Attachment R3 MRC Non Standard Repair Sample 251102.pdf

75F40126R00006 Attachment R3 MRC Non-Standard Repair (Sample) Muirkirk Road Complex (MRC) Operations and Maintenance Support Services

Task Order #3 — Medium Voltage Transformer Replacement (Sample)

Task Order Title: Medium Voltage Transformer Replacement Project IDIQ Contract No.: [Insert IDIQ Contract Number] Task Order No.: TO-003 Contractor: TBD Place of Performance: FDA Muirkirk Road Complex, MOD-1

(8301/8401/8501 Muirkirk Rd, Laurel, MD 20708) Type of Order: FFP (Firm Fixed Price) - aligns with IDIQ PWS §12.2

Use for discrete/non-routine work. Keep this TO short; defer to the IDIQ PWS for all standard terms, methods, qualifications, safety, and reporting.

1. Purpose & Authority

This task order (TO) issues non-standard work under the MRC O&M IDIQ pursuant to FAR 16.5 and IDIQ PWS §4

(Task Order Procedures). All applicable IDIQ terms are incorporated by reference.

2. Scope (TO-Unique Only)

Replace a 36-year-old, 2000 KVA oil-filled hermetically sealed transformer serving the West side of MOD-1 that has exhibited internal arcing, voltage fluctuations, and failed insulation testing per NETA-MTS 2019 standards. The replacement ensures reliable electrical infrastructure for mission-critical research operations.

2.1 Background

The MRC substation provides power via two Pepco feeders (14465 and 15951). The campus normally runs on two feeders to reduce load capacity on major electrical components (transformers, underground conductors, switchgears). Although the campus is designed to run on one feeder, ampacity ratings get very close to being out of design when operating large HVAC equipment such as chillers and air handler units (AHUs). The redundant electrical infrastructure is needed to support mission-critical research in MOD-1 and MOD-2, both of which house research animals and sensitive scientific equipment requiring reliable electrical systems. The existing transformer serving the West side of MOD-1 began internally arcing, causing major voltage fluctuations and triggering the building generator intermittently, requiring manual switching to one feeder serving both East and West sides of

MOD-1. Although oil analysis showed acceptable results, polarization index testing revealed brittle insulation out of tolerance per NETA-MTS 2019, with technician notation that "energization is not recommended." At 36 years old

(original 1984 installation), the oil-filled hermetically sealed transformer approaches end of its 40-year expected service life.

2.2 Contractor Acknowledgment

Muirkirk Road Complex (MRC) Operations and Maintenance Support Services

The Contractor has visited the site and is aware of all aspects of existing conditions and construction requirements.

The Contractor shall be responsible for all measurements and sizing of work.

2.3 Work Requirements

2.3.1 Materials & Services. Provide all necessary materials, labor, permits, hauling, equipment, shipping, delivery, and supervision. Protect existing equipment and all other Government property.

2.3.2 Contractor Certification. Contractor shall be certified and ensure all work adheres to local, county, ASTM, OSHA, NEC, and ASME codes and specifications. In the event a conflict arises over workmanship, the more stringent code shall be adhered to.

2.3.3 NETA Certification. Provide technicians certified with the International Electrical Testing Association

(NETA) to complete and manage all project phases including fluid removal, cable disconnection, transformer rigging, cable reconnection, anchorage, and testing.

2.3.4 Site Inspection & Rigging. Conduct pre-work site inspection to develop rigging plan including crane placement, obstacle assessment, and OSHA-compliant crane safety procedures with signal person for crane operation.

2.3.5 Transformer Specifications. Replace with 2000 KVA, 3-Phase, 60Hz, oil-filled hermetically sealed transformer. Size to be determined by electrical contractor. If upsizing above 2000 KVA, all compatibility factors must be confirmed first.

2.3.6 Lock-Out-Tag-Out. Perform LOTO on all energized circuits connected to the transformer before work begins.

2.3.7 Cable Disconnection. Disconnect all transformer cables (Line/Load & Grounds).

2.3.8 Fluid Removal & Disposal. Drain transformer of all insulating fluid using pump truck on site. Haul away and properly dispose of used transformer mineral oil following EPA regulations.

2.3.9 Existing Equipment Removal. Remove existing transformer, haul off site, and properly dispose of.

2.3.10 New Transformer Installation. Rigging/Crane contractor to lift and set new transformer in place. Make new connections to transformer with existing cables and unit grounding.

2.3.11 Testing & Energization. New transformer to be tested and energized by NETA certified technicians.

Document readings and provide report of readings to FDA certifying setup and test was performed per ANSI/NETA

ATS Specifications.

