design, Offerors are invited to propose any other alternate leased dark fiber designs that may be advantageous to the STATE. |
| Offeror Response: |
| Value Added Features |
| 20 | Offerors are invited to provide any other information that may be relevant to this RFP process. For example, would the vendor provide any additional services, or assist the STATE in evaluating its existing needs and future needs. |
| Offeror Response: |
| Contract and Schedule |
| 21 | The Awardee shall be required to sign a contract substantially similar to the contract attached to this RFP (Attachment 2 - Technology Contract). Offeror must acknowledge that the STATE and the awarded Offeror will execute one contract for the services necessary to deliver the proposed solution. |
| Offeror must acknowledge that they have reviewed the Attachment 2 - Technology Contract. |
| Offeror also must acknowledge that the proposal includes a copy of the Attachment 2 - Technology Contract completed according to the instructions in the attachment. |
| Offeror Response: |
| 22 | The Offeror must describe in detail their plan to deliver the “dark” fiber to each of the locations listed under Location of Work tab by July 1, 2025. |
| Offeror Response: |
| 23 | The Offeror is encouraged to provide a fiber installation schedule (such as a Gantt chart) that meets the July 1, 2025 construction deadline. |
| Offeror Response: |
| 24 | The Offeror is encouraged to outline a suggested transition period at no cost to the STATE for beneficial use. The transition period will be negotiated upon contract award. |
| Offeror Response: |
| 25 | Offeror must describe in detail the methodology pertaining to Project Management and how you will provide project management of the implementation effort of this project. |
| Offeror Response: |
2.2 CS, EXPERIENCE & QUAL
| RFP Title: Minot Metro Dark Fiber |
| RFP Number: 112-2448 |
| 2.2 | CUSTOMER SERVICE, EXPERIENCE AND QUALIFICATIONS |
| Offerors must provide a full response to each item number without cross referencing other sections of the proposal. Offerors must use the table format and maintain numbering provided by the STATE to respond to each item number. Attachments, documents, or samples must be clearly referenced where in the response they can be found in the applicable item number. | |
| Customer Service |
| 1 | Offeror must describe in detail the following: |
| a. Account representation |
| b. Process for handling customer/user inquiries and response time |
| c. Billing procedures |
| d. Proposed account representation |
| e. Customer services relationships |
| f. Reporting capabilities |
| Offeror Response: |
| a. |
| b. |
| c. |
| d. |
| e. |
| f. |
| Contact Representation |
| 2 | Offeror must provide information on the point of contact for questions relating to the proposal: |
| a. Name |
| b. Title |
| c. Phone Number |
| d. E-mail address |
| Offeror Response: |
| a. |
| b. |
| c. |
| d. |
| 3 | Offeror must provide a narrative of the dedicated contract representative and include: |
| a. Name |
| b. Title |
| c. Phone Number |
| d. E-mail address |
| Offeror Response: |
| a. |
| b. |
| c. |
| d. |
| Project Manager |
| 4 | Offerors must provide: |
| a. A dedicated project manager for all of the services outlined in this RFP. |
| b. The dedicated project manager’s name and resume, include their telephone numbers, fax numbers, and e-mail addresses. |
| c. A project manager will be completely responsible for all scheduling, delivery of all services, coordination of cutover, and complete supervision for the services awarded. |
| d. The project manager shall also be available and responsible for the system at all times during the cutover and during the acceptance period. The STATE shall not accept multiple managers or multiple positions of responsibility for a single service during the implementation, completion and testing of the system. |
| e. A complete plan for conversion or implementation of all services under this RFP will be required within ten (10) working days of contract award. |
| Offeror Response: |
| a. |
| b. |
| c. |
| d. |
| e. |
| Offeror Background and Experience |
| 6 | The Offeror must provide the following general background information: |
