Attachment - Performance Work Statement - Belgium-Germany ENV Compliance Support.pdf

DEPARTMENT OF THE ARMY

CORPS OF ENGINEERS, EUROPE DISTRICT

ATTN: CENAU-PP-EN

CMR 410, BOX 4

APO AE 09049-0004

CENAU-PP-EN 16 Feburary 2021

PERFORMANCE WORK STATEMENT (PWS)

Required for

PROJECT: FY21 Benelux (Belgium-Germany) Environmental Compliance Support LOCATION: United States Army Garrison (USAG) Benelux, Belgium (BE) and Germany (DE), ENV-21-0068

1. INTRODUCTION

Background and Contract Purpose The objective of the services requested in this Performance Work Statement (PWS) is to provide professional, technical, and program management/coordination support services throughout the duration of this contract to ensure the United States Army Garrison (USAG) Benelux Belgium (BE)-Germany(DE) (Duelmen) Environmental Management Program (EMP) is in compliance with Belgium Final Governing Standards (BE-FGS); German Final Governing Standards (G-FGS); Department of Defense (DOD); and United States Army Europe (USAREUR) requirements. In doing so, the environmental performance will be improved and an environmental compliance profile based on applicable regulations and best management practices will be established for the Garrison.

Environmental compliance defines a legal/administrative state that must be reached and upheld in order to be in conformity with a myriad of environmental laws, regulations and statutes that are in turn aimed at ensuring relative human safety and healthy living conditions to the community and surrounding natural environment. Therefore, all efforts must be made to ensure its attainment, or prevent its interruption or discontinuance. Environmental compliance consists of the continuous interface between intricately intermeshed, multi-faceted professional Tasks and Sub-Tasks performed either proactively or reactively in conjunction with, or in response to the various activities that make up the missions of USAG Benelux, BE-DE, its supported community, tenants, residents and visitors.

Environmental compliance is primarily maintained through the execution and management of several environmental programs. These programs are set up with attainable goals and objectives, measurable progress, and, milestones. Specific plans that are continuously updated are followed to meet current statutory requirements and are regularly adjusted to meet the USAG mission changes.

For the execution of work stipulated in the Task Order (TO), The Contractor shall provide technical expertise, furnish all necessary labor, materials, equipment, tools, transportation, and supplies to complete this project in accordance with the specifications and provisions of the contract, through the performance of the following Tasks:

TASK 1. Environmental Project Review and Related Training Support

TASK 2. Environmental Performance Assessment System (EPAS) and Waste Water Monitoring TASK 3. Environmental Management Plans and Procedures Development, Review and Update TASK 4. Hazardous Material (HM)/ Hazardous Waste (HW) Management Support TASK 5. Environmental Meetings Support TASK 6. Comprehensive Analytical Final Report TASK 7. Ancillary Work Items

Location of Services Location of services USAG Benelux, BE-DE (Duelmen) footprint. The Contractor will routinely visit units, activities, and tenant organizations that compose the USAG Benelux BE-DE (Duelmen) community. On an infrequent basis, the Contractor may also travel to all locations within the footprint to conduct trainings and meetings related to this task order. The Contractor is responsible for transportation among these various locations.

USAG Benelux BE-DE Sites USAG Benelux Brussels Chievres Air Base Caserne Daumerie Sterrebeek Annex Zutendaal (ZUT) Duelmen (DUL)

References The Contractor, in the performance of the tasks of this PWS, shall abide by all applicable regulations, rules, guidance, policies, legislation and laws governing U.S. operations in Belgium, and the Netherlands to include at a minimum, but not limited to, the following:

1. Final Governing Standards for Germany, July 2017 http://infohouse.p2ric.org/ref/26/25116.pdf

2. AR 200-1, Environmental Protection and Enhancement, 26 October 2007 http://www.apd.army.mil/pdffiles/r200_1.pdf

3. Executive Order 13101, Greening the Government through Waste Prevention, Recycling, and

Federal Acquisition, 16 Sep 1998 https://www.epa.gov/greenerproducts/executive-order-13101-greening-government-through-waste-prevention-recycling-and

4. AER 200-1, Army in Europe Environmental Quality Program, 8 May 2012 http://www.ansbach.army.mil/documents/EMDAER200-1.pdf

5. AER 55-50, Command Dangerous Goods Program, 2 Feb 2010 http://www.eur.army.mil/aepubs/publications/AER55-50.pdf

6. USACE Safety & Health Requirements Manual (EM-385-1-1; 30 Nov 2014) http://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1- 1.pdf

7. Occupational Safety and Health Administration (OSHA) and OSHA equivalent regulations https://www.osha.gov/law-regs.html

8. AE Regulation 604-1, Local National Screening Program in Germany, 26 Aug 2015 http://www.eur.army.mil/aepubs/publications/AER604-1.pdf

9. AR 700-141, Hazardous Materials Information Resource System, 30 Sep 2015 http://www.apd.army.mil/pdffiles/r700_141.pdf

10. Occupational Safety and Health Administration (OSHA) and OSHA equivalent regulations https://www.osha.gov/

11. Integrated Environmental Performance Standard (IEPS), 28 Nov 2016 http://iep-berlin.de/

12. Garrison’s environmental policy, procedures, and requirements http://www.wiesbaden.army.mil/policies/22EnvironmentalManagementSystem.pdf

13. Executive Order 13693 “Planning for Federal Sustainability in the Next Decade”, 25 March 2015 https://energy.gov/sites/prod/files/2017/01/f34/eo_13693_federal_fleet_guidance.pdf

14. DODI 4715.04, “Pollution Prevention”, 18 June 1996, and Administrative Reissuance Incorporating Change 1, 06 July 1998 https://energy.gov/sites/prod/files/2017/01/f34/eo_13693_federal_fleet_guidance.pdf

