Attachment01_StatementOfWork.pdf

Replace Lighting to Meet NPS Night Sky Protocols Grand Canyon National Park

1 | P a g e

GRAND CANYON NATIONAL PARK

GRAND CANYON, ARIZONA

SOLICITATION 140P1521Q0097

PMIS 230508

PROJECT SCOPE OF WORK

NATIONAL PARK SERVICE

INTERMOUNTAIN REGION

2 | P a g e

TABLE OF CONTENTS

1.0 PROJECT INTRODUCTION

1.1 PROJECT IDENTIFICATION

1.2 PROJECT POINTS OF CONTACT

1.3 PERFORMANCE PERIOD

1.4 PROJECT LOCATION

1.5 BACKGROUND

2.0 PROJECT SCOPE

2.1 SCOPE

2.2 CONTRACT LINE‐ITEM NUMBER (CLIN) DESCRIPTION

3.0 PROJECT REQUIREMENTS

3.1 PROJECT SCHEDULE

3.2 PROJECT STAGING AREAS

3.3 ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS

3.4 PROJECT REQUIREMENTS

4.0 SUBMITTAL REQUIREMENTS

4.1 SUBMITTAL TYPES

4.3 PRE‐INSTALLATION SUBMITTALS

5.0 FINAL INSPECTION AND CLOSEOUT REQUIREMENTS

6.0 EXHIBITS

3 | P a g e

1.0 PROJECT INTRODUCTION

1.1 PROJECT IDENTIFICATION

Grand Canyon National Park (GRCA)

1.2 PROJECT POINTS OF CONTACT

Contracting Officer

To Be Determined

GRCA Project Lead

GRCA Onsite Project Representative/ Contracting Officer’s Representative

1.3 PERFORMANCE PERIOD

35 days

1.4 PROJECT LOCATION

This project is located at the North Rim of Grand Canyon National Park(GRCA). The developed area of the North Rim is 44 miles south of Jacob Lake using AZ HWY 67.

1.5 BACKGROUND

Visitors from around the world come to Grand Canyon enjoy not only the canyon itself, but also the dark skies of Northern Arizona. In 2019, GRCA received certification as an International Dark Sky Park through the International Dark Sky Association (IDA). To retain their certification, the park needs to continue replacing lighting fixtures that are not compliant with NPS approved Lighting Guidelines. The effort described here contributes to retaining certification as an International Dark Sky Park.

4 | P a g e

2.0 PROJECT SCOPE

2.1 SCOPE

The Contractor shall furnish all supervision, equipment and vehicles, tools, labor, transportation, lodging, and miscellaneous items to install light fixtures on the exteriors of approximately 60 buildings. The Government will provide fixtures and the specifics for which type of fixture is to be used at each location. Contractor will be responsible for removal of existing fixtures and the disposal of those items off site. The new fixtures are to be installed according to manufacturer’s instructions. Additional alterations and materials will be required to connect new fixtures to existing conduit and/or junction boxes and to mount the fixtures to existing features, such as log beams and existing poles to be retained. Contractor to provide any additional parts or materials needed to make proper connections to existing buildings; any new materials shall be painted to match new lighting hardware. Provide any adjustments or materials to ensure that new fixtures hang plumb. Clean off any debris behind existing fixtures prior to mounting new fixtures. Contractor will be responsible for any carpentry, painting, electric tubing installation, and cosmetic work associated with fixture installation.

The buildings included in this project are all operated by park concessionaire, Forever Resorts. Most are used for lodging. Each fixture must be operable at a minimum at the end of each day. No changes to the specifications, terms, or conditions of this statement of work shall be made without the prior approval of the Contracting Officer, in writing.

The complete list of fixture type and location is included as a separate file as part of this solicitation. Lodging rooms will be vacated during the time of this contract.

2.2 CONTRACT LINE‐ITEM NUMBER (CLIN) DESCRIPTION

CLIN 001 ‐ Remove existing and install 90 new government provided light fixtures.

3.0 PROJECT REQUIREMENTS

3.1 PROJECT SCHEDULE

General: The schedule shall refer to the specific locations being worked on daily.