| a. Name, address, telephone number, fax number and e-mail address of the Offeror including all d/b/a’s or assumed names or other operating names of the Offeror and any local addresses and phone numbers. |
| b. Number of years in business. |
| c. The location(s) including address and telephone numbers of the offices and other facilities that relate to the Offeror’s performance under the terms of this RFP. |
| Offeror Response: |
| a. |
| b. |
| c. |
| 7 | The Offeror must provide resumes for all key personnel of the Offeror who will be involved in providing the goods and/or services contemplated by this Section. The personnel listed must be the people that will perform/provide goods and services for the STATE. The following information must be included in the resumes: |
| a. Full name, |
| b. Role, |
| c. Education including degrees, relevant certifications and the institution from which they were obtained, |
| d. Years of experience and employment history particularly as it relates to this Section, |
| e. Description of the type of work the individual shall perform, |
| f. A detailed description of relative experience in the items listed in the RFP. |
| Offeror Response: |
| 8 | Offeror must indicate if they intend to use subcontractors, the offeror must identify in the proposal the names of the subcontractors and the portions of the work the subcontractors will perform. |
| Offeror must provide a statement that the offeror will ensure that the subcontractor has or will obtain any required licenses and registrations, including registration with the North Dakota Secretary of State. |
| Offeror Response: |
| 9 | If the Offeror is proposing any subcontractors, Offeror must provide resumes for all subcontractors who will be involved in providing the goods and/or services contemplated by the RFP. The personnel listed must be the people that will perform/provide goods and services for the STATE. The following information must be included in the resumes: |
| a. Company Name |
| b. Full name |
| c. Role |
| d. Education including degrees, relevant certifications and the institution from which they were obtained |
| e. Years of experience and employment history particularly as it relates to this Section |
| f. Description of the type of work the individual shall perform |
| g. A detailed description of relative experience in the items listed in the RFP |
| Offeror Response: |
| 10 | The Offeror must acknowledge that the STATE may require Offeror’s staff and subcontractors assigned by Offeror to perform work to submit to a criminal history record check in accordance with N.D.C.C. 54-59-20 and 12-60-24. STATE shall have the right to reject any individual assigned to perform work if, in its sole discretion, it determines that the results of the criminal history record check make the individual unacceptable. |
| Upon request by the State, the Offeror shall supply written verification that Offeror has conducted a background check on its staff and subcontractors assigned to perform work under this contract. |
| Offeror Response: |
| 11 | Offeror must list and describe in detail projects similar to those sought by this RFP that the Offeror has provided to governmental entities. |
| Offeror Response: |
| 12 | Offeror must provide three (3) references for similar projects. The Offeror must include the following contact information for each reference: |
| a. Person's name |
| b. Telephone number |
| c. E-mail address |
| d. A narrative of the project |
| e. Project size |
| The Offeror must verify the accuracy of all contact information. |
| The STATE reserves the right to contact other state and local government agencies and entities regarding engagements they may have had with the Offeror’s company in the past, in addition to the references provided in the proposal. |
| Reference checks shall be completed on Offeror who are determined to be reasonably susceptible for award. The STATE will factor information received during the reference checks into the evaluation scoring. |
| Offeror Response: |
| Reference 1 |
| a. |
| b. |
| c. |
| d. |
| e. |
| Reference 2 |
| a. |
| b. |
| c. |
| d. |
| e. |
| Reference 3 |
| a. |
| b. |
| c. |
| d. |
| e. |
| 13 | Offeror must provide one (1) reference for a similar project for every proposed subcontractor. The subcontractor must include the following contact information for each reference: |