15. DODI 4715.05-G, Overseas Environmental Baseline Guidance Document May 1, 2007, or most current version http://www.dtic.mil/whs/directives/corres/pdf/471505g.pdf

16. DoD Memorandum, “New DoD P2 Measure of Merit,” May 1998

17. DoD Memorandum, “Guidance for Developing Army P2 Plan,” June 2001 https://www.oregon.gov/OMD/AGI/env/docs/regulations/210-4/p2_plan_guidance_june01.pdf

18. ADR – Accord européen relative au transport international des marchandises Dangereuses par

Route (European agreement for international shipping of dangerous goods by road) https://www.unece.org/trans/danger/publi/adr/adr_e.html

19. Executive Order 12856 “Federal Compliance with Right-to-Know Laws and Pollution Prevention Requirements”, 03 August 1993 https://www.epa.gov/toxics-release-inventory-tri-program/toxics-release-inventory-laws-and-regulatory-activities

20. Department of the Army Pamphlet (DA Pam) 710-7, “Hazardous Material Management Program (HMMP),” 25 June 2013. http://www.apd.army.mil/epubs/DR_pubs/DR_a/pdf/web/p710_7.pdf

21. Technical Rule/Guidance (TRGS) 510, “Storage of Hazardous Substances in Non- Stationary Containers,” January 2013. https://www.asecos.com/dokumente/TRGS-510_EN_2014-11.pdf

22. Technical Rule/Guidance (TRGS) 519, “Asbestos: Demolition, Renovation or Maintenance Work,” January 2014. http://www.baua.de/en/Topics-from-A-to-Z/Hazardous- Substances/TRGS/pdf/TRGS-519.pdf?__blob=publicationFile

23. Technical Rule/Guidance (TRGS) 520, “Basic Training for Dealing with Hazardous Waste,” January 2012. http://en.hornung.org/wp-content/uploads/sites/2/2013/10/169- 170_technische_regeln_richtlinien_und_verarbeitungsvorschriften.pdf

24. Technical Rule/Guidance (TRGS) 521, “Demolition, Renovation and Maintenance Work with Old Mineral Wool,” February 2008. www.dgs-schaedlingsbekaempfung.de/.../TRGS_512_en.pdf

25. Applicable Host Nation (HN) statutes/standards related to environmental compliance, protection and management, and pollution prevention.

http://www.dtic.mil/whs/directives/corres/pdf/471505g.pdf

26. Memorandum, DACS-ZB, 25 Feb 2002, subject: Installation Environmental Compliance.

27. Final Governing Standards for Belgium, July

2017http://www.dtic.mil/whs/directives/corres/pdf/471505p.pdf

28. U.S. Army Corps of Engineers Acquisition instruction and Desk Guide, 25 January 2017.

http://www.usace.army.mil/Portals/2/docs/Contracting/UAI_Version%203__1%20NOV%202014 .pdf

2. WORK COVERED UNDER TASKS

TASK 1: Environmental Project Review and Related Training Support

1.1 – Environmental Reviews on USAG Benelux Projects:

The Contractor shall be responsible for coordinating the Environmental Review (ER) process with subject matter experts (SMEs) of the USAG Benelux BE-DE Department of Public Works (DPW) Environmental Division (Env. Div) on all compliance aspects of the USAG Benelux Environmental Review Policy Letter. The Contractor shall compile information from the environmental review process and documentation received from the SMEs into a document review packet that will include a focus on compliance with construction contaminants (e.g. Asbestos, Lead, polychlorinated biphenyl (PCBs), Polycyclic aromatic hydrocarbons (PAHs), Radon), drinking water, wastewater, and storm water.

Required information for the document review packet is available on the USAG Benelux BE-DE DPW Env. Div. document control system and issues identified as a result of coordination meetings with organizations in or outside the USAG Benelux BE-DE Env. Div/DPW, and through coordination with the SMEs.

The Contractor shall complete Environmental Reviews (ERs) for up to 600 Project Work Orders (WO)/Demand Maintenance Orders (DMO) for compliance with BE-FGS, G-FGS and Host Nation (HN) regulations that require DA Form 4283 (complete section B). The Contractor will provide detailed information regarding the work and potential environmental issues on the DA4283 and present the information at the weekly Worker Order Meeting (WOM). The Contractor shall attend the weekly WOM to gather the relevant details needed to conduct the ER and relay current information and information needs. The Contractor shall visit facilities and sites if necessary to collect additional information needed to complete the initial environmental engineering review. The contractor shall fully describe the environmental concerns and propose alternative mitigation measures that will result to minimum environmental impact in the execution of the projects. The Environmental Review Guide (ERG) software shall be used to complete up to ten (10) detailer ERs particularly for major renovation and new constructions projects that have significant environmental impact.

Summary of Deliverables:

1.1.a Project Work-Order evaluations/ Demand Maintenance Orders: approximately 600 1.1.b Weekly Work order meetings: approximately 52 1.1.c ERG Software Environmental Review: approximately 10

1.2 – Environmental Trainings:

1.2.a Environmental Awareness Training: The Contractor shall coordinate and perform a one (1) hour environmental awareness training each quarter for Department of Army Civilians (DAC) and Local Nationals (LN) employees. The training will focus on environmental relevant topics such as recycling issues, energy efficiency, storm water discharge etc. They will be up to 20 attendee per sessions.

