Attachment_-_PTD_Disadvantaged_Business_Enterprise_-_Small_Business_Participation_Plan_Initial_Plan.pdf

PDF 181 KB Posted Sep 8, 2025

Attached to: Theatrical Rigging State and local contract opportunity
Solicitation number: IFB-PCC-26-0109
Issued by: Maricopa County, Phoenix City, Arizona

About this file

Written by GovTribe AI · Jun 25, 2026

This is a Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan submission template issued by the City of Phoenix Public Transit Department (PTD) for Federal Transit Administration (FTA)-assisted projects governed by 49 CFR Part 26. The plan requires contractors to submit an initial participation plan within 30 calendar days after contract award and to track and report all DBE and small business participation through procurements, joint ventures, goods and services arrangements, and other business relationships. Contractors must demonstrate good faith efforts to engage DBE-certified suppliers by contacting them with proposals, identifying opportunities using the Arizona Department of Transportation (AZDOT) UTRACS database, consulting with the PTD DBE Compliance Specialist, and actively soliciting services from small and disadvantaged businesses. The plan template provides sections for contractors to list identified goods and services categories suitable for small business and DBE participation, document currently engaged DBE firms and small business partners, identify future DBE participation opportunities by scope of work, and designate a contract liaison responsible for annual plan submissions and compliance reporting.

The plan requires contractors to document all expenditures made to certified DBEs and small businesses on an annual basis, including company names, points of contact, email addresses, and total amounts paid during the specified reporting period. All participation data must be tracked and entered monthly into the City of Phoenix's "Certification and Compliance System" at phoenix.diversitycompliance.com. For subsequent years following the initial plan submission, contractors must submit updated Small Business Participation Plans annually from contract start date, along with any supporting documentation requested by the Agency or Subrecipient. The template does not contain pricing information, specific dollar amounts, or contract values; instead, it functions as a compliance and reporting framework designed to ensure contractor participation in the Federal Transit Administration's DBE program objectives.

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City of Phoenix

PUBLIC TRANSIT DEPARTMENT

PTD Disadvantaged Business Enterprise/Small Business Participation Plan Initial Plan Submission

Due 30 calendar days after Award

Contract No. ____________

The above-referenced contract is subject to the Public Transit Department’s Disadvantaged Business Enterprise (DBE) program requirements issued by the United States Department of Transportation (USDOT) in 49 CFR part 26. Contractor will track and report all the participation that occurs in any procurement, joint ventures, goods/services, and other arrangements involving a DBE or a Small Business. the company submits its Small Business Participation Plan (SBPP) and agrees to comply with the small business outreach requirements to use good faith and reasonable efforts to promote and foster the participation of Small Businesses and DBE firms on Federal Transit Administration (FTA) assisted projects.

I. DBE Participation Commitment

Send letters to DBE suppliers encouraging them to contact our company with proposals regarding providing goods and services and to keep a log of all letters, contacts, responses, and non-responses.

Encourage other suppliers who may be eligible to apply for DBE certification.

Make the best reasonable efforts to obtain and utilize the services of DBE businesses.

The above company is committed to using good faith efforts by engaging and soliciting the services of Small Businesses and DBE firms as new and existing needs for services arise.

The company will actively attempt to contract small, disadvantaged businesses, in addition to encouraging the businesses to pursue DBE certification.

Below is an outline of our good-faith plan to demonstrate our efforts to foster small, disadvantaged businesses and DBE participation in FTA-assisted projects:

Contact the PTD DBE Compliance Specialist for assistance and guidance regarding this plan.

Identify opportunities for DBE-certified suppliers to provide goods and services.

Identify DBE-certified firms in the AZ (UTRACS) database and engage in proactive outreach efforts to inform these certified firms of opportunities.

https://utracs.azdot.gov/Search

10.

Other commitments:

II. Company Responsibilities:

Contractor understands the requirements to comply with Public Transit Department Small Business Participation Plan and 49 CFR Part 26. The company will track and report all DBE, and/or small business participation that occurs on transit related projects as a result of a contract, procurements, purchase orders, subleases, JV, goods/services or other arrangements involving sub-tier participation. This documentation will be entered monthly into the City’s reporting program “Certification and Compliance System” at phoenix.diversitycompliance.com.

III. List of Goods and Services The company has identified this list as potential categories of goods and services that can be purchased from small businesses and DBE certified suppliers on transit related projects:

https://phoenix.diversitycompliance.com/

10.

Listed below are the DBE firms and small businesses that are currently participating with the company as subcontractors, joint venture partners, suppliers of goods and services, and other business relationships.

IV. DBE Firms Currently in Use

V. Future Opportunities* for DBE Participation

The company working on a transit-related project will use the City of Phoenix and Federal databases as a starting point to locate and engage potential opportunities of DBE suppliers.

Potential opportunities for DBE participation include:

*Please list scopes of work of vendor and/or goods and services area(s)

(if more lines are needed, please include additional pages)

DBE or

SBE

This list will be assessed at the next submission of the annual SBPP.

VI. The chart below summarizes all the expenditures made to Certified DBEs and small businesses during the past year.

Company Name Point of contact Email

Total Amount Paid During the Past

Year* (MM-DD-YYYY to

MM-DD-YYYY)

*Does not apply to the first year of SBPP

VII. Annual DBE/Small Business Participation Plan Submission The contractor shall complete and submit an updated SBPP, including any associated supporting documentation requested by the Agency or Subrecipient, on an annual basis from the contract start.

Name:

Phone: Cell:

E-mail:

Address:

City: State:

Date:

**Please submit all supporting documentation with your SBPP**

VIII. Contract Liaison

____________________ will be responsible for submitting the Small Business Participation Plan on a yearly basis and other required reports by the contracting agency.

a. Contact Information:

Exhibit - Initial SBPP Plan

Exhibit - DBE Annual SBPP Plan

Exhibit - DBE Request for Substitution or Exemption

Exhibit - DBE Certification of Final Payment

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow1:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow2:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow3:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow4:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow5:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow6:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow7:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow8:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow9:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow10:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow11:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow12:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow13:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow14:

Total Amount Paid During the Past Year MMDDYYYY to MMDDYYYY Does not apply to the first year of SBPPRow15:

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Contract No:

Other commitments:

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Point of contactRow1:

EmailRow1:

DBE or SBERow1:

Point of contactRow2:

EmailRow2:

DBE or SBERow2:

Point of contactRow3:

EmailRow3:

DBE or SBERow3:

Point of contactRow4:

EmailRow4:

DBE or SBERow4:

Point of contactRow5:

EmailRow5:

DBE or SBERow5:

Point of contactRow6:

EmailRow6:

DBE or SBERow6:

Point of contactRow7:

EmailRow7:

DBE or SBERow7:

Point of contactRow8:

EmailRow8:

DBE or SBERow8:

Point of contactRow9:

EmailRow9:

DBE or SBERow9:

Point of contactRow10:

EmailRow10:

DBE or SBERow10:

Point of contactRow11:

EmailRow11:

DBE or SBERow11:

Point of contactRow12:

EmailRow12:

DBE or SBERow12:

Point of contactRow13:

EmailRow13:

DBE or SBERow13:

Point of contactRow14:

EmailRow14:

DBE or SBERow14:

Point of contactRow15:

EmailRow15:

DBE or SBERow15:

will be responsible for submitting the Small Business Participation:

Name:

Phone:

Cell:

Email:

Address:

City:

State:

Date:

File details come from the government source that posted it. Updated Jun 25, 2026.