| a. Person's name, |
| b. Telephone number, and |
| c. E-mail address. |
| d. A narrative of the project |
| The Offeror must verify the accuracy of all contact information. |
| The STATE reserves the right to contact other state and local government agencies and entities regarding engagements they may have had with the Offeror’s company in the past, in addition to the references provided in the proposal. |
| Reference checks shall be completed on Offerors who are determined to be reasonably susceptible for award. The STATE will factor information received during the reference checks into the evaluation scoring. |
| Offeror Response: |
| Reference |
| a. |
| b. |
| c. |
| d. |
| 14 | Offeror must provide one (1) reference for a similar project for every proposed subcontractor. The subcontractor must include the following contact information for each reference: |
| a. Person's name, |
| b. Telephone number, and |
| c. E-mail address. |
| d. A narrative of the project |
| The Offeror must verify the accuracy of all contact information. |
| The STATE reserves the right to contact other state and local government agencies and entities regarding engagements they may have had with the Offeror’s company in the past, in addition to the references provided in the proposal. |
| Reference checks shall be completed on Offerors who are determined to be reasonably susceptible for award. The STATE will factor information received during the reference checks into the evaluation scoring. |
| Offeror Response: |
| Reference |
| a. |
| b. |
| c. |
| d. |
| 15 | Assigned contract representatives may be required to meet with the STATE on a regular basis, or when deemed necessary. The STATE may also require other support staff or team members identified on bidder’s escalation lists to be available for these meetings. Please verify that your company can and will make these staff members available to meet with the STATE, given adequate notice. |
| Offeror Response: |
LOCATIONS of WORK-COST
| RFP Title: Minot Metro Dark Fiber | | | |
| RFP Number: 112-2448 | | | |
| LOCATIONS of WORK & COST PROPOSAL | | | |
| END-POINTS | | | |
| Location A/Location B | Address | Distance | Monthly Cost |
| Dakota College-Bottineau Nursing Program | 307 5th Ave SE | | |
| Dakota Memorial School (Dakota Boys & Girls Ranch) | 6301 19th Ave NW | | |
| First District Health Unit - Minot | 801 11th Ave SW | | |
| John Hoeven Elementary School | 3400 13th St SE | | |
| Minot Center for Family Medicine | 1201 11th Ave SW | | |
| Minot City Hall | 10 3rd Ave SW | | |
| Minot District DOT | 1305 Hwy 2 Bypass E | | |
| Minot Drivers License | 2001 17th Street SE | | |
| Minot Highway Patrol | 2201 6th St SE | | |
| Minot Job Service and BCI Task Force | 3416 N Broadway | | |
| Minot Police Department | 515 2nd Ave SW | | |
| Minot Public Library | 516 2nd Ave SW | | |
| Minot State University | 500 University Ave W | | |
| Motor Vehicle, P & P, Tax Dept,WSI and Emergency Services | 1600 2nd Ave SW | | |
| North Central Human Service Center | 1015 S Broadway, Suite 18 | | |
| North Central Research Extension Center | 5400 Highway 83 S | | |
| Oil & Gas Division | 7 3rd St SE, Suite 107 | | |
| South Prairie Public School | 100 177th Ave SW | | |
| Trinity Medical Center Professional Bldg | 20 Burdick Expressway W | | |
| UND Center for Family Medicine at Trinity Medical Center | 420 3rd St SE | | |
| Ward County Courthouse & DC | 315 3rd St SE | | |
| Ward County Library/Admin Building | 225 3rd St SE | | |
| DIVERSE PATH | | | |
| Location A/Location B | Address | Distance | Monthly Cost |
| Minot State University | 500 University Ave W | | |
| CO-LOCATION | | | |
PROPOSAL EVALUTION WORKSHEET
| RFP Title: Minot Metro Dark Fiber |
| RFP Number: 112-2448 |
| PROPOSAL EVALUATION WORKSHEET |
| The proposal evaluation worksheet will to be used by evaluators in scoring responsive technical proposals. STATE has assigned each evaluation criterion and the relative weight. A worksheet used in the evaluation process is included in the procurement file. |
| INSTRUCTIONS FOR EVALUATORS: STATE has assigned each evaluation criterion a specific number of points. The questions under each evaluated area help you measure the quality of the offeror’s response. Do not assign points to individual questions: instead, award a total score for each evaluation criterion. Make a brief comment and give the initial score of the proposal evaluation worksheet. |