The Contractor shall coordinate with the USAG Benelux, BE-DE Env. Div Chief to update the existing training slides, develop up to five (5) new slides and prepare one (1) training questionnaire. The training handout and questionnaires shall be prepared by the Contractor and printed at the USAG Benelux BE-DE Env. Div. A total of 80 questionnaires will be printed on government equipment, (20 per session each [ea]). The Contractor shall provide all other personnel, equipment, tools and materials necessary to coordinate training as well as ensure that attendees are notified no later than two weeks before training.

The contractor shall ensure that all attendee sign the attendance roster which shall be submitted to USAG Benelux BE-DE Env. Div Chief and CENAU PM.

Summary of Deliverables:

1.2.a.1 Environmental Awareness Training: Quarterly, one (1) hour per session each 1.2.a.2 Slide and hand out preparations: update of existing slides, develop five (5) new slides and prepare one (1) questionnaire

1.2.b Environmental Officer (EO) Training The contractor shall update existing or previously used information to organize and execute USAG Benelux BE-DE specific EO refresher 8-hours class room training in English for Tenant Units and organization EOs. This will be one session. The class shall include specific Belgium and German requirements and must comply with AER 200-1 para 22-6 c. (2) (a), and shall be based on the IMCOM-E provided EO training modules. The Contractor shall update the training materials and presentations, schedule & organize the session and deliver the training (Env Div staff trainers could also be present for the training). The Contractor shall provide a binder with printouts of all training slides, to all course participants. Materials and presentation should be in English and up to 20 trainee are expected attend. The contractor shall prepare test and certificate to be provided to the trainee upon completion and successfully passing test.

Summary of Deliverables:

1.2.b EO training initial training: one 8 hour session, 20 binders with printed training slides, 20 Certificates

1.2.c Asbestos Training Slides: The Contractor shall prepare asbestos training materials (approximately 25 slides) for custodial and DPW Operation and Maintenances (O&M) personnel in French, English and German. The slide should be prepared in accordance with the country-specific Asbestos legal requirements, FGS- BE and FGS-G regulations. Training shall be provided by USAG- Benelux BE-DE Env Div staff.

Summary of Deliverables:

1.2.c Asbestos training slides: three (3) copies, one (1) French, one (1) English, one (1) German

1.3 – Environmental Awareness Program:

1.3.a The Contractor shall prepare public environmental awareness training advertisements (flyers, posters). The Government estimates preparation of one (1) poster and one (1) flyer. The flyer shall be prepared by the Contractor but printed by the Garrison.

1.3.a Environmental awareness advertisements: one (1) poster and one (1) flyer

1.3b The Contractor shall prepare and present two (2), one-hour awareness training sessions, to target Brussels American Schools to increase awareness within the community on environmental procedures.

Materials shall be prepared and distributed to the students within the USAG Benelux BE-DE footprint for educational purposes.

Summary of Deliverables:

1.3.b Environmental training: two (2) sessions, one (1) hour per session

1.3.c An Army Earth Day event shall be developed, organized, and implemented by the Contractor with the Army and Belgian Communities. It shall be an eight (8) hour one day’s event and will take place within the school premises. One poster shall be developed to advertise the Earth Day event. The Contractor and USAG Benelux BE-DE Env. Div team shall jointly decide on what current environmental significant aspect the event will focus on. The activity for the day shall be developed and organized in coordination with the school official to ensure a safe and successful event. The Garrison shall be responsible for the materials needed for this event.

1.3.c Earth Day Event: one (1) poster, one (1) 8 hour event

TASK 1 – Deliverables Sub-Task Description Quantity Schedule (calendar days) 1.1.a Environmental review

Projects Work Orders / Demand Maintenance Orders

600 Within 5 days after receiving all required information

1.1.b Work Order meetings 52/ 2 hrs ea Weekly 1.1.c ERG Software environmental review 10 NLT 14 days after receiving all required information

1.2.a.1 Environmental awareness training sessions

Four (4 ) sessions /one (1) hour per session

Every quarter notify Contactor NLT one (1) month prior to training schedule date

1.2.a.2 Slides and handouts preparation

Update existing slides five (5) new slides and one (1) questionnaire

30 day prior to Training

1.2.b EO training 8 hour, 20 binders with printed training slides, 20 Certificates

Completed NLT from 270 days from award

1.2.c Prepare asbestos training slides

Three (3) copies/ one each of French, English, and German. ea.

Completed NLT 180 days from award

1.3.a Training Advertisement

One (1) poster / one (1) flyer

Completed NLT 30 days prior to first awareness training

1.3.b Awareness Training sessions Two (2) trainings / one (1) hour ea

During school session

1.3.c Army Earth Day event One (1) day event and 1 poster

Typically Spring, Per Garrison schedule

TASK 2: Environmental Performance Assessment System (EPAS) and Waste Water Monitoring

2.1 – Environmental Performance Assessment System (EPAS):

The Contractor shall provide technical expertise and focus on the correction of environmental compliance findings, minimization of environmental impacts and implementation of environmental goals and objectives. This includes conducting inspections and environmental compliance assessments, such as internal/external EPAS for all BE-FGS and G-FGS. This includes developing assessment plans, conducting the environmental compliance assessments at all locations, and reporting outcomes (findings) in a central database known as WEBCASS, and on the share drive.

2.1.a The USAG Benelux-BE-DE Env. Div. and the Contractor must jointly conduct an annual internal EPAS audit. The contractor shall notify all organizations and tenant units of USAG Benelux-BE-DE of the planned annual EPAS at least 3 month prior. The Contractor shall plan the inspection schedule for all organizations and tenant units and shall notify them of their individual inspection schedule NLT 2 week prior to inspections. It is estimated that approximately 50 sites will be inspected.