Schedule Development: The project schedule shall cover the entire contract period. The late finish date of the project schedule shall be no later than the date as the established completion date of the contract.

Seasonal weather conditions shall be considered and included in the planning and scheduling of all work influenced by high or low ambient temperatures, wind and/or precipitation to ensure completion of all work within the contract time.

5 | P a g e

3.2 PROJECT STAGING AREAS

Overnight Accommodations: Contractor personnel will need to arrange for overnight accommodation.

Accommodations are available in the park. The available accommodations consist of two rooms in a bunkhouse setting. Cost for each room is $12/night.

If contractor chooses to use the accommodations within the park, arrangements will be coordinated with the Contracting Officer’s Representative.

Material Staging Area: The materials are located on the North Rim. Forever Resorts will provide area for materials handling and staging.

Temporary Facilities and Services: We do not anticipate the need for a construction trailer. If any temporary services are needed, contractor will coordinate with the CO and COR for suitable implementation.

3.3 ENVIRONMENTAL AND SUSTAINABILITY REQUIREMENTS

Site Disturbance: Minimize the project area to reduce the project’s impact on the site.

Natural Feature Preservation: Confine all operations to work limits of the project.

Prevent damage to natural surroundings. Restore damaged areas outside the work limits, repairing or replacing damaged trees and plants, at no additional expense to the National Park Service. Do not remove, injure, or destroy trees or other plants without prior approval. Consult with the Contracting Officer.

Toxic Chemicals: Avoid materials that can leach toxic chemicals into the ground water.

Do not allow toxic chemicals to enter sewers or storm drains or contaminate land or any body of water.

Habitats: Protect natural habitats and ecological systems on site

Noise: Minimize noise generation during work. Operate power equipment in accordance with local noise restrictions.

Soil Erosion: Protect against erosion and topsoil depletion.

3.4 PROJECT REQUIREMENTS

Housekeeping: Keep project neat, orderly, and in a safe condition at all times.

6 | P a g e

Weather Protection: When inclement weather is expected, provide temporary protection for enclosing elements that have been removed or have not been installed.

Inspect protective coverings frequently to ensure that they are functioning properly.

Working Restrictions: All work and deliveries shall be limited to the weekday hours of 8:00 am to 5:00 pm unless otherwise approved by the Contracting Officer. No work shall occur on National Park Service holidays or weekends without prior approval.

Welding: Cutting by torch or welding shall be performed only when adequate fire protection is provided. Burn permit is required for welding work.

Fire Protection: Observe and enforce standards of fire prevention. No open fires shall be allowed. Provide one fire extinguisher on each vehicle or piece of equipment, as well as one extinguisher for each 1,500 square feet of building. Extinguishers shall have a minimum UL rating of 2‐A:10‐B:C. A capable and qualified person shall be placed in charge of fire protection. The responsibilities shall include locating and maintaining fire protective equipment and establishing and maintaining safe torch cutting and welding procedures. Follow all requirements of fire restrictions, if applicable.

Accident Reporting: Reportable accidents, defined as death, occupational disease, traumatic injury to contractor’s personnel, NPS employees or the public, property damage of any accident in excess of $100 and fires, must be reported within seven days.

Complete the CM‐22 DSC Contractor Accident/Property Damage Report template, https://www.nps.gov/dscw/con_accreport216.htm, and forward to the Contracting Officer.

Quality Control: The quality of all work shall be the responsibility of the Contractor.

Inspect and test all work as needed to ensure that the quality of materials, workmanship, finish, and functional performance follows applicable specifications. If specified in the contract, Quality Control Daily Reports shall be completed by the Contractor. The Contractor's designated Quality Control Supervisor shall be on the project site whenever contract work is in progress.

4.0 SUBMITTAL REQUIREMENTS

4.1 SUBMITTAL TYPES

Action Submittals: Written, graphic information, and physical samples that require Government’s responsive action.

Schedule

Drawings: Site specific drawings of installation as needed to communicate intent to

COR

7 | P a g e

4.3 PRE‐INSTALLATION SUBMITTALS

Site‐Specific Safety Plan: Prior to the Pre‐Installation Meeting submit a site‐specific safety and accident prevention plan. Comply with OSHA and project requirements.