2.3.12 Warranty. Provide one (1) year warranty on all materials and labor.

2.3.13 Patch & Repair. Patch and repair all other areas affected by the project.

Muirkirk Road Complex (MRC) Operations and Maintenance Support Services

2.3.14 Code Compliance. Complete all work adhering to FDA Design Guidelines, NIH DRM, all Local City, County, State, ASME, ASTM, NFPA, OSHA, NETA, UL, NEC, ANSI, IEEE, WSSC rules, regulations, and standards.

2.3.15 FDA Policies. Abide by all FDA code of conduct regulations and no-smoking policy on campus.

3. Period of Performance

Start Date: Upon receipt of Notice to Proceed from Contracting Officer (CO)

Completion: 45 calendar days from Notice to Proceed for all services, planning, and construction

Utilities Shutdown Notice: 14 days prior notification to government required Extension: Task order POP may extend beyond ordering period for services already ordered (per IDIQ PWS §4.4)

4. Deliverables (Minimal & TO-Specific)

List only deliverables unique to this TO. All formats, submission, and acceptance default to IDIQ PWS §7.

Deliverable Due (date/event) Notes Shop Drawings & Sketches (3 copies)

Upon receipt of Notice to Proceed Submit to FDA COR for review and comment

Responses to FDA Comments Within 7 calendar days of receipt Address all FDA review comments on shop drawings

Pre-Construction Meeting Prior to work commencement At least one meeting to develop and firm up scope of work

Test Readings Report Upon completion of installation NETA-certified test results per ANSI/NETA ATS; document readings certifying proper setup

Final Inspection Request Upon project completion Notify government when work is complete; request final inspection

5. Government-Furnished Property/Services

Item Description

5.1 Plans & Data Building plans and other pertinent available data

(provided by FDA COR upon availability)

5.2 Site Access Access coordination to secured areas through FDA representatives

5.3 Photography Photo documentation when feasible (where cameras not permitted, FDA representative may furnish photographs as requested)

5.4 Facility Access Existing transformer location and electrical infrastructure access

Muirkirk Road Complex (MRC) Operations and Maintenance Support Services

Contractor responsibilities for care/use default to the IDIQ PWS. Contractor shall confirm existing conditions and is responsible for all measurements and sizing.

6. Performance Oversight

Government QA and PRS remedies per IDIQ PWS PRS apply.

6.1 Quality Control

The Contractor shall be solely responsible for the quality of their work. Deficiencies and omissions shall be corrected prior to final inspection and performed by the Contractor at no cost to the Government.

6.2 Evaluation Factors

The Government will evaluate all cost proposals based on terms and conditions identified within this SOW, to include but not limited to: complexity, size, technical approach, design specifications, cost, project management, quality control, work breakdown structure, available resources, management approach, project schedule, and relevant experience.

6.3 Meetings

The Contractor shall attend at least one preconstruction meeting to develop and firm up the scope of work. The

Contractor shall participate in additional meetings when prevailing issues require their input or resolution. Upon completion, the Contractor shall notify the government when work is complete and request a final inspection.

7. Safety, Security, Access

Default to IDIQ PWS personnel qualifications, security/badging, and safety/environmental requirements for MRC.

7.1 TO-Unique Safety Requirements

Item Requirement

7.1.1 Crane Safety OSHA-compliant crane safety and rigging procedures with signal person for crane operation

7.1.2 LOTO Lock-Out-Tag-Out (LOTO) procedures on all energized circuits

7.1.3 Hazardous Waste EPA compliance for disposal of transformer mineral oil

Muirkirk Road Complex (MRC) Operations and Maintenance Support Services

7.1.4 Property Protection Protection of existing equipment and all Government property

7.1.5 Code Compliance Adherence to NFPA, OSHA, and all applicable local safety codes

7.1.6 FDA Policies FDA code of conduct regulations and no-smoking policy compliance

8. Pricing & CLINs

Pricing method: Firm-Fixed-Price (FFP) - aligns with IDIQ PWS §12.2

The contractor cost proposal should be in the CSI format.

Funding: Government Estimate for the construction cost. The approved Form 393 will be completed by Center.

CLIN Description Amount 0001 Medium Voltage Transformer

Replacement, FFP Lump Sum (includes all labor, materials, equipment, permits, hauling, shipping, delivery, supervision, rigging/crane services, NETA testing, insulating fluid disposal, existing transformer disposal, warranties, patch/repair, and closeout)

$[To Be Determined]

Invoices follow IDIQ invoicing/acceptance rules; include proof of completion and all TO-specific deliverables.

9. Additional Requirements

9.1 Relation to Other

Contracts

None

9.2 Project Contacts All technical questions and deliverables shall be submitted to FDA Contracting Officer Representative (COR) and the prospective contractor.

9.3 Release of Information Not to release information except by permission of the Contracting Officer.