Summary of Deliverables:

2.1.a Annual internal EPAS notifications and inspections: up to 50 site inspections

2.1.b Upon completion of the annual internal EPAS inspections, the Contractor shall prepare the internal EPAS inspection report documenting the findings of the joint inspection, to include all deficiencies and recommend correction actions NLT 14 working days after the EPAS inspection is complete. The report shall be submitted to the CENAU PM and USAG Benelux, BE-DE Env. Div SMEs for review and approval, after which they shall be sent to the respective organizations and tenant units to implement the correction action. The Contractor shall enter the results from the internal EPAS (findings and correction actions) in the database WEBCASS NLT 30 days after approval of reports.

2.1.b prepare Internal EPAS Report and database entry: up to 50 reports and 50 database entries

2.1.c The Contractor shall schedule and coordinate two (2) post-EPAS inspections within this task order.

These inspections shall focus on finding from previous external & internal EPAS as well as the findings from the current year internal EPAS. The Contractor shall ensure that all corrective actions necessary to resolve the outstanding EPAS findings are implemented to prevent reoccurrences. After each inspection, the contractor shall track the status of the internal and external EPAS findings in the WEBCASS database. The contractor shall also provide a monthly EPAS status report to the USAG Benelux BE-DE Env Div Chief and the CENAU PM.

Summary of Deliverables:

2.1.c Post-EPAS inspections and database entries: two (2) events

2.1.d The Contractor shall develop a comprehensive technical final report, due not later than (NLT) fourth (4th) quarter progress report, comparing the current internal EPAS findings and risk values by media against the prior year internal EPAS audit results. The technical report shall include trends (showing areas of improvement and areas of recurring deficiencies), all findings, risk value, root cause and proposed actions/recommendations to correct the finding. This technical report shall be provided to CENAU PM and USAG Benelux BE-DE C/ Env. Div for review and approval. Upon completion of the report, The Contractor shall prepare briefing slides in English for the USAG Benelux BE-DE Env. Div Chief to brief the Garrison.

Summary of Deliverables:

2.1.d Final internal EPAS technical report and briefing slides: one (1) report one (1) set of briefing slides

2.1.e The external EPAS audits is conducted every three (3) years by an external team from IMCOM headquarters. USAG Benelux BE-DE is scheduled for the next external EPAS in FY24. In preparation for the external EPAS, the Contractor will support USAG Benelux BE-DE Env. Div to provide a quality review of the Garrison’s environmental management program using Army standard protocols. The review will include historical document reviews (previous external EPAS reports) and will conduct up to 50 site visits to all tenant units and organizations for the purpose of evaluating their compliance. During the site visits, the Contractor shall conduct extensive coaching and courtesy inspections providing guidance to tenant units as necessary.

Summary of Deliverables:

2.1.e External EPAS Support: 50 courtesy inspection and on-the-spot coaching

2.2 – Wastewater Monitoring Support:

2.2.a The Contractor shall provide all effort necessary to collect monthly wastewater samples at eight (8) sampling locations and prepare the samples for shipment. The sample location are within the Chievres Air Base. Sampling equipment and supplies, as well as laboratory services and site-access assistance will be provided by the U.S. Government.

Summary of Deliverables

2.2.a 12 events with eight (8) locations each

2.2.b The Contractor shall develop and maintain a monthly update of the database (Excel spreadsheet) with the wastewater sampling results and other wastewater sampling results as they become available.

2.2.b 12 monthly updates of the database

TASK 2 – Deliverables

2.1 a Internal EPAS coordination and inspection 50 site inspections

Planning 3months and 2 weeks prior to inspection

2.1.b Prepare Internal EPAS Report and database entry

Up to 50 reports /50 database entry

NLT 14 days after inspection /NLT 30 days after completion of report

2.1.c Post-EPAS inspections and database entries/updates

Two (2) events NLT 2 weeks after notification

2.1.d Final internal EPAS report and briefing slides:

one (1) report one (1) set of briefing slides

Completed NLT fourth 4th quarter from award

2.1.e Pre External EPAS preparation/inspections

50 inspection and coaching

Throughout performance period

2.2.a Wastewater Sampling 12 events at eight

(8) locations each

Monthly, 2.2.b Wastewater Sampling spreadsheet/database

12 updates Monthly-7 days after data received

TASK 3: Environmental Management Plan and Procedure Development, Reviews and Updates

3.1 – The Contractor shall develop a prioritized list of environmental management media areas/management plans, Standing Operation Procedures (SOP), policy and instruction currently regulated by the BE-FGS and G-FGS, update selected management plans and develop new management plans. All management plans and procedures must comply with applicable FGS/Host Nation standards and Army Regulations and Garrison internal environmental requirements.

The following media areas and compliance programs shall be included in the review.

1. Waste Water

2. Hazardous Material (HM)

3. Hazardous Waste

4. Asbestos Management

5. Pest Management

6. Opportunity Assessments, Green Procurement

7. Solid Waste

8. Air emission/Ozone Depleting Substances (ODS)

9. Noise Management Plan

10. Asbestos Containing Material (ACM) Inventory (, Chievres, Brussels, Zutendaal and Duelmen)

11. Lead Hazard Inventory - (Chievres, Brussels, Zutendaal and Duelmen)

12. Lead Hazard Management Plan - (Chievres, Brussels, Zutendaal and Duelmen)

13. Noise Management Plan - (Chievres, Brussels, Zutendaal and Duelmen)

14. Potable Water System Master Plan - (Chievres, Brussels, Zutendaal and Duelmen)

15. Backflow Prevention and Cross-Connection Control Program - (Chievres, Brussels, Zutendaal and Duelmen)

16. Polychlorinated Biphenyl (PCBs) Management Plan - (Chievres, Brussels, Zutendaal and Duelmen)

17. Radon Management Plan – (Chievres, Brussels, Zutendaal and Duelmen)

The Contractor will review all current available Garrison environmental management plans and Standard Operating Procedures (SOPs) policy and instructions to determine their completeness and accuracy including an assessment of the areas within the Garrison AOR that are included/omitted. The Contractor will submit a complete list (spreadsheet) of required Garrison environmental management plans and SOPs including the above and FGS-BE /FGS-G and AR200-1 / AER200-1 required management plans.

