Attachment - Spec 01 31 00.01 Project Management and Coordination.pdf
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- Solicitation number
- 36C77625B0016
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This document is a Project Management and Coordination specification section for the EHRM WAN Path Upgrade Construction project at the Roseburg VA Medical Center. The specification outlines detailed requirements for a web-based Project management software package that will be used throughout the project's lifecycle. Key requirements include using software like Procore or Oracle Primavera Submittal Exchange with features such as document workflow planning, access control, real-time communication tracking, PDF markup capabilities, payment application processing, meeting minute distribution, document management, and construction progress photo management.
The specification mandates that the contractor provide user licenses for the Owner, Architect, and Architect's consultants, and deliver eight hours of software training. At project completion, a digital archive must be provided in a format readable by common desktop software applications, with data locked to prevent further changes. The document is part of a federal contract opportunity for the Department of Veterans Affairs Technology Acquisition Center Austin, involving the installation of a redundant fiber network pathway and associated infrastructure at the Roseburg VA Medical Center.
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653-25-707 EHRM WAN Path Upgrade Construction Roseburg, OR
PROJECT MANAGEMENT AND COORDINATION
05-01-24
01 31 00.01 - 1
SECTION 01 31 00.01
PROJECT MANAGEMENT AND COORDINATION
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and other Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section includes administrative provision for coordinating construction operations on Project, including, but not limited to, the following:
1. Web-based Project management software package.
B. Each contractor shall participate in coordination requirements. Certain areas of responsibility are assigned to a specific contractor.
1.3 DEFINITIONS
A. BIM: Building Information Modeling.
B. RFI: Request for Information. Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.
1.4 DIGITAL PROJECT MANAGEMENT PROCEDURES
A. Web-Based Project Management Software Package: Provide, administer, and use web-based
Project management software package for purposes of hosting and managing Project communication and documentation until Final Completion.
1. Basis of Specification: Procore, Oracle Primavera Submittal Exchange or other equivalent web-based project management software.
2. Web-based Project management software includes, at a minimum, the following features:
a. Compilation of Project data, including Contractor, subcontractors, Architect, Architect's consultants, Owner, and other entities involved in Project. Include names of individuals and contact information.
b. Access control for each entity for each workflow process, to determine entity's digital rights to create, modify, view, and print documents.
c. Document workflow planning, allowing customization of workflow between project entities.
d. Creation, logging, tracking, and notification for Project communications required in other Specification Sections, including, but not limited to, RFIs, submittals, Minor
Changes in the Work, Construction Change Directives, and Change Orders.
e. Track status of each Project communication in real time, and log time and date when responses are provided.
653-25-707 EHRM WAN Path Upgrade Construction Roseburg, OR
PROJECT MANAGEMENT AND COORDINATION
05-01-24
01 31 00.01 - 2
f. Procedures for handling PDFs or similar file formats, allowing markups by each entity. Provide security features to lock markups against changes once submitted.
g. Processing and tracking of payment applications.
h. Processing and tracking of contract modifications.
i. Creating and distributing meeting minutes.
j. Document management for Drawings, Specifications, and coordination drawings, including revision control.
k. Management of construction progress photographs.
l. Mobile device compatibility, including smartphones and tablets.
3. Provide Project management software user licenses for use of Owner, Architect, and
Architect's consultants. Provide eight hours of software training for web-based Project software users.
4. At completion of Project, provide digital archive in format that is readable by common desktop software applications in format acceptable to Architect. Provide data in locked format to prevent further changes.
PART 2 - PRODUCTS (Not Used)
PART 3 - EXECUTION (Not Used)
- - - END - - -
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