| CONFLICT OF INTEREST: Each evaluator must review the list of offerors submitting proposals and determine if they or any immediate family members have a conflict of interest with regard to an offeror, in accordance with N.D.A.C. § 4-12-04-04. By signature on a proposal evaluation worksheet, evaluator is confirming no conflict of Interest exists with the offeror being evaluated. N.D.A.C. § 4-12-04-04 Link - http://www.legis.nd.gov/information/acdata/pdf/4-12-04.pdf |
| RATING SCALE FOR ASSESSING OFFEROR RESPONSES: STATE intends this rating scale to establish guidelines within that range to ensure members of the RFP evaluation committee perform their evaluation with consistency. You may assign any value for a given criteria from 0 to the maximum number of points. A zero value typically constitutes no response or an inability of the offeror to meet the criterion. In contrast, the maximum value should constitute a high standard of meeting the criterion. |
| EVALUATION WORKSHEET INSTRUCTIONS FOR EVALUATORS: RATING SCALE: STATE intends this rating scale to establish guidelines within that range to ensure members of the RFP evaluation committee perform their evaluation with consistency. You may assign any value for a given criteria from 0 to the maximum number of points. A zero value typically constitutes no response or an inability of the offeror to meet the criterion. In contrast, the maximum value should constitute a high standard of meeting the criterion |
| EXAMPLE: “Product Support, Customer Service, Experience and Qualifications” is an evaluation criterion receiving a maximum of 20 possible points. The rating scale would be as follows: |
| EXAMPLE RATING SCALE (20 POINT Maximum) | |
| POINT VALUE | EXPLANATION |
| 0 | None - Not addressed or response of no value |
| 1-5 | Fair - Limited applicability |
| 6-10 | Good - Some applicability |
| 11-15 | Very Good - Substantial applicability |
| 16-20 | Excellent - Total applicability |
COST PROPOSAL: Offerors are required to submit cost proposals as directed in the RFP. The pricing will not be disclosed to the evaluation committee until after the initial evaluation of proposals is completed.
| PROPOSAL EVALUATION WORKSHEET |
| TECHNICAL PROPOSAL EVALUATION CRITERIA AND SCORING |
| RFP Number and Title | 112-2448 Metro Dark Fiber |
| Name of Offeror | |
| Name of Evaluator | |
| Date | |
| SECTION A: INFORMATION TECHNOLOGY SOLUTION |
| FORT (40) of the total possible evaluation points will be assigned to this criterion. |
| RATING SCALE | |
| POINT VALUE | EXPLANATION |
| 0 | None - Not addressed or response of no value |
| 1 - 10 | Fair - Limited applicability |
| 11 - 21 | Good - Some applicability |
| 22 - 32 | Very Good - Substantial applicability |
| 33 - 40 | Excellent - Total applicability |
IMPORTANT. Proposals will be evaluated against Proposals will be evaluated against the overall response to the table in Section 2.3 Solution and Experience. Do not assign points to individual questions, instead, award a total score for each evaluation criterion. Evaluators must provide comments to support scoring.
| SECTION B: CUSTOMER SERVICE, EXPERIENCE AND QUALIFICATIONS |
| TEN (10) of the total possible evaluation points will be assigned to this criterion. |
| RATING SCALE | |
| POINT VALUE | EXPLANATION |
| 0 | None - Not addressed or response of no value |
| 1 - 3 | Fair - Limited applicability |
| 4 - 6 | Good - Some applicability |
| 7 - 8 | Very Good - Substantial applicability |
| 9 -10 | Excellent - Total applicability |
IMPORTANT. Proposals will be evaluated against Proposals will be evaluated against the overall response to the table in Section 2.0 Offeror Background. Do not assign points to individual questions, instead, award a total score for each evaluation criterion. Evaluators must provide comments to support scoring.
| CRITERION | MAX POINTS | SCORE |
| SECTION A: INFORMATION TECHNOLOGY SOLUTION | 40 | 0 |
| SECTION B: CUSTOMER SERVICE, EXPERIENCE AND QUALIFICATIONS | 10 | 0 |
| TOTAL TECHNICAL PROPOSAL EVALUATION SCORE | | 0 |
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