The list must indicate which plans, SOPs, and policies and instructions are currently available, which require updates, which need to be created, and which plans do not require an update. The Contractor shall recommend a priority for the updates and development of the documents including the rational used for the ranking. Information from the most recent EPAS assessments and inspections shall be used to help ascertain the most critical deficiencies. The spreadsheet with the status of all the management plans/SOPs will be delivered to the USAG Benelux BE-DE Env. Div Chief and CENAU PM within 60 days from award. The spreadsheet shall be updated during the third quarter after plans and SOPs have been identified for update and development.

Summary of Deliverables:

3.1 One (1) Spreadsheet of management plans, SOPs, instructions and policy

3.2.a Based on the assessment 3.1 above, the Garrison will identify six (6) plans for update. The Contractor will update the identified management plans/SOP, etc., in accordance with established DoD, Defense Agencies (DA), applicable FGS/HN standards, Installation Management Command-Europe (IMCOM-E), Army Regulations and USAG guidance. The draft and final version of all updated management plans shall be submitted to the USAG Benelux BE-DE Env. Div Chief and CENAU PM for review and approval.

Summary of Deliverables:

3.2.a Management plan updates: Six (6) Plan updates

3.2.b The Contractor shall develop six (6) new management plans/SOPs, etc. for APS sites in accordance to the established DoD, Defense Agencies (DA), applicable FGS/HN standards, Installation Management Command- Europe (IMCOM-E), Army Regulations and USAG guidance and all rules and regulations governing the region they are located at. The plans to be developed will be decided by the Garrison based on the priority list and requirements presented in 3.1 above. Before the development of any new plan, the Contractor shall draft an outline with suggestions of the plan content and present it to the USAG Benelux BE-DE Env. Div Chief and CENAU PM for approval. The contractor shall submit the draft and final version of the new management plans to the USAG Benelux BE-DE Env. Div Chief and CENAU PM for review and approval.

Summary of Deliverables:

3.2.b Management plan development: Six (6) new Plans

3.3 – The Contractor shall update one (1) environmental policy for ZUT& DUL ea.; update five (5) instructions, and five (5) SOPs for ZUT& DUL ea. and shall develop five (5) new Standard Operating Procedure and five (5) new instructions, for (ZUT& DUL) ea. The Contractors shall special attention to USAG Benelux BE-DE population structure, and military units and operations, in particular, in the framework of the transformation process of USAG Benelux and expansion to APS sites ZUT& DUL. The instructions and SOPs to be reviewed, updated and developed throughout the performance period will have approximately twenty (20) pages plus three (3) appendices each (ea.).

3.3.a Environmental policy update: one (1) policy ZUT, one (1) policy DUL

3.3.b Update of SOP and instructions: five (5) SOPs, five (5) instructions, ZUT & DUL ea.

3.3.c Development of new SOP and instructions: five (5) SOPs, five (5) instructions, ZUT& DUL) ea.

TASK 3 – Deliverables

3.1 Spreadsheet of management plans, SOPs, instructions and policy 1 Within 60 days from award

3.2.a Update Environmental Management Plans

6 updates Completed NLT 150 days from award

3.2.b Development of new management plans 6 new plans Draft NLT 270 days from award

3.3.a Environmental policy update 2 updates Completed Within 90 Days from award.

3.3.b Update of SOP and instructions 10 SOPs, 10 instructions, Completed NLT 180 days from Award

3.3.c Development of new SOP and instructions

10 SOPs, 10 instructions, Completed NLT 270 days from Award

TASK 4: Hazardous Material (HM)/ Hazardous Waste (HW) Management Support

The contractor shall provide technical support to ensure proper management and tracking of Hazardous Materials (HM) and Hazardous Waste (HW) within the USAG Benelux BE-DE footprint.

4.1.a The contractor shall provide oversight and management of USAG Benelux’s Enterprise Environmental, Safety, and Occupational Health Management Information System (EESOH-MIS). The Contractor must maintain an operational familiarity with deferent modules of EESOH-MIS in which they shall perform monthly updates of the database including adding new records, revising existing records, monitor transactions to ensure successful tracking of all HW by the HW management sections and perform general maintenance. The Contractor shall also perform a monthly system check for errors and discrepancies within the database and make corrections.

Summary of Deliverables:

4.1.a EESOH-MIS database update monitoring and maintenance: Monthly

4.1.b The Contractor shall also prepare and distribute reports from the data maintained within the EESOH-MIS database and shall employ the USA air force application software as needed in producing detail reports. The relevant fields to be pulled from the database for reporting purposes be shall be discussed during the kick off meeting. Reports shall be provided to the Env. Div Chief /SMEs and CENAU PM on a monthly bases.

Summary of Deliverables:

4.1.b Prepare and produce report from the EESOH-MIS database update: Monthly

4.1.c The Contractor will quarterly review and update the Authorized Use Lists (AUL) entered into the EESOH-MIS database. The AUL will define the specific type and quantity of each product that will be authorized, stocked and be available on-hand at the Stakeholder location.

4.1.c Review and update the AUL: Quarterly

4.1.d The Contractor shall conduct quarterly check of the inventory lists and provided update to the list to ensure that data entered into the database matches what is authorized, and the right quantities available.