Include the following:

Name of responsible supervisor to carry out the program

Site specific for work in areas used by visitors

Bi‐weekly safety meetings

First aid procedures

Outline of each phase of work, hazards associated with each phase and methods proposed to ensure property protection, and safety of the public, National Park Service staff and Contractor employees

Planning for possible emergency situations

Housekeeping and fire protection

Accident Prevention Products: Provide the following, as applicable:

First aid facilities.

Personnel protective equipment: Meet requirements of NIOSH and MSHA.

Emergency instructions, including telephone numbers and reporting instruction for ambulance, physician, hospital, fire department and park police. Place in conspicuous locations at the worksite.

Hard hats for all employees.

Quality Control Plan: Prior to the Pre‐Installation Meeting, submit for acceptance a written Contractor Quality Control (CQC) plan. If the plan requires any revisions or corrections, the Contractor shall resubmit the plan within 10 days.

The Government reserves the right to require changes in the plan during the contract period as necessary to obtain the quality specified. No change in the accepted plan may be made without written concurrence by the Contracting Officer.

The plan shall include:

A list of personnel responsible for quality control and assigned duties. Include each person's qualifications.

A copy of a letter of direction to the Contractor's Quality Control Supervisor outlining assigned duties.

Methods of performing, documenting, and enforcing quality control of all work.

Methods of monitoring and controlling environmental pollution and contamination as required by regulations and laws.

Waste Management Plan: Employ processes that ensure the generation of as little waste as possible. Waste disposal in landfills shall be minimized. All material unsuitable for recycling must be disposed of, in a legal manner, at public or private dumping areas

8 | P a g e outside the park. Prior to the scheduled Pre‐Installation Meeting, submit a draft Waste Management Plan to the Contracting Officer’s Representative for acceptance. Develop and implement in accordance with ASTM E1609 and as required in the contract documents. The plan shall include the following:

List of proposed materials to be reused or recycled.

List of materials that cannot be recycled or reused.

Storage and collection methods of waste and recyclables, handling procedures, and means of keeping recyclables free of contamination, and disposal procedures from the project site.

5.0 FINAL INSPECTION AND CLOSEOUT REQUIREMENTS

Cleaning: Before scheduling the final inspection, remove all tools, equipment, surplus materials, and rubbish. Restore or refinish surfaces that are damaged due to work of this contract to original condition. Remove grease, dirt, stains, foreign materials, and labels from finished surfaces. Pick up and remove all debris from the site. At time of final inspection, project shall be thoroughly clean and ready for use.

6.0 EXHIBITS

Maps: Attachments follow detailing buildings identified for installation. The units with address shown on Exhibit 2 will have new fixture installed

Photos of existing conditions

Cut sheets for fixtures

Prescription spreadsheet, dated XXX, showing location, specific fixture type to be installed and notes. (Included as separate file)

9 | P a g e

Maps

Overview of North Rim developed area

10 | P a g e

Detailed Map – The buildings listed with addresses will receive new fixtures

11 | P a g e

Exhibit 2 Photos of fixtures. There are three styles of existing fixture installation. They are shown here with the picture below showing the most common orientation.

Most common existing style of installation, a single piece of conduit running to existing fixture, at Budget Cabins

12 | P a g e

The completed installation at cabin configured like the previous photo

13 | P a g e

Second most common existing style of installation at Budget Cabins

14 | P a g e

The completed installation at cabin configured like the previous photo

15 | P a g e

There are just a few with this orientation at Budget Cabins and work to install a new fixture was not completed

16 | P a g e

Detail of gooseneck components provided and used for installation at each site.

17 | P a g e

This photo shows the existing conditions at the gas station. Three fixtures will replace each of the two fluorescent fixtures shown (reflection makes it look like three fluorescent)

18 | P a g e

Post mounted fixture at gas station

19 | P a g e

Post mounted fixture at Grand Canyon Lodge

20 | P a g e

21 | P a g e

22 | P a g e

23 | P a g e

24 | P a g e

25 | P a g e

26 | P a g e

27 | P a g e

28 | P a g e

29 | P a g e

30 | P a g e

31 | P a g e

32 | P a g e

33 | P a g e

34 | P a g e