The EESOH-MIS database shall be updated accordingly. The information for the update of this list shall be provided by the DLA Contactor for the USAG Benelux BE-DE.

4.1.d Check inventory lists and provided update: quarterly

4.1.e The Contractor shall provide one (1) session, two (2) hour training, either in English or French for the EESOH-MIS procedures. This effort includes scheduling and organizing the training and execution of the training session. This training is for shop facility personnel and shop supervisors (carpenters, paint shop personnel).

Summary of Deliverables:

4.1.e EESOH-MIS procedures training: one (1) session two (2) hour either in English or French

4.1.f The Contractor shall provide quarterly briefings and updates on the operation and performance of EESOH-MIS, to include recommendations on HM management and tracking improvements.

4.1.f prepare EESOH-MIS briefing Slide: Quarterly

4.1.g The Contractor shall attend and take the minutes for quarterly one (1) HMMP meetings, in English, and provide them to the CENAU PM and C/Env. Div within one (1) week after each meeting.

Summary of Deliverables:

4.1.g HMMP meetings minutes: Quarterly

4.2 – Support HW Tracking:

The Contractor shall provide weekly support to the USAG Benelux BE-DE HW cradle-to-grave management and tracking system as required by BE FGS Chapter C6.3.1.4.3 and G-FGS Chapter C6.3.1.4.3. to ensure proper storage, labelling and tracking of HW pick up manifest. The USAG Benelux BE-DE Env. Div needs to ensure all HW is properly collected and separated per specific waste stream which include ensuring that waste containers are correctly labelled, waste containers provided are compatible to the type of waste stored in them, and waste container are available at all Hazardous Waste Accumulation Point (HWAP) etc. The contractor shall support the Garrisons with this actions by attending a weekly meetings with DLA Contractor of the USAG Benelux BE-DE Env Div to receive updates and feedback on the current status of HW Collection Point. Based on the feedback and update received, the Contractor shall follow up to ensure that the HW Collection Point are in compliance.

4.2 HW Tracking, meetings and follow up: weekly

4.3 – HM/HW & Medical Waste Management:

4.3.a The Contractor shall conduct monthly HM/HW and medical waste management inspection at all HM and HW and Medical waste storage facilities within in USAG Benelux BE-DE locations using the USAG Benelux HM/HW checklist. The Contractor shall make recommendations for improvement considering the legal, structural and operational aspects specified in the BE FGS and G-FGS. A total of

42 storage facilities shall be inspected. The Contractor shall provide a written report after each monthly inspection and provide, recommendations and suggestions based on findings from the inspections.

Summary of Deliverables:

4.3.a HM/HW and medical waste storage inspection: Monthly

4.3.b The contractor shall inspect the centralised HW Collection Point and determine which HW containers are full and require pick up. The Contractor shall notify the USAG Benelux BE-DE Env. Div.

SMEs and the DLA Contractor of the status. The Contractor shall organise and coordinate up to four (4) pick-ups in a year.

4.3.b Coordinate removal of HW from centralized HW Collection Point: 4 pick-ups per year

4.3.c The contractor shall conduct inspections at 12 Hazardous Waste Accumulation Points (HWAP) and determine what waste containers need to be moved to the Centralized HW Collection Point and replaced with new empty containers. The contractor shall perform up to 12 of such removal actions from six (6) HWAPs ZUT & six (6) in HWAP site DUL to the centralized HW Collection Point.

Summary of Deliverables:

4.3.c Coordinating and removal of HW from at HWAP the Centralized Collection Point: 12 removal from six (6) in HWAP ZUT & six (6) in HWAP site DUL

TASK 4 Deliverables

4.1.a Maintenance and update of the EESOH-

MIS database 12 Monthly

4.1.b EESOH-MIS Reports 12 Monthly 4.1.c Updates of the AUL 4 Quarterly 4.1.d Provide and update inventory lists 4 Quarterly 4.1.e Refresher training for EESOH-MIS 2 class/2hrs 2 months after requested 4.1.f Briefings/updates 4 Quarterly 4.1.g HMMP Meeting & minutes 4 Quarterly

4.2 HW Tracking meetings and follow up 52 Weekly

4.3.a Inspections and reports 12 Monthly- on the 7th of the month reporting on previous month

4.3.b Coordinating HW Pick-up 4 Pick-ups As needed 4.3.c Coordinating and removal of HW 12 Pick-ups As needed

TASK 5: Environmental Meetings Support

5.1 – EQCC Meetings in Belgium and Germany:

The Contractor shall facilitate and coordinate four (4) quarterly Environmental Quality Control Committee (EQCC) meetings that are one (1) hour each. The support shall include scheduling, invitations, preparation of the agenda, development of presentations, meeting documentation (meeting minutes), and maintenance of an EQCC action tracking spreadsheet.

The Contractor shall prepare agendas and slides in draft form four (4) weeks prior to the next EQCC.

Typical information that the Contractor shall prepare for these meetings will include, but not be limited to:

Past and present EPAS findings and status Cross Functional Team (CFT) Goals and progress FGS, other regulations Clean-up project progress HMMP implementation status Natural Resources/Cultural Resources Outreach efforts Other new requirement

5.1 EQCC Meeting: four (4) meeting preparation and attendance

5.2 – Environmental Information Board (EIB) Meetings in Belgium and Germany:

5.2.a The Contractor shall accompany U.S. Government personnel in attending the German EIB meetings for DUL held twice a year for two (2) hours each and provide assistance in preparation of the meetings, compiling information received into presentations, meeting documentation/minutes, tracking action items and status. The Contractor shall take the minutes at these meetings, in English and provide them to the CENAU PM and Env. Div Chief within one week after the meeting.

Summary of Deliverables:

5.2.a German EIB meeting (for DUL): 2 meeting preparations and attendance

5.2.b The Contractor shall also accompany U.S. Government personnel in attending the Belgian EIB meetings for ZUT held four (4) times a year for one (1) hour and provide assistance in preparation of the meetings, compiling information received into presentations, meeting documentation/minutes, tracking action items and status. The Contractor shall take the minutes at these meetings, in English, and provide them to the CENAU PM and Env. Div Chief within one week after the meeting

5.2.b Belgium EIB meeting (for ZUT): 4 meeting preparations and attendance

TASK 5 – Deliverables

5.1 EQCC meeting attendance, presentation

& minutes 4 Quarterly

5.2.a German Environmental Information Board meeting attendance, presentation & minutes (for DUL)

2 Twice a year

5.2.b Belgian Environmental Information Boards meeting attendance presentation & minutes (for ZUT)

4 Four times a year

TASK 6: Comprehensive Analytical Final Report

6.1 – The Contractor shall prepare a comprehensive report that recommends improvements to USAG Benelux BE-D environmental management programs and policies as well as predicts future areas of concern, based on analysis of the trending data evaluated from policies, SOPs, Management plans, EPAS

Inspections, etc. Additionally, the report shall detail the Corrective Action Plan CAP) implemented at the USAG Benelux BE-DE. This report will detail initial deficiencies compiled from previous results, and review of the results from the implementation of corrective compliance actions developed from the sustainment and optimization plan. The report will rank the significance of implemented improvements, and provide a working plan for future corrective action recommendations at the USAG Benelux. The draft version of this report shall be delivered to the CENAU PM and USAG Env Div Chief for comments and additional recommendations.

Summary of Deliverables:

6.1.a Draft Comprehensive Analytical Report 6.1.b Final Comprehensive Analytical Report, to be delivered 20 days after receipt of comments.

TASK 6 – Deliverables

6.1.a Comprehensive Analytical Report (draft) 1 310 days from award 6.1.b Comprehensive Analytical Final Report (final) 1 350 days from award

TASK 7: Ancillary Work Items

7.1 – Work Plan and Health and Safety Plan: The Contractor shall submit a draft Health and Safety Plan (HASP) for review and approval within seven (7) days from award. The Contractor must prepare and submit a Work Plan including schedule and Quality Control (QC) plan. The work plan must cover all aspects of the required task order work and meet the minimum following requirements:

- Explain the Contractor’s approach in executing the task order, data gathering, project coordination, lines of communication, field work and submitting all deliverables in a timely manner with appropriate quality control.

- List task order personnel assignments, including all subcontractors, their responsibilities, functions, qualifications, certification, and relevant experience.

- Include a work schedule highlighting milestones.

- Internal QC procedures to ensure validity of deliverables. The QC plan must describe the policies, organization, objectives, functional activities and specific QC activities to ensure that technical data generated are accurate and satisfy all legal U.S. and HN requirements, and accepted standards of the technical profession.

The Health and Safety Plan will comply with Occupational Safety and Health Administration (OSHA), the Corps of Engineers Safety and Health Requirements Manual (EM 385-1-1 Appendix A, most current version), HN and local regulatory requirements. The Health and Safety Plan shall include an Accident Prevention Plan (APP) and address potential hazards that the task order activities may present to the Contractor’s personnel as well as to the USAG Benelux community. The plan will detail personnel training and responsibilities, project equipment, necessary personal protective equipment, first aid, decontamination, medical surveillance, route to nearest hospital, and other applicable procedures and protocols for maintaining complete project safety and avoiding accidents. Any actions required to protect the surrounding community and other third parties (e.g. visitors) will be discussed.

Final version of the plan shall be delivered to the CENAU PM and USAG Env. Div. Chief seven (7) calendar days after all comments and recommendations are provided by the U.S. Government.

For option years: new plans are not required, the base year plans shall be updated as necessary.

7.2 – Kick off Meeting: A kick-off meeting will be held within ten (10) days of award. The Contractor shall organize the meeting and provide a draft agenda to all parties three (3) days prior to meeting. The

Contractor, CENAU PM and USAG Benelux BE-DE Env. Div. Chief will attend the kick off meeting, which will be held at the project location. The Contractor shall take meeting minutes. The Contractor shall ensure that the Contractor team members that will be working on the above tasks are present as well as the task order project manager. The Contractor shall submit kick-off meeting minutes NLT (10) days after the meeting.

7.3 – Bi-Weekly Planning Meeting: The Contractor shall attend a bi-weekly planning meeting with the CENAU PM/Contracting Officers Representative (COR) and the USAG Benelux BE-DE Env Div team.

The purpose of these meetings is to discuss priorities, expectations, review the deliverable status including actions to start, actions in progress, actions/products submitted/completed. The Contractor will expand the attached bid schedule for use in this effort and discussions will take place on the sub-Task level. An additional Word document can be attached if needed to articulate issues or additional information.

7.4 – Monthly Status Reporting: The Contractor shall prepare and distribute Monthly Status Reports (MSRs) to the CENAU PM with a copy to the USAG Benelux, BE-DE Env Chief to track project progress, and communicate project challenges. The submittal shall be electronically via email. MSRs shall include the expanded bid schedule titled sub-task level and identify the actual prospect for each sub-task listing all deliverables, number of each product completed, and status of all the tasks. These reports are due on the last day of the month and should be submitted with and be consistent with the Contractors invoices.

7.5 – Exit Document and Interview/Final Project CD: One (1) week before the completion of the task order, the Contractor shall provide a document that describes what has been accomplished under this task order, its status and recommendations. In addition, the recommendation of what work needs to be accomplished but has not been started (provide rational description of the work). Finally, all work (on-going and new) shall be prioritized based on what work is most critical to the success of the Environmental Program at USAG Benelux, BE-DE. The Contractor shall also meet with the CENAU PM and Corps and USAG Benelux, BE-DE Env. Div Chief to discuss the document. The Contractor shall make corrections to the document based upon comments received at the exit meeting. The final document shall be delivered no later than the task order period of performance completion date.

The Contractor shall compile a final project CD containing all working deliverables developed under this PWS. This CD shall include all plans updated and developed, SOP updated and developed, , training materials, regulations, monthly progress reports, environmental corrective actions, EPAS recommendations, and the final implementation report. The final CD shall be delivered to CENAU PM and USAG Benelux BE-DE Env Div Chief.

TASK 7 – Deliverables

7.1 Work Plan & Health and

Safety Plan (Draft) / (Final)

1 Draft 7 days after award

7.2 Kick off Meeting, draft

agenda for kick of meeting, and meeting minutes

1 Agenda 3 days prior to meeting.

Meeting within 10 days from award.

Minutes NLT 10 days after the meeting.

7.3 Bi-Weekly planning

meetings

26 Weekly updates

7.4 Monthly Status Reports 12 Monthly

7.5 Exit Document and

Interview/Final Project CD:

2 365 days from award

OPTION 1 Benelux BE-DE Compliance Support for Additional twelve (12) months The Contractor shall provide the support as described in Task 1-7 above, subsequently following the support provided under the Base Task Order.

OPTION 2 Benelux BE-DE Compliance Support for Additional twelve (12) months The Contractor shall provide the support as described in Task 1-7 above, subsequently following the support provided under the Option 1.

OPTION 3 Benelux BE-DE Compliance Support for Additional twelve (12) months The Contractor shall provide the support as described in Task 1-7 above, subsequently following the support provided under the Option 2.

OPTION 4 Benelux BE-DE Compliance Support for Additional twelve (12) months The Contractor shall provide the support as described in Task 1-7 above, subsequently following the support provided under the Option 3.

3. GENERAL CONTRACT REQUIREMENTS AND INFORMATION

Reporting of Problems Within five (5) business days of discovering a problem, the Contractor must notify the CENAU PM of any circumstances that may delay the project. Notification can be via telephone or brief email. If notification is made verbally, then the individual making the notification shall be an English-speaking individual. The Contractor shall describe the problem as well as present a proposed solution. The Contractor shall not incorporate such information into the project without first notifying the CENAU PM and obtaining written authority from the Contracting Officer. In situations requiring quick action, the Contracting Officer can provide verbal authority, followed by written confirmation

Format of Deliverables - Hard and Electronic Copies All documents produced under this contract shall be in English. Deliverables shall be delivered to the CENAU PM by e-mail in the format listed below. The Contractor shall deliver hard copies (when requested) and electronic copies of all deliverables to the USAG Benelux BE-DE Env. Div Chief and the CENAU PM simultaneously. All hard copies should be printed double sided. The electronic copy of written documentation shall be provided on CD ROM in the following formats, in their latest version as applicable:

1. Text: Microsoft Word®

2. Spreadsheets: Excel®

3. Graphics: PowerPoint®

4. Project Management: MS Project®

5. Database: Access®

Contractual Relationship and Unauthorized Services

The contractual relationship shall be directly between the U.S. Army Corps of Engineers, Europe District and the Contractor. The Contractor shall not communicate directly with the USAG Benelux BE-DE staff on contractual issues/matters. In particular, the Contractor shall not discuss any modification to cost, schedule, or scope of the task order with the USAG Benelux staff. If the Contractor receives any request for changes to this task order, he shall immediately notify the Contracting Officer (KO) until the Contracting Officer has approved such work no action should be taken.

4. QUALITY CONTROL

Quality Control on all Submittals It is expected that all submittals, at a minimum will be run through computer-driven spell check and grammar check programs. Additionally all English written documents must be reviewed by a native English speaker or equivalent in proficiency. Any substandard documents will be rejected by the Government, and corrected by the Contractor at no additional cost to the Government.

The U.S. Government will review submittals for technical content and conformance with contract/task order specifications as detailed in each task delivery table. Comments will be provided to the Contractor by the CENAU PM in accordance with the approved deliverable schedule task tables. The Contractor shall accept review comments only from the CENAU.

Substandard Submittals The CENAU PM/COR and USAG Benelux, BE-DE. Env. Div. Chief may require a resubmission of any documents or electronic files that are determined to be inadequate for the intended submittal purpose. The Contractor shall correct and resubmit the rejected documents within the Government specified timeframe.

Electronic Deliverables All electronic deliverables shall be prepared so that the user can easily print the documents in a presentable and readable format.

5. SPECIFIC REQUIREMENTS

Minimum Skills Requirements The Government requires that Contractor personnel working with Government personnel in support of this project have the following minimum qualifications:

a. Demonstrated ability to read, write, and speak English. The Contractor is expected to present and coordinate training sessions, proposed actions, opinions and other issues during meetings and conversations with an English speaking audience.

b. Demonstrated ability to read, write, and speak German and French. The Contractor is expected to present and coordinate training sessions, proposed actions, opinions and other issues during meetings and conversations with a German and French speaking audience (local workforce, Host Nation Governmental Agencies, etc.).

c. Knowledge and education in fields such as environmental sciences, environmental engineering, chemistry, hazardous waste/material management or related areas.

d. Knowledge of environmental regulations, policies, doctrine, and technology related to environmental management.

e. Knowledge of Final Governing Standards for Belgium and Final Governing Standards German and U.S. environmental regulations.

f. Specific tasks may require detailed knowledge, training, certification, and registration according to TRGS 400, TRGS 520…